POWER, DUTIES AND FUNCTIONS OF OFFICERS

The President

The President shall have the following duties:

 Act as Chief Executive Officer of the Association.

 Defend the Constitution and By Laws of the Association.
 Report to the general assembly the state of affairs of the Association.
 Manage directly the affairs of the Association.
 Perform such duties as are inherent in his office or are properly required of him by the Supreme
Council or Board.

The Vice President

The Vice President shall have the following duties:

 Act as the President in the absence of the Chief Executive of the Association.
 Coordinate upon the request of the President, the operation of the working committees.
 Perform such other duties the Board my delegate.

The Secretary

 The Secretary shall have the following functions:

 Be responsible for the operation of the Secretariat of the Association.

 Prepare the minutes of all meetings, keep a complete file of all records and issue copies of the
proceedings and activities of the Board and the Association.
 Perform such other duties the President or the Board may assign.
 On the other hand, the Assistant Secretary shall:

 Keep all records, documents and publications of the Association.

 Prepare and provide each member of the Supreme Council a folder complete with paraphernalia.
 Assume and act the functions of the Secretary in the absence of the latter.
 Perform such other duties the President or the Board my assign.

The Treasurer

The Treasurer shall have the following functions:

 Be the overall custodian of all funds, real properties and other assets of the Association.
 Collect and receive all dues, contributions, donations and other grants or similar nature and
deposit the same in the official depositing bank of the Association.
 Prepare the present annual financial report of the Association or as the cases may be.
 The Assistant Treasurer on the other hand shall:

 Take care of the petty cash funds. He/She shall inform the Board of a depleted petty cash for
replenishment after a proper liquidation process shall have been made.
 Act as Treasurer in the absence of the latter.
 Perform such other duties the Association may delegate.

The Business Manager

The Business Manager shall have the following functions:

 Assist the President in the short and long range planning of the activities of the Association.
 Take charge of the initial preparation and ground work of any undertakings, projects or activities
of the association including negotiations, supervision and operation.
 Assist the Board in the preparation of the budgetary outlay pf all the projects.
 Prepare such other duties the Board may delegate.

The Auditor

The Auditor shall have the following duties:

 Examine personally and verify the books of accounts of the Association and submit his findings
to the Board annually or as the case may be.
 Pre-audit disbursement from the funds of the Association.
 Suspend or withhold payments of accounts incurred not in accordance with the expressed policy
of the Board.
 Certify the correctness of any of the financial report of the treasurer.
 Perform such other duties the Board my delegate.

The Human Relation Officer

The Human Relation Officer shall have the following duties:

 Oversee all efforts for the promotion of goodwill between the association and the public.
 Be in charge of all matters requiring media attention, press release and publication.
 Act as the editor-in-chief of the official publication/newsletter of the Association.
 Perform such other duties the Board my assign.

The Peace Officers

The Peace Officers shall have the following duties:

 Keep and maintain peace and order during the meetings and in other activities of the Association.
 Be responsible for the security and welfare of the members of the Association.
 Perform such other duties the Board may delegate.

The Board Members

The Board members shall have the following functions:

 Carry out task with utmost integrity, honesty and diligently on the committees where he is
designated.
 Support in the implementation of the policies, rules, and regulations and undertakings of the
Association.
 Perform such other duties the Board may assign.