Professional Documents
Culture Documents
LEARNING OUTCOMES:
Students should be able to perform the following:
1. Open an existing file from computer/removable disk.
2. Apply the MS-word basic commands and the various elements in the ribbon such as: tabs,
ribbon groups, command buttons and dialog box.
ACTIVITY:
Teacher-student collaboration using social media platform will be applied for an effective way of
learning various techniques in the manipulation of the computer keyboard. Students are expected to
demonstrate the quality of honesty and integrity. University regulations will be enforced regarding
dishonorable or unethical conduct like unauthorized collaboration or multiple submissions.
DISCUSSION:
THE RIBBON
The Ribbon is the display you see at the top of the Microsoft Word window. It is your primary
interface with Word. It allows you to access most of the commands available to you in Word.
The Ribbon is composed of three major parts: Tabs, Groups, and Commands.
1. TABS
Tabs are similar to the old word menu system. However rather than having a selection of
menus, when you change the Tab, you will see a different command set on the Ribbon. In Word there
are eight tabs along the top; File, Home, Insert, Page Layout, References, Mailings, Review, and
View.
Each tab relates to different activities that you can carry out when creating a document, for
example should you wish to change margins and paper size you would click on the Page Layout tab.
The Page Layout tab would then display a ribbon which contains all the page format commands
including ones to change the margins and paper size.
TABS FUNCTION
The File tab is a menu of the essential commands that display the majority of word
application. These menu items include options to save your data, close the current
File file you're working on, print your data and exit the application. In Word, the default
menu option shown is Recent which shows the recently opened documents and the
folders that these documents are saved in.
2. RIBBON GROUPS
Each tab within the ribbon has a group that is defined by vertical gray lines on each side and is
labeled at the bottom center. For example, the home tab has five groups: Clipboard, Font, Paragraph
(circled below), Styles, and Editing.
Each tab contains several groups of commands on the Ribbon. For example, when we select
the Home tab in Word, we can see the following
groups; Clipboard, Font, Paragraph, Styles and Editing. Each group contains the command buttons
that are used most often in that category, for example, the Font group
contains Bold, Italic and Underline command buttons.
DIALOG LAUNCHER
Some groups have a set of command buttons that cannot fit on the Ribbon due to lack of
space. If there is an additional command set, an arrow in the bottom right corner of the group will be
visible, which will allow you to see the complete command set. For example, if you need a function or
advanced feature to customize Fonts, ensure you have the Home tab selected, then click on the
arrow in the bottom right corner of the Font section. The Font dialog box should now appear. The
little arrow at the corner of a command set is known as a Dialog launcher. Dialog Box. A
movable window that is displayed on screen in response to the user selecting a menu option.
3. COMMAND BUTTONS
The command buttons are the components that do all the work. For example, if you want
words to appear in bold, you would click on the Bold button. You can tell what most of these buttons
can do by the little picture on the button, however if you are unsure as to their meaning, hover your
mouse over the command button and a description of what the button does will appear a second or
so afterwards as in our Bold example below.
1. Font. Choose between a wide selection of fonts like Arial, Calibri, Tahoma…
2. Font Size. Change the size of your text.
3. Bold. Bold your text.
4. Italic. Italicize your text.
5. Underline. Underline your text.
6. Strikethrough. Strikethrough your text.
7. Change Case. Change all the selected text to uppercase, lowercase or other common
capitalizations.
8. Text Highlight Color. Highlight your text.
9. Font Color. Change the color of your text.
10. Clear Formatting. Clear all formatting in the selection and return the text to its default.
TEXT ALIGNMENT
Text alignment primarily places the cursor or aligns the text with the different margins of the
document. There are four different types of text alignment features, including:
3. Full Justification / Alignment (Ctr+J) - This aligns text with right and left
margins and tries to fill as much empty space as possible. It enables a
straight margin on both of the page's horizontal edges.
1. Select the first character of a paragraph which you want to stylize with a drop cap.
2. Go to the Ribbon > Insert tab. Select Drop Cap. The dropdown has three options
for three types of drop caps.
- Dropped: create a drop cap that fits within the length of your paragraph.
- In margin: Insert a drop cap along the length of the paragraph but position
it outside the paragraph in the margin.
- None: Use this to remove a drop cap by again selecting it.
PAGE BORDER
The Borders button enables you to turn borders on and off, borders and shading dialog box will
provide different thickness, color, or line style.
To insert page borders, navigate to Page Layout and click page Borders. This will open up Page
Borders and Shading dialog. Under Setting, select a border type, from Style & Color, you can select
desired style & color respectively. Click OK to show it in a document
Select a border type from the Setting icons along the left side of the dialog box:
Note: If you have any problem in applying the different commands in the output on PAGE 2 please do
not hesitate to inform me so that we can arrange a meeting.