Duties and Responsibilities

of Members and Officers

Members

• To pay membership fee and dues to the Philippine Dental

Association and the chapter
• To abide by the policies of the chapter.
• Obey legal orders and respect duly constituted authorities of
the Philippine Dental Association and the chapter
Members

• To follow the provisions of the chapter’s constitution and by-

laws and that of the PDA and the dental law
• To elect officers of the chapter during the Annual General
Membership and vote in a referendum
• To attend scheduled activities of the chapter
Elected Officers:
President
• Shall preside all the meetings of the chapter and the Executive
members of the Board
• Act as the Chief Delegate to the House of Delegates
• Official representative of the chapter in its contact with the
government agencies, civic, health, business, religious and other
professional organizations for the purpose of advancing the objectives
of the chapter
President
• To appoint chairman of various working, standing and special
committee of the chapter
• To appoint members of the COMELEC and chairman of the Council of
Presidents
• To appoint members to the appointive positions.
President
• To appoint or nominate a member of the Council of Presidents or an
elected officer to be the Official Delegate to the House of Delegates
who will serve for 3 consecutive years
• To present Annual Report before the members during the Annual
General Membership Assembly
• To perform such other duties as may be provided in the Constitution
and By-Laws
The President-Elect
• He shall succeed the incumbent president during the next
administrative year
• Assumes position as General Chairman of the chapter’s Annual
General Membership Assembly
• Shall assist the president when required
Executive Vice President
• Succeeds the President when the position becomes vacant
• Presides meeting of the chapter and the Executive Members of the
Board if the President cannot attend due to unavoidable
circumstances
• Accepts, assignments or appointments delegated to him by the
President
The Vice President for Pasig, Pateros and
Taguig
• Assist the President in their respective city or municipality in carrying
out the programs and projects of the chapter
• Succeeds the Executive Vice-President when the position becomes
vacant provided he got the highest votes among the three (3) Vice
Presidents
• Serve as area coordinator for the members in their respective city or
municipality
• May represent the President and the chapter in his area in any local
health and socio-civic undertakings
The Treasurer
• Serve as the custodian of all monies, securities, funds and financial
records of the chapter
• Disburse funds according to the discretion and disposition of the
President and the Board
• Prepare and submit financial statement to the board during board
meeting
The Treasurer
• Prepare and submit financial report to the members during the
Annual General Membership Assembly
• Make deposits and withdrawals in a reputable bank chosen by the
Board
• At the beginning of term, shall consult the President for budget
allocation / appropriation for each standing and special committee
subject to the approval of the Board
The Auditor
• Shall examine the financial transactions of the treasurer in relation to
bank deposits and withdrawals
• Shall audit the bank resolution, checkbooks, passbooks (savings and
time deposits), cash on hand, Books of Accounts, Official Receipts,
Cash Vouchers and other financial documents
• Must have a parallel recording of the treasurer’s report to assure the
Board of the correctness and accuracy of the financial statement
The Public Relations Office (P.R.O.)
• Shall take charge of the public information and promotional activities
of the chapter through the tri-media and social media for the
effective implementations of its programs and projects
The Twelve (12) Board of Directors
• Shall participate in board discussion and deliberations during board
meetings
• Shall be appointed chair persons to the different committees of the
chapter
• Perform such other functions delegated to them by the President
Appointed Officers:
The Secretary
• Acts as custodian of all business records of the association
• Notify the officers of a meeting set by the President
• Take down notes during board meeting
• Prepare the minutes of the previous meeting and furnish copies to
the officers
• Coordinates all the activities of the different committee
• Shall perform such other duties assigned to her / him
The Assistants
• The Assistant Secretaries, Assistant Treasurer/s, Assistant Auditor/s
shall help and assist the Secretary, Treasurer and Auditor respectively
in the performance of their duties
• Perform functions in an acting capacity in the absence of the lead
officer
• Other assistants in the different committees shall perform duties in
assisting the chairpersons