SUGGESTED QUESTION ON ORAL DEMONSTRATION

Qualifications : Events Management Services NC III

Title of the Unit Competency : On Site Event management Services

Acceptable answers

1. How do you manage contractor communication mechanism? Why?

a. Contractor communication mechanism are handled via a main liason pension within a
venue, a hierarchy of control and communications appropriate tools. Proper
dissemination of information prevents difficult situations.

2. How will you handle stressed – out individuals I your team?

a. Stresses out members of the team during the operation of an event are pulled
out/relieved front-line duties until they recover
3. Will you allow your team to move on-site furniture around at any time to any place? Why?
a. No safe work practices are foremost in particular in relation to bending, lifting and
carrying furniture- this is responsibility of the venue/contractor’s staff
4. What event has more risks, indoor or outlook? How do you prevent/minimize these?
a. Safety, security a ns risk management issues are of particular relevance to outdoor
events. These are to the integrated into all the planning documentation and processes.
5. How do you handle situations that require special barangay clearance?
a. Solution to situations where the proposed site plan requires special barangay or local
government clearance are handled prior to the event.
6. What factors determine the maximum limits of audience size?
a. The maximum limit for audience size is set in accordance with identified risks and venue
capacity.
7. What is the correct way to display the Philippine flag, vertically on a stage back drop?
a. Red on the right
8. What does protocol entail?
a. Protocol entails the correct use of national symbols including flags, anthem and military
salutes it includes forms of address foe different VIPs and dignitaries, both doe written
correspondence and in oral communication.
b. Protocol procedures foe different types of function including invitations to VIPs Arrival
procedures foe government officials Introduction protocols and order of speakers order
of precedence for official guests seating arrangements and dress code
SUGGESTED QUESTION AND ANSWERS FOR OBSERVATION / DEMONSTRATION WITH ORAL
QUESTIONNING

1. What are the most important considerations when reading an event brief?
a. One must consider the following why, who, when, where, why and how. Alternately,
objectives, roles, scope, type of audience, key stakeholders and the key elements for
staging an event may be considered.
2. How would you classify the objectives for organizing an event?
a. Objectives may be classified as educational, social, commercial, financial
3. What criteria includes are normally used when identifying and selecting suppliers?
a. The criteria includes: experience, staffing, equipment, reliability, accessibility,
competitiveness, technological-capability and the like.
4. What are the major considerations foe events held day and night time?
a. Daytime : Local traffic conditions
b. Night time: Back-up power source
5. What are the major considerations for events held outdoors and indoors?
a. Outdoors: Whether, parking, crowd access and movement control, sanitation
b. Indoors: Brown-outs, parking .valet service, entry. exit

6. Where do creative abilities show, in the event concept or stage set-up?

a. Creative abilities are shown in both event concept and stage and venue set-up.
7. How do you overcome management issues such as budget over-runs?
a. Management issues such as budget over runs are overcome through transparency and
constant communication with the principals
8. What is the major factor I determining the type of event to be proposed?
a. Market segment is the major factor in determining the type of events.
9. Where do you source information on potential venues and sites, locally or electronically?
a. Information on potential venues and sites are sourced through the local visitors bureau
chamber of commerce and industries or local economies?
10. What is the impact of events on local economies?
a. Events contribute to the local economy via the multiplier effect of the visitors
expenditures in the retail, lodging, transportation,, food and beverage sectors of the
economy.