ITD64-174 Effective Presentation

Design

Unit 10 - Exporting Presentation Slides

 ITD64-174 Effective Presentation
Design
Lesson Learning Outcomes:

1. Able to create handouts as the supporting

documents for presentation
2. Able to convert a presentation to a pdf file
3. Able to print out a document by different
settings
4. Able to share the document file to work with
others

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ITD64-174 Effective Presentation
Design

Exporting to Handouts

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Design
Exporting as an Handout (1/2)
• Handouts : A document that the presenter hands out to the
participants as a supporting document (slides and notes) for
the presentation
• What can we do with the Handout file?
• Edit and format the content of slides using MS Word
• Automatically update the handout when the slide
content was changed

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Design
Exporting as an Handout (2/2)
Creating handouts :
1. When slides finished, File  Export  Create Handouts
2. Select the page layout for the handouts in MS Word
Without
3. Select if to reflect the updates from PowerPoint to Word lines
With lines
• Paste – Without update, Paste link – With update Without
lines
With lines
New
Section
text

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Design
Editing Handouts (1/2)
• Example of handouts
• To edit the handouts in MS Word
1. Created by Paste option (Without update, manually
edit) :
i. Double-click the required slide
ii. Point the cursor to the object (text, graphic,..) to edit
iii. Edit the content and save changes right away in MS Word

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Design
Editing Handouts (2/2)
2. Created by Paste link option (With update) :
i. Double-click the required slide
ii. MS PowerPoint is launched  Edit the content as usual 
Save changes
iii. The changes will reflect to the handouts in MS Word

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ITD64-174 Effective Presentation
Design

Exporting to a PDF File

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 ITD64-174 Effective Presentation
Design
Exporting to a pdf file (1/2)
• PDF (Portable Document File) :
• A document file type that can preserve layouts, formats,
graphics
• Can be viewed by different computer platforms (Linux,
Windows, Mac)
• To export a pdf file :
When slides finished, File  Export  Create PDF/XPS 
Select file type PDF

Note :
XPS (XML Paper Specification)
• A file format for fixed-layout document developed by 9
 ITD64-174 Effective Presentation
Design
Exporting to a pdf file (2/2)
Options for exporting to a pdf file

Select
page/
range

Available types of
document to be
published in the pdf
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ITD64-174 Effective Presentation
Design

Printing Out Slides

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 ITD64-174 Effective Presentation
Design
Printing Out Slides (1/2)
• Export the slides to the connected printer or the MS Print to
PDF
• To print file : File  Print and select the necessary settings
1. Select the slide(s) for printing
2. Select the layout of printing or the handouts format

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Design
Printing Out (2/2)
3. Select the color style for printing
• Color – Print color objects using combination of
primary colors
• Grayscale – Black (0), white (255), and gray
color ranges between 0-255
• Pure Black and White – Only 2 levels of color;
black (0) and white (1)
Collate – Print a complete set of pages
4. For printing out multiple copies of to
before proceeding documents
the next set:
Uncollated – Print the first page for each
copy then proceed with the second page
and so on 13
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Design

Sharing Slides

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Design
Sharing works with others
• A presentation file can be shared to people/ co-workers –
View only or Edit function
• The sharing person must have an Outlook account to use this
function
• File  Share  Share With People, log-in and follow the steps
to save the file to OneDrive
• Enter e-mail addresses of co-workers in Invite people dialog
box  Click Share
• In case of sharing the file via a link, click Get a sharing link 
Edit link and View-only link appear  Copy the right one to
co-workers
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Design

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