Layout Tab

• The Document Layout Tab allows the user to create some

spacing and margin controls for specific objects, pictures,
paragraphs, sections, or the entire document.
• Margins: Margins, allows the user to customize how much white
space, or upper, lower, left, and right page boundaries.
• Page Margins are often utilized to ensure a document expands to
become a full page or is condensed to be one page.
• Document. The orientation button allows the user to change the
page layout from the default portrait landscape, where the page
is taller than it is wider, to landscape, where the page is wider
than taller.
• The Size button changes the size of the page Word is preparing to print. By default,
most printer paper is 8.5X11 inches. However, there are other larger and smaller paper
sizes. Changing the Size option will increase or decrease the amount of room each page.
• The Columns button allows the user to insert multiple columns on a word document.
This is useful if the user is creating a flyer or newsletter. Columns are a lot like tables,
however, they fill from left to right, and after one column is full, the text will move to
the next column instead of being self-contained in a cell.
• The Breaks button allows the user to place in a variety of breaks, which are text
stoppers which prevent text from being added below the break until the next page,
column, section, etc. Clicking on columns will launch a drop-down menu allowing the
user to set up page breaks or sections breaks. As specified earlier, section breaks allow
for not only a break in the text but they also allow for different layout options and page
orientation settings, whereas page breaks, being in the same section, keep all the same
formatting.
 References Tab

• The References Tab is used to provide a hub to use citations,

footnotes, endnotes, tables of contents.
• bibliographies, and any other type of references in a
document. Often users will use the references tab when
writing a research paper or a long document with many
chapters.
 Mailings Tab

• Do you ever wonder how a business can send out thousands of

letters with your first name in the letter and your address
correctly printed on the envelope? It is likely they are
performing a mail merge to quickly print customized documents
with different information very quickly. Mail Merge features are
found on the Mailings tab of Microsoft Word provides a variety
of features to help the user quickly and with relative ease
conduct a mail merge.
 Mailings Tab
• Create
– The Create group allows the user to create customized envelopes or sheets of
address & name labels with one address. The create group should be used for
simple mail merges where only one address is needed.
• Start Mail Merge
– The Start Mail Merge Group icons are what allow the user to begin the mail
merge process. The Start Mail Merge icon allows the user to select the type of
document that is to be created with the mail merge process. Determine
whether the mail merge is a letter, email message, envelopes, or labels. If
Envelopes are selected, a new dialog box will launch allowing the user to
customize the size of the envelopes being used. Finally, the user can launch
the Step-by-Step Mail Merge wizard to help the user complete the mail merge.
 Mailings Tab
• The Select Recipients icon allows the user to select a file that contains a list of
recipients that was previously created in Microsoft Excel or Access (existing
list). If the user selects to create a new list, they can begin to insert the list of
addresses and names in customized fields using Microsoft Word and an
embedded Access document. The user can also use their Outlook contacts to
create a list.
• Finally, the Edit Recipient List icon allows the user to edit the list they had
selected for a mail merge. Perhaps you had created a mail merge list to send
out a newsletter to customers and just before printing, a new customer was
added. You can add the customer using this command without changing the
list in other locations.
 Basic of Excel Spreadsheet:
– Data Formatting , Data Representation & Data
Visualization
 MS Excel
• MS Excel is a commonly used Microsoft Office application. It is a
spreadsheet program which is used to save and analyze numerical
data.
• MS Excel is a spreadsheet program where one can record data in
the form of tables. It is easy to analyse data in an Excel
spreadsheet. The image given below represents how an Excel
spreadsheet looks like:
 Steps in Opening Microsoft Excel

• Click Start
• Click All programs
• Click Microsoft Office
• Click on Microsoft Excel.
• OR..
• Double Click the icon
• Or Right click on the icon and click Open.
 Entering Text, Numbers, and Dates in Cells

• The formula bar displays the content of the active cell

• Text data is a combination of letters, numbers, and some symbols
• Number data is any numerical value that can be used in a mathematical
calculation
• Date and time data are commonly recognized formats for date and time
values
• Click the cell in which you want to enter the text
• Type the first line of text
• For each additional line of text, press the Alt+Enter keys (that is, hold
down the Alt key as you press the Enter key), and then type the text
 Changing Column Width and Row Height

• The default column width is 8.38 standard-sized characters

• Row heights are expressed in points or pixels, where a point is 1⁄72 of an inch
• Autofitting eliminates any empty space by matching the column to the width of its longest cell entry or the row to
the height of its tallest cell entry
• Drag the right border of the column heading left to decrease the column width or right to increase the column
width
• Drag the bottom border of the row heading up to decrease the row height or down to increase the row height
• Or
• Double-click the right border of a column heading or the bottom border of a row heading to AutoFit the column or
row to the cell contents (or select one or more column or rows, click the Home tab on the Ribbon, click the Format
button in the Cells group, and then click AutoFit Column Width or AutoFit Row Height)
• Or
• Select one or more columns or rows
• Click the Home tab on the Ribbon, click the Format button in the Cells group, and then click Column Width or Row
Height
• Enter the column width or row height you want, and then click the OK button
Working with Cells and Cell Ranges
• A group of cells is called a cell range or range
• An adjacent range is a single rectangular block of cells
• A nonadjacent range consists of two or more distinct adjacent
ranges
•
 Selecting Cell Ranges
• To select an adjacent range:
• Click the cell in the upper-left corner of the adjacent range, drag
the pointer to the cell in the lower-right corner of the adjacent
range, and then release the mouse button
• or
• Click the cell in the upper-left corner of the adjacent range, press
the Shift key as you click the cell in the lower-right corner
 Power Point
• Power Point: Creating a PowerPoint Presentation on Pc
• Do’s and Don’ts of Power Point Presentation
 Create a presentation
• Open PowerPoint.
• In the left pane, select New.
• Select an option: To create a presentation
from scratch, select Blank Presentation.
• To use a prepared design, select one of the
templates.
• To see tips for using PowerPoint, select Take a
Tour, and then select Create, .
 Add a slide
• In the thumbnails on the left pane, select the slide you want your
new slide to follow.
• In the Home tab, in the Slides section, select New Slide.
• In the Slides section, select Layout, and then select the layout
you want from the menu.
 Add and format text
• Place the cursor inside a text box, and then type something.
• Select the text, and then select one or more options from
the Font section of the Home tab, such as Font, Increase Font
Size, Decrease Font Size, Bold, Italic, Underline, etc.
• To create bulleted or numbered lists, select the text, and then
select Bullets or Numbering.
 Do’s and Don’ts
for an effective PowerPoint
 PowerPoint
PowerPoint can be extremely effective

if you follow a few simple rules

 Fonts

PowerPoint is a slideshow presentation

program

Don’t use decorative fonts that are hard to read and small
Don’t use all caps
 Fonts

Do choose simple and large fonts that are easier to read

 New times romans
Calibr
iArial
 Fonts
“Whether you need a few slides to share with colleagues, classmates, or friends or an award-winning presentation to
persuade
an auditorium full of strangers, you need to maximize the impact of your
message”.

Don’t use font smaller than 28 size

 Underline
PowerPoint is a slideshow presentation program that's part
of the Microsoft office suite of tools. PowerPoint makes it
easy to create, collaborate, and present your ideas in
dynamic, visually compelling ways.

Don’t underline words.

Audience might consider it a hyperlink and it is hard to read.
 Fonts

Do vary font size, color and Style to draw attention

but avoid doing it all in one slide
 Text
Whether you need a few slides to share with colleagues, classmates, or friends or an
award-winning presentation to persuade an auditorium full of strangers, you need to
maximize the impact of your message. Don't know much about design? No problem!
PowerPoint delivers the easy-to-use features you need to create great-looking
presentations and express yourself with power—without having the skills of a
professional designer. Save your presentation to OneDrive or SharePoint Online for
Office 365 and you can see how your presentation evolved over time and restore an
older version if you make a mistake. You can also work on a presentation at the same
time as your colleagues. If someone else views or works in the presentation, their
thumbnail picture appears in the top-right corner of the ribbon. If someone makes
changes in the presentation, you can easily choose the changes you want to keep.
Don’t use too much information
 Text

Do use key points

 Follow the 5 lines

rule
Know that every slide represent 1 idea
 Images

Don’t use too many images or shapes

that are not related to the subject
 Images
PowerPoint Do’s
Presentation Don’ts

Choose one or two images that match the messages

 Graphics
35
30 5
25
4
20
32 3
15 32 28 28
10 21 2
15 Series 3
5 12 12 1
0 12 12 0 Series 2
1/5/2002 1/6/2002 1/7/2002 1/8/2002 1/9/2002 Category 1
Category 2 Series 1
Series 1 Series 2 Category 3
Category 4
0-1 1-2 2-3 3-4 4-5

Don’t use to many graphics that are hard to understand and confusing
 Graphics
10

Do use appropriate graphics that are easy to understand

 Animation & Transitions

Don’t go crazy with effects, sounds, and animations

Sounds can be distracting
 Animation & Transitions

Animations should be used if it is necessary for the slide

Sounds are used to help deliver the message.
 Background

Don’t use complex background

that compete with the message
Background

Use a simple
& effective
Background
 Contrast & Color

Don’t use hard to read

or similar colors
 Bullets
• Do vary font size, color and Style to draw attention but avoid doing it all in one
slide
• Don’t use hard to read or similar colors
• Don’t use complex background that compete with the message
• Don’t go crazy with effects, sounds, and animations
Don’t use too many images or pictures that are not related to subject•
Don’t use font smaller than 28 size•
Don’t use decorative fonts that are hard to read and small•

Avoid to many Bullets and wrong alignment

 Bullets
Remember the 4 to 5 bullets rule per slide
Generally, Use “align left ” bullets
 Apx 5 words per
line
Keep it simple
 Consistency
Keep slides consistent

Same font
Same background/ design
Same animations
Same colors
 Resources
Name websites, books and resources

Use Free images platforms with no copyrights

(Pixabay, Stocknap, Unsplash, Graphic stock, Royalty free images, etc..)
 Spell check & Practice
Check your spelling in each slide
Make sure all information is correct
Practice ahead of time and know your slides
Don’t read your presentation
 Do’s and Don’ts for
an effective PowerPoint

Thank You