Project Scope Management

Hilya Arini, Ph.D.

hilya.mudrika@ugm.ac.id
Course Outlines (Before UTS)
1. Overview perkuliahan
2. Konsep Project Management
3. Project Scope Management
4. Project Time Management
• Mind mapping, pembuatan WBS, Network Diagram,
Loading, leveling, Gantt Chart, PERT chart, Critical Path
Method
 • Project success =
setting clear goals

• Project scope
management is
processes required
to ensure that the
project includes only
the work required to
complete the
project successfully
Project Scope Management
Definition
 the boundary between
- what you have to do &
- what you must not do

What is scope? if requested, I will do this, BUT …

Scope

• Selain yang berusia diatas 17 tahun dan sudah

memiliki SIM dilarang mengemudi di jalanan.

ABG
17 tahun

17SIM
tahun scope
Why is project scope
statement important?
• Client understand the project scope
• You can refer to the scope statement
when needed.
 • Definition: Project Objectives
• The project objective answers the question,
“What is this completed project going to do?”

• Project objectives should be “SMART”:

• Specific - Tangible Vision
Project • Measurable
• Agreed upon
- Quantifiable Standard
- By All of the Stakeholders
Objectives • Realistic
Quality
• Time-limited
- Given Cost, Resources &
- Deadline is clear and specific

• Project Deliverables
• A project deliverable is a specific, tangible item
that contributes to the project objective
 1. Preface
• explanation of the document
• purpose of the document
2. Table of Contents
Elements of 3. Background

Project Master 4.
5.
Project Definition
Objectives (detailed description of project’s
Plan deliverables)
• Remember to apply the S.M.A.R.T Rule
• Primary & secondary objectives
• List in the order of priority
 6.Scope Statement
a documented description of the objectives, work
content, deliverables, and end product
7.Deliverables
Elements of Any project outcome must be handed over the
Project Master client
8.Exclusions
Plan Anything excluded from the project
9.Constraints
Any factors which limit the choice
 10.Related Projects
Other projects which may have a relation with the observed
project
11. Assumptions
factors that, for planning purposes, are considered to be true,
real or certain
Elements of 12. Phases

Project Master
Steps of doing the project
13. Stakeholders Analysis

Plan Stake holders: Person, institutions or parties who is directly or

indirectly affected by the project
14. Potential Problems and opportunities
• list of likely potential problems
• list of likely potential opportunities
Stakeholders
Analysis
 • Buatlah Project Master Plan dari proyek yang
anda usulkan
• scope statement dikumpulkan minggu
Project Group depan
• Laporan masterplan lengkap dikumpulkan
sesuai jadual yang tercantum di course
outline.
The Planning Process
 Understand the expectations
that the organization has for the
project.

Identify who among senior

PM’s First Job managers has a major interest in
the project.

Determine if anything about the

project is atypical.
Developing Invitation
List
• At least one representative from senior
management – always!
• Managers from functional areas that
will contribute to the project.
• Perhaps highly specialized technical
experts.
 • Senior Management Introduces PM
• PM Chairs Meeting
• develop general understanding of the
functional inputs the project will need
The Launch • may brainstorm the problem (project map)
• may develop preliminary plan
Meeting • Important Results
• scope understood and temporarily fixed
• functional managers understand their
responsibilities and have committed to
developing the initial plan
 • Hierarchical Planning Process
• begin with project’s objectives
(purpose/mission)
• list major activities needed to achieve
Sorting Out objectives (Level 1 Activities – Project Map
Main Branches)
the Project • delegate level 1 activities to individuals or
functional areas to develop list of Level 2
activities (Project Map Sub Branches) …
• degree of detail should be same within a
given level
 • Project activities identified and arranged in
successively finer detail (by levels).
• Type and quantity of each required resource
Creating the identified for each activity.
Project Action • Predecessors and durations estimated for each
activity.
Plan • Milestones identified.
• Individual or group assigned to perform the
work identified for all activities.
 • Project Master Schedule created by combining
milestones, durations, and predecessors
• used to compare actual and planned
Using the performance
Project Action • MS Project is a useful tracking tool
• Use of Templates
Plan • Business Case, Feasibility Report, Project
Charter
Planning Process - Overview

Project Map PERT Chart

Work Breakdown Structure WBS Gantt Chart

Acknowledgment
Dr. Budi Hartono’s presentation slide