LESSON 2

CLASSIFICATION OF POLICE REPORT

• 1. Performance Report – contains information as to the status of

activities or operations
• 2. Fact-finding - involves the gathering and presentation of data in
logical order, without an attempt to draw conclusions
• 3. Technical report – presents data on a specialized subject
• 4. Problem-determining report - attempts to find the causes
underlying a problem or to find
whether or not a problem really exists
• 5. Problem solution report - analyzes the thought process that lies
behind the solution of a particular problem
HOW ARE POLICE REPORTS CATEGORIZED?
Operational Reports

Internal Business Reports

Technical Reports

Summary Reports
 CLASSIFICATION OF POLICE REPORT

• Dr. Gammage emphasized that these reports are the raw materials from which
administrative reports are derived- that in directing efforts toward improving these
reports, he believes that the whole of the reporting process can be improved.
 SECURITY CLASSIFICATIONS OF DOCUMENTS

• TOP SECRET
• SECRET MATTER
• CONFIDENTIAL MATTER
• RESTRICTED
 SECURITY CLASSIFICATIONS OF DOCUMENTS

• MARGIN RULES:
• Top - first page (without printed letterhead), typed letterhead, ¾ inch or 5 roller spaces
from the edge of the paper;
• Top - second page and succeeding pages, 1 ¼ inches or 7 roller spaces from the top
edge of the paper;
• Left Margin - 1 ¼ inches or 15 bar spaces;
• Right Margin - ¾ inch or 7 bar spaces; and
• Bottom - 1 ¼ inches or 7 roller spaces.
 PROOFREADING MECHANICS

A report's effectiveness and an officer's credibility can be damaged by a report with too
many mechanical errors. When proofreading the reports they have written, officers should
look for:
• Inappropriate use of nouns, pronouns, verbs, etc.
• Vague or confusing language
• Incorrect or inappropriate use of words
• Gaps in logic or narrative flow
• Spelling errors
• Inappropriate punctuation
• Incorrect use of police, fire or EMS abbreviations
• Overuse of words, such as "that"
 ANATOMY OF CRIME

MOTIVES are the reasons or causes why a person or groups of persons

perpetuate a crime.

INSTRUMENTALITIES are the means or instruments used in the

commission of the crime.

OPPORTUNITIES consist of the acts of omission and/ or commission by a

person (the victim) which enable another person or group of persons (the
criminal/s) to perpetrate the crime.
 POLICE VISIBILITY

• THREE THINGS TO BE CONSIDERED:

1. Physical Presence
2. The Patrolling Scheme
3. Response
 NOTEBOOK AND JOURNAL ENTRIES

• Notebook.
• It plays a significant role as all subsequent actions expected of the Police Community
Precincts Commander (and even personnel from higher headquarters) will depend on
matters recorded in it.

• Journals exclusively for the PBS shall be maintained at each Police Community
Precincts..
 POLICE VISIBILITY

WHAT ARE THE (3)

THREE THINGS THAT
2. The Patrolling
WE SHOULD CONSIDER 1. Physical Presence 3. Response
Scheme
IN POLICE
VISIBILITY?
 GUIDELINES IN THE PREPARATION AND CLASSIFICATION OF
DEPARTMENTAL GENERAL ORDERS, SPECIAL ORDERS, CIRCULARS
AND MEMORANDA

• GENERAL ORDERS - orders and/or directives covering organizational

set-up, functional duties, constitution of
committees, including departmental
commendations for officers, members and civilian
employees
- are prepared for signature of the Superintendent
 GUIDELINES IN THE PREPARATION AND CLASSIFICATION OF
DEPARTMENTAL GENERAL ORDERS, SPECIAL ORDERS, CIRCULARS
AND MEMORANDA

• SPECIAL ORDERS- dealing on assignments, transfer, temporary duty

or special training, etc. of personnel.
- prepared for signature of the Deputy
Superintendent under the correspondent line authority
 GUIDELINES IN THE PREPARATION AND CLASSIFICATION OF
DEPARTMENTAL GENERAL ORDERS, SPECIAL ORDERS, CIRCULARS
AND MEMORANDA

• NUMBERED MEMORANDUM- is a department-wide directions or orders

prescribing guidelines, standing
procedures, policies, rules and
regulations which are intended for
compliance/ implementation on
permanent or continuing basis.
- orders are prepared for signature of the
Deputy Superintendent under the usual
line authority
 GUIDELINES IN THE PREPARATION AND CLASSIFICATION OF
DEPARTMENTAL GENERAL ORDERS, SPECIAL ORDERS, CIRCULARS
AND MEMORANDA

• MEMORANDA (unnumbered)
- this is another form of dissemination of directives or
orders which are intended for compliance/
implementation on temporary basis or lasting only for a short period
- are also used for dissemination by quoting therein
letters of appreciation and other communications from other offices or
individuals, for informative purposes
GENERAL ORDERS
Let's wrap it up
and see what
we've learned!
Hey there, who's got
question
to ask?
 REFERENCE

• Foronda, M.A. (2021) Technical English 2 (Legal Forms) Crime Detection and
Investigation (CDI-8). Wiseman's Books Trading, Inc.