MS OFFICE-2007

Microsoft office is the fully solution of official work. It contains various

application for official works. like :- MS word, MS Excel, MS Power
point ...etc.
Version of ms office :- MS office 2000, 2003, 2007, 2010, 2016.. etc.
MS Office 2007 :- MS Office 2007 is the advance version of MS Office 2000
and 2003.
In MS office 2007 there is no concept of menus here only ribbon having
tabs.
ex :- home, Insert, Page Layout ....etc.
All commands in MS Office is in the form of icons and graphics. MS Office is
designed for all types of official work including following software :-
 APPLICATIONS AND THEIR EXTENSION NAME
AND BY DEFAULT NAME

APP’S NAME EXTENSION NAME EXTENSION NAME BY Default name

2003 2007
Ms word .doc .docx document

Ms excel .xls .xlsx book

Ms power point .ppt .pptx Presentation

Ms access .mdb .mdbx Data base

 MS WORD 2007
• MS Word is a word processor which is mainly
used for all types of document creation.
(like :- creating, editing, formatting of the
document) But here the main features of MS
Word is document creation.
• Note :- The extension name of ms word 2007
is ".DOCX" and the Default file name of ms
word is "document1".
 OFFICE BUTTON
• New(ctrl+N) :- By the help of this option we can open a
new blank document.
• Open(ctrl +o) :- By this option we can open old file.
• Save(ctrl + S) :- By this option we can save current open
file with its current file Name, location and file format.
• Save as(F12) :- By this option we can save current open
file with different file name, location , file format.
• Print(ctrl+ P) :- By this option we can print our document.
• Print Preview(ctrl + F2) :- By this option we can we can
preview our document before printing.
• PREPAIRE:-
• Encrypt document :- By this option we can
encrypt our document with password.
• Close(ctrl + W) :- By this option we can close
current open document.
• Exit(alt +F4) :- By this option we can close MS
word.
There are seven main tabs in MS word 2007

• Home Tab
• Insert Tab
• Page Layout Tab
• References Tab
• Mailings Tab
• Review Tab
• View Tab
 HOME TAB
• Clipboard :-
• Cut(ctrl +X) :- By this option we can cut the
selected text.
• Copy(ctrl + C) :- By this option we can copy the
selected text.
• Paste(ctrl + V) :- By this option we can paste the
copied or cut text.
• Format Painter :- By this option we can copy the
formatting from one place to another place.
Font :-
Font name :- This option is used to change the font name of selected text.
Font Size :- This option is used to increase or decrease the font size of
selected text.
Grow Font(ctrl + shift + >) :- By this option we can increase the font
sixe of selected text.
Shrink Font(ctrl + shift +<) :- this option is used to decrease the font
size of selected text.
Bold(ctrl + B ) :- By this option we can make selected text bold.
Italic(ctrl + I ) :- By this option we can make selected text Italic.
Underline(ctrl + U) :- this option is used to give the line under the
selected text.
Underline Color :- It is used to change the color of underline.
Strikethrough :- By this option we can draw a line through the middle
of the selected text.
Subscript :- By this option we can make a small letter below the text
base line.
Super script By this option we can make a small letter above the text
base line.
Change case :- this option is used to change the case of selected text or
paragraph.
Like sentence case, upper case, lower case .........etc.
Text highlight color :- It is used to highlight the selected text with
highlighted pen.
Font color :- By this option we can change font color of selected text.
Clear formatting :- By this option we can clear all formatting of selected
text.
• Paragraph:-

• Bullets :- This option is use to insert Bullet list into our document.
• Numbering :- By this option we can insert numbering list into our document.
• Multilevel list :-By the help of this option we can insert multilevel list into our document.
• Increase Indent :- By this option we can increase the Indent level of selected line or
paragraph.
• Decrease Indent :- By this option we can decrease the Indent level of selected line or
paragraph.
• Sort :- this option is used to sort our Data in acceding or descending order.
• Alignment :- By this option we can we can align our text into left , right, center.
• Line spacing :- By this option we can increase or decrease the line spacing between two
lines.
• Shading :- this option is used to fill the background color into selected line or paragraph.
• Borders :- By this option we can inset border around the selected text or paragraph using
border and shading.
• Styles :- By the help of this group we can apply different predefine style on selected text.
• Editing : -

• Find(ctrl + F) :- this option is used to find any

word or letter in our document.
• Replace(ctrl + H ) :- By this option we can
replace any text with another text.
• Go to(ctrl + G) :- this option is use to move the
cursor on page, line, paragraph........... etc.
• Select :- this option is used to select the text
according to our requirement.
 Some shortcut key for selection :-
• ctrl + :- Select one letter from right to left
• ctrl + :- Select one letter from left to right.
• Shift + home/end : - Select one line at a time.
• ctrl + shift + :- Select one word at a time from right to
left.
• ctrl + shift + :- Select one word at a time from left to
right.
• Double click :- Select one word at a time.
• Triple click :- Select one line at a time.
• ctrl + A :- Select all at a time.
 INSERT TAB
• Pages :-
• Cover Page :- This option is use to insert the cover page of our document.
When we Insert cover page a new (format) Tab automatically appear through
which we can designed our cover page.
• Blank Page :- By this option we can insert a new blank page in our document.
• Page Break :- By this option we can insert page break at the cursor position.
• Tables :-
• Insert Table :- By this option we can insert table into our document by defining
the number of row and the number of column.
• Draw Table :- By this option we can draw the table according to our
requirement through the pencil given by the computer.
• Excel Spreadsheet :- This option is use to Insert Excel spreadsheet for
arithmetical calculation.
• Quick Table :- By this option we can insert different predefine table according to
our requirement.
• Note :- When we insert any table then design tab and layout tab are appear for
design the table.
Table tool design tab :-
Table Style Option :- By the help of this group we can make a special look for the first
row , first column, Last row, Last column.....etc.
Table Style :- By this option we can apply different table style on selected table.
Shading :- This option is use to fill the background color into selected cell,
row ,column...etc.
Border :- It is use to change the border of our table.
Line Style :- By this option we can choose the line style for the border of our table.
Line Width :- By this option we can choose the line width for the border of our table.
Draw Table :- This option is use to draw the border of our table.
Eraser :- This option is use to erase the unwanted part of our table.
Table Tool Layout Tab :-
Select :- This option is use to select the cell, row , column, or table according to our
requirement.
Gridlines :- By this option we can hide or show the gridline of quick table.
Delete :- By this option we can delete the selected cell, row, column or table according
to our requirement.
Insert Above :- This option is use to insert a new row directly to the above of selected
row.
Insert Below :- By this option we can insert a new row directly to the below of the
selected row.
Insert Left :- By this option we can insert a new column directly to the left of selected
column.
Insert Right :- It is use to insert a new column directly to the right of selected column.
Merge cell :- By this option we can merge the selected cells into a cell.
Split Cell :- By this option we can split the selected cell into two or more than two cells.
• AutoFit :-
• AutoFit With contents :- By this option we can fit the size of table based
on the length of contents.
• AutoFit with window :- This option is use to fit the table with window
size.
• Fixed column width :- By this option we can fixed the column width.
• Alignment :- By the help of this group we can align the text into a cell.
We can set the position, direction of text and also set the margin of cell.
• Sort :- By this option we can arrange our data in acceding order or
descending order.
• Repeat Header Row :- This option is use to repeat the header row on
each page.
• Convert to Text :- This option is use to convert the table into regular text.
• Formula :- By this option we can perform simple calculation. Like sum.
• Illustration :-

• Picture :- This option is use to insert picture into our document.

• Clip Art :- This option is use to insert clip are into our document including
drawing picture.
• Shapes :- This option is use to insert different predefine shape into our
document according to our requirement.
• Smart Art :- This option is use to Insert different predefine smart art into
our document to display visually communicate information.
• Note :- When we insert picture, clip art, shapes or smart art a new
(format) tab automatically appear to formatting of those object.
• Picture Format :-
• Adjust :- By the help of this group we can adjust the brightness, contrast,
color of selected picture.
• Picture Style :- By the help of this group we can change the picture style
of selected picture.
• Picture Shape :- By this option we can change the shape of picture.
• Picture Border :- With the help of this option we can change the border width,
style, color of the border of selected picture.
• Picture Effect :- By this option we can apply different picture effect on selected
picture. Like Shadow, Soft edge, Bavel.......etc.
• Position :- By this option we can set the position of picture on our page.
• Bring to Front :- This option is used to bring the selected object in front of all
object.
• Send to Back :- This option is use to send the selected object to the back of all
object.
• Text Wrapping :- By this option we can change the way of text around of selected
object.
• Align :- This option is use to align the selected object into left, Right, Center on the
page.
• Rotate :- This option is use to rotate the selected object.
• Crop :- By this option we can crop the selected picture.
•  
• Shape Format :-

• Shape Fill :- This option is use to fill the color, picture,

texture, gradient into selected shape.
• Shape Outline :- This option is use to change the width, color,
style of the outline of selected shape.
• Change Shape :- This option is use to change the selected
shape.
• Shadow Effect :- It is use to insert the Shadow of selected
shape. We can also change the shadow color and alignment.
• 3 D Effect :- This option is use to apply 3D effect on selected
shape.
• Links :-
• Hyper Link(ctrl + K ) :- By this option we can
create the link of any file, image, webpage.
• Book Mark :- It is use to create book mark into
our document according to our requirement.
• Header & Footer
• Header :- By this option we can edit the header of
our document.
• Footer :- This option is use to edit the footer of
our document.
• Page Number :- This option is use to Insert page
number into our document.
• Text :-

• Text Box :- It is use to insert text box into our document to write any text.
• Quick Parts :- By this option we can insert quick parts (document
property, field) into our document.
• Word Art :- It is use to insert decorated text into our document.
• Drop Cap :- This option is use to create a large capital letter at the
beginning of sentence.
• Signature Line :- By this option we can we can insert signature line into
our document.
• Date & Time :- This option is use to insert date and time into our
document.
• Object :- It is use to insert new object from other application.
• Symbol :-
• Equation :- By this option we can insert common mathematical equation.
• Symbol :- It is use to insert the symbol which are not in keyboard.
 PAGE LAYOUT TAB
• Themes :- With the help of this group we can apply different types of
themes on our document.
• Page Setup :-
• Margins :- It is use to set the margins of our document.
• Orientation :- By this option we can change the orientation of our
document. Like portrait or Landscape.
• Size :- It is use to choose the paper size for our document.
• Columns :- By this option we can divide our page into two or more than
two column according to our requirement.
• Breaks :- By this option we can insert page break or column break in our
documents.
• Line Numbers :- By this option we can insert line numbers into our
document.
• Hyphenation :- This option is use to give the hyphenation into our
document.
• Page Background :-
• Watermark :- It is use to Insert a ghost text or
picture behind the text of our document.
• Page color :- It is use to change the color of our
page.
• Page Borders :- This option is use to inset the page
borders into our document.
• Paragraph :-
• Indent :- By this option we can Increase or
decrease the indent level of selected paragraph.
• Spacing :- This option is use to increase or
decrease the space between two paragraph.
 REFERENCES TAB

• Table of contents :- With the help of this

option we can insert the table of contents of our
document.
• Insert Footnote :- By this option we can insert
footnote of selected text.
• Insert Caption :- By this option we can Insert
caption of selected picture.
• Table of figures :- It is use to insert table of
figure in our document.
 MAILINGS TAB
• Envelopes :- This option is use to create or
print Envelopes.
• Labels :- It is use to create or print labels.
• Start Mail Merge :- By this option we can
start a mail merge to create a form or letter
which you indent to print or on multiple times,
sending each copy to a different recipient.
•Process:-
• Mailings Tab
• Start Mail merge
• Step By Step Mail merge wizard
• Next: Starting document
• Next: Select recipients
• type a new list
• create
• customize column
• delete
• press" D" and again press "Y" till delete all fields
• add required fields
• ok
• type the recipients list
• ok
• save by any name
• ok
• create form or letter
• insert merge field one by one
• Finish & Merge
• Edit individual documents
• all
• ok
 REVIEW TAB
• Spelling & Grammar :- With the help of this option we can check
the grammatical error or word meaning error into our documents.
• Red underline :- It show the word meaning error.
• Green Underline :- It show the grammatical error.
• comments
• New comment :- By this option we can add new comment about
selected text or paragraph.
• Delete :- This option is use to delete the selected comment.
• Previous :- It is use to move the cursor on previous comment.
• Next :- It is use to move the cursor on next comment.
• Protect Document :- By this option we can protect our document
with password to restrict how people can access into the document.
• Process :-

• Review Tab
• Protect Document
• Restrict editing & formatting
• Allow only this type of editing in the document
• fillings in forms
• Yes start enforcing protection
• Type password
• Type conform password
• ok
 VIEW TAB
• Print Layout :- By this option we can view the document as it will appear on the printed page.
• Full Screen Reading :- This option is use to view our document in full screen reading mode.
• Web Layout :- It is use to view our page as it would look as a web page.
• Ruler :- This option is use to hide or show the ruler.
• Gridlines :- It is use to hide or show the gridlines.
• Document Map :- It is use to show or hide the document map which allow us to navigate through
a structural view of the document.
• Zoom :- By the help of this group we can increase or decrease the zoom level of our document in
most cases.
• New Window :- This option is use to open a new window containing the view of current
document.
• Arrange All :- With the help of this option we can arrange all open window side by side on screen.
• Split :- By this option we can split the current window into two parts from the cursor position.
• Remove split :- This option is use to remove the split option from the spilited window.
• 
• Switch window :- By this option we can switch the currently open window.
• Macros :-
• Record Macro :- With the help of this option we can start the recording of macro.
• View Macro :- It use use to view the list of macros from where we can run, edit, delete the
selected macros.