POLICE BLOTTER and INCIDENT

RECORD FORM
By:
PLT RICHIE B RAIZ, MSCRIM, CSP
 REFERENCES

1. SOP on Incident Recording System No. 2012-001 ( Incident Recording System –

Procedure in Recording Incident Reports in the Police Station
2. Revised PNP Operational Procedure December 2013
3. PNP Memorandum Circular no. 2014-009 ( CIRS- eblotter ) PNP Crime Incident
Recording System - MC-2014-009
4. Crime Information Reporting and Analysis System (CIRAS) Enhanced e-blotter
system
5. Memo Circular No. 2020 -037 - police blotter and CIRAS information access
 SEQUENCE OF PRESENTATION

1. Police Blotter Book

2. Incident Recording System - 2012
3. Crime Incident Reporting System ( CIRS ) – e-blotter- 2014
4. Crime Information Reporting and Analysis System (CIRAS)
Enhanced e-Blotter System - 2018
5. Police Blotter and CIRAS Information access - 2020
Police Blotter Book
POLICE BLOTTER

Police Blotter is a record of daily events occurring within the territories / jurisdiction
of a given police unit or command. It contains material detail concerning the event for
legal and statistical purposes. The police blotter if therefore an informational record
book that is utilized for evidentiary or referral purpose ( Circular No. 5, GHQ PNP dated
10 Dec 1992)

Each PNP operating unit shall maintain an official police blotter where all types of
operational and undercover dispatches shall be recorded .

An official logbook, covered blue with hardbound cover that contains the daily register
of all crime incidents reports, official summary of arrest and other significant events /
activities reported in the police station.
Importance of the Police Blotter.

Blotter entry reports serve as permanent record of incident, events , problems,

and so fort. There are many types of reports, each of which serves different functions.

A Police Blotter is used to keep people informed of activities within the police
jurisdiction.it is also used to compile statistical information, identify problems in the
community, or identify police training needs.

These reports are needed to facilitate investigation, prepare court cases, or defend
in court
LEGAL BASIS OF POLICE BLOTTER
b. Blotter Procedure

 Crime incidents, arrests or events/activities shall be recorded in the blotter book by

the Desk Officer.

 If the report is a crime incident as verified by the DO, he/she shall accomplish the
Incident Record Form (IRF) (Annex “NN”) using Crime Information Reporting and
Analysis System (CIRAS) from which the entry in the blotter book shall be extracted
from.

 If the incident falls under the jurisdiction of the Katarungang Pambarangay, it shall al
be recorded but indicated in disposition as referred to Barangay.

 If the crime incident involves Children in Conflict with the Law (CICL), always use
a.k.a. or aliases when writing entries to blue blotter
Design
Design
Contents of Entry

The entry in the police blotter should answer the following cardinal elements of a
police record, to wit:
1.Who
2.What
3.Where
4.When
5.Why
6. How and
7. the disposition of the case.
Contents of Entry
In answering the above 5Ws and 1H and the case disposition, all such material details
about the event, including;
a.the name of the suspect/s;
b.the victim/s; the eyewitness/es;
c.the date and time of occurrence;
d.significant circumstances that aggravate or mitigate the event or the crime should be
entered along with the identity of the officer to whom the case is assigned-officer-on-
case; and
e.the status of the case.

 The officer shall write his name, put the date beside it and sign above.
The Duty Desk PNCO of the office who receives the report of an incident/transaction
shall record it in the police blotter following the cardinal elements of a police record.
Contents of Entry
The following incidents or transaction, among others should be entered in the police
blotter;
1.All violation of laws and ordinances reported and discovered
2.All calls in which any member of the police force is dispatched or has taken an official action
3.All legal papers handled such warrants, subpoena, summonses, citation and the like
4.All fire alarms , reports and information received by the stations
5.Movements of prisoners with corresponding notations on the authority for such movements
6.Cases of missing and found persons, animals and properties
7.Vehicular and other types of accidents which require police actions
8.All personal injuries, bodies found and suicides
9.Damage to property
10.All cases in which a police members is involved
11.All arrest and returns made and
12.Miscellaneous cases, general and special orders, violations of rules and regulations and any other
reportable incident that the COP desires to be recorded.
Guidelines in Making Entries

1.All entries in the police blotter shall be handwritten in a clear, concise and simple
manner but answering as far as practicable the 5Ws and 1H. Clarity should not be
sacrificed for brevity
2.Only facts, not opinions, are entered in the blotter
3.No erasures shall be made on the entries. Corrections are made by drawing one
horizontal line over such word or phrases and the actual entry initialed by the police
officer making the correction
4.A ball pen or pen with blue, black or blue black ink is used for making the entries
5.Misrepresentations in the blotter or any attempt to suppress any information therein
are punishable criminally and administratively.
Guidelines in Making Entries

6.The entries must be legibly written in long hand and consecutively numbered.
7. Every page of the blotter shall be consecutively or chronologically filed-up. No line of
space shall be left blank between any two entries.
8.The Duty Desk PNCO shall print his complete name, rank, designation below the last
line of entry and to be duly signed.
9.Any development of a case to be reflected in the blotter should be new entry at the
time and day it was reported. A reference to the previous entry number of the case,
however, should be made.
10.In every shift, the Duty Sergeant, under the supervision of the Duty Officer or
Complaint Desk Officer, shall make the actual entries in the blotter and at the end of his
tour of duty, both Duty Sergeant and Duty Complaint Desk Officer shall sign the blotter.
 Units Required to Maintain the Blotter

1. Every police station shall maintain a police blotter

2. All PNP operating units or City /Provincial /District Police Offices, in

addition to station /precinct shall likewise maintain separate blotters.
The following question should be answered as a guide:

a.Who was involved? Write down the names of all those who were involved
in the incident, victims, suspects, witnesses, and whosoever may be listed
as present during the incident, There is nothing to lose, but all to gain, if all
these persons are listed.

b.When did it place? Be precise, as much as possible, in indicating the time

and date of incident.
c.Where did it take place? Described in detail where the incident occurred, e.g., “In
masters bedroom of a two- story brick house in 123 Juan Luna Street, Villa San Jose
Subdivision , Brgy. San Roque, Nabua , Camarines Sur,’

d.What happened? Police reports sometimes indicate the crime committed based on the
Revised Penal Code (PRC) like Murder or Homicide. In initial reports, which will be
subjected to thorough investigation, this is not necessary. In the above example. A
report of a ‘Shooting incident “ may be sufficient. It is the job of the investigator – on –
case to determined what crime was committed. What is important is to present the
detailed circumstances of what happened.
e. Why did it happen? The pitfall of coming to conclusion at this early always
committed by the police responder. The Why” answers a question. Among others, as
to the motive of the incident. It is necessary to list down and detail all that were
alleged by the victims, suspects, and witnesses.

f. How did it happened? The narrative on how the incident happened shall be indicated
to show the description of the circumstances thereafter. The action taken during the
initial investigation at the scene shall also be included. This shall include the
weather, lighting, sounds, activities in the vicinity of the incident, a description of the
circumstances prevailing before, during, and after the incident, and all other peculiar
details that come to the senses of the trained police responder. There is no limit to
what to include in the “How” portion of the narrative.
g. Affixing Signatures and Contact Details.

 As soon as the incident is transcribed in the Police Blotter, the Desk Officer and the
Reporting Person shall sign in the Police Blotter.

 It should be indicated under the name and signature of the Reporting Person his
address, home telephone number, mobile phone number, and identification card
presented .

 In the event that the reporting Person indicates that he does not want his contact
details to be recorded in a public record as the Police Blotter, by reason of privacy,
the same should not be recorded, as a matter of respect to the said person’s rights,
but it should, however, be indicated in the IRF.
SAMPLE BLOTTER
• ENTRY NR : 2017-16-209
• DATE RECORDED : 04-08-2017
• TIME RECORDED : 4:10 PM
• INCIDENT TYPE : SHOOTING INCIDENT

• OOA 1610H 08 April 2017, Brgy Kag. EDWIN SALES called this office thru the PNP
hotline and informed that a shooting incident transpired along the barangay road at
Zone 11, Baluarte, Tagoloan, Misamis Oriental.

• That after few minutes, one MARIO SANTOS JR., y SALAN, 46 years old, married,
resident of Zone 9, Baluarte, Tagoloan, Mis. Or., appeared and brought at this station
the victim identified as MICHAEL GOMEZ y GARCIA, 58 years old, retired Police
Officer , married and a resident of Zone 10, Baluarte, Tagoloan, Mis. Or., using a
Motorcycle with side car wherein the victim’s body and clothes were covered with
blood.
• That according to MARIO SANTOS JR., that at about 4:00 pm of 08 April 2017, while
they were onboard a Toyota Altiz owned and driven by the victim MICHAEL GOMEZ
traversing the barangay road at Zone 11, Baluarte, Tagoloan, Mis. Or., two (2) still
unidentified suspects on-board a Motorcycle suddenly shot said MICHAEL GOMEZ twice
with the used of a short firearm thereby hitting him at different parts of his body.

• That immediately thereafter, the victim who sustained a gunshot on his left sand right
shoulder was rushed to Sabal Hospital Puerto, Cagayan De Oro City by the Municipal
Ambulance, escorted by PO2 Philip Ipulan and PO1 James Munes while Alert team
personnel of this office composed of PO3 Woodrow Melvin Lu-ang, PO2 Angelo Linaban
and PO1 Gil Llanares responded to the area.

• That herein duty Desk Officer then called SPO4 Richie B. Raiz, Chief Investigator /
MESMO of this office and informed him regarding the incident. Recorded by PO1
Ismael.
• 0754 / 08 April 2017 / 2000H
• Nature: Shooting Incident

• That in connection with blotter entry no. 0753 dated 081620H April 2017, the
aforesaid responding police officers returned this office with the information that
when they arrived at the said area they saw one TOYOTA CORROLA ALTIZ color beige
metallic bearing plate number KGN 449 parked on the right lane of the barangay road
and its drivers side front door glass has two holes believed to be from a gunshot thus
they immediately cordon off the area and after-a-while SPO4 Richie B. Raiz, Chief
Investigator / MESMO arrived at the area and took over the crime scene as
Investigator-on-case.
• That initial investigation conducted by IOC with the assistance of the first responders
revealed that at about 4:00 pm of 08 April 2017, the victim MICHAEL GOMEZ, was
driving his aforesaid vehicle together said MARIO SANTOS JR., who seated on the front
seat, traversing the barangay road and upon reaching at Zone 11, Baluarte, Tagoloan,
Mis. Or., two (2) still unidentified suspects on-board a Motorcycle who were following
them approached the said vehicle on the driver’s side and suddenly the unidentified
back-rider fired two shots with the used of a short firearm to the drivers side front
door glass thus hitting the driver / victim MICHAEL GOMEZ on his neck.

• That immediately after firing, the two unidentified suspects fled the area going to
Poblacion, Tagoloan, Mis. Or., while the victim was brought to Tagoloan Police Station
onboard a motorized sikad by his companion MARIO SANTOS JR., and some concern
citizen.
• That at about 6:00 o’clock in the evening, same date., PNP Crime lab-10 personnel
headed by PCI CHISTIAN KARL TERRENCE CABALLES arrived at the area and conducted
crime scene processing.

• That during crime scene processing, the following items were recovered to wit; one
( 1 ) fired bullet of unknown caliber from the driver’s seat, one ( 1 ) unit Samsung
cellular phone, one ( 1 ) wallet containing assorted cards, PNP and retiree ID, assorted
documents / receipts, one ( 1 ) PNP badge with Nr 075819, one ( 1 ) sun glasses, two
( 2 ) Gold ring, one ( 1 ) stainless magazine and one ( 1 ) 500 peso bill.

• That the crime scene processing ended at about 8:00 o’clock in the evening, same date
and the personal belongings / documents and the said Toyota Corolla Altiz were
properly turn-over to the IOC for custody by the PNP crime lab personnel and was
subsequently brought to this office for proper disposition.
•That according to the wife of the victim MICHELLE GOMEZ y ALCANTARA that her
husband was a former member of the PNP who retired last 2009 with the rank of SPO3
and presently engaged in several businesses at Cagayan de Oro City.

•That the victim MICHAEL GOMEZ died at the hospital while being attended by the
attending physician Dr. Minki Kook at about 4:55 pm of 08 April 2017 and was brought to
Everlasting funeral homes at Casinglot, Tagoloan, Mis. Or. Recorded by PO1 Ismael.
• ENTRY NR : 2021-12-209
• DATE RECORDED : 12-17-2021
• TIME RECORDED : 5:30 AM
• INCIDENT TYPE : SERVICE OF SEARCH WARRANT OPERATION

• This is to place into records that at about 04:30 AM of July 30, 2021, (WHEN) PNP Personnel of this office
composed of PLT RICHIE BUSTAMANTE RAIZ, OIC, PCMS Melchor D Abao, PCMS Leonilo R Pagupat,
PSSg Gerry T Ederango, PSSg John Rey L Zaballero, PSSg Charlston D Laya, PSSg Maria Cristy D Acobo,
PCpl Marie Gold G Ipulan, PCPL Frans Alcoran Pat Leah Jay M Enodio, Pat Nathaniel A Alejan, Pat
Rolando P Beraquit Jr and Pat Mark Joy Lapad together with PCL Roy Macalos and Pat Von Mikee Merto
of 1st PMFC PCPL Rogelio Canilanza of PISOT, (WHO) conducted a briefing regarding the
implementation of search warrant (WHAT) with Search Warrant no. SWA-121421-389, issued by Hon
Judge ARTHUR ABUDIENTE, Executive Judge, Branch 25, RTC, 10th Judicial Region, Cagayan de Oro City
against one LAZARO MUEGO ZAGADO alias TALOK, (WHO), 46 yrs old, married, resident of Purok 5,
Cabunongan, Brgy. Mabini, Binuangan, Misamis Oriental. (WHERE)
• That said implementation of Search Warrant is under PDEA pre ops number PDEA PRE OPS number
30002-120221-0174 dated December 17, 2021 and right after the briefing, said operating PNP personnel
proceeded to the target area. Recorded by PCPL John Rey Zaballero.
• ENTRY NR : 2021-12-210
• DATE RECORDED : 12-17-2021
• TIME RECORDED : 8:00 AM
• INCIDENT TYPE : SUCCESSFUL ARREST OF SUSPECTS FOR VIOLATION OF
RA 9165 AFTER IMPLEMENTATION OF SEARCH
WARRANT
• In connection to blotter entry number 2021-12-09 dated 170530H December 2021, the said operating
personnel returned this office with the information that, on or about 8:00 am of same date, the operating
PNP personnel of this Office successfully implemented the Search Warrant and arrested one LAZARO
MUEGO ZAGADO alias TALOK, 46 yrs old, married, resident of Purok 5, Cabunongan, Brgy. Mabini,
Binuangan, Misamis Oriental, wherein during the implementation of said Search Warrant by the operating
personnel, the suspect LAZARO MUEGO ZAGADO alias TALOK, was outside his house near the national
highway thus he was approached and informed by PLT RICHIE BUSTAMANTE RAIZ, OIC in the presence of
Brgy. Kagawad Angeli V. Bornidor of Brgy. Mabini, Binuangan, Mis. Or. and mediaman Noel Cagampang of
DXAS Angel FM Radyo Tamboli of Sugbongcogon, Misamis Oriental, that there were PNP members of
Binuangan Municipal Police Station and they were there to implement the Search Warrant with number
SWA-121421-389 against him for Violation of RA 9165 issued by Hon Judge ARTHUR ABUDIENTE,
Executive Judge, Branch 25, RTC, 10th Judicial Region, Cagayan de Oro City and the intention to search and
seize the illegal drugs as described on the said Search Warrant.
2. One (1) caliber 38 revolver with SN RIA1899015 marked with MGGI-6 and twelve (12) live ammunition of
caliber 38 pistol marked as MGGI-7, MGGI-8, MGGI-9, MGGI-10, MGGI-11, MGGI-12, MGGI-13, MGGI-14,
MGGI-15, MGGI-16, ,MGGI-17, MGGI-18, all found inside a black backpack at the top of bed on the living room.
3. four (4)pieces aluminum foil marked as MGGI-19
4. two (2) pieces rolled aluminum foil like needle marked as MGGI-20
5. one( 1) menthos candy case marked as MGGI-21
6. one (1) lighter colored red marked as MGGI-22
7. two (2) pieces 20 peso bill marked as MGGI-23
8. four (4) pieces 10 peso coins marked as MGGI-24
9. one (1) sling bag colored black marked as MGGI-25
10. one (1) unit cellphone (Samsung g4, keypad) marked as MGGI-26
11. one (1)pc handcuff marked as MGGI-27

12. That after the recovery, tagging and marking of the said items, a seizure receipt and Certificate of Orderly
Conduct of Search were then prepared by PCPL Marie Gold Ipulan which were signed by said barangay
officials, mediaman, PLT RAIZ and PCPL Ipulan and thereafter, the said items were then and brought to this
office for proper disposition. Recorded by PCPL John Rey Zaballero.
13.
• That PLT RAIZ further informed LAZARO MUEGO ZAGADO alias TALOK that there were
two alternative cameras used that time and for implementation of said search warrant in
compliance to Supreme Court A.M no 21-06-08 SC ( rules on the use of Body Worn
Cameras in the execution of warrant ).

• That immediately thereafter, the searched was then conducted on the house of the
mother of LAZARO MUEGO ZAGADO alias TALOK, as described of said search warrant in
the presence of the suspect himself and her sister and said Brgy. Kagawad Angeli V.
Bornidor and mediaman Noel Cagampang and operating personnel and the following
items were recovered inside the house to wit:

1. Five ( 5 ) pcs rectangular heat sealed transparent cellophane sachet containing a White
crystalline substance believe to be a methamphetamine hydrochloride known as shabu
all marked with MGGI-1, MGGI-2,MGGI-3, MGGI-4, MGGI-5 all with date 12/17/2021 and
with signature attached in white masking tape found in his black sling bag on the living
room of the house.
Incident Recording System
2011
 In April 22, 2009, the LOI 02/09 Unit Crime Periodic Report (UCPER)
which is a a uniform procedure of reporting and recording of crime
incidents was established to generate a credible crime statistics which
served as the basis in planning, policy formulation, deployment of
resources, and budgeting.

 Unfortunately, during the conduct of nationwide validation by the

Directorate for Investigation and Detective Management (DIDM) in
2013 to 2014, several dysfunctions were noted specifically the high
numbers of crimes that were not accounted from the police blotter
books. This rendered the crime statistics inaccurate and not reflecting
the true crime environment.
 UCPER ALPHA NOTE: UCPER ALPHA
ALL CRIME INCIDENTS
COMMITTED FROM JUNE 30, 2019

LOI 02/09
CRIME and below

VOLUME

INDEX CRIMES NON-INDEX CRIMES

VEHICULAR SPECIAL LAWS OTHER NON-

CRIME AGAINST CRIME AGAINST INDEX CRIMES
PERSON PROPERTY ACCIDENTS
1.MURDER 1.ROBBERY a.RIR-HOM
2.HOMICIDE 2.THEFT b.RIR-PI
3.PHYSICAL INJURY 3.CARNAPPING MC/MV c.RIR-DP
(consummated, frustrated 4.CATTLE RUSTLING
MUR HOM
4.RAPE
 Some investigators are confused in counting
and classifying crimes; crime incidents were
being referred to the barangay justice system
even though they are not within the jurisdiction
of the Katarungang Pambarangay among others.

 In order to establish a uniform procedure for

crime recording, the DIDM developed the PNP
Crime Incident Recording System (CIRS) known
as the e-Blotter System on September 6, 2011.

 It was adopted by all units of the PNP mandated

that all incident reports shall be entered to the
system.
Salient Features

1.It established an Standard Operating Procedure (SOP) on how to enter

data of incident in the Police Blotter by every Desk Officer, in line with
Quality Service Lane Program of the PNP to enhance the police frontline
services to satisfy the needs and expectation of the citizenry.

2.Incident Record Form (IRF) – A form to be filled out by the

complainant/victim. Once is signed and acknowledged by the Desk Officer
and COP, the data that were provided by the complainant in the IRF shall be
entered and recorded in the Police blotter book.
Salient Features

3. Duty of the QSL Officer. As soon as a client or complainant enters the police station
and its ascertained that his purpose is to file a complaint or to request to record a data in
the Police Blotter, the Duty Officer of the QSL must accord the client with due respect
and politely ask the person the nature of his transaction. The IRF shall be made
available to the client for him to fill out.

4.Office Space for Clients. The QSL Duty Officer shall at all times guide and assist the
client in filling out the form. In the event that the client is illiterate or incapacitated to fill
out the IRF, the QSL Duty officer shall do the same for him. The COP of the station shall
make available a space in the police station where this process is done, in the privacy
outside the scrutiny of kibtzers.
9. Turnover to Police Investigator. Thereafter, it is the duty of the police officer
who is in-charge of the police Blotter to Lodge the complaint to the proper
investigator who will handle the case. The investigator should interview the
complaint on the nature of his complaint and ensure that all entries therein are
complete to prevent duplication and relieve the complainant from repeating his
narration.

10. Manual Recording of the crime Incident Report from the IRF to the Police Blotter.
The crime incident report in the IRF, after the transaction with the reporting
Person has concluded, shall be transcribed and entered into the police stations
equipped with the crime incident Reporting System, popularly known as the e-
Blotter, the designated crime registrar will likewise enter the record into the
System.

11. Establish Incident Recording System ( Blotter Procedure Flowchart)

5. Confidential Reports. Whenever the subject of the complaint involves confidentiality, as in cases
involving protection of women and children, the QSL Duty Officer shall escort the client to the
female Duty Investigator of the WCPD where the filling out of the IRF shall ne done.

6. The narrative of the Incident. The facts of the incidents should be narrated by the complainant. It
contains a narrative of what happened, answering the five W’s ( Who, What, When, Where, Why and
one H ( How )

7. Importance of Signature. It is necessary and mandatory requirement that at the end of the narration
of every incident, the duty officer and complainant certifying the correctness of the narration.

8. Incident Record Transaction Receipt.

Crime Incident Reporting System
( CIRS ) – e-blotter - 2014
 In April 2014, a web-based CIRS was developed.
The stand-alone system became an in-house
web development system and CIRS was renamed
into "eBlotter System."

 Crime Incident Reporting System ( CIRS ) - is an

electronic database system that facilitates crime
documentation and systematic data storage and
retrieval.

 The system presents a quick, fast and reliable

transmission of crime information from lower
police units and offices of the PNP to National
Headquarters.
 Database shall include all incidents entered and stored into the CIRS. It is
a collection of information organized in such a way that a computer
program can quickly select desired pieces of data organized by filed,
record and files.

 Incident Record Form (IRF) – is an accountable form to be filled out by a

complainant, to be assisted by the QSL Duty Officer. The IRF becomes an
official document once it is signed by the investigators and the reporting
person in which the information contained shall be recorded in the police
blotter, uploaded to the CIRS and becomes the first document included in
the case folder.
 Quality Service Lane (QSL) – is a customer friendly quality service desk
manned by a Desk Officer and other designated PNCOs, under the
supervision of the Duty Officer of the Police Station, which shall provide
the initial point of contact for all concerns or problems of a complainant in
the police station.

 Under-Reporting of Crimes – is the deliberate non-submission of crime

incidents recorded in the Police Blotters by responsible officers that
resulted in the inaccurate and decreased crime statistics in his area of
jurisdiction.
PROCEDURE under the CIRS- eblotter

The following procedures shall govern the actions to be undertaken by key responsible
personnel in the uploading of the crime incident into the CIRS.

a.The DO shall entertain and receive the report from the complainant and initially recorded the
complaint into the blotter book indicating the entry number, date, name, place and nature of the
incident.

b.The DO shall initially determine whether the incident is a crime or not. If the incident involves the
commission of a crime, the complainant will be endorsed to the Duty Investigator, otherwise he shall
be referred to the Duty Officer who shall address his concern.
c. The Crime Registrar, under the mandatory supervision of the Duty Investigator, shall
commence the entry of data into the CIRS

d. The Duty Investigator and the complainant shall review together the information and
the summary details of the incident provided by the latter.

e. If no correction or additional information, the Crime Registrar shall immediately

upload the data into the CIRS, assisted by the Duty Investigator.

f. After storing the final data into the CIRS, the Crime Registrar, with the assistance of
the Duty Investigator, shall now print completed IRF.
g. Three copies of the IRF shall be printed by the Crime Registrar, which shall be signed both by the
Duty Investigator and the complainant.

h. The Desk Officer shall make a daily accounting of all crime incidents reported into the police
station and referred to the Duty Investigator during his tour of duty. The DO shall likewise follow
up and review the status of the incidents referred by him to the Duty Investigator.

i. The Duty Investigator shall ensure that all signed IRF acted upon by him and the Crime Registrar
shall be written down into the Police Blotter by the DO.

j. The Crime Registrar shall ensure that he receives the IRF of all crime incidents from the DO.
k. The records in the System shall be updated from time to time by the IOC as to the
development and disposition of the case, once a case was filed, when a Warrant of Arrest
was issued, a suspect was arrested or any other pertinent details on the progress of the case
like dates of inquest, arraignment, trial up to the final promulgation.

l. In the event that there is no internet connectivity in the workstation where the incident is
being encoded to, the preceding procedures still apply. However, immediately thereafter, a
soft copy of the same should be brought by the Crime Registrar to the nearest police unit /
office with internet connection, for uploading into the CIRS.
 CIRS - 2014
Blotter Procedure
Flowchart
IRS – 2012 CIRS – 2014
Crime Information Reporting and Analysis
System (CIRAS) Enhanced e-Blotter
System - 2018
 In order to have better analysis of the
encoded crime incidents, e-blotter was further
enhanced to include graphs, crime maps,
crime clock, etc. and was later called the
Crime Information, Reporting and Analysis
System (CIRAS).

 The core objective of the CIRAS is to serve as

a scientific management tool for efficient and
effective prescription of police intervention.
 It specifically serves as a crime database and can identify crime hot spots along with other
trends and patterns; and use of spatial (space) and time series analysis; generate graph/data in
just a matter of minutes; establish comprehensive, adequate and timely information on crimes
from manual and antiquated to computerized and integrated crime reporting system; interface
with the Case Information Database Management System (CIDMS), e-Rogues Gallery and the e-
Warrant System; overlay other data sets - localities, AORs, critical facilities and structures.

 It also provides a logical basis for troop deployment and movement, and builds a robust
Information Technology infrastructure to support the entire system.
PURPOSE OF PNP MC NO. 2018-050

a. To revise the existing policy in recording crime incidents under Letter of

Instructions (L01) 02/09 UCPER and introduce salient provisions that will
treat several lapses noted in the past; and

b.To deliver well-guided procedures in reporting, identifying, recording

and counting of crime incidents that start from the time a complainant or
reporting person relays his information or lodges complaint in all
investigating offices/units of the PNP.
 UCPER BRAVO
TOTAL NO OF CRIMES

Peace and Order Indicator Public Safety Indicator

MC 2018-050
(POI) (PSI)

RIR (Vehicular Other Quasi

Index Crime Non-Index Crime
Incidents Offenses

7 Focus Crimes
Violation of Special Laws
1.Murder and RPC other than index
Crimes Resulting in
2.Homicide
Frustrated and Attempted RIR Homicide
3. Physical Injuries- including Stages of Focus Crimes
Less and Serious Physical RIR Physical Injury
Injuries
RIR Damage to
4. Rape
Property
5.Robbery

6. Carnapping of Motor
Vehicles a) Four wheeled (or
up) Vehicle b) Motorcycle
(2-3 wheeled) Conceptual Framework of PNP MC 2018-050
7. Theft
Salient Features

Peace and Order Index (P01) — an index which categorizes crime incidents that reflect
the true essence of crime, peace and order situation of a particular community. This
comprises the totality of Index and Non-Index Crimes.

Public Safety Index (PSI) — an index which categorizes incidents and culpable felonies
that reflect the public safety situation of a particular community. This comprises the
totality of vehicular incidents and other quasi-offenses punishable under the RPC.

Total Crime Incidents (TCI) — pertains to the number of crime incidents committed in a
given area over a period of time that are reported and recorded in the police blotter. It
does not include crime incidents that are reported to the barangays and Other Law
Enforcement Agencies (OLEA);
TCI = Total P01 + Total PSI
RECORDING OF CRIME INCIDENTS

 Violation of local ordinances – shall not be counted and same is not considered as crimes.

Frustrated and Attempted Index Crime shall be recorded as it is. Ex. Attempted shall ne
recorded as Attempted Murder and Frustrated Murder shall be recorded as Frustrated Murder.

Cattle Rustling under LOI UCPER 2019 shall now be delisted from the category of Index Crime
and shall be treated as Non-Index Crime.

Parricide and Infanticide shall be recorded as it is and be counted in the category of murder.
COMPLEX CRIME

a. For Compound Crime. The grave and less grave felonies as the result of the single act
shall be recorded.

Example of compound crime: Murder and Frustrated Murder

Mr. A with intent to kill threw a hand grenade to Mr. X and Mr. Y who were attending a
meeting. As a result Mr. & survived despite sustaining fatal injuries. The crime of Murder
and Frustrated Murder shall be recorded
COMPLEX CRIME

For complex crime proper. The crime to recorded shall be the one primarily intended by the
suspect to commit and not the crime which was used as a means to commit the other.

Example of complex crime proper:

Forcible Abduction with Rape – the victim was abducted as a means for the commission of the
crime of rape. The crime of rape which is one primarily intended by the suspect to commit shall
be recorded.

Estafa thru Falsification – the suspect committed falsification as a means to commit estafa. The
crime of estafa which is the one primarily intended by the suspect to commit shall be recorded.
COMPLEX CRIME

b. For composite crime ( special complex crime). The same shall be recorded as follows:

1.Rape with homicide

2.Kidnapping with homicide
3.Robbery with Rape
4.Robbery with homicide
5.Robbery with serious physical injuries
6.Robbery with Arson
COMPLEX CRIME

For multiple crime, the number of crimes to be recorded shall be based on the separate
and distinct crimes committed and several victims offended.

Example.
“A”, robbed a convenience store. In order to facilitate his escape, he carnapped a car at
the parking lot. While being chased by a mobile car, he ran over a crossing pedestrian who
died on the spot.

The next day, “A” was cornered by the police in an abandoned warehouse thus, held
hostage an elderly woman inside. As such, he committed the following crime: Robbery,
reckless imprudence resulting in homicide, carnapping and serious illegal detention.
For continuing crime, the incident should be recorded as single crime by the police unit
with the territorial jurisdiction that first took cognizance of the crime .

Example.
Robbery of a Bus – A robbery incident transpired inside a bus while traversing
Mandaluyong, San Juan and Quezon City. As a continuing crime, the said robbery
incident shall be recorded by the Police unit with the territorial jurisdiction which first
took cognizance of the case.

If by any cause the Quezon City Police first took cognizance of the crime, then the same
shall be acquire jurisdiction and record the incident.
 This PNP MC amends the PNP
MC No. 2018-051 as well as the
terminologies of Peace and
Order (POI) and Public Safety
Index (PSI) under its provisions
without changing its framework.

 Further, this MC supplements

counting mechanism for a more
comprehensive and clearer
guidance.
 NOTE: UCPER BRAVO
UCPER BRAVO ALL CRIME INCIDENTS
TOTAL CRIME INCIDENTS (TCI) COMMITTED FROM JULY 01, 2019 to
present

MC 2018-051 PEACE AND ORDER INDICATOR PUBLIC SAFETY INDICATOR

INDEX CRIME NON-INDEX CRIME OTHER RECKLESS IMPRUDENCE

VEHICULAR ACCIDENT
CASES/OTHER QUASI-OFFENSES

8 Focus Crimes 8 FOCUS CRIME

(CONSUMATED) -VIOLATION OF SPECIAL
1.Murder HOMICIDE
LAWS
2.Homicide 8 SPECIAL COMPLEX
-OTHER VIOLATION OF
CRIMES PHYSICAL INJURY
3. Physical Injuries- including REVISED PENAL CODE
Less and Serious Physical OTHER THAN THE 8
Injuries FOCUS CRIMES DAMAGE TO
PROPERTY
4. Rape

5.Robbery

6. Carnapping MV

7.Carnapping MC

8.Theft
X 100,000
Salient Features

Peace and Order Index (P01) — shall be renamed as Peace and Order
Indicator (POI). This comprises the totality of Index and Non-Index Crime

Public Safety Index (PSI) shall be renamed as Public Safety Indicator (PSI).
This comprises the totality of vehicular incidents and other quasi offenses
punishable under the RPC.
 Rape shall be recorded based on how many time the rape was committed against
the victim regardless of the number of the perpetrators ( PNP MC 2018-50)

For the purposes of accounting, the crime of rape shall be recorded in the following
manners;

a. Multiple counts of rape reported in a single blotter entry shall be recorded and
counted as one offense of rape but he number of counts of rape was committed shall
be indicated.

Example: A rape X on Feb 14, 18 and March 22. X reported to WCPD on March 23 to
narrate the incident and file a complaint. It shall be counted as one offense of rape
but the number of counts the rape was committed shall be reflected in CIRAS
 Incident committed by several perpetrators on a single occasion, shall be
recorded and counted as one offense of rape indicating the number of
counts the rape was committed and name of perpetrators;

 Example: A, B and C gang rape X on Feb 14. X reported the incident to

WCPD. It shall be counted as one offense of rape but the number of
counts the rape was committed and the number of perpetrator shall be
reflected in CIRAS.
 Rape committed in several places with different territorial jurisdiction and
reported in a single blotter entry shall be recorded by the territorial unit
which first took cognizance of the complaint/case.

 Example: A rape X on Feb 14 in Tagaytay and on March 22 in Sta Rosa

City. X reported to WCPD of Sta Rosa Police City Police Station on March
23 to narrate the series of incidents and file a complaint. It shall be
counted as one offense of rape by Sta Rosa CPS which first took
cognizance of the complainant/case. This will prevent double entry on
one offense of rape committed in different territorial jurisdictions.
 ‘Only the Crime under Katarungang Pambarangay Law shall be referred to
the Barangay” otherwise it shall be a clear violation of Rules of Criminal
Procedure.

 It will not reflect the true crime picture based on the policy that cases
referred to the barangay are not included in the counting of total number
of crimes.
Police Blotter and CIRAS Information
access- 2020
 This MC sets forth the guidelines and
procedures in the proper management
and information access of data in the
police blotter and those encoded in
CIRAS.

 Since 2016, CIRAS was utilized as the

repository of all crime incident
information emanating from the
compliant received by the police and
those written in police blotter. Such
reports includes information of
complainants, victims and suspects
which are deemed confidential.
MEMO CIRCULAR NO. 2020 -037 - POLICE BLOTTER AND CIRAS INFORMATION ACCESS

Disclosure of theses information, most especially to those who are not directly
involved may results to information misuse.

Since the police blotter is considered a public document, stakeholders such as media
practitioners and students among others have perceived such as a document which they
can freely access, view, browse and reproduce.

However, such practice violates existing laws and policies such as the Data Privacy
Act of 2012 and the provisions stated in the PNP FOI Manual.
MEMO CIRCULAR NO. 2020 -037 - POLICE BLOTTER AND CIRAS INFORMATION ACCESS

The Data Privacy Act of 2012 prohibits the disclosure of any personal information
without the consent of the data subject of the information. For example, a blotter entry
which indicates the name, age, and address of a suspect shall not be divulged to anyone
without the permission of the person concerned

In consonance, under the provisions stipulated in the PNP FOI Manual, the PNP shall
ensure that information in its custody or under its control is disclosed only as permitted
by existing laws and shall likewise protect personal information in its custody or under
its control by making reasonable security arrangements against unauthorized access,
leaks or premature disclosure
GENERAL GUIDELINES

The police blotter and CIRAS entries are considered properties of the PNP and its
officers shall be held responsible for its confidentiality.

Police blotter and CIRAS entries contain personal information of complainants, victims,
and suspects. Under the Data Privacy Act of 2012, the same shall not be divulged to
anyone unless they are among the real party-interest or there is an order from the court.

Access to the police blotters and CIRAS shall be only be limited to PNP personnel. All
PNP personnel who have accessed the information from the police blotter, Pink Blotter
and CIRAS shall maintain the confidentiality of all information therein and ensure that
such are free from information leakage
GENERAL GUIDELINES
All information request shall be denied except those issued by the data subject or information
owner, or those issued by the courts.

As provided by RA 9262, information from the Pink Blotter shall not be divulged to anyone
except those who are directly involved in tte investigation of the case.

As provided by RA 6713, Sec, 7, para ( c), Public officials and employees shall not use or divulge,
confidential or classified information officially known to them by reason of their office and not
made available to the public either to further their private interest or give undue advantage to
anyone ; or to prejudice the public interest

All information request from real party-interest shall observe the process under PNP FOI Manual.
REQUEST FOR INFORMATION
The requesting party should

1.Observe the process of availing of information under Chapter 2.1 of the PNP FOI Manual

2.Indicate in the request a brief description of the information being requested and the reason and purpose
for requesting such information. Absence of required information may be a ground for the denial of the
request.

3.Identify himself by presenting two valid IDs upon submission of the request for request for information .
Failure to properly identify himself/herself may be a ground for the denial of the request

4.If the requesting person is asking for public information on behalf of someone else, he /she must submit an
authorization letter from the information owner or Special Power of Attorney
GROUNDS FOR DENIAL

1. The information / public record/ official record being requested is among the limitations and exclusions stated.

2.There are grounds to believe that the request is being made with plainly discernible improper motive ( ex.
Harassment ) or other analogous circumstances

3.The purpose of the request is contrary to law, morals or public policy

4.The requesting party failed to comply with the requirements stated

5.The identity of the requesting party appears to be fictitious

6.The requesting persons has a derogatory records of having misused any information previously furnished to him/her.
END & THANK YOU