INTRODUCTION

TO
MICROSOFT WORD
BY:

YATENDRA KUMAR SUKRIT CHANDRA

Microsoft Word is a proprietary word processor designed by Microsoft. It was first released in 1983 under the name Multi-Tool Word for Xenix systems. Subsequent versions were later written for several other platforms including IBM PCs running DOS (1983), the Apple Macintosh (1984), the AT&T Unix PC (1985), Atari ST (1986), SCO UNIX, OS/2, and Microsoft Windows (1989). It is a component of the Microsoft Office software system; it is also sold as a standalone product and included in Microsoft Works Suite. The current versions are Microsoft Office Word 2010 for Windows and Microsoft Office Word 2011 for Mac.

Objectives

Create a new document and insert the text. Insert and format the Graphics. Insert the modify text boxes and shapes. Preview and print the document. Change document and paragraph layout.

Set and modify Tab Stops.

Insert a Smart-Art Graphics

Hyperlink Bookmark Mail merge

Create and modify lists.

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MS-WORD EDITOR

Document name:Document2 Min size

Max size

Close

FILE MENU

pop-up for file menu

New File

The File menu is used for creating the new file, opening the existing file, save the file and for printing the document.

Open Option

Save Option

It is used to open the files stored in the drives.

It is used to save the changes done in the file.

Print Preview

Print Command

It is used to preview the document before printing i.e. how will it appear.

The print command decides : How many pages to be printed From which printer and many more options.

Send To Option

It is used to send the document: through bluetooth to any other device. to mail as an attachment. to the powerpoint and etc.

HOME MENU

Pop-up for Edit menu

The Home menu also known as Edit menu, because that it is used for editing the data in the file like cut, copy, paste, finding and replacing data. , etc. It used to set the format in which you want to visualize your document in different layouts and viewing different toolbars.

Cut option

Copy option

It is used to remove the test from a location so that it can be moved to another location.

It is used for making a duplicate of the text and use it at some other place.

Paste Option

Select option

It is used to paste the cut or copied text to a new location.

It is used to select the whole text in one go.

Find, replace and GO to Option

Find: Used to search the word in the document. Replace: finds the word which is to be replaced and pastes the new word for it in the whole document. GO TO: directly reaching the desired location i.e. page no, bookmark, section, comment

Normal Layout

Web Layout

In this layout the view of the document is left aligned.

In this layout the view of the document is as set size of the editor.

VIEW MENU

Pop-up option for view menu

This option facilitate to view your document as per requirement

Reading Layout Option

Print Layout Option

In this view the document appear to be as a book for reading.

In this view the document appear to be as a print preview.

Thumbnails Option

Header and Footer Option

In this view the pages of the whole document appear at the left corner as an index.

By this Option you can set the header and the footer for all the pages in the document.

Toolbars Option
Standard Reviewing Visual Basic
Web Ruler Formatting

Outlining Auto Text Database Email Mail merge Forms Frames Tables and Borders

Task Pane

Picture

Word Count Web Tools

Drawing

Word Art

Control toolbox

INSERT MENU

Pop-up menu for Insert

The Insert menu is used for entering the special features to the document i.e. date, time, comments, hyperlinks etc.

Page Break Option

It is used to break a continous data in different pages using page break, column break can also be done.

Page Numbers Option

It is used to enter the page number to the pages of the document either at the footer or header in right or left.

Date and Time Option

It is used to enter the date and time to the document in different formats.

Symbol Option

It is used to enter different types of several symbols to the document in different languages.

Comments Option

Comments

It is used to enter the comments to the document providing information.

Picture Option

It is used to insert pictures to the document from different locations like, clipart, stored files word art etc.

Bookmark Option

It is used to enter bookmarks for important data.

Hyperlink Option

It is used for making a text as a hyperlink and connect it to the respective document for more information, generally web pages.

FORMAT MENU

Pop-up menu for Format

It is used to enhance the texture and appearance of the data in the documenting by style formatting.

Bullets and Numbers

Bold n Itallic

Font Type

Font Size

Underline

Table Contents in Frames

Borders and Shading

Styles and Formatting

Spelling and Grammar Option

This command is used to check the spelling and grammar mistakes in document.

Microsoft Word 2007 Mail Merge

Mail merge allows for the creation of custom letters, documents, labels, envelopes and emails to be sent to multiple recipients.
To begin mail merge go to Tools > Letters & Mailings > Mail Merge. A task pane will automatically open to the right-hand side of the document. The task pane acts as a Mail Merge wizard with six (6) steps to follow to complete the merge. STEP 1 OF 6: SELECT DOCUMENT TYPE Begin by selecting a document type from the list provided: Letters E-mail messages Envelopes Labels Directory The most commonly used merges include letters, envelopes and labels. Once a letter is generated its easy to create envelopes and labels from the same data source by simply changing the document type to envelopes or labels then select print.

STEP 2 OF 6: SELECT STARTING DOCUMENT Choose the document to use as the main document for the mail from the selection(s): Use the current document Start from a template Start from existing document Choose RETURN to previous to select a document type or press NEXT to continue. STEP 3 OF 6: SELECT RECIPIENTS Chose a data source or create a data source by selecting an option: Use an existing list Select from outlook contacts (Not applicable) Type a new list USE AN EXISTING LIST Select Use an existing list under Select Recipient then choose Browse to locate the data source. After selecting the Browse option please disregard the two default options that appear in the dialogue box and proceed to the drop down list to select/find the data source.

To edit the existing list choose Edit Recipient List under Select Recipient. A dialogue box titled Mail Merge Recipients will appear with all of the vital information. To edit/sort this list select a handle at the top of the chosen column then pick the item to be deleted or edited. TYPE A NEW LIST Select Type a new list under Select Recipient then choose Create to begin typing a new list. A New Address dialogue box will appear and allows new entries, deletions, find, filter/sort and customization of the newly types list. Choose NEXT to write the letter or return to previous. STEP 4 OF 6: WRITE YOUR LETTER Once the letter/document is written then add recipients information to the letter by clicking on a location within the letter/document then selecting from the following to insert the merge fields: Address block Greeting line Greeting wizard Electronic postage (Not applicable) Postal bar code More items Each of these options contains a specific dialogue box to help make the right selection for the type of letter/document being created. Choose NEXT to preview the letter or previous to select recipients.

STEP 5 OF 6: PREVIEW YOUR LETTERS The first letter is automatically previewed. The status bar should show 1/1 regardless of how many recipients are in the data source. To view additional recipients use the task pane scroll feature or select Find a recipient under Preview your letters. The option to edit the recipient list remains in the task pane under Make Changes. While in preview mode the option exists to exclude a recipient without changing the main data source by click on the Exclude this recipient button located under Make Changes. Chose NEXT to complete the merge or previous to additional

STEP 6 OF 6: COMPLETE THE MERGE To make additional changes before printing select Edit individual letters.

TABLE MENU

Pop-up menu for Table

It is used for creating, editing, updating or deleting the tables.

Inset table Option

Table Autoformat Option

It is used for the table by entering the number of rows and columns specifying the widths also.

It is used to specify the table style and categories.

Convert option

Pop-up option

This command is used to convert the table to text and vice versa.

The pop-up menu after creating the table for editing it.

THANK YOU

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