TOPIC: PLANNING FOR

LEISURE AND RECREATION AT

THE VIET DRAGON EVENT
COMPANY IN DA NANG
Group: Easier said than done
 05
Determine deficiencies surplus
1. Registration Process

This made some of the participants uncomfortable since their registration took a
long time. There is not enough control over participant flows as far as the
registration stage is concerned.
2. Personal Belongings Security

Some of them appreciated the protection and custody for their goods, while in
some cases, items got lost, which revealed a lack of security or organized
collection of individual goods despite the huge numbers of participants.
3. Starting Position and Crowding

The problems that some teams encountered when in the starting position were
due to the size of the number of participants. These included dropped marks
and a significant amount of time wasted waiting, highlighting shortcomings in
crowd management and the arrangement of starting positions.
4. Concerns about Colour Powder

People who participated in this event expressed concerns that the flammable
color powder might catch fire. It was important to address these worries and
inform participants about the safety of the color powder to ensure both
participant safety and satisfaction.
5. Waiting Time at Powder Stations

It took longer than necessary for participants to wait in line during powder
stations for colour coating. This may help in making up participants’
experiences at such stations and thereby improve the overall performance of the
same stations.
6. Payment Issues

There are others who might face trouble with their cards or be short of money
in them and will wish to pay in cash. Accordingly, alternative payment options
should be provided for those who may encounter such problems.
7. Team-Building Activity Disagreements

Although some participants got into conflicts while conducting the team-
building activities, this did not impact negatively on the final project result. It
might become vital to improve the coordination and communication
8. Event Uniform Size Issues

One participant struggled with their size of the event uniform; thus, another
order was done for them. A possible solution could be improving the fitting
option and letting users select their preferred size.
9. Incomplete Program for Middle-Aged Participants

The program could not be completed owing to some middle-aged activities that
seemed difficult, leading to fewer participants. Consider making relevant
adjustments in the activities so as to target a broader age group, hence
improving inclusivity.
10. Health Problem

The participants’ encounters with health challenges both before and at the event
emphasized the need for improved health preparations and support services.
 06
Identify available resources
The official website of the event:
https://www.colormerun.vn/ ,where you
could find more information about the
registration, the schedule, the sponsors,
and the activities.
The official Facebook page of the event,
where you could see photos, videos, and
updates of the event, as well as interact
with other participants and organizers.
The Da Nang cuisine in the event, which
is famous for its diversity and
deliciousness such as mi quang, banh xeo,
banh beo, and seafood.
Human resources
The company has a team of experienced and passionate staff
who can handle all aspects of event planning, execution, and
supervision. The company also has a network of partners
and collaborators such as Sun Group, Art Frames, MITAHY
FILM, and others, who can provide additional support and
services for the event. The company also hire personnel
such as MC, PG, PB, model, receptionist, dance group,
band, and so on. Depending on the needs and preferences of
the clients.
*Key resources:
1. Event Coordinator:
At the forefront of our event organization team is the Event Coordinator. This person is responsible for
harmonizing different departments, ensuring tasks are completed on schedule, and overseeing the seamless
execution of the program according to the established plan.
2. Event Planner:
Also known as the Event Planner, this team member takes charge of critical decisions such as choosing the event
location and time. They handle logistics, catering, and other essential tasks to make sure everything runs
smoothly during the event.
3. Event Manager:
The Event Manager, or event management expert, is the person entrusted with maintaining the overall quality of
the event. They oversee every aspect, ensuring a high standard of execution and a memorable experience for
attendees.
4. Marketing/Publicity:
Our event marketing team is dedicated to promoting the event's image through activities like filming,
photography, and post-event communication. They collaborate with event directors and managers to attract
sponsorships, ultimately boosting the event's revenue and enhancing the brand value for our business.
Finances:
Our company offers fair and competitive prices for its event services, along with
flexible payment options to suit your needs. We can even assist you in securing
sponsors and donors for your events, and help manage the event budget and
expenses.
Equipment:
We boast a modern and diverse inventory of frequently updated equipment,
ranging from sound and light systems to LED screens, stages, backdrops, bars,
laptops, tables, chairs, theaters, translation equipment, and more. Whatever your
event demands, we've got you covered. If necessary, we also offer the option to
rent or purchase additional equipment.
Venue:
Finding the perfect venue for your event is made easy with our assistance.
Whether you're envisioning a hotel, resort, convention center, park, stadium, or
another space, we can help you locate and book the ideal setting based on your
event's size, theme, and purpose. Additionally, we handle the decoration and
arrangement of the space to align with your vision and expectations.
Consultation:
Our front desk team is ready to provide you with a complimentary consultation,
a personalized event quotation, and a detailed contract. We stand behind the
quality of our services and guarantee your satisfaction with the event.
 07
Select management approaches
 Personal Belongings Starting Position and
Registration Process Security Crowding

Implement an online Enhance security Use staggered start

pre-registration system measures by assigning times for teams to
to streamline the designated staff to reduce crowding
process and reduce on- oversee belongings. issues. Improve
site waiting times. Implement a ticketing communication about
Utilize QR codes for system for item starting procedures
quick check-ins. retrieval and improve and provide clear
signage for collection markings for team
points. positions.
Concerns about Waiting Time at Payment Issues:
Colour Powder Powder Stations:

Conduct a safety Introduce alternative

briefing before the Increase the number of payment options such
event to address powder stations to as mobile payment or
concerns about reduce waiting times. on-site cash payment
flammable color Implement an efficient facilities. Clearly
powder. Ensure queuing system and communicate these
participants are consider pre-packaged options to attendees to
informed about the color powder to prevent payment-
powder's safety expedite the coating related challenges.
features to enhance process
their confidence
 Event Uniform Size Incomplete Program for
Team-Building Activity
Issues: Middle-Aged
Disagreements
Participants
Prioritize clear
instructions and Offer a size chart
Modify activities to
guidelines for team- during registration to cater to a broader age
building activities. allow participants to group. Conduct a
Implement a facilitator choose their preferred survey to identify
role to mediate size accurately. preferences and adapt
conflicts promptly and Implement a flexible the program
enhance overall exchange policy for accordingly to ensure
communication during those needing a inclusivity.
activities. different size.
10. Health Problem:
Require participants to undergo a basic health screening during registration. Provide on-site
medical assistance and clearly communicate available health support services to attendees.
There are also the following approaches:
- Use RFID software for efficient event management, from guest check-in to accurate time tracking,
reducing costs and complexity.
- Simplify race organization with an RFID solution, eliminating mandatory check-ins and providing
open and flexible time tracking, saving time and resources.
- Streamline running events by incorporating a Race Kit with essentials like BIBs, rescue whistles,
and running shirts, ensuring participant comfort and efficient management.
- Ensure professionalism in large-scale running events with a dedicated referee and track
management team, emphasizing accurate scoring, proper route guidance, and smooth organization.
1. THANK FOR LISTENTING