Events Managements

Services NC III
I. EVENT PLANNING SERVICES
What are the most important considerations when
reading an event brief?

• It must consist of what, who, when, where, why,

and how.
• Alternately, objectives, scope, type of audience,
and the key elements of staging the event may be
considered.
How would you classify the objectives for organizing
an event?

• Objectives may be classified as educational,

social, commercial, or financial.
What criteria are normally used when identifying and
selecting suppliers?
• The criteria include experiences, staffing,
equipment, reliability, accessibility,
competitiveness, technological capability, and the
like.
What are the considerations for events held day and
night time?

• Daytime- local traffic conditions

• Nighttime- back up power source
What major consideration for the event outdoor and
indoor?

• outdoor- weather, parking, could access

• Indoor- brownout, parking/valet service
Where do creative abilities show, in the event concept
or stage set-up?

• Creative abilities show both event concept and

stage set-up
How do you overcome management issues budget
overruns?

• Management issues such as budget over-runs are

overcome through transparency and constant
communication with the principles
Where do you source information on potential venues
and sites, locally or electronically?

• Information on potential venues and sites are

sourced through the local visitors
What is the impact on the local economy?

• The impact on the local economy is via the

multiplier effect of visitors’ expenditures on the
hotel, lodging, transportation, food, and beverage
sectors of the economy
How do you manage contractor communication
mechanisms, and why?

• Contractor communication mechanisms are

handled via the main liaison person within a
venue and hierarchy.
II. ON-SITE EVENT MANAGEMENT
SERVICES
How do you manage contractor communication mechanisms? Why?

• Contractor communication mechanisms are

handled via the main liaison person within a
venue, the hierarchy of control, and
communication tools. Proper dissemination of
information prevents difficult situations.
How will you handle stressed-out individuals in your
team?
• Stressed-out members of the team during the
operation of an event are pulled out/relieved
from front-line duties until they recover.
Will you allow your team to move on-site furniture around at any time to any place?

• No. safe work practices are foremost in

particular in relation to bending, lifting, and
carrying furniture- this is the responsibility
of the venue/contractor’s staff.
What event has more risks, indoor or outdoor? How do you prevent /minimize these?

• Safety, security and risk management issues are

of particular relevance to outdoor events. These
are to be integrated into all the planning
documentation and processes.
How do you handle situations that require special Barangay clearances?

• Solutions to situations where the proposed site

plan requires special barangay or local
government clearance are handled prior to the
event.
What factors determine the maximum limits of audience size?

• The maximum limit for audience size is set in

accordance with identified risks and venue
capacity.
What is the correct way to display the Philippine flag, vertically on the stage backdrop?

• Red on the right.

What does protocol entail?
• The protocol entails the correct use of national symbols including flags,
anthems, and military salutes. It includes forms of address for different
VIPs and dignitaries, both for written correspondence and oral
communication.
• Protocol procedures for different types of functions including, invitations
to VIPs.
• Arrival procedure government officials. Introduction protocols and order
of speakers, order of precedence for the official guest, seating
arrangements, and dress code.