Digital Communication

Training on Microsoft
Teams
August 24, 2022 (1:30pm – 4:30pm)
via Zoom Meeting

Presented by:
Prof. Ariel Antwaun Rolando Sison
Prof. Mark Christopher Blanco
TOPIC OUTLINE
● MS Teams for Education Quick Start Guide
● Class Teams
● Schedule a meeting with your team or class
● Join a Meeting
● Participate in a Meeting
● Assignments
● Grades
● One Note Class and Staff Notebooks
● Enriching your Channel Post
● Tips and Techniques in Navigating your MS Teams
DIGITAL COMMUNICATION TRAINING ON MICROSOFT TEAMS HRDO 2022 ©
Knowing is not Enough;
We must apply.
Willing is not Enough;
We must do.
- GOETHE

DIGITAL COMMUNICATION TRAINING ON MICROSOFT TEAMS HRDO 2022 ©

Hello! I’m...
MR. ARIEL ANTWAUN
ROLANDO C. SISON
Information Technology Dept. Faculty @ PLM

DIGITAL COMMUNICATION TRAINING ON MICROSOFT TEAMS HRDO 2022 ©

MS Teams for Education
Quick Start Guide

DIGITAL COMMUNICATION TRAINING ON MICROSOFT TEAMS HRDO 2022 ©

 Let’s familiarize the parts of MS Teams

DIGITAL COMMUNICATION TRAINING ON MICROSOFT TEAMS HRDO 2022 ©

Features
of MS Teams

• Teams and
Channels
• Conversation
within Channels
and Teams
• A Chat Function
• Document storage
in Sharepoint
• Online Video What is MS Team?
Calling and
Screen Sharing MS Teams is a persistent chat-based collaboration
• Online Meetings platform complete with document sharing, online
• Audio meetings and many more extremely useful features for
Conferencing business communications.
• Full Telephony
 Let’s familiarize the parts of MS Teams
Navigate MS Teams
Switch between activity, Feed,
Chat, your Teams,
Assignments, Calendar, and
Files.
View & Organize Teams
Click to see your created or
joined teams.
Find Personal Apps
Click to find and manage your
personal/installed apps.
Add Apps
Launch Apps to browse or
search apps you can add to
Teams
DIGITAL COMMUNICATION TRAINING ON MICROSOFT TEAMS HRDO 2022 ©
Start Chat Command Box Join or Create Team
Launch a private chat one-on- Search for specific items or Find the team you’re looking
one or small group people, take quick actions and for, join with a code or make
conversation launch apps. one of your own
Manage your Team
Add or remove member, create
a new channel or get a link to
the team
View your Team What is a Team?
Click to open your class or staff You can create or join a team to collaborate
team
with a certain group of people. Have
conversations, share files and use shared tools
with the group – all in one place. That group
could actually consist of a class of students
and educators, a group of staff and educator
collaborating on a topic or even a group for a
student club or other extra curricular.
 4 Great Apps for your Microsoft Team
Math
Math tool/app allows you to type the
equation & send it to your class
without any significant problem.
FlipGrid
Flipgrid allows teacher to ask
questions and have student leave video
responses using a range of devices.
DIGITAL COMMUNICATION TRAINING ON MICROSOFT TEAMS HRDO 2022 ©
Code by Vivani
Code helps you create a whiteboard with
real-life coding problems that you can ask
your student to solve as part of their
asssessment.
Pear Deck
Pear Deck helps you share your
powerpoint presentation with your
teachers or students and has interactive
board to interact with your students and
teacher
DIGITAL COMMUNICATION TRAINING ON MICROSOFT TEAMS HRDO 2022 ©
DIGITAL COMMUNICATION TRAINING ON MICROSOFT TEAMS HRDO 2022 ©
DIGITAL COMMUNICATION TRAINING ON MICROSOFT TEAMS HRDO 2022 ©
MS Teams Class

DIGITAL COMMUNICATION TRAINING ON MICROSOFT TEAMS HRDO 2022 ©

 Class Notebook
Your MS Teams Class
Class notebook is a digital binder you can use in

DIGITAL COMMUNICATION TRAINING ON MICROSOFT TEAMS HRDO 2022 ©

your class to take notes and collaborate

Class Assignment & Grades Add Tab

Assignments allows educator to create Explore and pin applications,
and distribute assignments. Student tools, documents and more
can complete and turn-in their to enrich your class.
assignments without leaving the app.
Add Channel & Microsoft is constantly
Educator can also use the Grades tab
Manage your Teams adding more education
to provide feedback on assignments
You can change your team specific tabs.
and track student progress
settings, add members to
the class team and add Share Files
channels Let class members view a
file or work on it together

EVERY TEAM HAS

CHANNELS
Every team comes with
a General channel.
Open channel settings
to add new channels,
manage notification and Start a Discussion with the Class
other settings Type and format your message and
announcement. You can add a file, emoji, GIF or
even stickers to liven up your virtual class.
Schedule a meeting with
your Class

DIGITAL COMMUNICATION TRAINING ON MICROSOFT TEAMS HRDO 2022 ©

 Add a new meeting
Start a Meeting
right away
Add participants directly to
Schedule a meeting for live
discussion with up to 250
people or schedule a live
Schedule a Meeting
a meeting that starts right event for broadcast event
away. with a wider audience

DIGITAL COMMUNICATION TRAINING ON MICROSOFT TEAMS HRDO 2022 ©

Invite Individual to a
meeting
Invite one or more individuals
to your meeting. Meeting
recordings and resources
shared during the meeting will
be organized within the
meeting history item in the
chat view.

Invite a Channel to a meeting

Invite your whole class or
working group to a meeting by
selecting a channel to host the
meeting. Meeting recordings and
resources shared during
meetings will be organized within
the selected channel
 Schedule a Meeting

DIGITAL COMMUNICATION TRAINING ON MICROSOFT TEAMS HRDO 2022 ©

Joining a Class
Meeting

DIGITAL COMMUNICATION TRAINING ON MICROSOFT TEAMS HRDO 2022 ©

 Join a Meeting

DIGITAL COMMUNICATION TRAINING ON MICROSOFT TEAMS HRDO 2022 ©

 Join a Meeting

DIGITAL COMMUNICATION TRAINING ON MICROSOFT TEAMS HRDO 2022 ©

 Participate in a meeting

DIGITAL COMMUNICATION TRAINING ON MICROSOFT TEAMS HRDO 2022 ©

Short Break
Thank you
Do you have any questions?
Mr. Ariel Antwaun Rolando C. Sison
aarcsison@plm.edu.ph
Hello! I’m...
MR. MARK
CHRISTOPHER R.
BLANCO
Director for Discipline, OSDS @ PLM
Computer Science Dept. Faculty @ PLM
Microsoft Innovative Educator @ Microsoft

DIGITAL COMMUNICATION TRAINING ON MICROSOFT TEAMS HRDO 2022 ©

Class Assignment

DIGITAL COMMUNICATION TRAINING ON MICROSOFT TEAMS HRDO 2022 ©

 Class Assignment

DIGITAL COMMUNICATION TRAINING ON MICROSOFT TEAMS HRDO 2022 ©

Add Resources
Customize the assignment with
content from OneDrive, your
device, links and more.
Add a Grading Rubrics
Use the rubrics tool to create
customizable, reusable rubrics Assign to classes or individuals
for students to reference and Assignments can be distributed to
for you to evaluate student’s multiple classes or personalized to the
work individual student.

Edit Due dates, Close dates, &

Schedule to Assign
Customize all the dates and times that
are important to the assignment
 Class Quiz

DIGITAL COMMUNICATION TRAINING ON MICROSOFT TEAMS HRDO 2022 ©

Class Quiz

Microsoft Forms

Offers limited option in creating online

quiz. You can only choose from multiple

INING ON MICROSOFT TEAMS HRDO 2022 ©

choices or text input. You also have the
option to upload file or do some
ranking.
How to level up your MS Teams
Assignment?
Titles:
Use categories wisely for better organization. Categories allow teachers to organize assignments into easy to find topics. This
is helpful for students executive functioning issues to be able to find information again. Before the start of the year think of 5
categories that can become tags. Don’t overdo the number and make sure students know and understand them.
Use naming conventions and abbreviations in titles. Titles are prime real estate in Microsoft Teams. When students load up
the assignments, often the first thing they see are titles. Coming up with some naming conventions can help you maximize
that prime space.

Instructions:

Use video instructions to level up student understanding. Teams allow you to leave instructions, but the font is small, and
most students won't read it. To help all students consider leaving a video of the directions. See this post about how to use
Flipgrid to do this, From the Instructions area in teams click on “Add Resources” and choose link and add link to a video or
even stream.
Be concise. You can be detailed as well as concise. Students don’t need flowery prose in instructions, and many times, they
don’t need a lecture or a longwinded speech. They need exactly what they need to get started.

DIGITAL COMMUNICATION TRAINING ON MICROSOFT TEAMS HRDO 2022 ©

How to level up your MS Teams
Assignment?
Attachments:
Add the right amount of attachments. It’s super easy to add attachments to Teams assignments. But we don’t want it to
become a dumping ground for lots of stuff your students realistically won’t use. Don’t add them because it feels like you
should; add attachments because they serve a purpose.
Add a layer of collaboration with attachments where everyone can edit. Some of the best attachments may be files where
you don’t do much more than create them blank. Create an empty collaborative space for students in Word or PowerPoint.
Then grab a share link and make it "anyone with the link can edit" and add that link to the assignment's description. Be sure
to think ahead about …
How collaboration enhances the assignment What students should do in the space
What behavior is appropriate for the space
Points:
Share success criteria with rubrics. Consider using a rubric that can be directly attached to and created within the assignment
area. A single point rubric would be a perfect way to allow kids to understand what is being asked of them without giving
them over-complicated criteria. As Jennifer Gonzalez states in her post, Meet the Single Point Rubric, “Students find them
easier to read when preparing an assignment. With only the target expectations to focus on, they are more likely to read
those expectations.”
DIGITAL COMMUNICATION TRAINING ON MICROSOFT TEAMS HRDO 2022 ©
How to level up your MS Teams
Assignment?
Assign to:
Differentiate by assigning to different students. Differentiation, while layered and multifaceted can happen best when we
assign different students different forms of the same assignment based on their personal and individualized learning
journey. Teams makes it easy to do this.
● You can assign to more than one class at time - which make the process easy for teachers.
● The best part, however, is the ability to differentiate student assignments by posting different assignments to certain
students – you could even assign a blended learning Hyperdoc that has been specifically designed for a group of
learners.

Due Date:
Give a due date but be flexible. By design, due dates are artificial. They're arbitrary times and dates set by a teacher when an
assignment has to be submitted. Nothing in the outside world imposes that due date on students other than the teacher. If
the goal is learning, the learning should be the priority more than rigidly sticking to a deadline.

DIGITAL COMMUNICATION TRAINING ON MICROSOFT TEAMS HRDO 2022 ©

DIGITAL COMMUNICATION TRAINING ON MICROSOFT TEAMS HRDO 2022 ©
Class Grades

DIGITAL COMMUNICATION TRAINING ON MICROSOFT TEAMS HRDO 2022 ©

 Class Grades

DIGITAL COMMUNICATION TRAINING ON MICROSOFT TEAMS HRDO 2022 ©

See Grades across all
Assignments and
Students

Each of your class teams

has a Grades tab where
you can view
assignments at a glance,
as well as track how
individual students in your
class are progressing.
 Assignment/Quiz Feedback

DIGITAL COMMUNICATION TRAINING ON MICROSOFT TEAMS HRDO 2022 ©

Return and Review
assignment using the
feedback loop

Leave comments, make edits,

grade with criteria/standards,
check for similarity, and more
in the grading view.
DIGITAL COMMUNICATION TRAINING ON MICROSOFT TEAMS HRDO 2022 ©
OneNote Class and Staff
Notebooks

DIGITAL COMMUNICATION TRAINING ON MICROSOFT TEAMS HRDO 2022 ©

 OneNote Class

DIGITAL COMMUNICATION TRAINING ON MICROSOFT TEAMS HRDO 2022 ©

Personal Notes, class
notes, & Collaboration

OneNote Class Notebooks

have a personal workspace
for every student, a Content
library for handouts, and a
Collaboration Space for
lessons and Creative
activities.
DIGITAL COMMUNICATION TRAINING ON MICROSOFT TEAMS HRDO 2022 ©
Enrich your Channel
Posts

DIGITAL COMMUNICATION TRAINING ON MICROSOFT TEAMS HRDO 2022 ©

 Enrich your channel posts

DIGITAL COMMUNICATION TRAINING ON MICROSOFT TEAMS HRDO 2022 ©

 @mention
someone
To get someone’s attention, type @, then their name
(or pick them from the list that appears), Type
@team to message everyone in a team or @channel
to notify everyone who favorited that channel.

DIGITAL COMMUNICATION TRAINING ON MICROSOFT TEAMS HRDO 2022 ©

 Add an
emoji, meme
or GIF
Click Sticker under the box where you type your message, then pick a meme or sticker from one of the
categories. There are also buttons for adding an emoji or GIF. Search for MicrosoftEDU in the GIF search
box for extra fun!

DIGITAL COMMUNICATION TRAINING ON MICROSOFT TEAMS HRDO 2022 ©

Search for Stuff
Type a phrase in the command box at the top of
the app and press Enter. Then select the
Messages, People, or Files tab. Select an item or
click Filter to refine your search results.

DIGITAL COMMUNICATION TRAINING ON MICROSOFT TEAMS HRDO 2022 ©

Search for Stuff
Type a phrase in the command box at the top of
the app and press Enter. Then select the
Messages, People, or Files tab. Select an item or
click Filter to refine your search results.

https://docs.microsoft.com/en-us/learn/educator-center/

DIGITAL COMMUNICATION TRAINING ON MICROSOFT TEAMS HRDO 2022 ©

Education is the most powerful
weapon which you can use to
change the world…

- NELSON MADELA

DIGITAL COMMUNICATION TRAINING ON MICROSOFT TEAMS HRDO 2022 ©

Thank you
for listening

Do you have any questions?

Mr. Mark Christopher R. Blanco
mcrblanco@plm.edu.ph
Question
&
Answer
DIGITAL COMMUNICATION TRAINING ON MICROSOFT TEAMS HRDO 2022 ©