Chapter 2.2: TC-1.

2
“Definition and role of Energy Manager”

1
 Definition and Role of Energy
Manager
“The energy manager is the person who has been given
authority by the top management to plan, lead, manage,
coordinate, monitor and evaluate the implementation of
sustainable energy management
within the organisation”

• As sustainable energy management inter-relates with several

departments within an organisation (human resources,
purchasing, production process, quality control,..), the energy
manager should report directly to the top management and
cooperate with other concerned parties on matters related to
sustainable energy management.
 Definition and Role of Energy Manager
(cont..)

• The top management shall ensure that responsibilities and authorities

of the energy manager are defined and communicated within the
organisation.

• Therefore, the energy manager will be the single most important

individual in driving energy management towards success and
sustainability within an organisation.

• The energy manager must be the one of the high-level management

people, reporting directly to the top management.
 Definition and Role of Energy Manager
(cont..)
• Organisation can have many different structures, the energy
manager can fit into any organisation structure.

STRUCTURE B
STRUCTURE A
The function of energy manager can
The function of the energy manager
alternatively be assigned to an
can be assigned to a dedicated
existing position as a joint function
person as an independent position
(for example, Plant manager, Finance
(one employed as energy manager)
manager, HR manager)

STRUCTURE C
The energy manager could be the business
owner, one of top executives or an appointed
management representative. In any case, the
energy manager must be able to access to and
have a total backing from the top
management
Definition of the Energy Manager

Example 1: Energy Manager as a dedicated function

MD

Plant
Marketing Finance Energy
Manufacturing HR Manager
Manager Manager Manager
Manager

5
Definition of the Energy Manager

Example 2: Energy Manager as a joint function

MD

Plant
Manager Marketing Finance HR
Energy Manager Manager Manager
Manager

6
Chapter 2.3:TC-1.3
“Responsibilities of Energy Manager”

7
 Responsibilities of Energy Manager
• To successfully lead and drive energy management towards continual
improvement and sustainability within an organisation, it is necessary to
direct and control it with a systematic and strategic approach.

• The approach to sustainable energy management is based on six pillar:

Pillar 1: Defining energy management policy
Pillar 2: Getting commitment
Pillar 3: Planning and organizing
Pillar 4: Objective and target setting
Pillar 5: System audit
Pillar 6: Control and monitoring
Responsibilities of Energy Manager
(cont..)

Energy
manager

Energy management
The energy system

manager is the Formulating Energy

Management Policy
person who
drives the Getting

Control & Monitoring

Commitment
implementation Continual
Improvement
and ensures a Planning & Organizing, –
Objective & Target
logical and Setting
Sustainability
–
coherent link Implementing Action Improved
Plans Profitability
between the six
pillars. Conducting System
Audit
 Pillar 1: Formulating Effective Energy
Management Policy
• Many managers/organisations find that their energy management program
loose momentum and focus after the initial efforts and activities. Keeping a
sense of direction can be difficult without an integrated approach to defining an
effective policy.

“To be successful, the objectives and policies of the different departments within
an organisation must be defined in accordance with the overall organisation’s
energy policy”

• The energy manager is the key person who formulates the energy policy
statement.
 Pillar 1: Formulating Effective Energy
Management Policy (cont..)

• The energy manager should seek to reach a consensus among

concerned parties while preparing the organisation’s energy policy.

• The organisation’s energy policy will then be presented and

submitted to the top management for its review and approval.

• Finally, the energy manager will ensure that the energy policy and
activities are effectively communicated and promoted within the
organisation.
 Pillar 2: Getting Commitment
• The energy manager has to make sure that the whole organisation is
taking the sustainable energy management program seriously.

• In this respect, the actual and visible commitment to the energy policy
from the top management, senior managers and managers is vital to the
success of the sustainable energy management program.

“The energy manager shall make all concerned parties realize that their
commitment will significantly benefit the organisation, and will be
consistent with their strategic business or service delivery goods”
 Pillar 2: Getting Commitment
(cont..)
• Getting commitment from the Chairman, the CEO and/or the
management board to improve energy management performance is
a key factor to the success of the sustainable energy management
system.

• The commitment and active involvement of other lower-ranking staff

are also essential to the success of sustainable energy management.

• Therefore, one of the key responsibilities of the energy manager is to

get the commitment of all theses stakeholders within the
organisation
 Pillar 2: Getting Commitment
(cont..)
• Approach that can be applied:
• One-to-one discussion
• Information campaigns
• Group discussion meetings
• Training
• Preparation and distribution of posters and leaflets

• The energy manager shall demonstrate the benefits of sustainable

energy management and explain approach adopted to achieving the
expected energy efficiency improvement. He/she shall prepare
effective and clear illustrations of the business benefits that energy
efficiency can bring.
 Pillar 3: Planning & Organizsing, Objective
and Target Setting
• Next, the energy manager shall coordinate each part of the
organisation to achieving its own sets of objectives and targets
.
• Targets are detailed performance requirement, often
quantitative but also qualitative, which need to be met in order
to achieve the objectives.

“Targets have to be realistic, meaningful and achievable under

normal operating circumstances”
 Pillar 3: Planning & Organizsing, Objective
and Target Setting (cont..)
• For example, energy cost should be expressed relative to
production or service delivery parameters.
• MJ/piece
• MJ/ton
• kWh/box
• kWh/m2/year

• Once objectives and targets have been set, the energy

manager and his/her team shall assist the concerned
department to prepare detailed action plans to achieve their
objectives and targets.
 Pillar 3: Planning & Organizsing, Objective
and Target Setting (cont..)
• The energy manager will then regularly monitor and track the
progress for each action plan on a day-to-day basis.

• The energy manager must also establish monitoring

procedures and have key people monitoring the
implementation of the action plans.

• The energy manager must ensure that the preparation of

effective action plans integrates the following:
• Agreement and approval from the appropriate level of line
management
Pillar 3: Planning & Organizsing, Objective
and Target Setting (cont..)

• Coherence between individual objectives and targets of the action

plans and the overall objectives of the organisation’s energy policy
• Assignment of specific actions to individuals, with clear deadlines for
reporting progress and completion
• Indication of the person responsible for monitoring and approving the
action when it has been successfully completed
• Allocation of appropriate budget and human resources
Pillar 4: Implementing Action Plans

• All concerned parties will implement their sustainable energy

management action plans. The energy manager is the key
person in charge of:
• Coordination among department
• Monitoring
• Problem solving
• Conducting needs assessment and organizing appropriate training for
all levels of staff

• For the sustainable energy management system to be

successful, the energy manager shall ensure that the needs
and interests of everyone are being addressed.
Pillar 4: Implementing Action Plans
(cont..)
• Regular meetings shall be organized in order to closely monitor
the implementation of the action plans, as well as to identify
problems as soon as they appear and propose adequate
solutions.

“The energy manager must ensure that each line manager

understands the barriers to implementation, and work with
them to create appropriate solutions, targets and incentive
measures”
Pillar 5: Conducting System Audit

• The energy manager will create audit process and setup

internal audit team to ensure that, firstly all aspects of
sustainable energy management performance are quantified,
and secondly that certain standards such as laws and
regulations, policy statement, objectives and targets are taken
into consideration

• The energy manager will be the person who gathers relevant

information and feedback from the audit activities.
Pillar 5: Conducting System Audit
(cont..)
• Control, monitoring and system audits are essential tools for
the energy manager to help him/her review and improve the
sustainable energy management system for policy and
planning to implementation.

“An external audit should be conducted once a year to evaluate

the performance of the energy management system”
Pillar 6: Control and Monitoring

• Once the action plans have been implemented, their

performance must be assessed through control and
monitoring.

• Based on system audits, the energy manager is the person who

creates or helps create appropriate monitoring and targeting
tools and procedures such as effective reporting systems and
procedures.

• To be effective, the energy manager must be given the

appropriate authority to enforce the implementation of the
action plans by the different departments.
Pillar 6: Control and Monitoring
(cont..)
• System audits generate valuable feedback on the
implementation of sustainable energy management, which
enable organisations to review and improve the overall
sustainable energy management system.

• The energy manager shall be the person who regularly reports

the outcome to management meetings and ensures that
barriers, objectives and targets have been reviewed and
solutions properly integrated in the company strategic
approach to improving the organisation’s energy policy and
action plans.
 “Once the continual and regular implementation of
the system audits is in place, the energy management
system is self-sustainable energy management system
leads to reduced energy costs, which directly
improves the profitability of the organisation”
Chapter 2.4: TC-1.4
“Recommended Code of Practice for Energy
Manager”

26
Recommended Code of Practice

• The Recommended Code of Practice for Energy

Managers is a set of statements that each professional

energy manager shall follow

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Recommended Code of Practice
Energy manager shall :

• Lead and drive the implementation of energy

management towards continual improvement and
sustainability within his/her organization
• Formulate an effective energy management policy
through consultation with all stakeholders within the
organization, from top management to engineers and
technicians
• Get commitment from top management to engineers and
technicians during the formulation and implementation of
the energy management action plans
• Supervise the preparation of departmental action
planning and target setting,and ensure the coherence
between departmental action plans and the corporate
overall energy management policy

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Recommended Code of Practice

• Coordinate, supervise and monitor the implementation of

departmental action plans
• Create a system audit process and ensure that system audits
are conducted regularly and with impartiality
• Establish effective reporting systems and procedures and
regularly monitor the implementation of action plans and
achievement of targets
• Identify opportunities for using energy from less polluting
sources, including renewable energy and cleaner fuels, and
make appropriate recommendations to management.
• Select suppliers on a fair and impartial basis for both energy
supplies and energy efficiency equipment, taking into account
factors such as price, availability, source of origin and reliability
of supply.

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Recommended Code of Practice
To carry out the above responsibilities, the energy manager shall at
all times

• take into consideration the result of his/her actions on society, the

environment and corporate performance;
• act with high morality, taking due consideration of others' fundamental
rights, culture and dignity;
• avoid potential conflicts of interest, and where these may occur, make
full and appropriate disclosure of the potential conflict, so that he/she
and other staff in the organization do not make any personal gain;
• keep communications open and transparent, including in dealings
with management and those involved in the administration of AEMAS;
• act with fairness and integrity and give independent and unbiased
professional advice;
• follow his/her organization’s rules of confidentiality and respect
intellectual property rights.

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End of Session

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