MICROSOFT

POWER POINT
 OBJECTIVES
Introduction to Power Point

Formatting

Presentation

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 POWER POINT : INTERFACE
Quick Access Toolbar Ruler
Ribbon
Slide pane

Slide Navigation Pane

Slide view option

Slide number
indicator Source :
https://edu.gcfglobal.org/

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 POWER POINT : INTERFACE

Source :
TTS2233 : MICROSOFT POWER POINT https://edu.gcfglobal.org/ 4
 POWER POINT : INTERFACE

Source :
https://edu.gcfglobal.org/

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 POWER POINT : INTERFACE

Source :
https://edu.gcfglobal.org/

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 FILE OPERATION : CREATE NEW
PRESENTATION

From here, user User can :

be able to: 1. Select Blank
1. Create a new Presentation or
presentation
2. Access 2. Choose built in
recently template
edited
presentations
.

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 FILE OPERATION : SAVE PRESENTATION

1. Click File menu

2. Select Save As
3. Select the location to
save the presentation.
4. Enter a file name
5. Click Save.

Note: User can click the Save command again to

save the changes of presentation. Also access
the Save command by pressing Ctrl+S on the
keyboard.

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 FILE OPERATION : EXPORT PRESENTATION

1. Click
the File tab.
2. Click Export
3. Choose the
desired option
(select Change File Type.)

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 FILE OPERATION : EXPORT PRESENTATION

4. Select a file type

5. Click Save As.

Note : The Save As dialog box will appear.

Select the location where you want to export
the presentation, type a file name, then
click Save.

OR

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 FILE OPERATION : EXPORT PRESENTATION

You can also use the Save as

type drop-down menu in
the Save As dialog box to save
presentations in a variety of file
types.

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 FORMATTING : USING TEMPLATES

1. Select desired
template 2. Click Create

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FORMATTING : SLIDE LAYOUT (INSERT NEW
SLIDE)
2. Choose the desired slide
layout from the menu that
appears.

1. At Home tab, click New Slide command.

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FORMATTING : SLIDE LAYOUT (INSERT NEW
SLIDE)

3. The new slide will appear.

4. Click
any placeholder and begin
typing to add text.
5. Also can click an icon to
add other types of content,
like a picture or chart.

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FORMATTING : SLIDE LAYOUT (INSERT NEW
SLIDE)

6. To change the layout of

an existing slide, click
the Layout command,
then choose the desired
layout.

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 FORMATTING : ORGANIZE SLIDE

PowerPoint presentations can

contain as many slides as user
need. The Slide Navigation
pane on the left side of the screen
makes it easy to organize the
slides. From here, user
can duplicate, rearrange,
and delete slides.

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 FORMATTING : DUPLICATE SLIDE

To copy and paste a slide quickly, user

can duplicate it :
1. Select the slide that want to duplicate
2. Right-click the mouse, and
choose Duplicate Slide

Note : User can also duplicate multiple

slides at once by selecting them first.

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 FORMATTING : MOVE & DELETE SLIDE
Move slide is to change 1. Right-click the
the order of the slides. mouse, click
1. Click and drag Delete Slide or
the desired slide in the 2. Select the slide
Slide Navigation pane that want to
to the desired position. delete, then press
the Delete or Bac
kspace key on the
keyboard.

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 FORMATTING : COPY & PASTE SLIDE
3. In the Slide
1.Select the slide that Navigation pane,
want to copy click just below a
2. Click slide (or between two
the Copy command on slides) to choose a
the Home tab. paste location.
A horizontal
Note : User can also insertion point will
press Ctrl+C on the appear.
keyboard. 4. Click the Paste command on
the Home tab.

Note : User can also press Ctrl+V on

the keyboard.
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 FORMATTING : SLIDE BACKGROUND

By default, all slides in presentation use a white background. It's easy to

change the background style for some or all of the slides. Backgrounds can
have a solid, gradient, pattern, or picture fill.

1. Select the Design tab, then click the Format Background command.
2. The Format Background pane will appear on the right.
3. Select the desired fill options.
4. The background style of the selected slide will update.
5. User can click Apply to All to apply the same background style to all slides in
the presentation.

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 FORMATTING : SLIDE THEME

1. Select the Design tab.

2. click the More drop-down arrow to see all
of the available themes.
3. Select the desired theme.
4. The theme will be applied to the entire
presentation.

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 FORMATTING : COPY & MOVING TEXT

• PowerPoint allows user to copy text that is already on a slide and paste it elsewhere, which
can save the time.
• If user want to move text, select desired text then use cut and paste or drag and drop the
text.

Note : User can access the cut, copy, and paste commands by using keyboard shortcuts.
Press Ctrl+X to cut, Ctrl+C to copy, and Ctrl+V to paste.

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FORMATTING : SELECT & MOVE
PLACEHOLDER
Hover the mouse over
the edge of the
placeholder and click
(user may need to click
the text in the
placeholder first to see Source :
the border). A selected https://edu.gcfglobal.org/
placeholder will have
a solid line instead of a Select the placeholder, then
dotted line. click and drag it to the
Solid line
desired location.

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FORMATTING : RESIZE & DELETE
PLACEHOLDER

1. Select the placeholder that want to

resize.
2. Sizing handles will appear.
3. Click and drag the sizing
handles until the placeholder is the
desired size.
Source :
https://edu.gcfglobal.org/
To delete a placeholder: Note : User can use the corner sizing
1. Select the placeholder that want to handles to change the
delete, placeholder's height and width at the
2. Press the Delete or Backspace key on same time.
the keyboard.

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 FORMATTING : PICTURES & OBJECTS

1. Click Insert tab

2. Select Picture, Shapes, SmartArt, Chart or Objects

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 FORMATTING : PICTURES & OBJECTS

• ADD TEXT BOX :

1. Click Insert tab

2. Click Shapes command
3. Click Text Box or

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 FORMATTING : PICTURES & OBJECTS

• ADD TEXT BOX :

4. Click and drag to 5. The text box

draw the text box on will appear. To
the slide. add text, simply
click the text box
and begin typing.

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 FORMATTING : TRANSITION EFFECTS

There are three categories of unique transitions that can be found on the Transitions tab.

1. Subtle: These are the most basic types of transitions. They use simple animations to move between
slides.

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 FORMATTING : TRANSITION EFFECTS

There are three categories of unique transitions that can be found on the Transitions tab.

2. Exciting: Use more complex animations to transition between slides. While they're more visually
interesting than Subtle transitions, adding too many can make the presentation look less professional.
However, when used in moderation they can add a nice touch between important slides.

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 FORMATTING : TRANSITION EFFECTS

There are three categories of unique transitions that can be found on the Transitions tab.

3. Dynamic Content: If you're transitioning between two slides that use similar slide layouts, dynamic
transitions will move only the placeholders, not the slides themselves. When used correctly, dynamic
transitions can help unify the slides and add a further level of polish to the presentation.

Note : Transitions are best used in moderation. Adding too many transitions can make
the presentation look a little silly and can even be distracting to the audience.
Consider using mostly subtle transitions, or not using transitions at all.
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 FORMATTING : APPLY TRANSITION EFFECTS
1. Select the desired slide from the Slide
Navigation pane.
2. Click the Transitions tab, then locate
the Transition to This Slide group. By
default, None is applied to each slide.
3. Click the More drop-down arrow to display
all transitions.
4. Click a transition to apply it to the selected
slide. This will automatically preview the
transition.
5. User can use the Apply To All command in
the Timing group to apply the same
transition to all slides in the presentation.
Keep in mind that this will modify any other
transitions that have applied.
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FORMATTING : PREVIEW TRANSITION
EFFECTS
User can preview the transition for a
selected slide at any time using one of
these two methods:

O
R

2. Click the Play Animations command in

the Slide Navigation pane.
1. Click the Preview command on the Transitions tab.

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 FORMATTING : MODIFY TRANSITION EFFECTS

1. Select the slide with the transition

that want to modify.
2. Click the Effect Options command
and choose the desired option.
3. The transition will be modified, and
a preview of the transition will
appear.

Note : Some transitions do not allow user

to modify the direction.

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 FORMATTING : MODIFY TRANSITION
DURATION

1. Select the slide with the transition that want to

modify.
2. In the Duration field in the Timing group, enter
the desired time for the transition.

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 FORMATTING : REMOVE TRANSITION

1. Select the slide with the

transition that want to
remove.
2. Choose None from
the Transition to This
Slide group. The transition
Note : To remove transitions from all slides, apply
will be removed. the None transition to a slide, then click the Apply to
All command.

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 FORMATTING : INSERT AUDIO

1. Click Insert tab

2. Select

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 FORMATTING : INSERT VIDEO

1. Click Insert tab

2. Select

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 FORMATTING : ANIMATION EFFECTS
1. Select text or image that want to
animate Play (Preview) the
2. Click Animation tab selected animation

3. Select desired animation type

4. The Animation Pane will be display.

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 FORMATTING : ANIMATION EFFECTS

Types of animation effects

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 FORMATTING : PREVIEW ANIMATION

1. Navigate to the slide that want to

preview.
2. From the Animations tab, click
the Preview command. The
animations for the current slide will
play.

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 FORMATTING : REMOVE ANIMATION

1. Select the
small number located
next to the animated
object.
2. Press the Delete key.
The animation will be
deleted.
Source :
https://edu.gcfglobal.org/

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 FORMATTING : REORDER ANIMATION
If the object has more than one effect, it
will have a different number for each
effect. The numbers indicate the order in
which the effects will occur.

1. Select the number of the effect that want to change.

2. From the Animations tab, click the Move
Earlier or Move Later commands to change the
ordering.
Source :
https://edu.gcfglobal.org/

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 PLAY PRESENTATION
1. Click the Start From Beginning
2. The presentation will appear in full-screen mode.
3. User can advance to the next slide by clicking the
mouse or pressing the spacebar on the keyboard
(can also use the arrow keys on the keyboard to
move forward or backward through the
presentation).
4. Press the Esc key to exit presentation mode.

Note : User can also press the F5 key at the top of the
keyboard to start a presentation.

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 RUN SLIDE SHOW

1. Click Slide Show button

Or
2. Press F5 on the keyboard

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 PRINTING PRESENTATION
1. Click File
tab
2. Select Print

Note : User can setting

the desired printing
format

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