NGEC 5

LESSON 4.2
ACCIDENT/ INCIDENT
REPORT
 Topics
 Definition & Characteristics of Accident/Incident Report
 Purpose of Writing Accident/Incident Report
 Police report vs. Incident Report
 When to Write Accident/Incident Report
 How to Write Accident/Incident Report
 Accident/Incident Report Inclusion
 Accident/Incident Report Parts and Tips
 Accident Vs. Incident Report
 INCIDENT/ACCIDENT REPORT

 Itis a tool that documents any event which may

cause or may have not caused injuries to a person
or damage to a company asset.

 Itis used to capture injuries and accidents, near

misses, property and equipment damage, health
and safety issues, security breaches and
misconducts in the worksite.
 CHARACTERISTICS of Incident
Generally, an incident is defined as any event, condition, or situation
which:
• Causes disruption or interference to an organization;
• Causes significant risks that could affect members within an
organization;
• Impacts on the systems and operation of worksites; and/ or
• Attracts negative media attention or a negative profile for the worksite
 PURPOSE
 An incident report can be used in the investigation and analysis of an
event.
 Incident Report includes the root cause and corrective actions to
eliminate the risks involved and prevent similar future occurrences.
 Incident reports can also be used as safety documents that indicate
potential risks and uncontrolled hazards found in the worksite.
 An incident report can be used by:
• an authority to create a report of an incident;
• an employee to report an incident he/ she has witnessed;
• a member of the organization to raise awareness about an incident that
has occurred in the worksite.
 POLICE VS. INCIDENT REPORT

POLICE REPORT INCIDENT REPORT

 a detailed documentation of a crime  can be written by anyone who

written by an officer or any wants to report any events that
representative of a police department might or might not have caused
who was present at the crime scene harm to someone or something
 can be used as a supporting
 requires an investigation to follow document to an investigation or
analysis of events
WHEN TO WRITE & TYPES
OF INCIDENT REPORT
 WHEN TO WRITE INCIDENT REPORT

 The rule of thumb is that as soon as an incident occurs, an incident

report should be completed.
 Minor injuries should be reported and taken as equally important as major injuries are. These
injuries may get worse and lead to more serious injuries or health issues.
 Employers, managers, and safety officials should be aware of the different situations and events
that should be reported.
TYPES OF  These are unexpected occurrences that
INCIDENT resulted in serious physical or
psychological injury or death (e.g. slips,
REPORT trips and falls, natural disasters, vehicle
accidents, disease outbreak, etc.).
1. • Employee injury incident
• Environmental incident
SENTINE • Property damage incident

L • Vehicle incident
• Fire incident
EVENTS
TYPES OF
INCIDENT
 These are situations where
REPORT
the people involved had
no injuries but could have
2. NEAR been potentially harmed
MISSES by the risks detected.
TYPES OF
INCIDENT 
It is related to medicine,
REPORT vaccines, and medical devices.
 These events occur when an
3. act of commission or omission
harmed a patient rather than
ADVERSE from the existing disease or
condition.
EVENTS
TYPES OF
INCIDENT
REPORT

These are incidents that
need to be communicated
4. NO across an organization to
raise awareness of any
HARM harm that may happen.
EVENTS
HOW TO WRITE
ACCIDENT/INCIDENT
REPORT
HOW TO  All data must be clear and specific.

WRITE Most inaccuracies are due to typos and
simple grammar and spelling errors (e.g.
INCIDENT incorrect details of names of people involved,
date and time of the incident, contact
REPORT numbers, etc.).
 Provide more specific details of what you are
ACCURATE referring to and avoid any vague statements
that may cause confusion.
 Always proofread your report before
submission to see errors that you might have
overlooked.
HOW TO  An incident report should be objective
WRITE and supported by facts.
 Avoid including emotional,
INCIDENT
opinionated, and biased statements in
REPORT the incident report.
 Report should provide both sides of
FACTUAL the story and should not favor one side.
However, if there’s a need to include
statements from witnesses or patients,
make sure to quote them.
  Ensure that all essential questions
HOW TO (what, where, when, why, and how) are
WRITE covered in the incident report.
INCIDENT  Record not only the people who were
injured and what caused the accident to
REPORT happen, but also include details such as
people who witnessed and reported the
COMPLETE incident or those who will conduct an
investigation.
 Anticipate what other significant details
will be needed for any future study and
investigation.
HOW TO  Photos,diagrams, and illustrations
WRITE should be included as supporting
INCIDENT evidence.
 Takemany photos of the injury,
REPORT
damage, and surrounding
environment.
GRAPHIC  Photos supplements the facts stated
and provides more clarity to be
easily understood by the recipient.
  Upon completion of the report,
HOW TO
those who are involved in the
WRITE incident (e.g. victim, witnesses,
INCIDENT manager, reporter, etc.) should sign
REPORT off to testify and validate all the
information that was mentioned in
VALID the incident report.
 Signature confirms that the incident
report is truthful and
unquestionable.
WHAT TO BE INCLUDED
IN AN
ACCIDENT/INCIDENT
REPORT
INCIDENT 
The most fundamental
REPORT information needed in an incident
report such as specific location,
INCLUSION time and date of the incident.
GENERAL  This will also be a piece of
INFORMATIO valuable information if further
N investigation is needed.
INCIDENT

It pertains to physical and
environmental conditions that
REPORT
may have contributed to the
INCLUSION incident.
SETTING OR This could also entail the
ENVIRONMENT potential hazards found in the
area of the incident.
INCIDENT
REPORT 
The names of the
INCLUSION people involved, their
AFFECTED title or position, and
PEOPLE their department.
INCIDENT
 Include the type of injury,
REPORT
INCLUSION  its severity,
 and body parts that were
INJURIES AND
injured.
THE SEVERITY
INCIDENT
REPORT This pertains to
INCLUSION statements of people
present during the
WITNESSES
incident.
  This includes the initial
INCIDENT treatment,
REPORT  aid,
INCLUSION or any medications given to
the affected individuals.
ADMINISTERE
 This information is essential
D TREATMENT
to understand employee
recovery and the like.
INCIDENT  These pertain to certain assets,
REPORT
 materials,
INCLUSION
 facilities,
PROPERTY AND  and equipment that were
EQUIPMENT damaged during the incident.
DAMAGES
INCIDENT This refers to the story of
REPORT
the incident
INCLUSION
and the details why it
EVENTS turned out to be an
incident.
 INCIDENT This refers to thee
REPORT motion of the
INCLUSION
ACTIONS OF
involved people at
PEOPLE INVOLVED the exact time the
DURING THE incident occurred.
INCIDENT
ACCIDENT/INCIDENT
REPORT PARTS AND TIPS
Tips in writing accident/incident report

Use third person pronoun ( ex. He, she ,it, they)

State only facts
avoiding the inclusion of opinions and biases
  The first part of the incident report form covers
the who, what, when, and where of the incident:
 Include the names of all the people involved in
INCIDENT the incident. If names are not available, you can
instead cite the person’s role in relation to the
REPORT incident e.g. the customer, the guest.
PARTS  Summarize the incident itself in no more than
three sentences e.g. a printer caught fire causing
minimal damage to a room
INTRODUCTIO  Include the time and date of occurrence. An
N estimate works if the exact time could not be
noted
 Note the location of the incident and be exact if
possible e.g. the Mercato Conference Room,
19th floor Building A.
  This is where you lay out all of the
incident’s details in a
INCIDENT comprehensive manner.
REPORT  Talk about the incident from start
PARTS to finish, ensuring details are laid
out in chronological order to avoid
confusion.
BODY  Make sure to include the who,
what, when, and where mentioned
in the introduction when they are
mentioned.
  Answers the ff. questions:
INCIDENT
 Was the incident resolved?
REPORT
PARTS  How?
 If the incident was not
CONCLUSION resolved, explain why, and
provide the steps that need to
be taken in order to resolve it.
INCIDENT
REPORT  Here you include the full name
PARTS  and signature of the incident
report writer for accountability
SIGN OFF and record-keeping.
ACCIDENT VS. INCIDENT
REPORT
 ACCIDENT VS. INCIDENT REPORT

ACCCIDENT INCIDENT
an unexpected event that  an unexpected event that may

may result in property result in property damage, but

does not result in an injury or
damage, and does result in
illness. Incidents are also called,
an injury or illness to an "near misses," or "near hits."
employee.
Note: For Sample Template
pls. click the 3 Reference
rd
 References
 Martin,I. and Madrunio, M. (2018) Purposive Communication.
Makati: C&E Publishing Inc
 https://safetyculture.com/topics/incident-report/
 https://www.smartsheet.com/free-incident-report-templates
 https://www.workhub.com/resources/blog/whats-the-difference-b
etween-incidents-and-accidents