e-TES

Personnel Training

Apr 2014

E-TES Labor adjustments July 2008

 Why are we here?

Purpose
This course is designed to create an understanding of Time Entry System e-TES
and to train participants on how to use this system for time booking.

Objective
At the end of this course you should be able to:
• Understand how to process time in e-TES.
• e-TES responsibilities as an employee.

E-TES Labor Adjustments July 2008

 e-TES Training : Coverage

Coverage

• Workflow/Responsibilities
• Login into e-TES
• Updating Profile
• Entering time/code in Timesheet/Quick Entry
• Processing PTA
• Recording Absence Hours
• e-TES Helpdesk

E-TES Labor Adjustments July 2008

 About e-TES

India e-TES
Codes Used in e- - e-TES accepts 8 digits numeric code only.
TES - Also referred as WBS/e-TES code.
- e-TES codes are project & location/STPI specific
Codes Different codes for different location for the same project (as per
STPI/Location).
Minimum Billable Mandatory 9Hrs each day (45 hrs a week).
Hrs Requirement

Onsite/ Onshore Both onshore/offshore employees enter time in same code (as per
employee’s codes their base location).
However, L1 Resource need to enter hours with different Billing
Key (start from "9x" )
Note: -Delivery Manager will provide the BK.
e-TES codes e-TES codes are requested/searched through online WBS Setup
creation request & tool. https://in.portal.csc.com/csci.portal
search application
Time Booking Resource (onsite/offshore) need to fill time on daily basis.

E-TES Labor Adjustments July 2008

 About e-TES

India e-TES

Advance Time Advance Time Booking option available only for standard non-billable code
booking (holiday, leave etc).

Time Resource need to process Time Adjustment through Prior Time Adjustment
Adjustment option in e-TES.

Approval Managers approval in e-TES is mandatory for both Adjustments and

process regular time entry. (No Manual Approval).

Time Entry Time to be entered on a Daily Basis. (if resource do not fill time
Process consecutively for two weeks then his salary may be put on hold.)

Reminders If resource has not filled any time till Wednesday evening then Resource
and Manager will get an mail alert (escalation) on Thursday.

e-TES Lockout Broadcast on Friday

Holiday Time Employee need to enter time (9 hrs) in Holiday code using new absence
Booking option in e-TES.

E-TES Labor Adjustments July 2008

 Timesheet Process Workflow

Employee receives WBS Employee enters Manager reviews time Employee submits
code from Manager time daily weekly timesheet

Finance, HR, and Management Manager approval Manager approves Employee time
use e-TES data lockout time entry lockout

E-TES Labor Adjustments July 2008

 Employee Responsibilities
• Log time daily as per actual hours worked .
• Log time for any leave taken on a working day.
• Fill time & Save timesheet on daily basis.
• Submit weekly timesheet on last working day of every week ( Friday )
• Keep a personal and easily retrievable record of e-TES ID and Password
• Setup code for Quick Entry list.
• Keep profile updated eg:- email ID & reporting manager in profile.
• Subcontractors are also required to record their hours worked each day; but, unless
requested by the contract, absences should not be recorded.
• L1- visas employee must enter time & their US manager must approve the same by
Thursday COB.
Lock-out Time
– Employee: Date and time by which all employee weekly timesheets must be
submitted. Employees Lockout Time 06:00 PM Friday
– Manager: Date and time by which all Managers must approve employee timesheets.
Manager's Lockout Time 07.00 PM Friday
e-TES weekly cycle is from Sat 12:00 am to Friday 7: 00 pm.

E-TES Labor Adjustments July 2008

 Employee Responsibilities
Resource need to use code as per his STPI/Location.
CSC India (2060) - STPI details
PC CC
STPI No.Description Buildings Nomenclature Nomenclature
1 Noida 1 NOT USED PI101***** CI101*****
2 Noida 2 NOT USED PI102***** CI102*****
3 Noida 3 C24,C25,C29,A47 (sector 58 Noida) and Campus Sector 62 Noida PI103***** CI103*****
4 Indore Electronics Complex,Pardeshipura PI104***** CI104*****
5 Hyderabad B-4, B-7 (Mind Space IT Park) & Cyber Gateway, Madhapur, Hitech City PI105***** CI105*****
6 Chennai PKT Prince Kushal Towers, Anna Salai, Chennai PI106***** CI106*****
7 Chennai SEZ Tower 1B, DLF SEZ PI107***** CI107*****

8 Chennai MEPZ 1 NOT USED PI111***** CI111*****

9 Chennai MEPZ 2UNIT-II,

I SDF Buildings, Unit-13, Block 2,Madras Export Processing Zone,Chennai - 600045. PI112***** CI112*****
10 Mumbai 1 NOT USED PI113***** CI113*****
11 Mumbai 2 (SEZ)NOT USED PI114***** CI114*****
12 Bengaluru 1 Unit-I, Embassy Golflinks Biz Park, Survey No.8/1 & 8/4,Off Intermediate Ring Road, Challaghatta
Village, Domlur, Bagalkot, Karnataka -560071. PI115***** CI115*****
13 Bengaluru SBU NOT USED PI116***** CI116*****
14 Bengaluru FCG NOT USED PI117***** CI117*****
Mumbai 3 -
15 Temp NOT USED PI118***** CI118*****
1101 & 1104, 11th Floor,
G-Corp Tech Park,
Kasarwadavli, Thane Ghodbunder Road,
Thane (W) - 400 601
16 Mumbai 4 PI119***** CI119*****

Note : If Incorrect STPI code used, it will result in Incorrect entry in GSAP & will not be billed to the client.
L1 / B1 resources need to use their Base Location India STPI Code.
E-TES Labor Adjustments July 2008
e-TES Login Screen

https://etes.csc.com

Put your Global Pass login details

E-TES Labor Adjustments July 2008
E-TES Id selection.

Note: Most e-TES users have only one ID however some users, referred to as Double TESers, may have multiple IDs
because they are required to enter their time in multiple organizations. Usrs with multiple IDs will be prompted to select the ID
they wish to login to e-TES with after Global Pass authentication.

E-TES Labor Adjustments July 2008

e-TES main page

E-TES Labor Adjustments July 2008

Updating Profile

Check your manger name.

Update your CSC email id.

Click on Update to save the changes

Existing Manager has administrative rights of resource a/c.
If manager name is incorrect then touch base with existing (e-TES) manager for manager name update.
If Manager name is Admin-663 then touch base with e-TES helpdesk for the manager name update.
E-TES Labor Adjustments July 2008
Time Sheet Process
• CSC employees are required to record their work and any authorized absences each day.

• Subcontractors are also required to record their hours worked each day; but, unless
requested by the contract, absences should not be recorded.
• All information entered must be approved by a manager on a weekly basis.
• You must record your time on a daily basis. This information is needed to accurately pay
you in a timely manner and to promptly bill the client for your efforts. Time sheets are
processed for each individual.
• After you record your time, at the end of the period, you will be required to submit your
Time Sheet to your manager for approval. Before submitting your Time Sheet, you
should review your Time Sheet for accuracy.
• After your time has been submitted, your manager reviews it, along with other Time
Sheets submitted by workers on his/her staff, and approves the Time Sheets
• Leave code/standard Non-Billable code can be used in e-TES in advance for up to 12
weeks/3months

E-TES Labor Adjustments July 2008

Adding code to Quick Entry list (drop down menu)

Click on Quick Entry

•You can simplify entering work order(WBS) by creating a personalized Quick Entry
List.
•Your Quick Entry (QE) List provides a shortcut to your commonly-used charge
code(WBS code)

E-TES Labor Adjustments July 2008

Adding code to Quick Entry list (drop down menu)

Click on New Work Order

E-TES Labor Adjustments July 2008
Adding code to Quick Entry list (drop down menu)

1. Select the Wage/Time Type

2. Enter the WBS Code

3. Click on Show Project

E-TES Labor Adjustments July 2008

Adding code to Quick Entry list (drop down menu)

4. Select appropriate task/assignment/activity(if applied to WBS)

5. Click on Show Billing/Labor

Category to change

Default billing/labor category is 0000 (billable)

E-TES Labor Adjustments July 2008

Adding code to Quick Entry list (drop down menu)

6. Select Billing/Labor Category

7. Click on Add to Quick Entry

E-TES Labor Adjustments July 2008

Adding code to Quick Entry list (drop down menu)

Code added

E-TES Labor Adjustments July 2008

Filling time in e-TES

1. Once the code is added click on Time sheet tab

2. Select the code from the QE list

E-TES Labor Adjustments July 2008

Filling time in e-TES

3. Check Mark
the box

4. Put actual no of hrs worked

on project
E-TES Labor Adjustments July 2008
Filling time in e-TES

3. Save/Submit week

E-TES Labor Adjustments July 2008

Processing Prior Time Adjustment (PTA)

PTA to be processed:

• If you have missed filling time for the previous week.

• If you need to correct the time entry for the previous week.

E-TES Labor Adjustments July 2008

Processing Prior Time Adjustment (PTA)

• PTA require two Level approval : 1. e-TES Manager, 2. Labor Accounting.

• Once labor adjustments are approved by the appropriate manager, India labor
administrator must perform additional approval process in LCD before the
adjustment is viewable in e-TES.
• Labor adjustments processed in e-TES will not be available in GSAP until the
following week (i.e. only after weekly interface on Friday).
– Changes made in WBS / e-TES code (other than Std codes) and billing/labor
category will reflect in e-TES the next day (keeping total no. of hours same as
original).
– Changes made in time type/standard codes and no of hours will reflect in e-
TES next week.
• Labor adjustments made and approved till 6 pm (mon-thurs) and till 5 pm(fri) will
be included in daily (process/approval) interface.
• Adjustments/changes made are viewable in Time Adjustment Reports.
• Changes will reflect in eTes time sheet.
• An adjustment that has been fully processed may not be available until the
weekly posting process is completed.

E-TES Labor Adjustments July 2008

Processing Prior Time Adjustment (PTA)

1. Click on Prior time adjustment

2. Select the weekending and click on Select tab

E-TES Labor Adjustments July 2008

Processing Prior Time Adjustment (PTA)
• If you didn’t fill time for the selected prior week, then the following screen will appear without
any code/time. You need to add the code using Quick Entry list or New Work order option.

Select the code from QE list if available

Click on New Work Order/New Absence to add the code.

•If you have filled time for the previous week then time already filled will be visible.

E-TES Labor Adjustments July 2008

Processing Prior Time Adjustment (PTA)

•Add the code using new work order option(if required).

•Enter/Adjust the time

Once the timesheet is updated, Click on Submit

E-TES Labor Adjustments July 2008

Processing Prior Time Adjustment (PTA)

Click on submit

E-TES Labor Adjustments July 2008

Processing Prior Time Adjustment (PTA)

• The timesheet for this week will now be “grayed out” and not available for
additional adjustments until the approval process is complete.

E-TES Labor Adjustments July 2008

Modifying a Rejected Adjustment

• A manager can reject a labor adjustment if an error is found during the

approval process.

• If a labor adjustment has been rejected by a manager, the employee will

receive the following message the next time the employee logs in to e-
TES
– The week ending date of the rejected adjustment and the reason for the
rejection are given in the message

• The employee can modify a rejected labor adjustment and resubmit it to

their manager for approval.

E-TES Labor Adjustments July 2008

Modifying a Rejected Adjustment

• The employee will select Prior Time Adjustment tab and select the
week of the rejected timesheet.
• The rejected timesheet will appear, and the employee can make
necessary changes.
• The employee can also select Redo Adjustments to return the
timesheet to the original form.
• Once all corrections have been made, the employee will select SUBMIT
and select the reason for the adjustment again.
• This process will continue until the manager approves the timesheet.
• Employees do not receive notification when an adjustment has been
approved.

E-TES Labor Adjustments July 2008

Using Standard Non-billable code(leave, bench etc)

Click on New Absence

Select appropriate code

Note : You can put max 9hrs against standard non-billable codes

Click on Add to Time Sheet.

E-TES Labor Adjustments July 2008

Using Standard Non-billable code(leave, bench etc)

Enter hours
Code Added

Click on Save

E-TES Labor Adjustments July 2008

L1 Absences option
L1 resource using Standard Non-billable code(Leave/PT0 etc)

Click on New Absence

Select appropriate code

Click on Add to time sheet

Note : You can put max 9hrs against standard non-billable codes
E-TES Labor Adjustments July 2008
L1 Absences option

Code added
Enter hours

Click on Save

E-TES Labor Adjustments July 2008

Employee Reports

• Employees can review reports on the labor adjustments that have been
submitted for their IDs
• Select Reports in the menu bar and select Time Adjustment

E-TES Labor Adjustments July 2008

Employee Reports
• Select the report you want to run
– In Process
• All adjustments that have not completed the approval process
– Archived
• Adjustments that have completed the approval process
– All (In Process and Archived)
• All adjustments submitted through e-TES

E-TES Labor Adjustments July 2008

Employee Reports

• Example of “All (In Process and Archived)” report

E-TES Labor Adjustments July 2008

 Frequently Asked Questions

FAQs
 How do I reset the Global password?
Please contact on the below details for any password related query:
 
Legacy CSC India Offices: 9*9 from VoIP, #1111 from PSTN
Legacy Covansys US / India Offices: 9*9 from VoIP
Legacy Covansys Chennai / Bangalore Offices: *1111 from PSTN
Legacy FCG: 1111 from PSTN
 
Toll Free - All India Locations: 1.800.425.3880
Toll – All India and other locations: +91-44-22623878
Toll Free - US Locations: 1.888.925.3422 Option 2
Toll US 248.848.3290
Fax: 1.248.994.4839
Email : cscindia_servicedesk@csc.com
Website: http://help.csc.com

 I have processed Prior Time Adjustment in e-TES but the same is not updated in
Time Sheet.
Please note that the Time Sheet or Time Detail Report displays the original time entry (hours
entered in the current week).
 When you process time adjustment, it reflects in Time Adjustment report for the concerned
week. The Time Sheet tab only displays the original data. Hence, please refer to Time Adjustment
report only for final adjustments.
E-TES Labor Adjustments July 2008
 Frequently Asked Questions

FAQs
 I am not able to do prior time adjustments in e-TES. It does not allow to enter
hours as shown below.

Please note that you must add a code (New Work Order/New Absence tab) after selecting the
weekending in order to book time for the concerned week.

 My current week time sheet seems to be locked/freezed, how to book hours.

Your time sheet got locked as it was approved by your e-TES manager before lock out time. Hence,
please request your e-TES approver to first Unapprove the time sheet and then Unlock it using
Unlock Time Sheet option in e-TES so that you can book time for the current week otherwise you
can process prior time adjustment next week.

E-TES Labor Adjustments July 2008

 Frequently Asked Questions

FAQs

 How to approve previous week time sheet-missed to approve last Friday.

Steps to approve Missing Time Sheets:

Log in to e-TES
Click on Missing Approvals Tab
Select the manager name
Select the weekending and resource name from the list
On the next screen select the check box and click on Approve Time.

 I find leave balance discrepancy in ESS & e-TES and have Night Shift/Stand By
query, whom to contact?

For the leave/leave balance/Night Shift/ Stand By allowance related queries/ error / issues in e-
TES, please contact CSCAnswers Contact Center:

CSCAnswers Contact Center details:.

E-mail ID: answersindia@csc.com
Website: https://sharedservicesindia.csc.com
You can also dial 9*8 from CUG phone and select menu option '3' for e-TES.
 
Note: For any allowance/payroll related query, please touch base with answersindia@csc.com.

E-TES Labor Adjustments July 2008

 Helpdesk Details:
• e-TES related queries should be sent to India e-TES.
• Project Codes related queries should be sent to India Project administrator.
• Labor Hours related queries should be sent to India Labor administrator.

Contact Queries
India eTES -- IndiaeTES@csc.com Any query related to e-TES (Excluding absences
Extn: 708617 and night shift/standby claim)

• Recording of absences, night shift/ standby

requests
CSCAnswers Contact Center--
• Leave balances
answersindia@csc.com
• Prior time adjustments pertaining to absences and
9*8 ---- select option '3'
night shift/standby
• Pay related queries

indiaprojectadministrator@csc.com Project Codes related queries

indialaboradministrator@csc.com Labor Hours related queries

• Note:- Mail should be sent to correct email id as per the issue. eg. e-TES related queries
should be send to India eTES@csc.com only. Mails sent on wrong/Individual ids will not be
entertained.

E-TES Labor Adjustments July 2008

 For information on e-TES training, FAQ & Project Codes please visit :
https://portal.amer.csc.com/wiki/display/IndiaeTES/Home

India eTES@csc.com

E-TES Labor Adjustments July 2008