Module 4,

Lesson 4.3
Document and Information Security
 Basis of Document and Information Security

Government
Is based on the premise that the
government has the right and duty to
protect official papers from unwarranted
and indiscriminate disclosure.
Private
Stand on the constitutional provisions
on the right to privacy: the right of a
person to be free from unwarranted
publicity.
 DOCUMENT
SECURITY
SYSTEMS
The aspect of security which involves the
application of security measures for the
proper protection and safeguarding of
classified information.
 Types of Business Records

Class I (Vital Records) Class II (Useful Records)

Includes records that are Records which loss might
liable records cause inconvenience

Class III (Important Class IV (Non-Essential

Records) Records)
Includes record of These are daily files,
reproduction routine in nature
 -On a side note-
Need-to-know: is the principle
whereby access to classified matter
may only be given to those persons
whom it is necessary for the Security
fulfillment of duties.

Clearance
Certification by a responsible
authority that the person described is
cleared for access to classified matter
the appropriate model.
Certificate of Destruction
This is the certification that the classified matters
describe therein has been disposed.
Other Terminologies
Relative to document and information security:

● Classified: refers to assign information by one of the four

classification categories.

● Compromise: means lose of security.

● Compartmentation: the grant of access to classified

matter only.

● Declassify: is the removal of security classification from

classified matter.

● Reclassify or Re-grading: is the act of changing the

assigned classification matter.
Other Terminologies
Relative to document and information security:

● Upgrading: is the act of assigning to a matter of higher

classification to a classified.

● Dissemination: dissemination of classified matter shall

be restricted to properly cleared persons.

● Purging: is the process of destroying a document which

is no longer significant in the organization.
Rules for
classification of
documents and
discussion
involving
classified matter
 Records and
documents
protection
1. Categories of Storage
containers: storage
categorized or classified
according to what should be
stored.
 Categories of Storage Containers

Class 1 Class 2 Class 3

Commercial record safes Commercial money safes Security cabinets
designed for fire designed for robbery and designed to meet
protection. burglary protection. specifications for
safeguarding classified
materials.
02
Tests for safe’s fire
resistance
Documents are also at risk of
destruction that may be caused by fire
or explosion.
 Fire Endurance Test
Done at a temperature above 350°F

Explosion Hazard Test

Safe must withstand 2000°F for 30 minutes

Fire and Impact Test

Is aimed at determining the strength of a safe
 Lesson 4.4
Protection of Sensitive materials
and information
 All about Proprietary Information

01 02 03

Proprietary
Propreitary
Information All proprietary
Information in some Example: Patent or
Trademark information is
special way relates to the
status or activities of the confidential but not all
possessor. confidential information
is proprietary
 Types of Proprietary Information and their distinctions

Trade Secrets Patents

Formula, pattern, device or compilation This is a grant made by the government
of information which is used in one’s to an inventor.
business and which gives him an
opportunity to gain an advantage over
competitors.
Proprietary Information Protection Program
Countermeasures that are adopted:

● Policy and Procedure statements regarding all sensitive

materials

● Pre and post employment screening and review

● Non-disclosure agreements from employees, vendors,

contractors and visitors

● Non-competitive agreements with selected employees

● Awareness programs

● Physical Security measures

● Informed monitoring of routine activities

 Reporters

Richardo Dalisay Dodejimbo Galvez

Your Welcome