MICROSOFT OFFICE

WORD 2007
 Some Important Shortcut keys
1. CTRL + A For Select all 22. CTRL + Y For One Step Forward
2. CTRL + B For Bold 23. CTRL + Z For One Step Backward
3. CTRL + C For Copy 24. F1 For Help Option
4. CTRL + D For Font option 25. F2 For Rename
5. CTRL + E For Centre alignment 26. F3 For Search Option
6. CTRL + F For Find option 27. F5 For Refresh
7. CTRL + G For Go to option 28. F7 For Spelling and Grammar
8. CTRL + H For Replace option 29. F12 For Save As
9. CTRL + I For Italic 30. CTRL + F2 For Print Preview(Open)
10. CTRL + J For Justify alignment 31. ALT + C For Close Print Preview
11. CTRL + K For Hyperlink 32. ALT + F4 For Close Application
12. CTRL + L For Left alignment 33. SHIFT + F3 For Change Case
13. CTRL + N For New Document 34. TAB For 0.5 Increase
14. CTRL + O For Open Document 35. SHIFT + TAB For 0.5 Decrease
15. CTRL + P For Print Document 36. +E For Open Windows Explorer
16. CTRL + R For Right alignment 37. +D For Minimize in Taskbar
17. CTRL + S For Save 38. CTRL + SHIFT + >For Increase Font Size
18. CTRL + U For Underline 39. CTRL + SHIFT +< For Decrease Font Size
19. CTRL + V For Paste 40. CTRL + ] For Increase Font Size
20. CTRL + W For Close Window 41. CTRL +[ For Decrease Font Size
21. CTRL + X For Cut 42. SHIFT + For Select Line Up
43. SHIFT + For Select Down Line 53. ALT + SPACE + R For Restore Down
Application
44. SHIFT + For Select One Character 54. ALT+ SPACE+ X For Maximize
Right Side of Cursor Application

45. SHIFT + For Select One Character 55. +R For Run Option
Left Side Of Cursor

46. PAGE UP For Go to First Line Of 56. CTRL + F4 For Close Option
Any Paragraph

47. PAGE DOWN For Go to Last Line Of 57. ALT + H For Home Menu
Any Paragraph

48. HOME For Go to First Character 58. ALT + N For Insert Menu
Of Any Line

49. END For Go to Last Character 59. ALT + P For page Layout Menu
Of Any Line

50. CTRL + SHIFT + D For Double Underline 60. ALT + M For Mailing Menu
51. ALT + SPACE + C For Close Application 61. ALT + R For Review Menu
52. ALT + SPACE + N For Minimize Application 62. ALT + W For View Menu
How to Open Microsoft Word 2007 ?

All programs Ms-Office Microsoft Office Word 2007

OR

Search WINWORD
 Introduction of MS-WORD
Ms-Word is a part of Ms-office package. Ms-office is
an application software Which is installed according
to user requirement. Ms-Word is used for
performing documental tasks. In Ms-Word, we have
many tools which provides the facility to write any
paragraph, letter and format it. We can use spelling
and grammar option, which provides the facility to
make any document error free. We can also provide
password in our document. The file of ms word is
called document and the extension of Ms-word is
*.DOCX
Introduction of document : - The file of Ms-Word is called
document. A document is a combination of multiple pages. Whenever
we save any file then a document will be saved.

Introduction of page : - The area where we write any

information is called page. In a single document, we can insert more
than one page.

Font : - Font is an advance option of Ms-Word which is used to

format any information. Using this option, we can provide many
effects in our information. In Font option, we can use font and
character spacing. Font option provide the facility to use all simple
formatting as well as advance formatting. We can also use strike
through, double strike-through, outline, shadow, superscript,
subscript, all caps, etc.
Using character spacing option, we can define space between two
characters and also define the position of any character.
Paragraph : -
When we write any information without pressing
enter button then that information is always in a
paragraph. Whenever we press the enter button the
paragraph will be automatically changed.
To format any paragraph we can use paragraph
option, we can define alignment, indentation, special,
spacing & Line spacing. Indentation is an option
which is used to define space left side or right side of
any paragraph. Using spacing option, we define the
space before or after any paragraph. Line spacing
option provides the facility to define the space
between two lines.
Bullets and Numbering : -
Bullets and Numbering is an option
which is used to write any information in
list wise manner. Using this option, we
can easily create list of any information.

There are 2 methods of creating list :-

i) Order wise
ii) Un order wise
i) Order wise :-
In this method, we can create any list in serial
order. It means no other bullet or number can be
inserted in between the order.

ii) Un order wise :-

In this method, we can create any list which is not
in serial order. It means, we can easily insert any
other bullet in between and later we can change it
into another bullet.
Find :-
Find is an option which is used to search any word, character
or sentence. Using this option, we can directly search all the
required word at time. In find option, we use some advance
option like match case, wild card, Find all word from English etc.

Replace :-
Replace is an option which is used to change any word, sentence
or character we can also use all the advance option to find and
replace.

Go To :-
Go to is an option which is used to directly go to any line,
paragraph, page etc.
Header & Footer :-
Header and Footer is an
option which is used to write any
information in the header area and
footer area of any page. We can
also insert date and time, page
number and format all the
information of that area.
Border & Shading :-
The line around the page, paragraph and
text is called Border. The color and color style inside
the border is called shading. Using this option, we can
define different types of borders such as Box, 3-D,
shadow, custom according to the requirement, we
define border & shading.

There are 3 types of Borders in Ms-word.

i) Text border
ii) Paragraph border
iii) Page border
i) Text border :-
The line around the text is called text border. We
cannot use custom in text border.

ii) Paragraph border :-

The line around the paragraph is called paragraph
border. we can use custom border in paragraph.

iii) Page border :-

The line which is around the page is called page
border. In page border, we can also use art option
which provides the facility to define picture border.
Column :- Column is an option
which is used to divide a
information into multiple columns.
There is an option of number columns
which is used to divide our information
into required number of columns. Line
between option is used to define the
line between the columns.
Dropcap :-
Dropcap is an option
which is used to drop the 1st
character of any paragraph. In this
option ,we can define lines to drop,
distance from text and font style. In
drop cap, we can also use in margin
and dropped option
Tab :-
Tab is an option which is used to set
stopping position of the cursor. Using this
option, we can easily create biodata,
admission form etc. In Tab option, we can to
define Left alignment, right alignment, centre
alignment, decimal or bar alignment. Bar
alignment provides the facility to define the
line between two stopping position. There is
an option of leader which also helps us to
create blank format form.
Template :-
To create a blank format from we can use template.
In this option, at first we create a blank format form
and then save it in template. After that we can use
that form again and again. In template, we can use
two methods for creating a blank format form.
In 1st method, at first we create a blank format form
and then save it in word template.
In 2nd method, at first we open a new document as
template then create blank format form. After we
create any template, we can use that form again and
again.
Insert Picture :-
Insert picture is an option which is used to insert a
new picture in Microsoft word page. After we insert
the picture we can modify or format it using different
options such as Brightness, Contrast, color picture,
shapes, Line color, picture effect etc. we can also
change the layout of any picture which is used to
move it from one place to another place.

There are 2 types of insert picture options in Ms- word

:-
(i). From File
(ii). Clipart
(i) From File :-
From File picture is the picture which is
used to insert new picture from another location.
It is not personal picture of Microsoft word gallery.
It means picture wallpaper is called from file
picture. After we insert the picture we can easily
format it.
(ii) Clipart :-
Clipart picture are the picture of Ms-Word
Gallery because it will always be available in
Microsoft Word Gallery. After we insert clipart we
can format it.
WordArt :-
WordArt is an option which is used
to write any information attractively, using
wordart we write any text and format it
using different-different options. We
usually use wordart for writing the heading
of any paragraph. After we insert, a
wordart, we can use different types of
formatting styles such as Fill color, Font
style, Font Effects etc.
AutoShapes :-
It is an option which is used to insert a
new shapes in Ms-word page. After we
insert any shape, we can easily format it
using different-different options. In
autoshapes we can use many types of
formatting such as fill color, line color,
effect etc. There is also an option of stars
and banners, line, basic shapes etc. which
is used to insert shapes in Ms- word page.
Hyperlink :-
To create a link of any file we can
use hyperlink option. Using this
option, we can easily open any
document from another document.
In other words, we can link any
document with a text then after that
whenever we click on that text(link),
it will be automatically opened.
Insert Symbol :-
Insert symbol is an option of ms-word which
is used to insert new symbol in Ms- word page. After
we insert any symbol, we can change the color and
size of symbol.

There are 3 methods to insert new symbol :-

(i) Normal select
(ii) Auto-correct
(iii) Shortcut key
(i) Normal select :-
In this method, we can just select the
symbol and click on insert button to insert that symbol.

(ii) Auto-correct :-
When we require any symbol again and
again then we can add text for inserting that symbol.
Whenever we write that text the symbol will automatically
be inserted in Ms- word page.

(iii) Shortcut key :-

When we require any symbol again and
again then we can add shortcut key to insert that symbol.
Whenever we press that shortcut key then it will
automatically be inserted in Ms- word page.
Table :-
Table is the combination of multiple rows and columns.
According to the requirement we can write any information
in table. Table is also a collection of multiple cells. According
to the information we have to define number of rows and
number of columns. In table, we can use a method of insert
table. In this method, we can define number of row, number
of column and also define behavior of table.

There are 3 types of behavior that are used in table :-

(i) Fixed column width
(ii) Autofit to content
(iii) Autofit to windows
(i) Fixed column Width :-
In this behavior, the width of the column will be
fixed and according to the information row will
automatically be adjusted because width of
column is fixed.
(ii) Autofit to content :-
In this behavior, a small box will appear on the
screen then after we start writing it will
automatically adjust according to the information.
(iii) Autofit to window :-
In this behavior, the row and column are not
fixed. It will be increased according to window
after we write any information.
Insert Column :-
Insert column is an option which
is used to insert any column from left
side or right side of cursor.

Insert Row :-
Insert row is an option of table
which is used to insert any row above
and below the cursor.
Delete Row :-
It is an option of table which is used
to delete any unrequired row from the
table

Delete Column :-
It is an option of table which is
used to delete any unrequired column
from the table
Delete Table :-
Delete Table is an option which is used
to delete any unrequired table from MS – Word
page.

Merge Cell :-
Merge Cell is an option of table Which is
used to merge the cells. Using this option, we
can convert multiple cells into a single cell.
Table Auto Format :-
Table Auto Format is an option of
Table Which is used to change the
colour of table. In this option, we
have some predefined color, which
we can be applied in the table. In
this option, we can also format
header row, first column, last
column etc.
Page Color :-
The behind part of the text is called
background. And if we want to give colour in
our document then we can use page color
option. We can define different-different page
colour in our document for example one color,
gradient, texture, pattern and picture
background.
But all the above background colour can not
be used in printing the background colour. This
option comes from page layout.
Watermark :- Watermark is an option of
Ms-Word which is used to print the text and
picture background. It means if we want to take
a print out of our document with picture behind
the text then we can use watermark option.

There are 2 types of Water mark :-

(1)Text Watermark
(2) Picture Watermark From Page
Layout
(1) Page Layouts
A
Watermark

Click

F T DRAFT

AP
R A
D

AS
ASAP

Click
Custom Watermark

Remove Watermark
Spelling & Grammar :-
Spelling & Grammar is an option which is used to remove all mistakes from our
document and make that document error free. In the document all the spelling
mistakes display with red underline and the grammar mistakes display with green
under line. Spelling and grammar also provide some suggestions of words for
making our document error free. This option comes from preview.
You are my frind
How are you
Review ABC spelling & grammar
Spelling & Grammar X

Frind Ignore once

Ignore All
Add to dictionary

Suggestion

Fried Change
Friend
Mail Merge :-
Mail Merge is an option of MS-WORD Which is used to
merge a document’s information with another document.
Using mail merge We can merge our Document with different
records in different-different documents. In mail merge option,
we write a common letter & merge that letter with different
records by numeral times. This option comes from mailing.

There are one method of Mail Merge is called use and existing
list

Use and existing list :-

In this method ,first we create address list and after that we
merge that record list with our document.
•Steps of Mail merge :-
Step 1 :- Take one blank document and maintain
records of people and then save that table.

Step 2 :- Again take one blank document and then

write a common letter.

Step 3 :- Click on Mailing Start mail merge

Step by Step mail merge wizard. Click on next
button two times, then click on browse option,
choose your record list and click on open button.
Step 4 :- Next click on insert field which is in
mailing option & insert the field in your letter.

Step 5 :- Click on Mailing option and then click

on finish and Merge document and then click
edit individual document and at last click ok
button.

Your document will be merge with your records

which you have maintained earlier.
Step 1 :-
Name Address City Phone no.
Ranjeet Telco Jsr 9835137253
Lekhraj Tar company Jsr 8603220308
Upasna Baridih Jsr 9234598192
Madhu sakchi Jsr 9234861972

Create address table

Step 2:- File Save List
Step 3:- Take one blank document and write the letter
Step 4:- Click on Mailing Start mail merge Step by
step mail merge wizard.
Page setup :-
Page setup is an option which is used
to set the margin in our information. Using
page setup, we can set margin, from left,
right, top and bottom. We can also define
gutter position, from left and from top. In
page setup, we can also define orientation
of page that is portrait and landscape. This
option comes from page layout .
Page Layout Margin Custom Margin
Print Preview :-
Print Preview is an option which is used to see
or check the preview before taking printout of
our information.

The shortcut key of print preview : CTRL + F2

Print :-
Print is an option which is used to print
information of our page. This option comes from
File menu and the shortcut key is : CTRL + P
Password Protection :-
Password Protection is an option of
MS-WORD, Which is used to protect our
document. If we give the password in our
document then after that we can not open our
document without password.

We can define 2 types of password in our document :-

(1)Open password
(2)Modify password
Open password :-
When we give open password in our
file or document then we cannot open our
file without giving password. But using
open password , we can open our
document only to read the information, we
can not change or modify the information.
It means when we will give only open
password, then our file will always be open
in read-only mode.
Modify Password :-
we use modify password to
change the information of our
document. It means if we will not give
modify password we can’t change the
information of our file.
File Save As/save (save is used when file is
create for the 1st time)
MS- WORD
2013
How to open MS-WORD 2013 ?

All programs Microsoft office 2013

MS-WORD 2013
*Tabs and Template :-
For Tabs
Home Paragraph Tabs
*How to create Template ?
•NOTE :-
1) Table, shape, wordart, Dropcap, Header and Footer, Hyperlink,
Equation, Comes From Insert & All the option is same as Word 2007.
2) Insert Picture and online picture :-

NOTE – Column option is same as WORD- 2007

 Page color, Watermark and Page Border :-

* **
A RP
* SH
**

NOTE – Spelling And Grammar, Mail merge & page setup is same as
WORD 2007