Library Procedures

 Destiny
– Search for books and videos
– HHS library
web page
Online Databases
 Links on HHS Library webpage
 Username
herefordhs
 Password
herd1
 Please sign up on the calendar any time you
plan to use the library.
 When checking out videos, put your name
on the card and place in the box.
 When returning videos, place them in the
blue basket.
 If you take equipment, please email me or
leave me a note so I don’t panic when I see
something missing.
 Leave yearbooks in the library.
 As a safety precaution, do not send students
to use the laminator or paper cutter.
 If you get the “end of roll” sticker when
laminating, stop and let me reload it.
 Do not send classes to the library with a
sub.
Copyright and Fair Use

Presented by HISD Librarians

Adapted from a PowerPoint by Barby Hardy and Mary Lou Corman

Used with permission.
What is Copyright?
Copyright is a form of protection provided by
the laws of the United States (title 17, U.S.
Code) to the authors of “original works of
authorship,” including literary, dramatic,
musical, artistic, and certain other
intellectual works. This protection is
available to both published and unpublished
works.
From the United States Copyright Office Website
 What is Covered

 literary works  pictorial, graphic, and

 musical works sculptural works
including any  motion pictures and
accompanying words other audiovisual
 dramatic works works
including any  sound recordings
accompanying music  architectural works
 pantomimes and
choreographic works

From the United States Copyright Office Website

Copyright Tidbits

 When a work is put in a tangible form, it

is protected by the Copyright Law.
 The work DOES NOT have to be
registered with the U.S. Copyright
Office.
 The work DOES NOT require a
Copyright Notice.
Documentation
 ALL work must be documented at the point
of use as well as in a bibliography or
mediagraphy.
 Cite properly
 DO NOT link anything on your web page
unless you have written permission from
the creator.
Copyright vs Public Domain
 1978 - law change  Public Domain - no
 Author’s life plus 70 copyright restrictions
years  If created after January
 Anonymous or 1, 1978, it is
Pseudonymous works - automatically covered by
95 years from Copyright Law
publication or 120 years  If not sure search the
from creation U.S. Copyright Office
Website
 Librarian’s Responsibilities
The Librarian IS NOT the Copyright Police
She is responsible for:
 Providing resources for copyright
questions from administration, staff and
students
 Training staff and students about
copyright
Fair Use - 4 Factors
1. The purpose and character of the use, including
whether such use is of commercial nature or is
for nonprofit educational purposes;
2. The nature of the copyrighted work;
3. The amount and substantiality of the portion
used in relation to the copyrighted work as a
whole;
4. The effect of the use upon the potential market
for or value of the copyrighted work.
From the United States Copyright Office Website
Copyright Guidelines

Print Materials
 Single Copies
for the purpose of research, teaching or preparation.

 A chapter of a book
 An article from a periodical or newspaper
 A short story, short essay, or short poem
 A chart, graph, diagram, drawing, cartoon or
picture from a book, periodical or newspaper

from Copyright for Schools by Carol Simpson.

Linworth Pub., 2010
 Multiple Copies
for classroom use

 Must meet 3 tests - Brevity, Spontaneity and

Cumulative Effect
 Each copy must include a notice of
copyright
 One copy for each student in class (do not
make extras)

from Copyright for Schools by Carol Simpson.

Linworth Pub., 2010
 Test 1 - Brevity- Poetry

 Poetry - Whole poem if it is less than 250

words and not on more than 2 pages. Only
250 words can be copied if it is longer. It
may not include an unfinished line. If the
250 word limit falls in the middle of a line,
you may include the complete line.

from Copyright for Schools by Carol Simpson. Linworth Pub., 2010

Test 1 - Brevity - Prose
 Article, Story or Essay – If less than 2500
words, it may be copied in its entirety.
 Other types of prose - 1000 words or 10%
of whole, whichever is less. 500 words can
be copied no matter how short or long it is.
 Test 1 - Brevity - Exception

 Picture Books – Only 2 pages of a picture

book can be copied as long as it does not
exceed 10% of the text.

from Copyright for Schools by Carol Simpson. Linworth Pub., 2010

Test 2 - Spontaneity
 Teacher must initiate making copies.
 Must be used less than 4 weeks from time
of choice. If a teacher chooses to use a
piece 4 weeks or more before using in
classroom, she/he should request
permission to use from copyright holder. If
they do not answer, the teacher can copy the
piece.

from Copyright for Schools by Carol Simpson. Linworth Pub., 2010

Test 3- Cumulative Effect
 Can only copy for one course being taught.
 Limited number of copies from same
source– 1 short poem, article, story or essay
or two excerpts from the same author
during one term (year or semester).
 Periodicals - No more than 3 items from the
same volume (not issue) during the class
term.

from Copyright for Schools by Carol Simpson. Linworth Pub., 2010

 Copyright Scenarios
HISD orders a class set of consumable
workbooks for students to use for math. They
are NOT part of a textbook adoption. 6 of the
workbooks arrive as a different edition than
the rest of the workbooks and some of the
worksheets are not the same. From time to
time, the teacher needs to make 6 copies of a
worksheet for students that have the wrong
edition of the workbook. Is this legal?
The company should be called and the correct
workbook edition should be requested since it
was a mistake made by the company.
Permission to make copies while waiting for
the correct workbook editions should be
obtained from the company.
 A teacher makes a copy of the videotape for
a colleague to show in her class at the same
time. Is this Fair Use?
 No. The teachers need to plan around using
the one purchased copy or they may
purchase another copy.
 Teachers should also make sure that any
video shown in its entirety is covered under
the movie licensing agreement purchased
by HISD.
 It must pertain to the lesson being taught.
 If something is posted on the Internet, it’s in
the public domain so I can use it however I
want. It’s Fair Use, isn’t it?
 NO, Posting things on the Internet doesn’t
cause something to fall into the public
domain. Network technology certainly
makes it easier to violate copyright law by
downloading texts or images off the
Internet, but it’s still illegal unless you have
permission from the copyright owner.
Understand that ALL tangible works are
copyrighted.
 A fifth grade class is reading the book,
Beauty by Bill Wallace. The teacher needs
twenty -five books, but only has twenty
copies. Five more books have been
ordered, but won’t be here when they start
the book. Can she make five copies of the
first chapter?
 Yes, as long as the books have been ordered
and paid for. After the books are received,
all copies must be destroyed.
 The First Grade team is having their weekly
planning meeting. They are sharing ideas
and resources. One teacher shows the group
a specific worksheet from an issue of
Mailbox Magazine that she checked out
from the school’s library. They all agree
this page would be a good choice to let the
students show what they have learned.
They send it off to Docutech, getting
enough copies for the whole grade level. Is
this copyright infringement?
 Answer: Technically, yes. The copyright
statement in the front of the magazine says
that copies cannot be made for a whole
grade level, a whole school building, or a
whole school district. BUT, the resource is
still usable. Each teacher can send a
separate work order to Docutech for copies
for her class. This is not “getting around”
the copyright. This is how the company
intended its resources to be used.
 A teacher has a collection of VHS tapes that
work well with his curriculum. His VHS
player quit working so he wants to copy all
the VHS tapes onto DVDs. Is this legal?
 No. A copy can be made ONLY if the
original is in an obsolete format. Since VHS
players are still available for purchase, the
teacher would need permission to make the
transfers to DVD.
 His choices are to purchase a VHS player or
purchase those movies on DVD.
Each time you download a resource from a
site such as Teachers Pay Teachers, it comes
with a permissions page. Be sure you read
this so you know how you are able to
use/share the resources.
The following slide shows one example of a
permissions page.
 Remember the librarian IS NOT the
copyright police.
 Be careful what you link to your webpage.
 If it keeps the creator from making money,
don’t do it. If it was your work, wouldn’t
you want to be paid for it?