ACTIVITY 2 – BASIC COMMANDS

LEARNING OUTCOMES:
Students should be able to perform the following:
1. Open an existing file from computer/removable disk.
2. Apply the MS-word basic commands and the various elements in the ribbon such as: tabs,
ribbon groups, command buttons and dialog box.

ACTIVITY:
Teacher-student collaboration using social media platform will be applied for an effective way of
learning various techniques in the manipulation of the computer keyboard. Students are expected to
demonstrate the quality of honesty and integrity. University regulations will be enforced regarding
dishonorable or unethical conduct like unauthorized collaboration or multiple submissions.

DISCUSSION:

THE RIBBON
The Ribbon is the display you see at the top of the Microsoft Word window. It is your primary
interface with Word. It allows you to access most of the commands available to you in Word.
The Ribbon is composed of three major parts: Tabs, Groups, and Commands.

1. TABS
Tabs are similar to the old word menu system. However rather than having a selection of
menus, when you change the Tab, you will see a different command set on the Ribbon. In Word there
are eight tabs along the top; File, Home, Insert, Page Layout, References, Mailings, Review, and
View.
Each tab relates to different activities that you can carry out when creating a document, for
example should you wish to change margins and paper size you would click on the Page Layout tab.
The Page Layout tab would then display a ribbon which contains all the page format commands
including ones to change the margins and paper size.

TABS FUNCTION
The File tab is a menu of the essential commands that display the majority of word
application. These menu items include options to save your data, close the current
File file you're working on, print your data and exit the application. In Word, the default
menu option shown is Recent which shows the recently opened documents and the
folders that these documents are saved in.

1 | COMPUTER SOFTWARE APPLICATION TRAINING (CSAT)

Second Semester, School Year 2020-2021
Home The Home tab includes commands for formatting documents
Use the Insert tab to insert pages, tables, pictures, links, headers and footers,
Insert
custom text and symbols, and more.
Page Use the Page Layout  tab to change your margins, add columns, change the page
Layout orientation, and more.
Reference Use the References tab to add a table of contents, add footnotes, add a
s bibliography, and more.
Mailings Use the Mailings tab to create labels, start a mail merge, and more.
Use the Review tab to check spelling and grammar, track and accept or reject
Review
changes, compare documents, and more.
Use the View tab to change your document view, show the Ruler or navigation
View
pane, zoom in or out, and more.

2. RIBBON GROUPS

Each tab within the ribbon has a group that is defined by vertical gray lines on each side and is
labeled at the bottom center. For example, the home tab has five groups: Clipboard, Font, Paragraph
(circled below), Styles, and Editing.
Each tab contains several groups of commands on the Ribbon. For example, when we select
the Home tab in Word, we can see the following
groups; Clipboard, Font, Paragraph, Styles and Editing. Each group contains the command buttons
that are used most often in that category, for example, the Font group
contains Bold, Italic and Underline command buttons.

DIALOG LAUNCHER
Some groups have a set of command buttons that cannot fit on the Ribbon due to lack of
space. If there is an additional command set, an arrow in the bottom right corner of the group will be
visible, which will allow you to see the complete command set. For example, if you need a function or
advanced feature to customize Fonts, ensure you have the Home tab selected, then click on the
arrow in the bottom right corner of the Font section. The Font dialog box should now appear. The
little arrow at the corner of a command set is known as a Dialog launcher. Dialog Box. A
movable window that is displayed on screen in response to the user selecting a menu option.

3. COMMAND BUTTONS

The command buttons are the components that do all the work. For example, if you want
words to appear in bold, you would click on the Bold button. You can tell what most of these buttons
can do by the little picture on the button, however if you are unsure as to their meaning, hover your
mouse over the command button and a description of what the button does will appear a second or
so afterwards as in our Bold example below.

2 | COMPUTER SOFTWARE APPLICATION TRAINING (CSAT)

Second Semester, School Year 2020-2021
FONTS - The Font group is located on the Home tab.  The most commonly used commands in
the Font group are:

1. Font. Choose between a wide selection of fonts like Arial, Calibri, Tahoma…
2. Font Size. Change the size of your text.
3. Bold. Bold your text.
4. Italic. Italicize your text.
5. Underline. Underline your text.
6. Strikethrough. Strikethrough your text.
7. Change Case. Change all the selected text to uppercase, lowercase or other common
capitalizations.
8. Text Highlight Color. Highlight your text.
9. Font Color. Change the color of your text.
10. Clear Formatting. Clear all formatting in the selection and return the text to its default.

WORKING WITH LISTS

The list commands are located on the Paragraph group of the Home tab.  

To add a bulleted list to a Microsoft Word document:

1. Click the left side of

the Bullets command:
2. Begin typing.
3. Press the Enter key to add additional bullets.
4. Press the Enter key twice to get out of list mode.

To add a numbered list to a Microsoft Word document:

1. Click the left side of the Numbering command:
2. Begin typing.
3. Press the Enter key to add additional numbers.
4. Press the Enter key twice to get out of list mode.

To change the type of list in your document:

1. Select all the entries in your list.
2. Click the left side of either the Bullet or Numbering command.
3. Click outside the list to deselect it.

MODIFYING LINE SPACING IN A LIST

To modify line spacing in a list:

1. Select the list.
2. From the Home tab, in the Paragraph group, select the Line and
Character Spacing drop-down list. 
3. Select an option. 

3 | COMPUTER SOFTWARE APPLICATION TRAINING (CSAT)

Second Semester, School Year 2020-2021
ADDING PAGE NUMBERS
To add page numbers to a Microsoft Word document:
1. From the Header & Footer group on the Insert tab, select Page Number. 

2. Choose to locate the page numbers in one of the following positions:

- Top of Page. The page number will appear in the Header.
- Bottom of Page. The page number will appear in the Footer.
- Page Margins. The page number will appear in the left or right
Margin.
- Current Position. The page number will appear in the current location of the cursor:
3. Choose the format and exact location for page numbers from the options that appear:
4. Note that Word has opened the Design tab under Header & Footer Tools and that
the Header or Footer is now the active area of your page. To get back into the body of your
document, double-click in the body of your document or select Close Header and Footer. 

Note: To delete or customize existing page numbers, double-click on the number in

the Header, Footer or Margin, and then make the changes you wish to make. Changes you make on
one page will affect every page in the document.

TEXT ALIGNMENT
Text alignment primarily places the cursor or aligns the text with the different margins of the
document. There are four different types of text alignment features, including:

Left-Alignment (Ragged-Right) (Ctr+L) - As the default alignment in most

word processing software, it starts each line on the left-most margin.

1. Center-Alignment (Centered) (Ctr+E) - This positions and starts

each new line/text block in the center/middle margin on the page.

2. Right-Alignment (Ragged-Left) (Ctr+R) - This starts each new

line of the document on the right-most margin of the page.

3. Full Justification / Alignment (Ctr+J) - This aligns text with

right and left margins and tries to fill as much empty space as possible.
It enables a straight margin on both of the page's horizontal edges.

4 | COMPUTER SOFTWARE APPLICATION TRAINING (CSAT)

Second Semester, School Year 2020-2021
DROP CAP
A drop cap is the first letter of a paragraph and it is of much bigger size than the regular text that
follows. It is also dubbed as an initial.

1. Select the first character of a paragraph which you want to stylize with a
drop cap.
2. Go to the Ribbon > Insert tab. Select Drop Cap. The dropdown has
three options for three types of drop caps.
- Dropped: create a drop cap that fits within the length of your paragraph.
- In margin: Insert a drop cap along the length of the paragraph but
position it outside the paragraph in the margin.
- None: Use this to remove a drop cap by again selecting it.

PAGE BORDER
The Borders button enables you to turn borders on and off, borders and shading dialog box will
provide different thickness, color, or line style.
To insert page borders, navigate to Page Layout and click page Borders. This will open up Page
Borders and Shading dialog. Under Setting, select a border type, from Style & Color, you can select
desired style & color respectively. Click OK to show it in a document
Select a border type from the Setting icons along the left side of the dialog box:

- None-Turns off all borders.

- Box-Places an outside border in which all sides are the same thickness.
- Shadow-Places an outside border, and places a shadow effect along the bottom and right
sides.
- 3-D-Places an outside border with a 3D effect-in theory, anyway. In most cases, there is no
difference in the result between Box and 3D.
- Custom-Enables you to select and format each side
individually. (You can start with any of the other settings, and when
you start to change individual sizes, the setting changes to Custom
automatically.)

LABORATORY ACTIVITY 2 and 3

1. Turn on the Computer.

2. Load Microsoft Word
3. Open an existing file with filename SURNAME_1.
- Click FILE
- OPEN
- FOLDER/REMOVABLE DISK
- Select FILENAME
5 | COMPUTER SOFTWARE APPLICATION TRAINING (CSAT)
Second Semester, School Year 2020-2021
 - OPEN
4. Provide single space between title, subtitle and paragraphs using ENTER key.

5. Change paper SIZE: Legal (8.5” X 13”) and MARGINS: Top 1.5”, Bottom 1”, Left 1”, Right 1”
- Click PAGE LAYOUT
- On PAGE SETUP select SIZE
- Select MORE PAPER SIZES
- Change HEIGHT to 13” (Use ARROW DOWN to decrement the number and ARROW UP to
increment the number or highlight then type number 13.
- Click OK
- Click MARGINS
- Click CUSTOM MARGINS
- Change Top 1.5”, Bottom 1”, Left 1”, Right 1”
- Click OK
6. Change FONT: Arial, FONT SIZE: 12
- Highlight the whole document (hold CTRL key and type A)
- Click HOME
- On FONT GROUP Click ARROW DOWN on FONT SIZE select 12
- Click FONT select ARIAL
7. Change alignment to JUSTIFY
- Highlight the whole document (hold CTRL key and type A)
- Click HOME tab
- On PARAGRAPH GROUP click JUSTIFY
8. Copy the text on PAGE 1 to PAGE 2.
- Highlight the whole document (hold CTRL key and type A)
- Copy the highlighted text by holding CTRL key and typing C.
- Position CURSOR (The blinking line) below the last line of the last paragraph. Add another
page by holding CTRL key and pressing the ENTER key.
- Paste the selected text by holding CTRL key and type V

OUTPUT:

6 | COMPUTER SOFTWARE APPLICATION TRAINING (CSAT)

Second Semester, School Year 2020-2021
 -
9. Apply the format presented on PAGE 2 OUTPUT. Use the different tools under the HOME tab
(FONT and PARAGRAPH group) and INSERT tab (ILLUSTRATIONS and TEXT group).

Note: If you have any problem in applying the different commands in the output on PAGE 2 please
do not hesitate to inform me so that we can arrange a meeting using different platform convenient to
you.

10. Save your file. Filename: SURNAME_2

- Click FILE menu from the home tab
- Click SAVE A
- Select FOLDER or REMOVABLE DISK
- Type the Filename: SURNAME_2 (example: TEJERO_2)
- Click SAVE
11.Send softcopy on my email account (mzltejero@yahoo.com)
12. Print your file and submit it during the midterm exam)

7 | COMPUTER SOFTWARE APPLICATION TRAINING (CSAT)

Second Semester, School Year 2020-2021
PAGE 2 OUTPUT

8 | COMPUTER SOFTWARE APPLICATION TRAINING (CSAT)

Second Semester, School Year 2020-2021