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Review of Basic
Operations in
Word Processing
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Lesson Outline G
 Starting a Word Processing Program
 Typing, Erasing, and Editing Text
 Find and Replace
 Spelling, Grammar, and Thesaurus
 Saving, Retrieving, and Printing Documents
 Page Layout
 Formatting Text and Paragraphs
 Previewing a Document and View Options
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Word Processing – a skill in
computing that pertains to the
effective inputting and manipulation
of texts and text documents

Text Document – the file or data

generated by a word processing
software that mostly contains text
information
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Starting a Word Processing
Program

 Turn on the computer and log in to

Windows.
 Click the Start button.
 Click All Programs >
Microsoft Word.
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Typing, Erasing, and Editing Text
Click the New button ( ) to create a new
document. Or press Ctrl+N.
Begin typing. To go to the next line, press
Enter.
To delete a character, position the cursor to its
right, press Backspace. Or position the cursor
to its left, press Delete.
To delete a block of text, highlight the section
then press Backspace or Delete.
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Find and Replace
 Go to the menu at the top of the
program screen and click Edit >
Find. Or press Ctrl+F.
 A dialog box will appear on the
screen, enter the details asked for
in the Replace tab.
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Spelling, Grammar, G
and
Thesaurus
To check spelling:
Right-click the word underlined

with red jagged lines to view the
suggested correction/s.
Choose the most appropriate one

and click it to change the word.
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To check grammar:
 • Right-click any part of the sentence
underlined with green jagged lines to view
the suggested correction/s.

• Choose the most appropriate one and click it

in order to revise the sentence.
• To recheck the whole document for spelling
and grammar errors, press F7.
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To access the thesaurus:
To search for a word’s synonym, highlight
the word and right-click it.
Position your mouse pointer over Synonyms
for the submenu to appear. You may choose
from the selection of words if any suggestion
is given in the submenu. Or proceed to the
next step.
Select Thesaurus. Choose from the
selection of words provided.
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Saving, Retrieving, and Printing
Documents
If saving for the first time:
 Click File > Save As....
 A dialog box will appear asking you to
which location you will save the file and
what name you will be giving the file.
 Click the Save button when you have
entered the details.
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If saving at any time after the first

save: press Ctrl+S. Or click the
Save button ( ) in the Standard
toolbar.
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To open a previously saved file:
 Go to the Standard toolbar and click the
Open button ( ). Or press Ctrl+O.
 The Open dialog box will appear. Select the
drive or folder where you saved the
document and look for the file there.
 Select the file or type its name in the
empty field and click Open.
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To print a copy of the document:
Click File > Print. You may opt to click
the Print button ( ) in the
Standard toolbar or simply press
Ctrl+P.
The Print dialog box will appear. You
may indicate other specifications on
how you would want the document to
be printed out.
Click OK to print the document.
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Page Layout
Word has a default page setup for new
files but you can also adjust the
margins, paper size, and layout.
 Click File > Page Setup.
 This will open the dialog box that allows
you to input the changes.
 Click OK to set the changes you want.
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Formatting Texts and
Paragraphs
The font attributes of texts can be
changed by adjusting the entries
in the Formatting toolbar. Just
click the arrow on any drop-down
list to access the choices.
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To apply different font styles:
Select any part of the document.
Click Format > Font. Or press
Ctrl+D.
Set the changes in the different
options.
Click OK to apply the changes.
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To change paragraph formatting:
 Select the paragraph.
 Click Format > Paragraph.
 Set the changes in the different
options.
 Click OK to apply the changes.
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Previewing a Document and
View Options
To preview a document:
 Click File > Print Preview. Or click
the Print Preview button ( )
in the Standard toolbar.
 Click Close to return to the
original document view.
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To magnify/shrink the document view:
 Click View > Zoom.
 Select from the choices in the dialog
box.
 Click OK to apply the changes.

Another way is to access the Zoom

drop-down list.
 OTHER
SHORTCUT KEYS
■ Ctrl+N - is a shortcut key most often used to
create a new document, window, workbook,
or another type of file.
■ Ctrl+X - is a shortcut key most often used to
Cut the selected item
■ Ctrl+C - is a shortcut key combination used
to copy highlighted text or another object into
the clipboard in a graphical user environment.
■ Ctrl+V - is a shortcut key most often
used to paste text or other objects from
the clipboard.
■ Ctrl+A - These two keys selects all text
or other objects.
■ Ctrl+B - is a shortcut key most often
used to bold and un-bold text.
■Ctrl+I - Change selected text to be in
italics.
■Ctrl+Esc - Open the Start menu.
■Ctrl+W - is a shortcut key most
often used to close a program,
window, tab, or document.
■ Alt+F4 - Close the currently active
program.
■ F5 - Refresh the current program
window.
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