Ready to go paperless?

ESL
Let’s get started
with a warm-up

ESL Brains
Look at the pictures. Say what they all have in common.

ESL 3
Let’s talk!

ESL Brains
Discuss the questions.

● Do you use paper as shown in the pictures?

● In what other ways do you use paper in your daily life?
● When was the last time you printed a document? What was it for?
● What tasks do you prefer doing on the screen and what tasks do you prefer
to do on paper?

ESL 5
Let’s learn some vocabulary!

ESL Brains
Complete the definitions with words from the word cloud.
A. paper document you use to notify a
customer that they have to pay you

B. adapt something (a system, process,

etc.) to use on a computer and/or online

C. change from one type of system or

organization to another

D. place where you put paper files and

documents

E. keep something for future use

F. bring back to an original condition

G. find and get something back

ESL 7
Let’s check the answers.
A. paper document you use to notify a invoice
customer that they have to pay you

B. adapt something (a system, process, digitalize

etc.) to use on a computer and/or online

C. change from one type of system or

organization to another convert

D. place where you put paper files and

documents cabinet

E. keep something for future use

store
F. bring back to an original condition
restore
G. find and get something back
retrieve

ESL 8
In a moment, you’ll watch a video about:

document management

But first…
ESL Brains
Say what you think “document management” means.

A. Document management is the process of storing physical documents in

filing cabinets.

B. Document management is a software system that helps organize and

track electronic documents.

C. Document management is the process of sending a backup file to a safe

location.

D. Document management is the practice of storing many copies of

documents around the office for easy access.

ESL 10
Watch the video and check your answer.

A. Document management is the process of

storing physical documents in filing
cabinets.

B. Document management is a software

system that helps organize and track
electronic documents.

C. Document management is the process of

sending a backup file to a safe location.

D. Document management is the practice of

storing many copies of documents around
the office for easy access.

ESL 11
Let’s check the answer.

A. Document management is the process of

storing physical documents in filing
cabinets.

B. Document management is a software

system that helps organize and track
electronic documents.

C. Document management is the process of

sending a backup file to a safe location.

D. Document management is the practice of

storing many copies of documents around
the office for easy access.

ESL 12
Complete the summary with the words in the boxes.
cabinets convert digitalize invoices restore retrieve store

Document management is a system that helps Document management is useful because it

businesses _________ and handle their makes it easier to _________ files when needed
documents in a more efficient way. When or, in case something goes wrong, to _________
businesses go paperless, they _________ files them. Overall, document management simplifies
such as _________ to digital formats and processes and brings benefits to businesses of all
_________ them for computer use. The goal is to sizes.
make the process of managing documents
effortless. It reduces the need for _________
because many paper files become useless. It also
reduces wasteful practices as it saves money and
resources.
ESL 13
Let’s check the answers.
cabinets convert digitalize invoices restore retrieve store

Document management is a system that helps Document management is useful because it

store retrieve
businesses _________ and handle their makes it easier to _________ files when needed
documents in a more efficient way. When or, in case something goes wrong, to _________
convert restore
businesses go paperless, they _________ files them. Overall, document management simplifies
invoices
such as _________ to digital formats and processes and brings benefits to businesses of all
digitalize
_________ them for computer use. The goal is to sizes.
make the process of managing documents
cabinets
effortless. It reduces the need for _________
because many paper files become useless. It also
reduces wasteful practices as it saves money and
resources.
ESL 14
Watch the video again. Tick the words you hear. They may have a different form.

A. cabinets

B. convert

C. digitalize

D. invoices

E. restore

F. retrieve

G. store

ESL 15
Let’s check the answers.

A. cabinets

B. convert

C. digitalize

D. invoices

E. restore

F. retrieve

G. store

ESL 16
Let’s work with word building!

ESL Brains
Look at the text again and underline the words ending with “-ful” or “-less”.
Explain their meaning.
Document management is a system that helps businesses store
and handle their documents in a more efficient way. When
businesses go paperless, they convert files such as invoices to
digital formats and digitalize them for computer use. The goal is
to make the process of managing documents effortless. It reduces
the need for cabinets because many
paper files become useless. It also reduces wasteful practices as it
saves money and resources.

Document management is useful because it makes it easier to

retrieve files when needed or, in case something goes wrong, to
restore them. Overall, document management simplifies
processes and brings benefits to businesses of all sizes.
ESL 18
Let’s check the answers.

Document management is a system that helps businesses store

and handle their documents in a more efficient way. When
businesses go paperless, they convert files such as invoices to without paper, which doesn't use paper

digital formats and digitalize them for computer use. The goal is
to make the process of managing documents effortless. It reduces
without effort, without hard work
the need for cabinets because many
which you cannot use, which doesn't help you
paper files become useless. It also reduces wasteful practices as it which uses too much of something
saves money and resources.

Document management is useful because it makes it easier to which helps you

retrieve files when needed or, in case something goes wrong, to

restore them. Overall, document management simplifies
processes and brings benefits to businesses of all sizes.
ESL 19
Say what the difference between the suffixes is.

Document management is a system that helps businesses store

and handle their documents in a more efficient way. When
businesses go paperless, they convert files such as invoices to
digital formats and digitalize them for computer use. The goal is
to make the process of managing documents effortless. It reduces
the need for cabinets because many paper files become useless. It
also reduces wasteful practices as it saves money and resources.

Document management is useful because it makes it easier to

retrieve files when needed or, in case something goes wrong, to
restore them. Overall, document management simplifies
processes and brings benefits to businesses of all sizes.

ESL 20
Let’s check the answer.

Document management is a system that helps businesses store

and handle their documents in a more efficient way. When
businesses go paperless, they convert files such as invoices to
digital formats and digitalize them for computer use. The goal is “-ful” usually means “full of” and “-
to make the process of managing documents effortless. It reduces less” means “without”. These
suffixes can significantly change the
the need for cabinets because many paper files become useless. It
meaning of the base words.
also reduces wasteful practices as it saves money and resources.

Document management is useful because it makes it easier to

retrieve files when needed or, in case something goes wrong, to
restore them. Overall, document management simplifies
processes and brings benefits to businesses of all sizes.

ESL 21
Look at the words and decide if both “-ful” and “-less” can be added to them to
create new words.

A. care

B. paper

C. point

D. use

ESL 22
Let’s check the answers.

A. care careful careless

B. paper paperless

C. point pointful pointless

D. use useful useless

ESL 23
Read the opinions below. Complete the sentences with one word from the boxes
and “-ful” or “-less”.

care paper point use

A. Most companies around the world could be __________ . We are changing too
slowly.

B. A document management system is great, but it’s only __________ if you train
people on how to use it.

C. People should be __________ before throwing away important documents.

Not everything can be digitalized.

D. Document management is __________ for some areas. For example, in the

legal industry we need to have original physical documents and signatures.

ESL 24
Let’s check the answers.

care paper point use

paperless . We are changing too

A. Most companies around the world could be __________
slowly.
useful if you train
B. A document management system is great, but it’s only __________
people on how to use it.
careful before throwing away important documents.
C. People should be __________
Not everything can be digitalized.
pointless for some areas. For example, in the
D. Document management is __________
legal industry we need to have original physical documents and signatures.

ESL 25
Do you agree?

ESL Brains
Discuss which opinions you agree or disagree with. Give reasons.

● Most companies around the world could be paperless. We are changing too
slowly.
● A document management system is great, but it’s only useful if you train people
on how to use it.
● People should be careful before throwing away important documents. Not
everything can be digitalized.
● Document management is pointless for some areas. For example, in the legal
industry we need to have original physical documents and signatures.

ESL 27
Let’s discuss!

ESL Brains
Think about your workplace or industry and discuss the questions.

● Would you say that your office (or home office) is paperless? Can
things be digitalized in your workplace/industry? What are some
of the challenges?
● How do you store documents and can it be done more efficiently?
● Can you identify any wasteful practices in your office? If yes,
what could be some solutions?

● Do you know of any other useful ideas to make offices more

efficient? If yes, which ones?

ESL 29
THANKS!

ESL Brains