Office 365 Using Contact in Exchange

12/10/2023 UJ –CECS CCCS 100 1st Term 1445 H

Office 365 Using Contact in Exchange
• Exchange serves as the engine for managing contacts, email, calendar,
and tasks
• Access to Exchange is available through both the browser and the
Outlook desktop application
• The functionality of Exchange is mostly the same on both platforms,
but there are some differences
• The chapter will cover two topics: "Parts of people (contacts) in OWA"
and "Parts of contacts in Outlook"

10/12/2023 UJ –CECS CCCS 100 1st Term 1445 H

Parts of people (contacts) in OWA

• Accessing contacts in
Outlook for the Web
(OWA) requires using a
web browser
• To access contacts, you
need to log in to the Office
365 portal and locate the
Outlook block either in
Office 365 Home or in the
app launcher

12/10/2023 UJ –CECS CCCS 100 1st Term 1445 H

Parts of people (contacts) in OWA

• After accessing Outlook, you

can find the people icon and
click on it to access the parts of
people (contacts) in OWA

12/10/2023 UJ –CECS CCCS 100 1st Term 1445 H

Parts of people (contacts) in OWA

• The provided screenshot represents the

"people" section, which is commonly
known as contacts, and serves as the
initial landing page
• This page can be considered as a home
page due to its central position and
importance in managing contacts
• The main section (#2) of the page
dynamically updates and adapts
according to the user's interactions and
selections
• To gain a better understanding of the
page's functionality and features, let's
examine it more closely
12/10/2023 UJ –CECS CCCS 100 1st Term 1445 H
Parts of people (contacts) in OWA
1. The action bar
• The action bar consists of drop-down
menus for options like New and
Manage, along with an Edit Favorites
option specifically available on the
home page for people
• However, the options displayed in the
action bar change dynamically based on
the user's selections from the left
navigation
• When selecting different items from the
left navigation, the drop-down menus in
the action bar will update accordingly
to provide relevant options and actions

12/10/2023 UJ –CECS CCCS 100 1st Term 1445 H

Parts of people (contacts) in OWA
• The provided example showcases the
action bar after clicking on "Your
contacts" and selecting a specific
contact from the list
• When you reach this point, the action
bar reflects actions and options that are
relevant to the chosen contact
• By clicking on a contact from the list,
the action bar updates to display
actions specifically tailored to that
contact
• These dynamic actions in the action bar
correspond to the selected contact,
allowing for convenient management
and interaction with the chosen contact
12/10/2023 UJ –CECS CCCS 100 1st Term 1445 H
Parts of people (contacts) in OWA
2. The main window
• The second element is the main window,
which adapts its content based on
selections made in the left navigation
• Initially, the main window displays the
home page, featuring frequently contacted
people, today's calendar events, favorites,
and suggested contacts for follow-up
• Within the main window, users have the
ability to pin any of these elements to their
page for quick access and convenience
• By clicking on "Pin this view," users can
anchor specific content within the main
window, ensuring its persistent visibility
and easy accessibility on their page

12/10/2023 UJ –CECS CCCS 100 1st Term 1445 H

Parts of people (contacts) in OWA
3. Search
• The third element is the search
box, located within the interface
• Users can utilize this search box to
search for people, including
contacts, rooms, equipment, or
Office 365 Groups
• The search functionality allows for
finding specific individuals or
resources within the system,
catering to various search needs
and facilitating efficient navigation
and communication
12/10/2023 UJ –CECS CCCS 100 1st Term 1445 H
Parts of people (contacts) in OWA
4. Left navigation
• The fourth element is the left navigation, which provides various
options for navigation
• Within the left navigation, you can access different sections such
as Featured people, Your contacts, Directory, and Groups
• The left navigation is primarily managed by the system, except
for the Favorites section
• You have the ability to manage your favorites by either clicking
on "Edit Favorites" in the Action Bar when nothing is selected or
by clicking on "Add favorites" on the home page or Favorites
page
• In the left navigation, you can view, manage, and create new
contacts.
• The majority of this section is controlled by your administrator.
When new people are added or removed from your
organization's Office 365, they will appear or disappear from this
section
• "All Contacts" in this section refers to organizational contacts
that are used by the entire organization. If you require additions
to be made, you need to reach out to your administrator
• Additionally, this section displays the Office 365 Groups that you
are a member of, providing access to collaborate within those
groups

12/10/2023 UJ –CECS CCCS 100 1st Term 1445 H

Parts of people (contacts) in OWA
5. Outlook apps
• The fifth element is the Outlook apps bar, located at the top of the interface
• This bar consists of buttons that allow you to easily switch between different
Outlook applications, including mail, calendar, people (contacts), and tasks
• The buttons provide a convenient way to navigate and toggle between these
different functionalities within Outlook
• By clicking on the respective app button, users can seamlessly transition and
access the specific Outlook application they need, whether it's for managing
emails, scheduling events, managing contacts, or handling tasks

12/10/2023 UJ –CECS CCCS 100 1st Term 1445 H

 Thank You​

10/12/2023
9/26/23 UJ –CECS CCCS 100 1st Term 1445 H 1st Term 1445 H