SE-868: Software Project Management

Assistant Professor Dr. Mehwish Naseer

 What do you need to know to
succeed at project management?
Knowledge Areas
 The answer can be narrowed down by looking at the
project management knowledge areas as defined in the
Project Management Body of Knowledge (PMBOK), a
book by the Project Management Institute (PMI)
 Compiles the fundamental concepts of project
management.
Knowledge Areas
 The key aspects of project management that should
be overseen by project managers so they can,
 Plan,
 Schedule
 Track
 Deliver projects successfully
with the help of the project team and project
stakeholders.
Knowledge Areas
 Each of these project management knowledge areas needs
to be managed throughout the five project life
cycle phases.
 Project initiation, project planning, project execution,
monitoring and controlling, and project closing.
 These are the chronological phases that every project
goes through, also referred to as project management
process groups in PMI’s PMBOK.
Knowledge Areas
 The PMBOK knowledge areas take place during any one
of the process groups.
 Think of the process groups as horizontal, while the
knowledge areas are vertical.
 The knowledge areas are the core technical subject
matter, which is necessary for effective project
management.
 Table 1-1 Project management knowledge areas
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10 Project Management
Knowledge Areas
1. Project Integration Management
2. Project Scope Management
3. Project Time Management
4. Project Cost Management
5. Project Quality Management
6. Project Human Resource Management
7. Project Communications Management
8. Project Risk Management
9. Project Procurement Management
10. Project Stakeholder Management
Project integration management
 Framework that allows project managers to coordinate
tasks, resources, stakeholders, changes and project
variables
 Elements of a project management effort that require
integration
 The development of the initial project plan
 Monitoring of progress during plan execution
 Control of plan revisions
 Control of the changes made to resource allocations
 measured performance causes adjustments to the project
plan
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Project integration management
 Project management software, like ProjectManager, is
ideal for project integration management because it’s
an online platform that project managers can use to
create,
 Project plan
 Oversee project management knowledge areas
 Collaborate with their teams online.

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Project integration management
 Project Manager also has project reporting features that
allow project managers to create project reports they can
share with project stakeholders to keep them informed.
 The project integration area also includes the directing and
managing of the project work, which is the production of its
deliverables.

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Project scope management
 Ensures that project plan includes only those activities
necessary to complete it
 To manage your project scope, you’ll need to build a
project scope management plan, a document where
you’ll define what will be done in your project.
 Scope
 The quantity or quality of project deliverables
 Major processes
 Initiation, scope planning, definition, verification and
change control

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Project scope management
 To start building your scope management plan, begin by
writing a scope statement.
 This statement is anything from a sentence to a bulleted list
that’s comprehensive to reduce major project risks.
 Another part of this area is a work breakdown structure
(WBS), which is a graphic breakdown of project work
 The scope statement is likely going to change over the
course of the project to control the scope, such as if a
project falls behind schedule.

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Project time management
 Define your project scope to identify the tasks that
should go into your project schedule.
 Tasks are then put in an order that makes sense, and
any dependencies between them are noted
 The project resources required for each must be estimated
and assigned.
 The duration of each task is also determined at this point.
 This leads to a schedule by first determining the critical
path and float for each task.

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Project time management
 Ensures that project is finished by identified
completion date while meeting objectives
 Failure to meet project deadlines is among most
frequently cited failures in project management
 Many missed deadlines are caused by poor planning

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Project time management
 Project time management includes the following
processes
 Activity definition
 Activity sequencing
 Activity duration estimating
 Schedule development
 Schedule control

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Project cost management
 Estimating project costs to create a project budget.
 Cost management plan is the document which explains
the method to establish the budget,
 Includes how and if it will change and what procedures
will be used to control it.
 Each project task will have to be estimated for cost,
Including all resources such as labor, materials,
equipment and anything else needed to complete the
task.

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Project cost management
 Combine all of the task costs determines the project
budget.
 Estimating project costs to create a project budget.
 Ensures that a project is completed within the resource
constraints
 Some projects are planned using only a financial budget
 From which all resources must be procured
 Includes resource planning, cost estimating, cost
budgeting, and cost control

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Project

quality management
Ensures project meets project specifications
 Quality objective met
 When deliverables meet requirements specified in project
plan
 A good plan defines project deliverables in unambiguous
terms
 For easy comparison against actual results
 Includes quality planning, quality assurance and quality
control
 to control quality, the deliverables must be inspected to
ensure that the standards outlined in the quality
management plan are being met.
 On time and within budget, but if the quality isn’t up to
standard, then the project is a failure
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Project human resource
management
 Project team is the most important resource
 Ensures personnel assigned to project are effectively
employed
 Staffing a project requires careful estimates of effort
required
 Includes organizational planning, staff acquisition and
team development
 Tracking of performance to ensure that the project is
progressing as planned
 An ongoing responsibility of the project manager

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Project communications
management
 Conveys details of project activities to all involved
 Includes the creation, distribution, classification,
storage, and destruction of documents, messages, and
other associated project information
 Communications inform the team and stakeholders,
therefore the need to plan communications management
is a critical step in any project.
 Target who needs what and when.
 Also, note how communications will occur when issues
such as changes arise in the project.

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Project risk management
 Identifying risks that might occur during the execution
of the project by making a risk register.
 Qualitative risk analysis by likelihood and impact
 Quantitative analysis according to their impact on the
project, such as its budget, schedule, etc.
 Assesses, mitigates, manages, and reduces the impact
of adverse occurrences on the project
 Includes risk identification, risk quantification, risk
response development and risk response control

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Project Procurement
Management
 Deals with outside procurement
 Identifying the outside needs of the project and how
those contractors will be involved.
 Acquiring needed project resources
 Project managers may simply requisition resources from
organization, or may have to purchase
 Includes procurement planning, solicitation planning,
source selection, contract administration and contract
closeout

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Project Stakeholder
Management
 Stakeholders must be actively managed like any other
part of the project.
 Identify the stakeholders through stakeholder analysis
 Find out what concerns they have
 Listing each stakeholder and prioritizing their
concerns
 How they might impact the project

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Project Stakeholder
Management
 Throughout the project, you’ll want to control
stakeholder engagement by determining if the
stakeholders’ needs are being addressed.
 If not, figure out what changes need to be made to
either satisfy those needs or adjust the expectations.

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