Ariba OFFLINE Training For Suppliers

AEU Ariba Direct
Material
Suppliers training
Offline version
May 2011
Copyright Autoliv Inc., All Rights Reserved

Training Agenda
 Basics and first login

 Types of event in Ariba
 Sourcing Process in Ariba
 Answering the RFQ
ALV-AuthorInitials/MmmYYYY/Filename - 2 Copyright Autoliv Inc., All Rights Reserved

Basics and first login
Introduction
 Ariba is the new Autoliv Global IT Platform that will support

the sourcing process both in Regional and Global Projects.
 All Autoliv Sourcing Projects for “Direct materials” (from RFQ

submission to business award) will be done through ARIBA.
 The roll out to all regions will be complete during 2011.

Ariba highlights
 Tool available from all computers

 No additional hardware/software required, only internet connection. No link
with APP
 The offline version enables you to download the quote (Excel file) on your
hard drive, complete it off line and upload it in Ariba after completion.
 No password needed at first log in
 As soon as an Autoliv Buyer invites you to submit a quote through Ariba,
you will receive an email similar to the one shown in the next slide. This
notification email is automatically generated by Ariba.
 The invitation email will contain the link to access Ariba and the “supplier
user” name also called ID . But his has nothing to do with AGPS ID
Number.

Supplier First log in.
Supplier will receive this e-mail when

invited to participate in an event
Supplier Ariba User ID is shown here in

each first invitation
 Supplier can log directly into Ariba by

using this link to access the login screen.
After clicking on the link, you will be
automatically directed to a window to set
up your own password as if it has expired
(see next slide)

Now you need to create your own password

Then Supplier will automatically be directed to the event to quote

At first connection, you will be invited to accept the Ariba General Terms. You will not be
asked again in future events, unless these terms are updated by Ariba.
See complete Participant Terms

Ariba Participant
Terms
Basics and first login 1) By selecting preferences, supplier can change the
default language.
Updating your preferences
2) Supplier profile should not be updated

through Ariba. This needs to be done through
the Autoliv Partner Portal (APP). Information
updated through APP will be then transferred to
Ariba on a regular basis
3) Indicate in the field your geographic zone and click

on Search. Even if Ariba allows to work with different
languages, the Autoliv RFQ template will only work if
the locale is set-up as English. So, please define local
Copyright Autoliv Inc., All Rights Reserved
= English
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Ariba support and Tutorials
Please use Ariba support, in
case you have a general
question about using Ariba.
Click on « Support » in the
help menu
ARIBA tutorials for « supplier basis » are very

helpful and intuitive. The do not stick to Autoliv
RFQ template usage, but are a good reference
for understanding the tool.

Types of events in Ariba
1. Auctions: Real-time competitive bidding
2. RFP (Request for proposal): Pricing requests that may or

may not be awarded. It is our Request for Quotation.
3. RFI (Request for information): Generally does not include

pricing information and can be used to quality suppliers
This training material is focused on the RFP process

Sourcing Process in Ariba
Cancelled
Creation Monitoring Evaluating
Open for Pending

Draft Preview Completed
Bidding Selection
Create Publish Bidding Bidding Award

Start Time End Time
In Sourcing, an event follows a process that begins when it is created by the buyer, and ends with the awarding step. An
event has a status, corresponding to each stage in the event process, which determines the actions you can take.
The “Open for bidding” status will be the period in which you – as supplier – are allowed to quote.

Answering the RFQ You will receive this e-mail when you are
Supplier
view
Message received by all invited suppliers invited to participate in either an RFQ
or Auction.
You can either log directly into Ariba or

use this link to access the login
screen.
Your Ariba User Name is shown here in each

invitation. Reminders will not show that name
If you have forgotten your password you

can use this link to set a new
password

Answering the RFQ Supplier
view
Log in
Save the following link to Favorites
 http://autoliv.supplier.ariba.com
 If you have forgotten your User Name or Password Click the
link highlighted below and follow the instructions.

view
Log in screen
This Column Identifies the type of event

as an RFP (RFQ) or Auction
This Column Identifies the End time of the

RFP (RFQ) or Auction Quotes/bids
cannot be submitted after this time
Suppliers can see the completed Events where

they have been invited (RFQs and Auctions)
in this section
Suppliers can see their Open Events

(RFQs and Auctions) in this section
Suppliers can see their Pending Events

(RFQs and Auctions) in this section

view
Log in screen
Select the Open RFQ (Event)

to enter response

view
Downloading content and attachments (can be done also after reviewing
prerequisites)

view
Downloading content and attachments
In the attachments, you will normally

find the drawing, feasibility study
templates, etc

view
Reviewing and Accepting Prerequisites

view
Reviewing Prerequisites. Prerequisites must be accepted in order to participate
in the RFQ

view
Reviewing Prerequisites. Prerequisites must be accepted in order to participate
in the RFQ

view
Downloading the custom offline template and attachments (if not done in step 1)

view
Downloading the custom offline template and attachments : (if not done in step 1)
In the attachments, you will normally

find the drawing, feasibility study
templates, etc

view
Custom offline template to be completed by invited suppliers
Warning: When completing sections

2.1.1, 2.1.2 and 2.1.4, this sequence (if
provided by the buyer) needs to be
respected.
If additional items are to be quoted,
please do it after the last pre-populated
item (in this example, in row 9)

view
Completed template by supplier (page 1/3). All cells with white background

view
Completed template by supplier (page 2/3)

view
Completed template by supplier (page 3/3)

view
Uploading the completed RFQ
Warning: The file to be uploaded in step 3 needs to be

the file downloaded in step 1.
If we are uploading a file downloaded from previous
events or from an email from the buyer (even if the
content is identical) the upload will not work!
This is done to prevent you from using the wrong file!

view
Upload completed successfully
Ariba shows 49 lots, since these are

the number of sections in our RFQ
template. But in fact, you are not
quoting 49 lots, but the complete
RFQ.
If the upload is successful, please

go to slide 32; otherwise go to slide
30.

view
If problems faced when uploading the file
If problems faced when uploading the file, you

will receive the following notification. This could
happen because you have under your
preferences, a language setting different from
English. In that case, please change the default
language to English (see next slide)
Note: We are investigating with Ariba how to fix
this problem with languages.

view
If problems faced when uploading the file – Change default local to “English”
If locale different from English,

change it to English

view
Upload completed successfully

view
Submitting the response to the buyer
Use this reference tree to better

navigate through the different sections
of the RFQ

view
Message received when sections 5, 6 and 7 are not complete
Mandatory sections. They

need to be completed
before submitting the
entire response

view
Completing the feasibility analysis
If the product is not feasible to be produced, please

contact the Autoliv Lead buyer. You should not
submit a bid.
Fields with an (*) are mandatory.

view
Completing “Supplier Comments”

view
Completing “Cost reduction proposals”

view
Submitting the entire response

view
Submitting the entire response

view
Creating a revised response to overwrite the primary one

view

view
We will upload the “revised cost breakdown”, leaving

the alternative bid title “empty”. Leaving this field
empty is important, otherwise we will create a new
alternative.

view
Original Primary response
After submitting the revised

response, the new “primary
response” will show up like this.
Revised Primary response
Do not forget to submit the

entire response, otherwise
the buyer will not get the
updated revision.

view
Creating an alternative bid to add to the primary one.

view

view
Upload the “alternative cost breakdown”, completing the

alternative bid title with the corresponding name (e.g. Global
volume”
Warning (1): To complete this name is important, otherwise the
original bid is overwritten instead of the creating a new
alternative.
Warning (2): There history of the files in Ariba will be lost if we
create new alternatives. However, the displayed information on
the screen will be valid. (this is under investigation by Ariba).

Answering the RFQ
The alternative “Global volume” has been created
Make sure you submit the entire response for every alternative
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Copyright notInc.,
Autoliv get this Reserved
All Rights information
view

view

view
Please note that only sections 1, 3 and 4 will be

updated in new alternatives. Other sections will
remain equal for all bids.

Answering the RFQ Buyer
view
(for your information)
This is the notification received by the buyer when the RFQ is submitted

view
Response History available for suppliers

view
All event messages are also available

view
Response Team is available if defined by the buyer in the creation of the RFQ
If we buyer sending the RFQ is selecting us as

“Response Team”, we will be able to add other
people in our organization to send a “bid”.

Ariba OFFLINE Training For Suppliers

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AEU Ariba Direct

Copyright Autoliv Inc., All Rights Reserved

 Basics and first login

ALV-AuthorInitials/MmmYYYY/Filename - 2 Copyright Autoliv Inc., All Rights Reserved

 Ariba is the new Autoliv Global IT Platform that will support

 All Autoliv Sourcing Projects for “Direct materials” (from RFQ

 The roll out to all regions will be complete during 2011.

ALV-AuthorInitials/MmmYYYY/Filename - 3 Copyright Autoliv Inc., All Rights Reserved

 Tool available from all computers

ALV-AuthorInitials/MmmYYYY/Filename - 4 Copyright Autoliv Inc., All Rights Reserved

Supplier will receive this e-mail when

Supplier Ariba User ID is shown here in

 Supplier can log directly into Ariba by

ALV-AuthorInitials/MmmYYYY/Filename - 5 Copyright Autoliv Inc., All Rights Reserved

ALV-AuthorInitials/MmmYYYY/Filename - 6 Copyright Autoliv Inc., All Rights Reserved

ALV-AuthorInitials/MmmYYYY/Filename - 7 Copyright Autoliv Inc., All Rights Reserved

See complete Participant Terms

2) Supplier profile should not be updated

3) Indicate in the field your geographic zone and click

ARIBA tutorials for « supplier basis » are very

ALV-AuthorInitials/MmmYYYY/Filename - 10 Copyright Autoliv Inc., All Rights Reserved

1. Auctions: Real-time competitive bidding

2. RFP (Request for proposal): Pricing requests that may or

3. RFI (Request for information): Generally does not include

This training material is focused on the RFP process

ALV-AuthorInitials/MmmYYYY/Filename - 11 Copyright Autoliv Inc., All Rights Reserved

Creation Monitoring Evaluating

Open for Pending

Create Publish Bidding Bidding Award

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You can either log directly into Ariba or

Your Ariba User Name is shown here in each

If you have forgotten your password you

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Save the following link to Favorites

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This Column Identifies the type of event

This Column Identifies the End time of the

Suppliers can see the completed Events where

Suppliers can see their Open Events

Suppliers can see their Pending Events

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Select the Open RFQ (Event)

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In the attachments, you will normally

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ALV-AuthorInitials/MmmYYYY/Filename - 19 Copyright Autoliv Inc., All Rights Reserved

ALV-AuthorInitials/MmmYYYY/Filename - 20 Copyright Autoliv Inc., All Rights Reserved

ALV-AuthorInitials/MmmYYYY/Filename - 21 Copyright Autoliv Inc., All Rights Reserved

ALV-AuthorInitials/MmmYYYY/Filename - 22 Copyright Autoliv Inc., All Rights Reserved

In the attachments, you will normally

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Warning: When completing sections

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ALV-AuthorInitials/MmmYYYY/Filename - 25 Copyright Autoliv Inc., All Rights Reserved

ALV-AuthorInitials/MmmYYYY/Filename - 26 Copyright Autoliv Inc., All Rights Reserved

ALV-AuthorInitials/MmmYYYY/Filename - 27 Copyright Autoliv Inc., All Rights Reserved

Warning: The file to be uploaded in step 3 needs to be

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Ariba shows 49 lots, since these are

If the upload is successful, please

ALV-AuthorInitials/MmmYYYY/Filename - 29 Copyright Autoliv Inc., All Rights Reserved