PAYROLL MODULE

Integrated solution for automation

 Module «Payroll» automate accounting records on
present sector and registration of all necessary primary
documents.
In this Presentation are listed features of automated
accounting in context of sector mentioned above. Here are
also listed descriptions of documents, directories, forms and
reports which are used in present module.
All information related to payments and deductions is
recorded in register of transactions. Transactions are the
main source of data for building all reports which are
connected to module Payroll.
 Information related to payroll is kept on the following
accounts:

5311 – Salary calculated

5313 – Salary directed to payment
5312 – Deposited salary
2271 –Advances
 1. Directories
1.1. Directories of employees

All information related to company’s employees is presented in

form «Employee register». Present form includes several tabs:

Card – here is collected relatively constant information about

employee (passport data, address, telephone, information about
education, etc.)
Parameters – information related to employee’s position in
company with conducting of chronology
Calculations – which personal automated payments and
deductions will be processed
Deductions– exemption of income-tax
Vacations – to indicate the dates of vacations or sick dates
 1.1.1. Parameters
This page is obligatory for filling. Without proper record the program won’t be able to make a proper
processing of payment and deduction documents as well as generating the reports. Obligatory for filling
fields are encircled with red color
 1.1.2. Card
Tab «Card» is used for storing relatively constant information about personnel data about employee . The
forming of reports depend on proper filling of details
 Tab Card, in it’s turn, consist of several tabs which are filled if necessary. On tab «Additional»
it is necessary to indicate continuous experience in months during which an employee had worked
before he came to a present company
(encircled with red color).
 1.1.3. Calculations
Here should be indicated specific for employee types of automated deductions/payments. You may use only
those types of deductions/payments which are indicated in «Directory of automated deductions/payments»
 1.1.4. Deductions
Income tax deductions are indicated here. The way this form is working is:
1) If there is a statement of employee related to providing of deductions it is necessary to fill the fields: «Date of
statement» – date of presenting of statement and «Type of benefit» in common used format (PSHM12345).
2) If a statement hasn’t been presented and an employee was hired it is necessary to fill the field «Beginning» –
the date of hiring and to leave the field «Type of benefit» empty.
 1.1.5. Filter
In form «Directory of employees» there is a possibility to filter employees according to certain parameters
(the necessary button is highlighted with red)
 1.1.6. Table of inclusions on the base of calculation
Due to this table the list of certain accruals is indicated on base of which in future the program will calculate
the sum of calculations/deductions.
 1.2. Calendar
Is serve to determine the amount of work days in month in the context of different scheduled.
1.3. Income tax retention parameters
Present form includes all information about scale of taxation
and types of deductions and their amount
 2. Documents
Introduction of documents of Payroll Module is based on common principals of work in
«Universal Accounting» software. Recording the documents begins from
the menu «Register» - Module “Salary”
 2.1. Salary calculation
This document is served for introduction of accruals based on certain rate of wage or on hourly rates
Document has the following Actions:

1. First action (Complete section list) allows to

auto fill all departments of company and all
related to them employees in indicated month.
2. Second action (Complete employee for
Section) allows to auto fill Table of hours worked
but in regarding of manually chosen
department.
3. Third action (Amount calculation) recount the
sums if necessary (usually if any changes in
Table has appeared).
4. Forth action (Accounting entries) recording
the transactions.
 2.2. Bonuses calculation
This document has an auto filling after indication of necessary Department
Document has the following Actions:

1. Completing the types of calculations –

auto fill the document.

2. Completing of employees – calculation of

bonuses according to employees . As a result
the table will be completed with percents of
bonuses, salary rate and with sum of bonus.

3. Recalculation of percent
4. Accounting entries
 2.3. Individual social taxes
This document calculate the social security taxes according to each employee
Document has the following Actions:
 2.4. Medical and social insurance of employer
This document is recorded after all accruals documents.

Document is automated and has the following Actions:

 2.5. Sick list
This document has two parts. On top of the document is reflected the information about sick
entitlement and relative calculation. On the bottom of document is reflected the information about
accruals for the last 6 months.
Document has the following Actions:

1. Complete from Absent Register only

Vacation- allows to form the dates in document
which are taken from Module Staff

2. Amount recalculation – recalculate sums in

case any changes appeared in document “Sick
list”

3. Amount recalculation for person selected -

recalculate sums in case any changes appeared
in document “Sick list” only for determined
employee

4. Accounting entries – forming the

transactions.
There is a possibility to make a following print form:
 2.6. Paid vacation calculation
The document has almost the same structure and methods of introduction as the document
Sick List . Algorithms of counting differs.
 2.7. Another calculations
This document is used for recording a non standard operations. All accounting entries are
carried out manually.
 2.8. Salary directed to pay

The document is used for transferring the amount of calculations from one account
to another which correspond to the salary directed to pay.
Document has the following options:

• Direction to pay according to all organization

• Direction to pay according to departments
• Direction to pay of sums which are calculated in certain month
• Direction to pay of sums which were calculated before certain date
• Direction to pay of sums which were calculated in regard of certain type of
calculation
• Direction to pay all calculated sums beside the certain type of calculation
• Direction to pay of percent from the calculated sums
• Direction to pay of determined sums
The document is recorded in the end of month after all calculations.
 Document has the following Actions:

• First action lead to filling the list of employees .

• During the second action the taxes and sum directed to pay are calculated .
 2.9. Payment list
The document serves to pay the salary
Document has the following Actions:

1. Forming of Payment list (Bank).

2. Forming of Payment list (cash) .

3. Copying of sums

4. Cancel the sums

5. Accounting entries (Card)

6. Accounting entries (Cash)
7. Export to Bank
8. Accounting entries – deposits
 3. Reports

At the moment there are the following reports related to Payroll:

.
3.1 Universal report for Salary
 3.2 Extract Report
Here you may find an example of filling of Extract Report. After filling of all necessary fields the
program will generate the report, which then can be printed, edited in program or exported in Excel.