World's Fair Corporation: Executive Committee Meeting Minutes 2

Box# 33
Folder# 638
World's Fair
Corporation:
Executive Committee
Meeting Minutes ( 1)
Oct ,1961- Sep ,1962
MINUTES OF THE MEETING OF THE
EXECUTIVE COMMITTEE
OCTOBER 17, 1961
A meeting of the Executive Committee of the New York
World's Fair 1964-1965 Corporation was held in the Administration
Building at Flushing Meadow on Tuesday, October 17, 1961 at
10 A. M.
Present: Thomas J. Deegan, Jr., Chairman
Lou R. Crandall
being a quorum.
James J. Delaney
Bernard F. Gimbel
Wallace K. Harrison
Robert Moses
J. Anthony Panuch
William E. Potter
Charles F. Preusse
Samuel I. Rosenman
Also present during all or part of the meeting were:
Commissioner Newbold Morris
W. Earle .Andrews
John V. Thornton
Stuart Constable
Erwin Witt
Allen Beach
Thomas J Deegan, Jr. preE:)ided and Ernestine R. Ha.ig
acted as Secretary
Commissioner Patterson requested the Secretary to have
the minutes show that he was unable to attend the meeting of the
Executive Committee on October 17th for the reason that his
official duties required him to be on hand to greet Honorable
William Tubman, President of Liberia, who was arriving in New York,
and that he was unable to attend the meeting of the Executive Committee
on September 14th for the reason that he was escorting the Honorable
Herbert Hoover to the directors' meeting, which followed that of the
Executive Committee meeting.
AGENDA ITEM 1. Approval of minutes of meeting
of September 14, 1961
Upon motion duly made and seconded, it
was unanimously
RESOLVED, that the reading of the
minutes of the Executive Committee held
on September 14, 1961, is dispensed with,
and such minutes are approved.
AGENDA ITEM 2. U. S. Exhibit
AGENDA ITEM 3. U. S. Administration support
announcement
There was presented to the meeting a
memorandum from the President to the Executive Committee, dated
October 5, 1961 setting forth the problems arising from the failure
of Congress to enact the legislation relating to the United States
exhibit, and a memorandum from Gov. Poletti to the Executive
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Committee, dated October 10, 1961 with suggestions for meeting these
problems.
After discussion it was the sense of the
meeting that an appointment should be arranged with the President of
the United States as soon as possible, at which meeting there should
be suggested to the President a program of immediate action to
facilitate completion of the United States exhibit.
AGENDA ITEM 4. Appointment of industrial
consultants
Mr. Preusse reported on various steps
which have been taken looking to the appointment of consultants to
assist the Fair Corporation in the renting of space to industrial exhibitors.
There was a general discussion of the matter.
AGENDA ITEM 5. Report on Progress at
Lincoln Center
Mr. Constable referred to his memorandum of
October 12, 1961, addressed to the President, a copy of which was pre-
sented to the meeting, and reported on the progress being made and the
present estimated dates for completion of the various buildings at the
Center.
He further stated that the tentative title for
the two year World's Fair joint program with Lincoln Center was
"International Festival of the Performing Arts. "
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AGENDA ITEM 6. Financial status
~ F a i r Notes
. Financial report
. Annual report to Members
Mr. Witt, Comptroller, reported on the
total subscription to Fair Notes to date and the program for completing
the sale of the balance.
Mr. Witt gave a summary of the cash
position of the Corporation and the projection of cash income and re
quirements for the balance of 1961.
Mr. Witt submitted to the meeting a copy
of the annual directors
1
report to Members, under Section 46 of the
Membership Corporations Law of New York.
unanimously
On motion duly made and seconded, it was
RESOLVED, that the annual report of the
Directors, prepared by the President and the
Comptroller pursuant to Section 46 of the
Membership Corporations Law of New York
and submitted to this meeting, is approved;and
FURTHER RESOLVED that the President
is authorized and directed to present such annual
directors
1
report, on behalf of the Board of
Directors, at the annual Members meeting to be
held on November 1, 1961.
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AGENDA ITEM 7. Agreement for public
relations services with
Thomas J. Deegan Company, Inc
. There was presented to the meeting a draft
of a revised agreement between the Fair Corporation and the Thomas J.
Deegan Company, Inc. for public relations services.
After discussion, on motion duly made and
seconded, it was unanimously
RESOLVED, that the President is authorized
and directed to arrange for the execution of the
agreement for public relations services between
the Fair Corporation and Thomas J. Deegan Company,
Inc. , a copy of which has been submitted to this
meeting, substantially in the form presented to this
meeting, with such additions .or modifications as may
be approved as to substance by the President and as
to form by counsel.
Mr. Deegan restated for the record that
as he stated at the Directors meeting on June 24, 1960, any services
performed by him personally would be without compensation and,
therefore, in view of this proposed revision of contract the Thomas J.
Deegan Company, Inc. would subscribe to $100,000 of World's Fair
Notes as a gesture of his and the company's confidence in the ultimate
success of the Fair and in order to fulfill his responsibilities objective-
ly as Chairman of the Executive Committee, at the rate of $25, 000
a year, commencing in 1961, effective with the signing of this contract.
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AGENDA ITEM 8. Report on industrial
and special exhibits
. Leases signed and near
signing
Messrs. Panuch and Constable reported
that the Eastman K aiak Company lease had been signed, but that
Kodak, in an effort to assist the Fair Corporation in its negotiations
with the film concessionaires, was willing to amend the lease so as
to relinquish 6, 000 square feet which will then become available for
lease by the Fair Corporation for the film store to be operated by a
concessionaire. Under the amendment Kodak will not be obligated
to do any selling of products in its exhibit but will have an option to
do so under certain conditions.
Aiter discussion, on motion duly made
and seconded, it was unanimously
RESOLVED, that the execution of the
agreement of lease between the Fair Corporation
and Eastman Kodak Company, dated September
19, 1961, a copy of which has been submitted to
this meeting, is ratified and approved; and
FURTHER RESOLVED, that the President
is authorized and directed to arrange for the
proposed amendment to the Kodak lease releas-
ing 6, 000 square feet of the Kodak plot for use
for the film concession store.
Mr. Panuch stated that a lease had been
executed with The World of Food, Inc. on September 29th.
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On motion duly made and seconded,
it was unanimously
agreement of lease between the Fair
Corporation and The World of Food, Inc.,
dated September 29, 1961, a copy of which
has been submitted to this meeting, is
ratified and approved.
Mr. Panuch reported on other exhibits
which are in the process of negotiation. He discussed in this con-
nection the points which were recently raised by the duPont Executive
Committee, and the answer that he proposed to give to duPont in
this regard.
AGENDA ITEM 9. Report on foreign participation
Mr. Allen Beach stated that the participation
agreement with the Republic of China had been signed on September 21,
1961.
unanimously
participation agreement between the Fair
Corporation and the Republic of China,
He further reported that the lease with
Indonesia had been signed by President Sukarno and was now in transit
for formal authentication by Indonesia.
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He stated that of the 60 nations which had
announced intention to participate, 35 have selected definite sites and
in addition 7 sites had been selected on a tenative basis. He also
reported on progress being made with the western European nations.
Gov. Poletti is now in Europe visiting those
countries not yet committed and will make a progress report for the
next meeting of the Executive Committee.
AGENDA ITEM 10. State exhibits
Gen. Potter submitted to the meeting a
report on the status of state participation.
He advised that the agreement with the
Commonwealth of Puerto Rico had been signed on September 21st.
unanimously
Corporation and the Commonwealth of
Puerto Rico, dated September 21, 1961,
a copy of which has been submitted to
this meeting, is ratified and approved.
He further stated that as of this date 21'
states had expressed firm intent to participate and confirmation from
6 other states was expected shortly, for which tentative allocation of
space had been made.
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AGENDA ITEM 11. Report on concessions
and operations
.:. Agreements signed or
near signing
1. Flushing Boat Basin
Mr. Constable stated that the lease cover-
ing the Flushing Boat Basin had been executed on September 14th.
unanimously
agreement of lease between the Fair
Corporation and the City of New York,
covering the Flushing Boat Basin, dated
September 14, 1961, a copy of which has
been submitted to this ~ e e t i n g , is ratified
and approved.
2. World's Fair Maintenance
Amendment
Mr. Constable stated that, as authorized
by the Executive Committee at its meeting of September 14th,
Amendment No. 2 tn the World's Fair Maintenance lease had been
executed on September 15th.
unanimously
RESOLVED, that the execution of Amendment
No. 2 to the agreement between the Fair
Corporation and World's Fair Maintenance Company,
covering the supply of metering service by sai<i
Company, dated September 15, 1961, a copy of
which has been submitted to this meeting, is ratified
and approved.
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3. Time, Inc. - Official
Fair souvenir booklet
and guide
Mr. Constable stated that,as authorized by
the Executive Committee at its meeting September 14th, the licensing
agreement with Time, Inc. covering the official Fair souvenir booklet
and guide and related publications had been executed on September 22nd.
Mr. Preusse asked that the minutes formally
show that the Executive Committee had been, throughout the negotiations
with Time, Inc. , informed of the fact that Henry R. Luce, Editor-in-
Chief of Time, I n c ~ and a member of Time's Board of Directors, was
a member of the Board of Directors of the Fair Corporation, and that
Mr. Luce still is a member of the Fair Corporation's Board.
Mr. Deegan requested the Secretary to have
the minutes show that he informed the Executive Committee of the fact
that Time, Inc. was one of his firm s corporate clients on the first
occasion the proposed agreement with Time, Inc. came before the
Committee.
After discussion, on motion duly marle and
licensing agreement between the Fair
Corporation and Time, Inc. covering the
official Fair souvenir booklet and guide
and related publications, dated
September 22, 1961, a copy of which has been
submitted to this meeting, is ratified and approved.
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4. Carveyor
draft of agreement for the installation and operation of a carveyor
at the Fair.
RESOLVED, that the President is
authorized and directed to negotiate and
conclude an agreement with Passenger Belt
Carveyors, Inc. , a corporation owned by
Goodyear Tire and Rubber Company, and by
Stephens-Adamson Ivffg. Co., or with such
other corporation as may be formed for
that purpose, for the operation of a carveyor
at the Fair, a copy of which agreement has
been submitted to this meeting, substantially
in the form presented to this meeting, with
such additions or modifications as may be
approved as to substance by the President
and as to form by counsel.
5. Housing survey
Mr. Constable reported that,as authorized
by the Executive Committee at its meeting of September 14th, an
a.qreement between the Fair Corporation and the New York City Convention
and Visitors Bureau, Inc. was in the final stages of negotiation for a
survey of housing accommodations within a 35 mile radius of the Fair
and the preparation of a handbook on such housing and the operation of
a World's Fair Housing Bureau.
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He further advised that an aqreernent with
the Q.leens Chamber of Commerce and the Lonq Island Association was
in the process of neqotiation covering housing accommodations in those

6. World's Fair Caterinq Corp.
There was presented to the a copy
ol a amendment to the agreement with the World's Fair
Catering Corporation chan.qinq the times for accountings and
After discussion,. on motion duly made and
and directed to arrange tor the execution of an
amendment to the agreement between the Fair
Corporation and World's Fair Administration
Catering' Corp. , cha.nqinq the date for submission
of monthly accountings and providing for
ments to be on a monthly basis rather than a
semi-annual basis, a copy of which amendment
has been submitted to this meeting, with such
additions or modilications as may be approved
as to substance by the President and as to form
by counsel.
.Q. Concessions in negotiation
1. Amendment to Brass Rail
agreement
Mr. Constable stated that the Brass Ball
Food Service Organization, Inc. had proposed an addition to its aqree-
ment covering refreshment stands at the Fair, to provide for the sale
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of food and alcoholic beverages on the terrace spaces on the overpass
connecting the Long Island Railroad station with the Fair, the income
to the Fair to be on the same percentage basis provided for in the
aqreement covering the refreshment stands, but with no down payment
on account of the rent.
After discussion, on motion duly made
RESOLVED, that the Executive Committee
approves the negotiating and concluding of an
amendment to the Brass Rail Food Service
Organization, Inc. agreement, adding to the
aqreement, with the same percentage of gross
payments, a food and liquor operation in the
terrace space on the overpass, in general
accordance with the memorandum from the
Vice President-Operations to the President,
dated October 11, 1961, a copy of which has
been submitted to this meeting.
2. News Stands
Mr. Constable submitted to the meetinq a
report on a study that had been made by the staff of the Fair Corporation
in connection with the operation of news stands on the Fair grounds for
the sale of newspapers, periodicals, cigars, cigarettes, tobacco, candy,
souvenirs and World's Fair publications, a copy of which report was
submitted to the meeting. He requested authorization to solicit proposals
from pre-qualified companies for the. operation of such a concession.
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RESOLVED, that the Vice President-
Operations is authorized and directed to
negotiate with pre-qualified companies for
the award of a contract for the construction
and operation of news stands at the Fair
grounds, and to conclude an agreement on
the best terms obtainable, in general ac-
cordance with the memorandum to the
President, dated October 11, 1961, a
copy of which has been submitted to this
meeting.
3. Others
~ Toilet Coin Lock Concession
Nik- 0- Lok Company
There was submitted to the meeting a proposal
~ r o m the Nik-0-Lok Company, dated October 5, 1961, for the rental of
coin locks in the comfort stations operated by the Fair Corporation, and
authority was requested to conclude an agreement with that company for
this concession.
negotiate and conclude an agreement be-
tween the Fair Corporation and Nik-0-Lok
for the installation and maintenance of locks
in the comfort stations at the Fair, and the
collection of revenues therefrom, in general
accordance with the proposal from Nik-0-Lok,
dated October 9, 1961.
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.Q. Photographic and film
concession
Mr. Constable stated that he had been in
further negotiation with Medo Photo Supply Corporation and Grayson-
Robinson Stores, Inc. in connection with the proposed concession store
adjacent to the Kodak exhibit for the sale of film and photographic
supplies and now recommend that the Fair Corporation accept the pro-
posa.l. of Grayson-Robinson substantially as set forth in its letter of
September 8, 1961 to the President. Mr. Constable stated that the
GrSson-Robinson proposal provides for a higher percentaqe of gross
receipts and leaves open the possibility of a Camera City exhibit.
Medo's proposal does not in terms forbid Camera City as an exhibit
but the restrictions which it would impose on selling by other exhibitors
would effectively preclude Camera City.
negotiate and conclude an aqreemen t with
Grayson-Robinson Stores, Inc. for the
photographic and film concession, substan-
tially on the basis of its letter proposal of
September 8, 1961, and in general accord-
ance with the memorandum from the
dated October 16, 1961.
. Others - Lake area
Judge Rosenman stated he is about ready
to conclude negotiations for the theatre in the Lake area. He further
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stated that Ringly Brothers were considering organizing a subsidiary
company to operate a circus at the Fair, and that negotiations were
proceeding for a Frontier Town abutting the northern boundary of the
Lake area.
g. Appointment of special
policemen
Mr. Constable stated that the appointment
of the followi.tg persons as special policemen had been recommended
by the Pinkerton's Detective Agency, Inc. in its letter dated
October 9, 1961 and that they had been so appointed by the Director of
Maintenance and Security, pursuant to authority granted to the Director
under a resolution of the Executive Committee at its meeting of
March 16, 1961:
unanimously
Virgil Terry-Bey
John D. Cassela
Myles B. Lambert
Martin H. Lee
Jack E. Harwood
RESOLVED, that the Fair Corporation,
pursuant to Chapter 428, Par. 2(f) of New
York Laws of 1960 and Section 23 of the
Membership Corporations Law of New York,
confirms the appointment of the above named
persons as special policemen for the policing
of the area occupied by the Fair, as recommended
by Pinkerton's National Detective Agency, Inc.
in its letter dated October 9, 1961, a copy of
which has been submitted to this meeting; and
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be and he is authorized to take any action on
behalf of the Corporation which mey be required
to make these appointments effective.
AGENDA ITEM 12. Fair engineering and
construction schedule 1961
.:. Contract.s signed or awarded
1. New York Telephone Company
Gen. Potter stated that, as authorized by
the Executive Committee at its meeting of September 14th, the aqree-
ment with the New York Telephone Company providing for communica-
tion services for the Fair Corporation and its exhibitors was executed
on September 19, 1961.
On motion duly made and seconded, it
was unanimously
agreement between the Fair Corporation
and the New York Telephone Company,
approved.
2. Addition to Administration
Building
Gen. Potter reported that 15 bids had been
received for the construction of the addition to the Administration
Building and the contract was awarded on September 25th to James
Kinq & Son, Inc., the low bidder, for $107, 000, which was $38,000
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below the engineer's estimate of $145,000, and that work had
started September 25th.
.After discussion, on motion duly made ani
and James King & Son, Inc., dated
September 25, 1961 for the addition to the
Administration Building, a copy of which
approved.
3. Electric Cable and substation
{First phase)
Gen. Potter reported that 18 bids had been
received for the first phase of the electric cable and substation and
this contract had been awarded on September 27th to the low bidder,
Eastern States Electrical Contractors, Inc. in the amount of
$1,528,246, which was $730,000 below the engineer's
estimate of $2, 250, 000. Work started on October lOth .
.After discussion, on motion duly made and
and Eastern States Electrical Contractors,
Inc. , dated September 27, 1961 for the
electric cable and substation work, (first
phase), a copy of which has been submitted
to this meeting, is approved.
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AGENDA ITEM 13. Report on Park Department
contracts - Let and to be
let in 1961
W. Earle Andrews, Engineering Consultant,
reported that of the 10 contracts to be let this year by the Parks De-
partment, all those let to date were substantially less than the enqineers'
estimates and that the City is, therefore, well within the $8,000,000
budqet for 1961.
AGENDA ITEM 14, Bids Arterial program
Gen. Potter reported that bids had been
received on 4 contracts which are part of the arterial program and in
each instance the low bid was substantially below the engineers' estimate,
representing a total saving of approximately $3, 500, 000.
AGENDA ITEM 15. Report on Stadium
Commissioner Newbold Morris reported
that the lease between the City of New York and the Metropolitan
Baseball Club, Inc. had been signed on September 15, 1961. The con-
tract will be awarded next week and ground breaking ceremonies will
be held at the site of the Stadium on Saturday, October 28th.
Commissioner Morris then presented to
the meeting two sketches, one showing a proposed remodeling of part
of the City Building to house an Ice Show during the Fair and the other
showing the proposed modernization of the exterior of the City Building,
both of which will go before the Planning Commission for approval.
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AGENDA ITEM 16. Report on fountain, lighting
and statuary presentation
Mr. . Moses stated that this presentation
would be made at the Annual Meeting of Members and Directors on
November 1st.
Mr. Preusse stated that, although the
foWltain program had been presented to the Executive Committee at
its meeting of August 4, 1961, and informally approved then, no
formal resolution approving the program had been recorded, and
suqgested that this be done now.
was unanimously
approves, in principle, the program for
fountains at the Fair, in general accordance
with the presentation of the program made at
the Executive Committee meeting of August 4,
1961.
AGENDA ITEM 17. Amending Article FIFTH of the
Certificate of Incorporation
Mr. Preusse stated that Article FIFTH of
the Certificate of Incorporation limited directors to a total of 150,
and inasmuch as the present number of persons invited to serve as
directors totalled 181, an amendment to the Certificate was required.
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approves the following amendment to paragraph
FIFTH of the Certificate of Incorporation:
FIFTH: The number of its directors
is to be not less than five nor more
than two hundred.
FURTHER RESOLVED, that the Executive
Committee recommends to the Mempers that
they authorize the making and filing of said
amendment; and
FURTHER RESOLVED, that, upon
authorization of the aforesaid amendment by
the members, the proper officers are directed
to arrange for its filing.
AGENDA ITEM 18. Appointment of proxy committee
Mr. Preusse stated that a proxy committee
should be appointed for the Annual Members Meeting to be held
November 1, 1961.
appoints Robert Moses, Thomas J. Deegan, Jr.
and Charles F. Preusse to serve as members
of the pro:xy committee for the Annual Members
Meeting to be held on November 1, 1961.
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AGENDA ITEM 20. Next meeting of the
Executive Committee
It was agreed that the next meeting of the
Executive Committee would be held on Thursday, November 16th at
9:30 A. M.
the meeting
adjourned.
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MINUTES OF THE MEETING OF THE
EXECUTIVE COIVIMITTEE
November 16, 1961
Building at Flushing Meadow on Thursday, November 16, 1961 at
9:30 A. M.
Lou R. Crandall
beinq a quorum.
James J. Delaney
Bernard F. Gimbel
Robert Moses
J. Anthony Panuch
Richard C. Patterson, Jr.
William E, Potter
Charles Poletti
Charles F. Preusse
Samuel I. Rosenman
George E. Spargo
John V. Thornton
Stuart Constable
William Berns
Erwin Witt
Thomas J. Deegan, Jr. presided and Ernestine R. Haig
acted as Secretary.
AGENDA ITEM 1. Approval of minutes of
meeting of October 17, 1961
Upon motion duly made and seconded, it
was unanimously
minutes of the Executive Committee meet-
ing held on October 17, 1961, is dispensed
with, and such minutes are approved.
~ F a i r Notes
Mr. Spargo, Chairman of the Finance
Committee, stated that there had been no substantial change in the
balance of the Fair Notes since the report made at the Annual Meeting
of Members and Directors on November 1st.
. Financial report
Mr. Spargo reported on cash on hand,
investments and commitments to the end of 1961.
. Approval of Ticket Program
Mr. Spargo presented to the meeting a
memorandum from the Comptroller to the President, dated November 14,
1961, which had his approval, recommending classifications and prices
of admission tickets to the Fair .
approves the progra..rn for classification and
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MORE
prices of admission tickets to the Fair,
in general accordance with the memorandum
from the Comptroller to the President, dated
November 14, 1961, a copy of which has been
submitted to this meeting; and
is authorized to make such further changes or
modifications in the program as may be necessary
or desirable for purposes of carrying it out.
AGENDA ITEM 3. Additions to staff
Carl A. Ostling
Director of Construction
Effective November 16, 1961
There was presented to the meeting a memo-
randum from Gen. Potter to the President, dated November 3, 1961,
outlining Mr. Ostling's proposed duties and qualiiications.
RESOLVED, that the addition of
Car 1 Ostling to the staif as Director of
Construction, effective November 16, 1961,
on the terms referred to in the memorandum
of November 3, 196], from the Executive Vice
President to the President, a copy of which
has been submitted to this meeting, is approved.
and operations
Witi1 the unanimous consent of the meeting
this Item was moved forward on the Agenda.
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! Agreements signed or
near signing
1. World's Fair Administration
Catering Corp. Amendment
Mr. Constable reported that, as authorized
by the Executive Committee at its meeting of October 17, 1961, this
amendment had been executed on October 17, 1961.
unanimously
amendment to the agreement between the
Fair Corporation and World's Fair Admin-
istration Catering Corp. , changing the date
for submission of monthly accountings and
providing for settlements to be on a monthly
basis rather than a semi-annual basis, dated
October 17, 1961, a copy of which has been
submitted to this meeting, is ratified and
approved.
2. Nik-0-Lok
This i tern was laid over.
3. Grayson-Robinson film
store concession
This item was laid over
4. News Stands
Mr. Constable reported on the status of
the proposed news stands at the Fair and a preliminary recommendation
by him that such stands be operated by Brass Rail. It was the sense
of the meeting that a final decision should be deferred to the next meeting.
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5. Convention and Visitors
Bureau
Mr. Constable stated that, as authorized
by the Executive Committee at its meeting of September 14, 1961, an
aqreement between the Fair Corporation and the New York City Conven-
tion and Visitors Bureau, Inc. had been executed on November 16, 1961.
agreement between the Fair Corporation and
New York City Convention and Visitors Bureau,
Inc. for a survey of housing accommodations
in hotels, motels and other public buildings in
the New York metropolitan area and the operation
of a World's Fair Housing Bureau, dated
6. Amphitheatre, Inc.
Amendment to agreement
Mr. Constable explained the purposes of
this amendment which is designed to clarify various articles of the
aqreement relating to the Fair Corporation r s percentages and to the
maintenance and operation of public toilets.
RESOLVED, that the execuUon of the
amendment to the agreement of lease between
the Fair Corporation and Amphitheatre, Inc.,
dated November 6, 1961., a copy of which has
been submitted to this meeting, is ratified and
approved.
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.Q. Authorizations requested
1. Amendment to Licensing
Agreement
Mr. Constable stated that this Amendment,
which had been prepared by counsel, was designed to make clear the
Fair Corporation's right to allow exhibitors and concessionaires to
use the Unisphere on programs and merchandise related to their exhibits
and concessions.
He recommended that it be approved sub-
stantially as presented to the meeting, but with the understanding that
some further changes might have to be made prior to its execution.
authorized and directed to negotiate and con-
clude an amendment to the agreement between
the Fair Corporation and VIP Broadcasting
Corporation, the licensing agent for the Corpora-
tion, clarifying the right of the Fair Corporation
to permit participants in the Fair to use the name
and symbol of the Fair on their programs and
merchandise, such amendment to be substantially
in the form of the proposed letter of amendment
annexed to the memorandum from the Vice President ..
Operations to the President, dated November 13,
1961, copies of both having been submitted to this
meeting, the form of letter of amendment to be sub-
ject to such additions or modifications as may be
approved as to substance by the President and as
to form by counsel.
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2. Brass Rail Food Service, Inc.
Addition to agreement-Overpass
Mr. Constable stated that the Executive
Committee, at its meeting on October 17th, had authorized him to
negotiate and conclude an amendment to the agreement between the
Fair Corporation and Brass Rail to provide for the sale of food and
alcoholic beverages on the terrace spaces on the overpass connect-
ing the Long Island Railroad Station with the F a i r ~ substantially in
accordance with a memorandum from him to the President dated
October 11, 1961. He presented to the meeting a copy of a memoran
dum from him to the President, dated November 10, 1961, setting
forth various changes in the proposal as submitted to the Executive
Committee at its meeting of October 17th.
clude an amendment to the agreement between
the Fair Corporation and Brass Rail Food
Service Organlzation, Inc. , adding to such agree-
ment the .construction and operation of buffet
restaurants on both sides of the entrance ramp at
the Long Island overpass entrance to the Fair, in
general accordance with the memorandum from
the Vice President-Operations to the President,
dated November 10, 1961, a copy of which has
been submitted to this meeting.
f. Heliport
Thi.s item was laid over
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g. Appointment of specjal
policeman
of Robert F. Hunsdorfer, as a special policeman, had been recommended
by Pinkerton's National .Detective Agency, Inc. in its letter dated
October 19, 1961 and that he had been so appointed by the Director of
March 16, 1961.
unanimously
pursuant to Chapter 428, Par. 2(f) of New York
Laws of 1960 and Section 23 of the Membership
Corporations Law of New York, eonfirms the
appointment of Robert F'. Hunsdnrfer as a
special policeman for the policing of L'le area
occupied by the Fair, as recommended by
Pinkerton's National Detective Agency, Inc. in
its letter dated October 19, 1 96!, a copy of
which has been submitted to this meet'tng; and
be and he is authcJrized tc take any action on
behalf of the Corporation which rnay be required
to make this a.ppcintmcnt effective.
AGENDA ITEM 4. Report en industrial a.r;d
transportation and special
exhibits
g. Leases signed or near signing
1. .F. & M. Schaefer Brewing Co.
2. E. l. duPont De Nemours anct Company
Mr. Panuch stated that leases had been executed
- 8-
with F. & M. Schaefer Brewing Co. and E. I. duPont DeNemours and
Company, bringing the total leases signed to date to 20. He and
Mr. Thornton explained to the meeting the special features of the duPont
lease.
unanimously
agreement of lease between the Fair Corpora-
tion and the F. & M. Schaefer Brewlng Co. ,
dated October 25, 1961, a copy of which has
approved; and
FURTHER RESOLVED, that the execution
of the agreement of lease between the Fair
Corporation and E. l duPont DeNemoul's and
Company, dated November 14, 1961, a copy of
which has been submitted to this meeting, is
2 ~ . IBM Amendment
Mr. Panuch stated that an amendment to the
lease, dated February 20, 1961, between the Fair Corporation a.nd
International Business Machines Corporation had been executed on
November 15th, increasing the size of the lessee's exhibit site.
After discussion, on motion duly marle and
authorized and directed to execute the letter
of amendment, dated November 15, 1961, to
the lease between the Fair Corporation and
International Business Machines Corporation,
- 9-
MORE
dated February 20, 1961, increasing the
size d the lessee's exhibit site at the
Fair, a copy of such letter of amendment
having been submitted to this meeting.
Mr. Preusse suggested that the minutes re-
flect that the Executive Committee was aware, prior to the approval
of this amendment, that Thomas J. Watson, Jr., President of IBM,
was a director of the Fair Corporation, and that the Committee was
similarly in possession of this information prior to the approval of.
the original IBM lease ..
Mr. Panuch presented to the meeting a
summary of rental revenues and space allocations as of November 15,
1961 in the industrial and transportation areas, together with' a report
on other leases in negotiation.
AGENDA ITEM 5. Report on foreign participation
Gov. Poletti stated that the B. I. E. was
holding a meeting today a.n,d that he believed the New York World's Fair
would be an item on the Agenda.
He reported that 1 7 agree;ments of participa-
tion had been prepared in final form and had been presented personally
to the representatives of the governments concerned in Washington,
D. C. or New York City. He suggested that further assistance from the
State Department would help to expedite the signing of these agreements.
He further reported that several countries have selected architects and
others are having architectural competitions.
- 10-
Progress is being made in negotiations
with non-qovernment groups in France and Italy. The proposed
Scandinavian pavilion is being redesigned to lower the cost. It is
hoped Iceland will join the Nordic group of nations.
Gen. Potter submitted to the meeting a
memorandum on the status of state exhibits as of November lOth,
which showed 22 states which had expressed firm intent to participate
and 6 others which were expected to confirm in the near future. The
allocation of space to date, tentative and firm, represents 69% of the
total states area. He further stated that the signing of agreements
with New York and New Jersey was expected sh0:dly. He reported
on his visit to Hawaii, and gave a resume of negotiations with various
other states.
AGENDA ITEM 8. Lake area
Judge Rosenman stated that leases had been
drafted for the proposed theatre and a one-ring circus to be located in
the Lake area and were in the hands of the concessionaires' lawyers.
Negotiations are progressing for a Bourbon Street and a Las Vegas East
concession and for a Fisherman's Wharf, the latter to be patterned
along the lines of the one in San Francisco.
- 11 -
AGENDA ITEM 9. Fair Engineei'ing and
Construction schedule
AGENDA ITEM 11. Report on Park Department
contracts
Gen. Potter stated that although some
of the work under contracts let to date was not quite on schedule, this
would not delay construction of eYJlibits scheduled to commence in the
Spring of 1982.
He reported further that the cost of the
overpass ramp from the Long Island Railroad to the Fair exceeds
the amount budgeted therefor.
AGENDA ITEM 10. Amendment to Rules
and Regulations
memorandum from counsel, dated October 26, 1961, together with
a draft of proposed amendments to Rules and Regulations suggested
by the Chief Engineer and approved by counsel.
RESOLVED, that tl1e amendments to
Article X, entitled "Sites and Construction"
and Article XV, entitled "Removal of Exhibits
and Concessions" of the General Regulations of
ilie Fair Corporation, and Part 1, Section 2,
entitled
11
Submission of Plans
11
, section 15,
entitled "Utilities", Section 16, entitled
"Adjacent Occupants of Space", and Part 3,
Section l(c), of the Special Regulations of
the Fair Corporation, copies of which have
been submitted to this meeting, a:ce ratified
and approved.
- 12-
AGENDA ITEM 12. Long Island Railroad
Agreement
There was submitted to the meeting a
copy of the agreement between the Fair Corporation and the Long
Island Railroad Company for the construction of a passenger station
for use during the Fair, a freight station for use during the construe-
tion period, an overpass structure, and other related work, which
agreement had been executed on November 8, 1961 .
.After discussion, on motion duly made
and Long Island Railroad Company, for,
among other things, the construction of a
passenger station for use during the Fair,
for a freight siding for use during the con-
struction season, and providing for rights
of way on railroad property for construction
by the Fair Corporation of the overpass and
protective structures, dated November 8,
1961, a copy of which has been submitted to
this meeting, is ratliied and approved.
Mr. Preusse suggested that the minutes
reflect the fact that the Executive Committee was aware, prior to
the authorizing of the agreement, that rrhomas M. Goodfellow, a
director of the Fair Corporation, is President of the Long Island
Railroad Company.
- 13 -
AGENDA ITEM 13. Fair Exhibit
Century 21 Exposition - Seattle
memorandum from the Executive Vice President to the President,
dated October 26, 1961, recommending that the Fair Corporation
enter into an agreement with Century 21 Exposition, Inc. for an
exhibit in the space selected by the Vice President-Operations.
Gen. Potter reported that the exhibit
would probably cost about $10, 500 more than the amount indicated
in the memorandum submitted to the meeting.
conclude an agreement with Century 21
Exposition, Inc. for tl1e rental of exhibit
space by the Fair Corporation at the
Seattle World's Fair, in general accord-
Executive Vice President to the President,
dated October 26, 1961, a copy of which
has been submitted to this meeting.
AGENDA ITEM 15. Next meeting of
Executive Committee
It was agreed that the next meeting of
the Executive Committee would be held on Monday, Iecember 18th
at 9:30 A. M.
- 14 -
AGENDA ITEM 16. United States Exhibit
Representative Delaney reported on
the meeting held at the White House on October 27th with the
President and Mayor WaJJner, Mr. Moses, Mr. Deegan and Mr.
Preusse, as a result of which President Kennedy had appointed
a special committee on the United States Exhibit composed of
representatives of the Departments of State, Commerce, and
Health Education and Weliare. This committee is to prepare a
report for presentation to the President and ultimately to Congress.
The meeting thereupon adjourned and
reconvened at 12: 15 P. M. at which time the following members of the
Presidents Committee joined the meeting:
Frederick T. Dutton Special Assistant to rrhe
President, in charge of
Inter-departmental Af-
fairs and Secretary to
the Cabinet.
Luther J. Reid Acting Director, Office of
Special Projects, Bureau
of Public Affairs-Department
of State
James Hurd Assistant to ~ J l r . Reid
John Breen Assistant to the Director,
Office of International Trade
Fairs Department of Commerce
G. Lewis Schmidt Assistant Dlrector for Adminis-
tration, U. S. Information Agency
- 15 -
Mr. Deegan made an opening statement,
which was followed by status reports to the Committee by the .following
officials of the Fair Corporation on the matters indicated:
George E. Spargo Finance
Charles Poletti International Affairs
and Exhibits
J. Anthony Panuch Industrial and Special
Exhibits
William E. Potter State Exhibits
Samuel l Rosenman Lake Area Concessions
Stuart Constable Operations and Concessions
William L. Laurence United States Exhibit
Representative Delaney Federal Legislation for
United States Exhibit
Robert Moses Summary and time schedule
for United States Exhibit
tion and answer period
1
the
meeting adjourned.
- 16 -
MINUTES OF THE :MEETING OF THE
EXECUTNE COMMITTEE
DECEMBER 18, 1961
A meeting of the Executive Committee of the New York World's
Fair 1964-1965 Corporation was held in the Administration Building at
Flushinq Meadow on Monday, December 18, 1961 at 9:30 A. M.
Lou R. Crandall
beinq a quorum.
Bernard F. Gimbel
wallace K. Harrison
Robert Moses
J. Anthony Panuch
Richardson C. Patterson, Jr.
William E. Potter
Charles Poletti
Charles F. Preusse
Samuel l Rosenman
George E. Spargo
John V. Thornton
Stuart Constable
Guy F. Tozzoli
Sidney Shapiro
J. P. Groenendyke
W. Earle Andrews
William E. Berns
Gilmore D. Clarke
David Carruth
Thomas J. Deegan, Jr. presided and Ernestine R. Haiq acted
as Secretary.
meeting of November 16,1961
unanimously
Upon motion duly made and seconded, it was
RESOLVED, that the reading of the minutes
of the Executive Committee meeting held on
November 16, 1961 is dispensed w.lth, and such
minutes are approved.
AGENDA ITEM 2. Appointment of Paul R. Screvane
to Executive Committee
.:. By-law amendment to ARTICLE NINE,
Section 3 - Executive Committee -
Increase in number
RESOLVED, that ARTICLE NINE, Section 3
of the By-Laws be amended to read "7 other
persons designated by the Executive Committee"
instead of "6 other persons designated by the
Executive Committee" ;and
FURTHER RESOLVED, that Paul R. Screvane
be appointed a member of the Executive Committee.
.:. Fair Notes
Mr. Spargo, Chairman of the Finance Committee,
reported on the status of subscriptions and pledges to the Fair Notes as of
December 14, 1961.
- 2-
He also presented a summary of the cash
position at the close of business December 14, 1961, together with a
statement of receipts and disbursements from August 18, 1959 to
December 14, 1961 and invoices on hand as of December 14th.
~ Bruce Nicholson
International Division
. Jean Dalrymple
Consultant for Performing Arts
Mter discussion, on motion duly made and
RESOLVED, that tile addition of Bruce Nicholson
to the staff of the International Division, effective
December 11, 1961, on the terms referred to in the
memorandum of December 8, 1961, .from the
Vice President-International Relations and Exhibits
to the President, a copy of which has been submitted
to this meetinq, is approved; and
FURTHER RESOLVED, that the addition of
Jean Dalrymple to the staff as Consultant for Perform-
ing Arts, effective January 1, 1962, on the terms
referred to in the memorandum of December 8, 1961,
from the Vice President- Operations to the President,
a copy of which has been submitted to this meeting,
is approved.
AGENDA ITEM 5. Staff increases
~ Fair Corporation
memorandum from the Comptroller to the President, dated December 7,1961,
listing proposed increases for several staif members.
- 3-
,E. William J. Donoghue Corporation
A further memorandum from the Comptroller
to the President, dated December 1, 1961, was submitted to the meeting
with the recommendation of Mr. Donoghue for increases for two members
.
of the staff of the William J. Donoghue Corporation, in which recommenda-
tion Mr. Deegan and Mr. Berns concurred.
RESOLVED, that the increases in the com-
pensation of the Fair Corporation staff members
referred to in the memorandum from the Comptroller
to the President, dated December 7, 1961, a copy
of which has been submitted to this meeting, are ap-
proved; and
FURTHER RESOLVED, that the.increases in
the compensation of the personnel of the
William J. Donoghue Corporation referred to in
the memorandum from the Comptroller to the
President, dated December 1, 1961, a copy of
which has been submitted to this meeting, are
approved.
AGENDA ITEM 6. Report on industrial, transportation
Mr. Panuch submitted to the meeting a
memorandum setting forth in summary and breakdown, the status of
leases signed and near signing as of December 18, as well as list-
inq those exhibitors from which the Fair Corporation has reasonable
commitments of participation in the near future.
- 4 -
~ Leases signed or near signing
1. House of Good Taste
2. Hall of Education
Mr. Panuch reported that lease agreements
with House of Good Taste, Inc. and with International Fair Consultants,
Inc. (Hall of Education} had been signed on December 1 and December 8,
respectively.
unanimously
RESOLVED, that the execution of the agreement
of lease between the Fair Corporation and House of
Good Taste, Inc., dated December 1, 1981, a copy
of which has been submitted to this meeting, is
ratified and approved; and
FURTHER RESOLVED, that the execution of the
and International Fair Consultants, Inc., dated
December 8, 1961, a copy of which has been sub-
mitted to this meeting, is ratified and approved.
3. Hall of Medicine
This item, while reported here, was acted on
at a later point in the meeting after the meeting had adjourned for the
ceremony of signing the lease agreement with the Hall of Medicine.
Subsequent to such signing, on motion duly made
of lease between the Fair Corporation and American
Museum of Health, dated December 18, 1961, a copy
- 5-
4. Transportation and
Travel Pavilion
Mr. Tozzoli reported that an agreement had
been executed between The Port of New York Authority, as agent for
the Fair Corporation, and Tra.nsportatiop and Travel Pavilion, Inc. ,
givinq Transportation and Travel Pavilion an option on certain exhibit
space. He explained the terms of the option.
RESOLVED, that the execution of the option
aqreeinent between The Port of New York
Authority, as agent of the Fair Corporation, and
Transportation and Travel Pavilion, Inc. , dated
December 1, 1961, a copy of which has been
It was the sense of the meeting that the Port
Authority should work with the International Division to avoid conflict
between their respective objectives relating to the exhibitors to be housed
in the Transportation and Travel Pavilion.
Mr. Tozzoli also reported on other leases which
are under negotiation or in prospect.
AGENDA ITEM 7. Foreign participation
Gov. Poletti stated that the participation agree-
ment with the Committee for Christian Science Activities World's Fair
1964-1985 had been executed on December 7, 1961.
- 6-
unanimously
participation agreement between the Flllr
Corporation and the Committee for Christian
Science Activities World's .Fair 1964-1965,
dated December 7, 1961, a copy of which has
approved.
Gov. Poletti stated that to date 62 countries
have indicated that they will participate and sites have been selected or
reserved, totaling 1, 105, 000 square feet of the 1, 500, 000 square feet
in the International sectlon.
Nineteen agreements of participation have been
prepared and are in the hands of the representatives of the governments
concerned. Architects have been selected by nine countries and by tile
Christian Science Committee.
Progress continues in negotiations with non-
government groups in France, Italy, the Netherlands, and Scandinavian
countries. The German American Chamber of Commerce has passed
a resolution favoring Germany's participation.
The Fair is making
contacts with officials and private groups in Germany. Professor
L. Gray Cowan will visit Nigeria shortly. Gates Davison of the Fair
staff has recently visited several countries in Central America which
have expressed a desire to participate.
- 7-
Mr. Deegan suggested that consideration be
given to an international publicity program. Aiter discussion, it was
the sense of the meeting that a subcommittee be appointed consisting of
Mr. Deegan, Gov. Poletti, Mr. Berns and Mr. Spargo to consider the
nature and. the cost of such a program and make recommendations to
the Executive Committee .
.Q. Vatican Exhibit
Mr. Deegan reported on his recent visit to the
Vatican. Mr. Moses stated that Mr. John G. Brunini had agreed to
assist in working out the details of the Vatican Exhibit with Church
authorities in Rome and the United States.
Mr. Preusse reported that consideration was
being given to retaining special counsel in Washington, D. C. to follow up
matters relating to the United States exhibit on a day to day basis in
Washington.
AGENDA ITEM 9. State Exhibits
Gen. Potter reported that 66% of the total
states area has been allocated. He further stated that he had meetings
scheduled with Gov. Meyner of New Jersey and Lt. Gov. Wilson of
New York in connection with the signing of participation agreements with
these states. As previously reported, the participation agreement with
Puerto Rico has been executed and an official representative of that
government has now been appointed and an architect selected.
- 8 -
and operations
.Agreements signed or
near signing
1. Amendment to Licensing
Agreement
Mr. Constable stated that, as authorized by
the Executive Committee at its meeting of November 16, 1961, Supplement
No. 2 to the agreement between the Fair Corporation and the VIP Broad-
casting Corporation, the Fair's licensing agent, had been executed on
December 18, 1961.
2. Brass Rall Food Service, Inc.
Addition to agreement- Overpass
3. News Stands
Items 2 and 3 were deferred.
4. Nik-0-Lok
Mr. Constable reported that, as authorized
by the Executive Committee at its meeting of October 17, 1961, an
agreement had been executed on December 11, 1961 between the Fair
Corporation and The Company for the installation and main-
tena.nce of coin locks in the comfort stations at the Fair.
unanimously
RESOLVED, that the execution of Supplement
No. 2 to the agreement between the Fair
Corporation and VIP Broadcasting Corporation,
the licensing agent for the Falr Corporation,
- g -
.... MORE
dated December 8, 1961, clarifying the right
of the Fair Corporation to permit participants
in the Fair to use the name and symbol of the
Fair on their programs and merchandise, a
copy of which has been submitted to this meet
ing, is ratified and approved; and
of the agreement between the Fair Corporation
and The Nik 0- Lok Company for the installa-
tion and maintenance of coin locks in the comfort
stations at the Fair, and the collection of revenues
therefrom, dated December 11, 1961, a copy oi
5. Grayson-Robinson
film store
Mr. Constable and Mr. Thornton reported in
detail on the changes recently made in the Grayson-Robinson letter
proposal of September 8, 1961 as confirmed by letter dated October 31,
1961, and stated that the agreement, with such changes, had been executed
by Grayson-Robinson and was now ready for execution by the Fair
Corporation.
RESOLVED, that the proper officers of the
Fair Corporation are authorized and directed
to execute the agreement between the Fair
Corporation and GraysonRobinson Stores, Inc.
for the photographic and film concession at the
Fair, a copy of which in final form has been
submitted to this meeting.
- 10-
6. World's Fair charms
Mr. Constable reported orally on this proposed
license agreement. He stated that the amount involved is less than
$100, 000 and, therefore, does not require formal approval of the Executive
Committee.
.Q.. Authorizations requested
1. Circus
2. Fisherman's Wharf
Judge Rosenman stated that the lease agreements
for a one-ring circus and a Fisherman's Wharf were still in the hands
of the attorneys representing these concessionaires and that authorization
to execute them was not necessary at this time.
3. Hat concession
This item was laid over.
. Appointment of special policemen
Mr. Constable stated that the appointment of the
following persons as special policemen had been recommended by Pinkerton's
National Detective Agency, Inc. in its letters dated November 20, November 28
and December 11, 1961 and that they had been so appointed by the Director
of MaJ.ntenance and Security, pursuant to authority granted to the Director
under a resolution of the Executive Committee at its meeting of March 16, 1 9 6 ~ :
Joseph S. Prinzvalli
Dennis B. Dwyer
Victor H. Abbott, Jr.
John J. Tyrie
Joseph E. Dwyer
- 11 -
unanimously
Corporations Law of New York, confirms the
appointment of the above named persons as
special policemen for the policing of the area
Pinkerton's National Detective Agency, Inc.
in its letters dated November 20, November 28
and December 1, 1961, copies of which have
been submitted to this meeting; and
behalf of the Corporation which may be required
AGENDA ITEM 11. Flushing Bay and related
improvements, including marina
Mr. Shapiro reported that a hearing had been
held before the U. S. Army Engineers in connection with the proposal to
broaden and deepen the Flushing Bay area and related waters to provide
for a marina which would accommodate excursion boats bringing visitors
to the Fair, as well as pleasure craft. He further stated that several
proposals for the building and operation of the marina were under con-
sideration and that it would be possible to make a final decision in the
near future.
Judge Rosenman reported on several p ~ o p o s a l s
he had received for concessions in the Lake area and requested authoriza-
tion to negotiate and conclude lease agreements with Ripley's Believe It
- 12 -
or Not for syndicated articles, and with Tudor Procopiu of Belgium
for a wax museum, which exhibited in Brussels outside the Fair
grounds, as well as an agreement for the construction and operation
of a French restaurant.
Alter discussion, on motion duly made and
RESOLVED, that Judge Rosenman is
clude agreements with Ripley's Believe it
or Not and with a wax museum to be incorpora-
ted by Tudor Procopiu, substantially on the
basis presented in his oral report, with such
additions or modifications as may be approved
as to substance by the President and as to
form by Judge Rosenman; and
FURTHER RESOLVED, that Judge
Rosenman is authorized and directed to
negotiate and conclude an agreement for the
construction and operation of a French
restaurant on the basis of a flat rental of
$4. 00 a square foot per year, substantially
on the basis presented in his oral report,
with such additions or modifications as may
be approved as to substance by the President
and as to form by Judge Rosenman.
At this point the meeting was interrupted for the
execution of the lease agreement between the Fa1:r Corporation and the
American Museum of Health, which is reported, supra, under Agenda
Item 6.
AGENDA ITEM 13. Fair e n g ~ n e e r i n g and
construction schedule
Gen. Potter stated that the progress on con-
struction was in good shape, as was the design schedule, and that the
- 13 -
coordination between the Fair construction and the City construction
was excellent.
. Author:izations requested
1. Security Building
This item was laid over pending further study
of the architectural plans.
AGENDA ITEM 14. Report on Patk Department
contracts
Mr. And.L "Ws, Engineering Consultant, re-
ported that everything was proceeding in good order, and that the money
required for the Fair contracts to be let by the Park Department in
1962 was included in the City's Capital Budget. Mr. Andrews further
stated that the designs for contracts to be let in 1962 were ahead of
schedule.
At this point there was presented to the
meeting a series of sketches oi World's Fair signs to be used on the
Fair grounds ar1d on major arteries leadin<J to the Fair grounds during
the construction period.
AGENDA ITEM 15. Statuary presentation
There vms presented to the meeting a
memorandum addressed to 1\ilr. l\tioses, dated November 24, 1961, from
the Fair's Committee on Sculpture, consisting of Gilmore D. Clarke,
Newbold Morris and James J. Porimer, I"ecommending certain pieces
of sculpture to be borrovJed from the 1/tetropolita.:n and Brooklyn museums
- H-
for use during the Fair, as well as recommendations for new
sculpture to be acquired by the Fair with the view of becoming
permanent features in the Park.
Mr. Gilmore Clarke presented photographs
of all the recommended statuary.
seconded, it was
approve.
approves, in principle, the program for
statuary in the public places at the Fair, in
general accordance with the presentation of the
program at this meeting.
Mr. Harrison voted against the motion to
Executive Committee
Executive Committee would be held on Wednesday, January 17, 1962
at 9: 30 A. M. , followed by a meeting of the Board of Directors at
11:30 A. M.
There being no further business, the
meeting adjourned.
Following the adjournment of the formal
meeting, Mr. William Louth, President of Medallic Arts, presented
- 15 -
Mr. Moses with a plaque of the medallion which Medallic Arts is
licensed to produce for the Fair Corporation. Mr. Lindsey Latham
- 16-
EXECUTIVE COMMITTEE
JANUARY 17, 1962
Buildinq at Flushing Meadow on Wednesday, January 17, 1962 at
9:30 A. M.
Wallace K. Harrison
beinq a q u o r ~ m .
Robert Moses
J. Anthony Panuch
Richard C. Patterson,. Jr.
William E. Potter
Cbarles F. Preusse
samuel L Rosenman
Paul R. Screva.ne
George E. Spargo
Also present during all or part of the meetinq were:
Hon. Newbold Morris
w. Earle Andrews
Gilmore D. Clarke
Guy F. Tozzoli
Stuart Constable
Allen Beach
Carol Lyttle
Thomas J. Deegan, Jr. presided and Ernestine R. Haiq
acted as Secretary.
AGENDA ITEM 1, Approval of minutes of
meeting of December 18, 1961
unanimously
minutes of the Executive Committee meeting
held on December 18, 1961, is dispensed
with, and such minutes are approved.
AGENDA ITEM 2. Addition to staff
AGENDA ITEM 3. Report on industrial and
special exhibits
!- Leases signed or near signing
1. Graphic Arts Exhibit
Building, Inc.
Mr. Panuch stated that the agreement of
lease with Graphic Arts Exhibit Building, Inc., for approximately
50, 000 square feet of space had been executed on December 29, 1981
and that a further agreement of lease with Graphic Arts Exhibit
Building, Inc. had been executed on January 15, 1982 for an addition-
al 6, 000 square foot plot. The lease for 50,000 square feet replaces
the original Graphic Arts lease approved by the Executive Committee
on September 14, 1961.
- 2-
On motion duly made and seconded,
it was unanimously
tion and Graphic Arts Exhibit Building, Inc.,
dated December 29, 1961, a copy of which has
approved; and
Corporation and Graphic Arts Exhibit Building,
Inc. , for a 6, 000 square foot plot across the
Flushing River from the plot leased by Graphic
Arts for their exhibit building, dated January 15,
1962, a copy of which has been submitted to this
meeting, is ratified and approved.
2. S. C. Johnson & Son, Inc.
3. National Cash Register Company
Mr. Panuch further stated that, as of
December 29, 1961, an agreement of lease had been executed between
the Fair Corporation and S. C. Johnson & Son, Inc. ; and that on
January 5, 1962 an agreement of lease ~ d been executed with The
National Cash Register Company.
tion and S. C. Johnson & Son, Inc. , dated
December 29, 1961, a copy of which has been
submitted to this meeting, is ratified and ap-
proved; and
MORE ....... .
- 3 -
Corporation and The National Cash Register
Company; dated January 5, 1982, a copy of
which has been submitted to this meetinq, is
Mr. Panuch submitted to the meeting a
report addressed to the President, dated January 15, 1962, showinq
industrial and special leases signed to date.
Mr. Panuch further reported on the status
of other leases in negotiation.
AGENDA ITEM 5. Report on exhibits
Transportation area
Mr. Guy F. Tozzoli .of The Port of New York
Authority stated that on January 4, 1962 an aqreement of participation
had been executed with the United States Rubber Company for an
exhibit in the transportation a.rea.
~ . . Tozzoli pointed out that this agreement
includes an exclusive right to construct and operate a ferris wheel at
the Fair, subject to certain exceptions which Mr. Tozzoli explained.
agreement of participation between the Fair
Corporation and United States Rubber Company,
dated January 4, 1962
1
a copy of which has been
approved.
memorandum from the counsel to the President, dated January 16,
1962, recommending that the Executive Committee implement the
exclusive right granted to the United States Rubber Company by the
addition of a new Rule to Part 1 of the Special Regulations of the
Fair as follows:
"19. Special Exhibits and Amusements.
Unless specifically permitted by
written permission of the Fair Corpora-
tion, no participant may erect a ferris
wheel on the Fair site".
After discussfon, on motion duly made and
RESOLVED, that the aforesaid amendment
to Part 1, entitled "Regulations for the Design,
Construction and Equipment of Structures", of
the Special Regulations of the Fair C<r poration
is approved and adopted.
Mr. Tozzoli reported on negotiations with other
potential exhibitors.
AGENDA ITEM 6. Report on international
participation
Mr. Beach reported that 64 nations, includ-
ing international organizations, have thus far indicated that they will
participate. Over 7WJ of the 64 participants have selected sites
covering a total square footage of 70% of the international area.
Gov. Poletti is now visiting France, Italy and
Czchoslovakia and will soon visit key countries in Asia.
- 0-
Mr. Beach also reported on develop-
ments in Germany, Brazil and Latin America.
,g.. Vatican Exhibit
Mr. Deegan reported on the Vatican
Exhibit and stated that satisfactory progress was being made.
Mr. Moses reported that Hon. Hickman Price,
Assistant Secretary of Commerce, Chairman of the President's
Committee for the United States Exhibit, and Hen. Herbert W. Klotz,
Assistant to Secretary Hodges, had visited the Fair last week, and
later met with the Advisory Committee on the United States Exhibit,
appointed by the Secretary of Commerce.
Mr. Preusse reported that Oscar W. Chapman,
former Secretary of the Interior, had been appointed by the Fair as
special counsel in Washington .. in connection with the development of
the United States Exhibit and related matters.
Gen. Potter stated that to date 30 states
had indicated their intent to participate and that sites had either been
selected or allocated representing 72% of the total states area.
Gen. Potter advised that the participation
agreement between the Fair and the State of New Jersey had been
executed on January 12, 1962.
- 6-
was unanimously
Corporation and the State of New Jersey,
dated January 12, 1962, a copy of which
Mr. Moses reported on his talk with
Gov. Munoz-Marin on the proposed Puerto Rican exhibit and his
talk with the Governor of the Virgin Islands concerning their partie!-
pation in the Fair.
A general discussion followed m the subject
of possible admission charges to shows run under the auspices of
state exhibits and the operation of restaurants in state exhibits.
and operations
g.. Ratification requested
1. Brass Rail Food Service
Organization, Inc.
Mr. Constable stated that, as authorized by
the Executive Committee at its meeting of November 16, 1961, the
amendment to the agreement between the Fair Corporation and the
Brass Rail Food Service Organization, Inc. had been executed on
December 29, 1961.
- 7-
amendment to the agreement between the
FeJ.r Corporation and Brass Rail Food
Service Organization, Inc. , adding to such
agreement the construction and operation
of buffet restaurants on both sides of the
entrance ramp at the Long Island Railroad
overpass entrance to the Fair, dated
December 29, 1961, a copy of which has
been submitted to this meeting, is ratified
and approved.
. Authorizations requested
1. News stands
memorandum from the Vice President-Operations to the President,
dated January 10, 1962, recommending that the news stands con-
cession be awarded to the Brass Rail, substantially on the terms
contained in the form of agreement, a copy of which was also submitted
to the meeting.
conclude an agreement with Brass Rail
Food Service Organization, Inc. or such
other corporation as the Brass Rail
Organization may utilize for this purpose,
for the operation of news stands at the Fair,
substantially in the form of the agreement,
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MORE ......
a copy of which has been submitted
to this meeting, with such additions or
modifications as may be approved as
to substance by the President and as to
form by counsel.
_g. Hat concession
dated January 10, 1962, stating the cpinion of the staff that this
concession should be awarded to Arlington Hat Company. There
was a general discussion as to the scope of the exclusivity clause
related to this concession.
and directed to negotiate and conclude an agree-
ment with Arlington Hat Company for the hat
concession at the Fair, substantially in accordance
with Arlington's proposal attached to the memorandum
from the Vice President- Operations to the President,
dated January 10, 1962, a copy of which has been
submitted to this meeting.
3. Public Lockers
There was presented to the meeting a memoran-
dwn from the Vice President-Operations to the President, dated January
10, 1962, recommending that the public locker concession be awarded to
the American Locker Company substantially in accordance with the
summary of their Proposal "B" attached to the memorandum.
Aiter discussion, on motion duly made a.nd
clude an agreement with American Locker
Company for the public locker concession at
the Fair, substantially in accordance with
Proposal
11
B" attached to the memorandum
from the Vice President-Operations to the
President, dated January 10, 1982, a copy
of which has been submitted to this meeting.
4. Video Information
Service Co. , Ir'lc.
dum from the Vice President-Operations to the President, datedJanuary
10, 1962, requesting authority to negotiate and conclude an agreement
with Video Information Service Co., Inc. for a Videoguide information
system at the Fair substantially in accordance with their proposal,
dated January 10, 1962 attached to the memorandum.
Aiter discussion, on motion duly made and
clude an agreement with Video Information
Service Co. , Inc. for a Videoguide information
system at the Fair, in accordance with the
memorandum from the Vice President-Operations
to the President, dated January 10, 1962, a copy
of which has been submitted to this meeting, such
agreement to be substantially in accordance with
the proposal set forth in the letter from Video
Information Service Co. , Inc. , to the Fair Corpora-
tion, dated January 10, 1962, and the accompanying
papers thereto, copies of which have been submitted
to this meeting.
- 10-
5. Gas stations
Mr. Constable stated that, since May, 1961,
the Fair has been negotiating with various oil companies for the parking
lot gasoline station concession at the Fair. He reviewed the results of
such negotiations. He referred to his memorandum to the President,
dated January 12, 1962, a copy of which was presented to this meeting,
which described the proposal of Sinclair Oil Corporation for the parking
lot gasoline station concession. Mr. Constable recommended that the
Fair award the gasoline station concession to Sinclair Oil Corporation.
conclude an agreement with Sinclair Oil
Corporation for the construction and
operation of a gas station in the parking
field in the Meadow Lake area, with ad-
ditional facilities at the Flushing Airport
parking field, and in such other fields as
may be agreed upon, in general accord-
dated January 12, 1962, a copy of which
has been submitted to this meeting.
6. Housing
dated January 16, 1962 reviewing previous discussions in connection
- 11 -
with the program for arranging housing accommodations in other
than hotels and motels (which are being taken care of by the
Convention and Visitor'sBureau) and recommending that the
Executive Committee authorize the President to employ an experienced,
reputable person or firm to make a survey of such housing in the New
York City area.
authorized to employ, or to negotiate and
conclude an agreement with a person or
firm, on a one year basis with options in
the Fair Corporation to renew, at an annual
compensation not in excess of $20, 000, in-
cluding expenses, in connection with the
provision of housing accommodations for
World's Fair personnel, visitors and others
in other than hotels and motels.
7. Report on World's
Fair charms
f Special policemen
Mr. Constable stated that the appointment of
George T. Mealey
Morst G. Tilinger
as special policemen had oeen recommended by Pinkerton's National
Detective Agency, Inc. in its letter dated January 9, 1962 and that
they had been so appointed by the Director of Maintenance and Security,
pursuant to authority granted to the Director under a resolution of the
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Executive Committee at its meeting of March 16, 1961.
was unanimously
in its letter dated January 9, 1962, copy
of which has been submitted to this meeting;
and
Judge Rosenman stated that the agreements
covering the circus and Fisherman's Wharf concessions in the Lake
area are still in the hands of the attorneys for the concessionaires
and it is his hope that the circus agreement will be executed before the
next meeting of the Executive Committee.
He also stated that the original principals
interested in the theatre in the Lake area had withdrawn but that he.
was now in negotiation with others.
Judge Rosenman further reported on the
status of other concessions.
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letter from Judqe Rosenman to the President, dated December 14, 1961,
together with a proposed schedule of rent charges in the Lake area.
approves the schedule of rates for concessions
in the Lake area set forth in the letter from
Samuel l Rosenman to the President, dated
December 14, 1961, and the accompanying
memorandum thereto, copies of which have
been submitted to this meeting, and authorizes
the use of such rates in the negotiation of such
concessions, with such changes in the rates to
meet special circumstances as may be approved
by the President.
AGENDA ITEM 11. Flushing Bay and related
improvements, including marina
AGENDA ITEM 12. Fair Engineering and
Gen. Potter reported that the Fair
engineering and construe tion schedule was on time.
,g. Authorizations requested
1. Security Building
memorandum from the Chief Engineer to the President, dated January
9, 1962, advising that the Security Building had been re-designed,
that the new estimate of $305, 000 was within the budget, and that
- 14-
final plans ~ d specifications will be available for bidding on January 24th.
authorlzed and directed to. arrange for bids
from contractors for the construction of the
Security Building, in general accordance
with the memorandum from the Chief Engineer
to the President, dated January 9, 1962, a
copy of which has been submitted to this meet-
ing, and to award a contract for such construc-
tion to the lowest responsible bidder .
.AGENDA ITEM 13. Report on Park Department
contracts
Hon. Newbold Morris, Commissioner of
Parks, stated that the New York City Fair Commission will meet
sh9rt1y to consider the proposed plan for using half of the City Building
at the Fair to accommodate an Ice Show, as well as the reconditioning
of the outside of the Building;
Comm. Morris also reported on the progress
being made at the Queens Botanical Gardens and the Stadium, both of
which are up to schedule.
Mr. Andrews stated that the basic roads
and utility contracts were 46% complete and that the Fair will be able
to service exhibitors when they start actual construction in June 1962.
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AGENDA ITEM 14. Unisphere
g.. Amendment to agreement
Gilmore D. Clarke, Fair Consultant,
referred to his memorandum to the President, dated December 28,
1961, copy of which was presented to the meeting, reporting on a
meeting with the representatives of the American Bridge Division,
United States Steel Corporation,a.nd the committee on lighting for
the Fair in connection with proposed changes in the Unisphere
lighting plans and other matters.
Mr. Clarke stated that the Fair's
consultants recommended that the Executive Committee approve
the changes proposed by the United States Steel Corporation, as
summarized at the end of hismemorandum referred to above, and
that such changes would probably require an amendment to the
agreement between the Fair Corporation and the United States Steel
Corporation, dated February 14, 1961. It was the sense of the
meeting that such changes should be approved, and after discussion,
on motion duly made and seconded, it was unanimously
conclude an amendment to the agreement
between the Fair Corporation and United
States Steel Corporation, in general ac-
cordance with the memorandum from
Gilmore D. Clarke to the President,
dated December 28, 1961, a copy of which
MORE ...... .
- 16-
has been submitted to this meeting, if,
in the opinion of counsel, such amendment
is required to effectuate the purposes of the
memorandum.
AGENDA ITEM 15. Revised Organization Chart
A revised Organization Chart, dated
January 15, 1962, was distributed.
AGENDA ITEM 16. Fourth Progress Report
Copies of the Fouth Progress Report,
dated January 17, 1962, were distributed.
AGENDA ITEM 17. Other business
g. Amendment to contract
Gov. Poletti
The President referred to his memorandum
to the Executive Committee, dated January 12, 1962, suggesting an
amendment to the compensation provisions of Gov. Poletti's contract
in connection with additional heavy responsibilities he has assumed.
authorized and directed to arrange for the
execution of an amendment to the employ-
ment contract between the Fair Corporation
and Charles Poletti, in general accordance
with the memorandum from the President to
the Executive Committee, dated January 12,
1962, a copy of which has been submitted
to this meeting, subject to such additions or
modtiications as may be approved as to sub-
stance by the President and as to form by
counsel.
- 17-
b. Appointment of
- Assistant Secretary
memorandum from counsel to the President, dated January 12, 1962,
recommending that John V. Thornton be appointed Assistant Secretary
of the Fair Corporation. The memorandum pointed out the desirability
of having a person available to act in the absence of the Secretary in
the execution of contracts. Mr. Preusse stated that such appointment
would require an amendment to ARTICLE EIGHT, Section 2 of the By-laws.
RESOLVED, that ARTICLE EIGHT,
Section 2 of the By-laws be amended by adding
atter the word "Secretary" the words "Assistant
Secretary"; and
FURTHER RESOLVED, that ARTICLE EIGHT
of the By-laws be amended by adding at the end
thereof a new section to read as follows:
"SECTION 9. Assistant Secretary. The
Assistant Secretary shall assist the Secretary
in the performance of the duties of the Secretary,
act as Secretary in the absence of the Secretary
or the inability of the Secretary to exercise the
duties of that office, and perform such other
duties as are generally incident to the office of
Assistant Secretary", and
FURTHER RESOLVED, that Executive
Committee appoints John V. Thornton as
Assistant Secretary of the Fair Corporation,
effective immediately.
- 18 -
.. Amendment to Rules
and Regulations
See Agenda Item 5@ 1)
AGENDA ITEM 18. Next meeting of Executive
Committee
It was agreed that the next meeting of
the Executive Committee would be held on Friday, February 9, 1962
at 9:30 A. M.
There being no further business, the
meeting adjourned.
S e ~ r e t a r y
- 19-
MINUTES OF THE MEETING OF
EXECUTIVE COMMITTEE
FEBRUARY 9, 1962
A meetinq of the Executive Committee of the New York
Fair 1964-1965 Corporation was held 1n the Administra-
tion Building at Flushing Meadow on Friday, February 9, 1962
at 9:30 A. M.
Present: Lou :R. Crandall
James J. Delaney
Wallace K. Harrison
Robert Moses
beinq a quorum.
I. Anthony Panuch
Richard c. Patterson, Jr.
Charles F. Preusse
Samuell Rosenman
Paul B. Screvane
George E. Spargo
J'ohn V. Thornton
W. Earle Andrews
Allen Beach
Stuart Constable
Martin L. Friedman
Guy F. Tozzoli
William Whipple
Charles F. Preusse presided and Ernestine :R. Haig acted
as Secretary.
AGENDA ITEM 1
1
Approval of minutes of
meetinq January 17, 1962
On motion duly made and seconded, 1t
was unanimously
RESOLVED, that the readinq of the
minutes of the Executive Committee
meetinq held on January 17, 1962, is
dispensed with and such minutes are
approved.
AGENDA ITEM 2 . .Additions to Executive Committee
Mr. Moses reported that Dr. Ralph J.
Bunche and Mrs. Mary W. Lasker had accepted invitations to become
members of the Executive Committee, subject to formal desiqnation
by the Committee.
RESOLVED, that ARTICLE NINE,
Section 3 of the By-Laws is amended to
read "9 other persons designated by
the Executive Committee" instead of "7
other persons desiqnated by the Executive
Committee"; and
FURTHER RESOLVED, that Mrs. Mary
W. Lasker and Dr. Ralph J. Bunche are
appointed members of the Executive Committee,
Dr. Bunche thereupon entered the meetinq.
- 2-
This item was moved forward on the
Agenda to accommodate Mr. Martin Friedman, representing Oscar
W. Chapman, special counsel to the Fair Corporation in Washington,
D. c.
Mr. Friedman and Representative Delaney
reported on the status of the planning for the United States Exhibit,
and there was a general discussion of the steps to be taken to expedite
enactment of the legislation concerning the Exhibit and related matters.
Committee, reported on the progress of the sale of the balance of the
World's Fair notes and he submitted to the meeting a statement of
receipts and disbursements from August 18, 1959 to January 31, 1962,
showing cash investments and the deposit balance as of January 31,
1962.
AGENDA ITEM 4. Executive and staff
2: Amendment to
President's contract
There was submitted to the meeting a memo-
randum from the Comptroller to the President, dated January 29, 1962,
recommending an amendment to the President's contract in order to
eliminate accounting difficulties in connection with the expense allowance
- 3-
provisions of the contract. There was also submitted a form of
amendment.
RESOLVED, that the proper officers
of the Fair Corporation are authorized
and directed to arrange for the execution
of an amendment to the employment
contract between the Fair Corporation
and Moses, substantially in the
form of the amendment, a copy of which
was submitted to this meetinq.
g. Addition to staff
memorandum, dated January 19, 1982, from the Vice President-
Operations to the President settinq forth the need for an addition to
the staff of the Permit Office and recommending the employment of
Thomas F. Donohue.
Thomas F. Donohue to the staff of the
Fair Corporation, effective February 15,
1982 on the terms referred to in the
memorandum from the Vice President-
Operations to the President, dated
January 19, a copy of which has
been submitted to this meeting, is
approved.
- 4 -
AGENDA ITEM 5, Report on industrial
!:- Ratification requested
1. Continental Insurance Co. option
Mr. Panuch reported that an option agree-
ment had been executed between the Fair Corporation and the Continental
Insurance Company for the lease of an exhibit site, and explained the
terms of the option.
option aqreement between the Fair
Corporation and the Continental Insurance
Company to lease an exhibit site, dated
February 2, 1962, a copy of which has
been submitted to this meetinq, is ratified
and approved.
~ . Leases under negotiation
There was presented to the meeting a re-
port from the Vice President-Industrial and Special Exhibits to the
President llstinq the leases siqned to date and those in neqotiation.
AGENDA ITEM 6, Report on Transportation Exhibits
There was presented to the meeting a report
dated February 5, 1962, from Guy F. Tozzoll of The Port of New York
Authority to the President tabulating' the status of leases signed, space
allocations and negotiations in the transportation area.
- 5-
AGENDA ITEM 7. Report on International Exhibits
!- Ratification requested
1. Hong Kong
2. Haiti
3. Indonesia
Mr. Beach reported that participation
aqreements had been executed between the Fair Corporation and
Honq Konq, Haiti and Indonesia.
participation aqreement between the
Fair Corporation and Malko General
Aqencies, Hong Kong, Ltd., dated
J'anua.ry 12, 1962, a copy of which has
been submitted to this meeting, is
FURTHER RESOLVED, that the
execution of the participation agreement
between the Fair Corporation and Haiti
Development Corporation, dated February
6, 1962, a copy of which has been submitted
to this meeting, is ratified and approved; and
FURTHER RESOLVED, that the execu-
tion of the participation aqreement between
the Fair Corporation and the Republic of
Indonesia, dated December 30, 1961, a
- 6-
. Status of negotiations
status report from Mr. Beach of the International Division to the
President, dated February 1, 1962, of aqreements signed and approv-
ed for signature, as well as those under final negotiation.
. International Public
Relations Campaign
This item was covered earlier in the meetinq.
AGENDA ITEM 9.. State exhibits
! Ratification requested
1. State of New York
Mr. Preusse reported that a participation
aqreement had been executed between the Fair Corporation and the New
York State Fair Commission.
Corporation and the New York State Fair
Commission, dated February 2, 1962, a
- 7-
.Q. Status of negotiations
There was presented to the meetinq a memo-
randum from the Executive V i c ~ President to the President, dated
February 1, 1962, setting forth the status of leases signed to date, and
space allocated to states which have stated their intent to participate.
and operations
g.. Ratification requested
1. Video Information
Service Co. , Inc.
2. Newsstands
Mr. Constable reported that, as previously
authorized by the Executive Committee, the agreement for the operation
of newsstands at the Fair had been executed on January 25, 1962.
and Brass Rail Food Service Organization,
Inc. , for the operation of newsstands at the
Fair, dated January 25, 1962, a copy of
which has been submitted to this meeting,
is ratified and approved.
3. Continental Circus, In<;:.
Judge Rosenman reported that neqotiations
had been concluded and an agreement executed between the Fair
- 8 -
Corporation and Continental Circus, Inc. for a circus in the Lake
a r e ~
aqreement between the Fair Corporation
and Continental Circus, Inc. for the
operation of a circus at the Fair, dated
February 6, 1962, a copy of which has
and approved.
.Q. Appointment of special policemen
Mr. Constable stated that the appoint-
ment of the following persons as special policemen had been recommended
by Pinkerton's National Detective Agency, Inc. in its letter dated
January 26, 1962 and that they had been so appointed by the Director
of Maintenance and Security, pursuant to authority granted to the
Director under a resolution of the Executive Committee at its meeting
of March 16, 1961:
Peter R. Giani
Harold W. Kammerer
On motion duly made a.."ld seconded, it was
unanimously
pursuant to Chapter 428, Par. 2(f) of New
York Laws of 1960 and Section 23 of the
Membership Corporations Law of New York,
- 9-
MORE
confirms the appointment of the above
named persons as special policemen
for the policing of the area occupied by
the Fair, as recommended by Pinkerton's
National Detective .AfJency, Inc., in its
letter dated January 26, 1962, copy of
which has been submitted to this meeting;
and
President be and he is authorized to take
any action on behalf of the Corporation
which may be required to make these ap-
pointments effective.
~ Authorization to execute
Ripley's Believe-It-Or-Not
Judge Rosenman reported that negotiations
had been concluded and that an aqreement between the Fair Corporation
and Ripley's Believe-It-Or-Not is ready for execution on the terms set
forth in his letter to the President, .dated Febr1:1ary 5, 1962.
authorized and directed to arrange for
the execution of an agreement with
Ripley's Believe-It-Or-Not for the pre-
sentation of an inanimate exhibition
substantially in accordance with the
letter from Samuel I. Rosenman to the
President, dated February 5, 1962, a
meeting, with such additions or modifica-
tions as may be approved as to substance
by the President and as to form by
Judge Rosenman.
- 10-
AGENDA ITEM 12. Flushing Bay improvements
and marina
Mr. Moses stated that he anticipated
that a proposal for the construction and operation of the marina will
be presented for the decision of the Executive Committee in the near
future.
AGENDA ITEM 13. Fair engineering and
memorandum from the Chief Engineer to the President, dated
February 5, 1962, stating that the preliminary design schedule for
Fair buildings is progressing satisfactorily, as is the work under the
cable and transformer contract.
Gen. Whipple reported that the extension to
the Administration Building is completed and that bids will be opened
on February 20th for the Security Building.
AGENDA ITEM 14. Parks Department engineering
and construction schedule
There was presented to the meeting a pro-
gress report from W. Earle Andrews, Engineering Consultant, cover-
ing contracts let or to be let by the Parks Department in connection
with permanent basic improvements at the Fair.
Mr. Andrews stated that, with one exception,
all work was progressing according to schedule, and that exhibitors will
be able to commence construction in the late spring of 1962.
-11-
Landscapinq Hiqhway
Improvement Proqram
There was submitted to the meetinq and
discussed by the President as a report item a letter of February 8,
1962, from the Vice Pres1dent .. Operat1ons to Mr. Gilmore D. Clarke
with respect to the employment of Mr. Clarke as a consultant to the
Fair Corporation on the landsoapinq of the hiqhway proqram in the
vicinity of the Fair.
AGENPA ITEM 16, Next meeting of the
Executive Committee
It was aqreed that the next meeUnq of the
Executive Committee would be held on Friday, March 16th at 9:30A.M.
There beinq no further business, the
meetinq adjourned.
- 12-
EXECUTIVE COMMITTEE
MARCH 16, 1962
Fair 1964-1965 Corporation was held at the Administration Building,
Flushing Meadow Park, on Friday, March 16, 1962 at 9:30 A M.
Ralph J. Bunche
being a quorum.
LouR. Crandall
Wallace K. Harrison
Robert Moses
J. Anthony Panuch
Charles Poletti
William E. Potter
Charles F. Preusse
Paul R. Screvane
George E. Spargo
Also present for all or part of the meeting were:
John V. Thornton
Stuart Constable
William Berns
Guy F. Tozzoli
Sidney Shapiro
Howard Weinstein
W. Earle Andrews
Thomas J. Deegan, Jr. , Chairman, presided and Ernestine R. Haig
acted as Secretary.
meeting February 9, 1962
unanimously
minutes of the Executive Committee meet-
ing held on February 9, 1962, is dispensed
with and such minutes are approved.
_:. Fair notes
. Financial report
Mr. Spargo, Chairman of the FJ.nance Committee,
reported on the progress in the sale of the balance of the Fair notes, and
presented to the meeting a financial statement of receipts and disbursements
of the Corporation from August 18, 1959 to March6, 1962.
AGENDA ITEM 3. R e p ~ r t on industrial and
special exhibits
There was presented to the meeting a memorandum
from Mr. Panuch to the President, dated March 9, 1962, of the status of
negotiations on industrial and special exhibits.
Mr. Panuch reported that since the preparation
of this report an agreement of lease had been signed between the Fair
Corporation and the Synagogue Council of America
- 2-
unanimously
RESOLVED, that the execution of the lease
agreement between the Fair Corporation and the
Synagogue Council of America, dated March 15,
1962, is ratified and approved, subject to approv-
al by the President as to substance and by counsel
as to form.
Mr. Panuch further stated that a revised lease
agreement between the Fair Corporation and World of Food, Inc. had been
executed.
unanimously
RESOLVED, that the execution of the revised
and World of Food, Inc., dated February 26, 1962,
such revised agreement to supersede the previous
lease with World of Food, Inc., and all amendments
thereto, is ratified and approved.
The President presented to the meeting a memo-
randum from him to the Executive Committee, dated March 15, 1962, ad-
vising that J. Anthony Panuch, Vice President - Industrial and Special
Exhibits, had tendered his resignation.
The memorandum stated that Mr. Panuch had
pointed out that the organization of the Industrial Section and the launching
of the space leasing effort had now been completed, and that further efforts
- 3 -
could be carried on by others. The memorandum further stated that,
while the President was most appreciative of Mr. Panuch's hard work
and most reluctant to have him leave the organization, he was prepared
to defer to Mr. Panuch's wish to return to the private practice of law.
The aforementioned memorandum also re-
quested authorization for the President to negotiate and execute a
termination agreement with Mr. Panuch and an agreement with such
individual, firm or agency as the President might select to carry on the
work of the Industrial Section. The memorandum pointed out that one
such possible arrangement might be with Martin Stone, the licensing
aqent of the Fair Corporation. In such event, John Hay Whitney, a director
of the Fair Corporation, would have an interest in the venture by way of a
majority ownership of the corporation through whiCh Mr. Stone would
operate.
unanimously
accepts the resignation of J. Anthony Panuch
as Vice President-Industrial Exhibits and a
member of the Executive Committee, effective
at the pleasure of the President and subject to
the termination arrangements referred to in the
memorandum from the President to the Executive
Committee, dated March 15, 1962;
MORE ...... .
- 4 -
extends its appreciation to Mr. Panuch for the
valuable services rendered by him to the Fair
Corporation; and .
is authorized and directed to conduct negotiations
and execute an agreement with such individual,
firm or agency as he deems appropriate, and on
such terms as he deems necessary or desirable,
for the future direction of the Industrial D1 vision,
subject, however, to the condition that the pro-
posed expenditures under any such agreement
shall not exceed the existing budget for such
Division.
At this point the meeting adjourned to the Board
Room for the ceremon.ies attending the presentaLon of the new Unisphere
model by Mr. A. J. Paddock, Administrative Vice President of the United
States Steel Corporation.
The meeting reconvened at 10:30 A. M.
AGENDA ITEM 4. Report on Transportation Area
_g. Ratification requested
Mr. Guy F. Tozzoli of The Port of New York
Authority, reported that an agreement of lease had been executed between
the Fair Corporation and Sinclair Refining Compar(/ for an exhibit in the
Transportation area.
After dJ.scussior., on !rJOt;on duly made and
seconded, it was unanimousl:v-
RESOLVED, that the execution of :he agree-
ment. of lease between the Fair C:orporat:on and
Sinclair Refining Company, dated February 15, 1962,
- 6 -
MORE .....
a copy of which has been submitted to this
meeting, is ratified and approved .
dum from Mr. Guy F. Tozzoli to the President, dated March 8, 1962
setting forth a summary of space allocations as well as the status of
negotiations in the Transportation section of the Fair. Mr. Tozzoli re-
ported orally on developments in connection with some of these negotiations
since the date of his report.
AGENDA ITEM 5. Marina and Marine Exhibit
There was presented to the meeting a letter from
James B. Briggs, addressed to Mr. Guy F. Tozzoli, dated March 1, 1962,
requesting authorHy to initiate formal negotiations for the Flushing Bay
marina and for the construction and management of a marine exhibit in
conjunction with the Fair and setting forth the bases on which he proposed
to negotiate these two agreements.
seconded, it was unaninously
and directed to complete megotiatior.s and execute
an agreement or agreements between the Fair
Corporation, The City of New York and James B.
Briggs, or a corporation in which James B. Briggs
shall have executive direction and a substantial
stock interest, for the construction and operation
of a Marina in the Flushing Bay area, substantially
in accordance with the letter from James B. Briggs
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MORE .....
to Guy F. Tozzoli, dated March 1, 1962, a
meeting, with such additions or modifications
as may be approved as to substance by the
President and as to form by counsel;
FURTHER RESOLVED, that prior to such
time as the negotiations heretofore authorized
are completed and such agreement is executed,
the President is authorized and directed to
execute a memorandum of understanding between
the Fair Corporati.on and James B. Briggs or a
corporation in which James B. Briggs shall
have executive direction and a substantial stock
interest, or among the Fair Corporation, James
B. Briggs (or a corporation in which he shall
have direction and interest as aforesaid), and The
City of New York with respect to the construction
and operation of such Marina, and to submit such
memorandum of understanding for approval to the
Board of Estimate of The City of New York and to
such other authorities as may have jurisdiction in
the matter; and
FURTHER RESOLVED, that the President is
authorized and directed to complete negotiations
and execute an option agreement between the Fair
Corporation and James B. Briggs, or a corporation
in which James B. Briggs shall have executive
direction and a substantial stock interest, for the
construction and operation of a Marine Exhibit
in the Marine Center area, such option to be
effective until December 31, 1962, and the agree-
ment therefor to be substantially :n accordance
with the letter from James B. Briggs to Guy F.
Tozzoli, dated March 1, 1962, a copy of which has
been submitted to this meeting, with such addi-
tions or modifications as may be approved as to
substance by the President and as to form by counsel.
- 7 -
AGENDA ITEM 6. Report on International exhibits
~ Ratification requested
Go'v. Poletti, Vice President-International
Affairs and Exhibits, reported that agreements of lease had been executed
between the Fair Corporation and the following:
1. United Mexican States
2. Kingdom of Thailand
3. Republic of India
4. The USSR Chamber of Commerce
5. Republic of Sudan
Corporation and United Mexican States, dated
submitted to this meeting, is ratlfied a.11d
approved;
FURTHER RESOLVED, that the exec:_ttion
of the participation agTeement between the
Fair Corporation and Kingdom of 'Thailand, dated
February 13, 1962, a copy of which has been
submitted to this meeting, is ratified and approved;
FURTHER RESOLVED, that the execution of
the participation agreement between the Fair
Corporation and Republic of India, dated February
this meeLng, is ratified and approved;
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MORE .....
Corporation and The USSR Chamber of Commerce,
dated March 2, 1962, a copy of which has been
and
Corporation and Republic of Sudan, dated March 13,
:. Authorization requested to
reserve site for a Belgian
Exhibit and Village
Gov. Poletti reported that he was negotiating
with George Potie who had organized and managed the Belgian exhibit and
villaqe at the Chicago Fair in 1933 and the Brussels Fair in 1958, for a
similar exhibit and village at the 1964-1965 New York Fair.
and directed to arrange for the execution of a
letter agreement between the Fair Corporation
and George Potie" reserving an exhibit site for
the construction and operation of a
11
Belgian
Village", subject to the lessee accepting sub-
stantially the financial terms set forth in such
letter of agreement, dated March 13, 1962, a
ing.
.f. Status of negotiations
There was submitted to the meeting a memoran-
dum from the Vice President-International Affairs and to the
- 9 -
President, dated March 9, 1962, reporting on leases signed and in
negotiation in the International sector.
Gov. Poletti reported orally on his recent trip
to several countries in Europe and the Near and Far East.
g. Report on Holy See Exhibit
Gov. Poletti and Mr. Deegan reported on the
present status of these negotiations.
g. Proposal of J. Walter Thompson
There was presented to the meeting a proposal
of the J. Walter Thompson Company, dated March, 1962, for, among
other things, an advertising program in foreign newspapers.
and directed to arrange for an agreement between
the Fair Corporation and J. Walter Thompson for
an advertising campaign in foreign newspapers and
in the foreign editions of the Journal of Commerce,
substantially in accordance with the portion of the
J. Walter Thompson proposal, dated March, 1962,
dealing with this subject, a copy of which has been
submitted to this meeting, except that the advertise-
ments in question shall be run only twice and shall
be run within a single month, with such additions
or modifications as may be approved as to substance
by the President and as to form by counsel.
AGENDA ITEM 7. United States Exrlibit
Mr. Preusse reported on the present status
of the federal legislation.
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AGENDA ITEM 8. State Exhibits
dum from the Executive Vice President to the President, dated March 8,
1962, setting forth a summary of the leases signed to date and alloca-
tion of space for those states which had indicated intent to participate, as
well as a report on the status of other negotiations. Gen. Potter re-
ported orally on developments since the date of this report.
and operations
! RatificatiQn requested
1. Video Information Service Co. , Inc.
Axnendmentto agreement
There was submitted to the meeting an amend-
ment, dated March 12, 1962, to the agreement of lease executed January 19,
1962, between the Fair Corporation and Video Information Service Co. , Inc. ,
and the agreement of lease. Mr. Thornton and Mr. Constable reported
on the negotiations with Time, Inc. concerning this lease.
RESOLVED, that the execution of the agree-
ment between the Fair Corporation and Video
Information Service Co. , Inc. for a Videoguide
information system at the Fair, dated January 19,
meeting, and the execution of an amendment to such
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MORE .....
agreement, dated March 12, 1962, covering
references to and sales of the official World's
Fair Guide Book, a copy of which amendment
has been submitted to this meeting, are
ratified and approved, such ratification and
approval to be effective, however, only if
notice thereof is given to Video Information
Service Co. , Inc., in writing, by the President
or the Vice President-Operations.
2. Gas Stations
Sinclair Refining Company
Mr. Constable reported that as authorized
by the Executive Committee at its meeting of January 17, 1962, an
agreement of lease had been executed between the Fair Corporation and
Sinclair Refining Company for the construction and operation of gas
stations.
Sinclair Refining Company for the construction
and operation of a gas station in the parking
field in the Meadow Lake area, with additional
facilities.at the Flushing Airport parking field
and certain other Fair parking fields, dated
February 27, 1962, a copy of which has been
approved.
g. Authorization to execute
randum from the Vice President-Operations to the President, dated
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March 6, 1962, stating iliat Martin Stone, Licensing Agent for the Fair
Corporation, and the staff of the Fair Corporation recommended that
the license for World's Fair Post Cards be awarded to Dexter Press, Inc.
After discussion, on motion duly made a.nd
RESOLVED, that the Licensing Agent for
the Fair Corporation is authorized and directed
to negotiate and execute an agreement with
Dexter Press, Inc. for the World's Fair Post
Card license, substantially ln accordance with
the memorandum from the Vice President-
Operations to the President, dated March 6,
meeting, wi ili such additions or modifications as
may be approved as to substance by the President
and as to form by counsel.
Reports
-
There was submitted t0 the meeting a memoran-
dum from the Vice President-Operations to the President, dated March 8,
1962, stating that the Fair Corporation had retained T. T. Wiley, former
Traffic Commissioner of The City of New York as Traffic Consultant on
internal vehicular and pedestrian traffic problems.
There was also submitted to the meeting two
memoranda, dated March 12, 1962 from the Vice President-Operations
to the President, setting forth the bases on which licenses were to be
awarded for World's Fair shopping bags and flight bags.
- 13-
g. Appointment of special policemen
the following persons as special policemen had teen recommended by
Pinkerton's National Detective Agency, Inc. in its letter dated
March 6, 1962, and that they had been so appointed by the Director of
under. a resolution of the Executive Committee at its meeting of
March 16, 1961:
unanimously
Fred K. Nelson
John E. Joyce
pursuant to Chapter 428, Par. 2(f} of New York
Pinkerton's National Detective Agency, Inc.,
in its letter dated March 6, 1962, copy of which
has been submitted to this meeting; and
There was presented to the meeUng a letter
to the President from Howard Weinstein, representing Judge Rosenman,
dated March 2, 1962, on the status of negotiations in the Lake area.
- 14 -

Construction
~ Security Building contract
Gen. Potter reported that, as authorized by
the Executive Committee at its meeting on January 17, 1962, a contract
had been awarded to the low bidder, Electronic and Missle Facilities, Inc.,
for the construction of the Security Building.
RESOLVED, that t.he execution of the
Electronic and Missle Facilities, Inc., for
the construction of the Security Building,
approved.
.Q. Amendments to
Rules and Regulations
randum from the Chief Engineer to the President, dated March 12, 1962,
recommending an amendment to the Rules and Regulations covering low
voltage electricity, and a memorandum from the Chief Engineer to the
President, dated March 14, 1962, recommending an amendment to the
Rules and Regulations covering safety and identification procedures.
- 15 -
RESOLVED, that the amendment to Part 1,
entitled "Regulations for the Design, Construc-
tion and Equipment of Structures", of the Special
Regulations of the Fair Corporation, covering
low voltage electricity, in accordance with the
memorandum from the Chief Engineer to the
President, dated March 8, 1962, and the accom-
panying papers thereto, copies of which have been
submitted to this meeting, is approved and adopted;
and
FURTHER RESOLVED, that the amendment
Construction and Equipment of Structures", of
the Special Regulations of the Fair Corporation,
covering safety and identification procedures, in
accordance with the memorandum from the Chief
Engineer to the President, dated March 14, 1962,
and the accompanying papers thereto, copies of
which have been submitted to this meeting, is
approved and adopted .
.. Status report
from the Chief Engineer to the President, dated March 8, 1962, covering
the status of the World's Fair construction contracts and a schedule of
approximate dates on which exhibitors will commence construction.
AGENDA ITEM 12. Park Department engineering
and construction schedule
Mr. w. Earle Andrews, Engineering Consultant,
presented to the meeting a status report covering contracts let and to be
- 16-
let by the Department of Parks in connection with permanent improve-
ments at the Fair.
AGENDA ITEM 13. Report on Public Relations
John Campbell Films, Inc.
There was presented to the meeting a proposed
letter of amendment to the agreement between the Fair Corporation and
John Campbell Films, Inc. covering the showing of the "Second PrCXJress
Film" and the use of the name or likeness of the narrator of such film.
and directed to arrange for the execution of a
letter of amendment, to be Amendment No. 1 to
the agreement between the Fair Corporation and
John Campbell Films, Inc., dated August 22, 1961,
covering the showing and use of the
11
Second
Progress Film
11
and the use of the name or likeness
of the narrator of such film, a copy of which letter
of amendment has been submitted to this meeting,
the effectiveness of this authorization and direction
to be subject, however, to the distributor of the
film indemnifying the Fair Corporation against the
liability referred to in such Amendment No. 1.
There followed a general discussion on a
program for publicizing the developments and progress at the Fair, after
which, on motion duly made and seconded, it was unanimously
Communications and Public Relations, is
authorized and directed to arrange for the
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MORE ....
submission, in writing, to the next
Executive Committee meeting of a program
for publicizing the Fair through articles in
maqazines. and newspapers.
AGENDA ITEM 14. Addition to Executive Committee
Mr. Deegan reported that the Organization
Committee, of which Mr. Gimbel is Chairman, had proposed that
Hon. Edward F. Cavanagh, Jr., Deputy Mayor of the City of New York,
be appointed as a member of the Executive Committee
RESOLVED, that ARTICLE NINE, Section
3 of the By-Laws is amended to read ''10
other persons designated by the Executive
Committee" instead of
11
9 other persons desig-
nated by the Executive Committee"; and
FURTHER RESOLVED, that Edward F. Cavanagh, Jr.
is appointed a member of the Executive Committee,
Executive Committee
Executive Committee would be held on Monday, April16, 1962 at
9:30 A. M.
the meeting
adjourned.
Secrel f l . " ~
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~ ~
MINUTES OF THE MEETING OF f
EXECUTIVE COMMITTEE
APRIL 16, 1962
A meeting of the Executive Committee of The New York
World's Fair 1964-1965 Corporation was held at the Administration
Building, Flushing Meadow Park, on Monday, Apri116, 1962 at
9:30 A. M.
Present Thomas J. Deegan, Jr. , Chairman
Ralph J. Bunche
beinq a quorum.
Edward F. Cavanaqh, Jr.
Lou R. Crandall
James J. Delaney
Bernard F. Gimbel
Mrs. Mary W. Lasker
Robert Moses
Charles Poletti
William E. Potter
Charles F. Preusse
Samuel I. Rosenman
Paul R. Screvane
George E. Spargo
John V. 1r.hornton
Martin Stone
Guy F. Tozzoli
J. P. Groenendyke, Jr.
William Kane
William Adams
W. Earle Andrews
William Berns
Thomas J. Deegari, Jr., Chairman, presided and
Ernestine R. Haig acted as Secretary.
meeting of March 16, 1962
unanimously
held on March 16, 1962, is dispensed with
and such minutes are approved.
,g. Fair notes
.Q. Financial report
Fair Notes, and presented a statement of receipts and disbursements
of the Fair Corporation from August 18, 1959 to April 5, 1962.
,g. Arthur Towne
Construction Permit Office
Effective April 2, 1962
memorandum, dated March 27, 1962, from the Chief Engineer to the
Vice President-Operations recommending the employment of Arthur Towne
to fill the vacancy in the Construction Permit office occasioned by the
resignation of Thomas Donohue.
- 2-
]2. Dr. George H. Bennett
memorandum from the Vice President-International Affairs to the
President, dated April 5, 1962, recommending the addition of
Dr. George H. Bennett to the staff of the International Division.
Arthur Towne to the staif of the Fair
Corporation, effective April 2, 1962, on
the terms referred to in the rre morandum
from the Chief Engineer to the Vice President-
Operations, dated March 27, 1962, a copy of
approved; and
Dr. George H. Bennett to the staff of the
International Division, effective April 16, 1962,
on the terms referred to in the memorandum
from the Vice President-International Affairs
and Exhibits to the President, dated April 5, 1962,
is approved.
AGENDA ITEM 4. Industrial and Special Exhibits
.:. Ratification of agreements
executed pursuant to prior
authorization
1. Agreement with
J. Anthony Panuch
There was submitted to the meeting a copy
of the agreement between the Fair Corporation and J. Anthony Panuch
authorized by the Executive Committee at its meeting of March 16,1962.
- 3 ...
and J. Anthony Panuch, dated March 23,
1962, in connection with Mr. Panuch's
resignation, a copy of which agreement has
been. submitted to this meeting, is ratified
and approved.
_g. Agreement with VIP
Broadcasting Corporation
There was submitted to the meeting a copy
of the agreement between the Fair Corporation and VIP Broadcasting
Corporation, headed by lAa.rtin Stone, President, as authorized by the
Executive Committee at its meeting of March 16, 1962.
RESOLVED, that the agreement between
the Fair Corporation and VIP Broadcasting
Corporation, for the future dlrection of the
Industrial Division, executed by VIP Broad-
casting Corporation on April 13, 1962 and
by the Fair Corporation on April 16, 1962,
a copy of which has been submitted to this
Mr. Stone reported on negotiations in the
Industrial Area, including the health exhibit. It was the sense of the
meeting that the concept of a health exhibit, as heretofore planned, was
not feasible as a separate building and that the concept should be re-
- 4-
ferred to the United States authorities for possible inclusion in the
Federal Exhibit.
AGENDA ITEM 5. Report on Transportation Area
Mr. Tozzoli reported that a lease agreement
would be executed shortly between the Fair Corporation and the U. S.
Rubber Company including provisions for certain exclusivities re-
quiring an amendment to our Rules and Regulations.
tion and Equipment of Structures
11
, of tlle Special
Regulations of the Fair Corporation dealing with
Special Exhibits and Amusements, which amend-
ment covers ferris wheel and giant tire exclusivity,
in accordance with the memoranda from Counsel
to the President, dated March 15, 1962 and
March 23, 1962, copies of which have been sub-
mitted to this meeting, is approved and adopted.
There was submitted to the meeting a report
from Mr. Tozzoli to the President, dated April 5, 1962, on negotia-
tions in the Transportation Area. Mr. Tozzoli gave a further oral
report on developments in connection with the aerospace exhibit.
AGENDA ITEM 6. Marina and Marine Exhibit
Ratification of memorandum
of understanding
Mr. Tozzoli reported that the Board of
Estimate had approved in principle the memorandum of understanding
- 5 -
concerning the Marina, a copy of which was presented to the meeting,
and that negotiations for the definitive agreement are now in process.
l\.fte:r. discussion, on motion duly made
Memorandum of Understanding among the
Fair Corporation, James B. Briggs and
William C. Crane, Jr. , setting forth in
general terms the basis upon which they
intend, in conjunction with the City of
New York, tci provide for the construction
and operation of a Marina Complex in the
Flushing Bay area and for the development
of the Marine Center Exhibit, dated March 26,
AGENDA ITEM 7. Ratification of executed
participation agreements
1. Belgian Village
Gov. Poletti reported that, as authorized by
the Executive Committee at its meeting of March 16, 1962, the pre-
liminary letter agreement had been executed between the Fair Corporation
and George Petie reserving an exhibit site for the construction and
operation of a "Belgian Village" and he requested authorization to
negotiate and execute a definitive agreement of participation including the
treatment of the five foot setback requested by Mr. Petie, the details
of which were explained orally by Gov. Poletti
- 6-
preliminary letter agreement between the
Fair Corporation and George Potie re-
serving an exhibit site for the construction
and operation of a "Belgian Village" at the
Fair, dated April 7, 1962, a copy of which
President is authorized and directed to
negotiate, in his discretion, the terms of
the definitive agreement of participation,
including the question of payment for the
five foot setback along the roadway and to
the East, and to execute such agreement
when negotiated.
2. United Arab Republic
Gov. Poletti reported that the participation
agreement between the Fair Corporation and the United Arab Republic
had been executed.
unanimously
Corporation and the United Arab Republic,
dated March 24, 1962, a copy of which has
and approved .
from the Vice President- International Affairs and Exhibits to the
- 7-
President, dated April 6, 1962, covering the status of negotiations
in the International area.
Report on Holy See Exhibit
Gov. Poletti and Mr. Deegan reported on
these negotiations.
Representative Delaney reported on the status
of the federal legislation.
AGENDA ITEM 9. Report on State Exhibits
dum from the Executive Vice President to the President, dated Aprilll,
1962, on negotiations in the states area.
AGENDA ITEM 10. Report on
and Operations
:. Ratification of agreements
executed pursuant to prior
authorization
1. Arlington Hat Co., Inc.
Agreement of lease
Mr. Kane, Director of Concessions, reported
that as authorized by the Executive Committee at its meeting on
January 17, 1962, an agreement of lease had been executed between the
Fair Corporation and the Arlington Hat Co., Inc. for a novelty hat con-
cession at the Fair.
- 8-
tion and Arlington Hat Co., Inc. for a novelty
hat concession at the Fair, dated March 26,
la. Amendment to
Rules and Regulations
Mr. Kane further reported that this agreement
contained an exclusivity provision which required an amendment to the
Fair's Rules and Regulations. A memorandum from Counsel to the
President, dated April 9, 1962, was presented to the meeting concerning
this amendment and an amendment with respect to the film and photo-
graphic supplies exclusivity.
RESOLVED, that the amendment to
Paragraph (d), entitled
11
Sales, Admissions
and Samples", of Article 11 of the General
novelty hat, film, photographic supplies and
photographic equipment exclusivity, in accord-
ance with the memorandum from Counsel to
the President, dated April 9, 1962, a copy of
ratified and adopted.
- 9 -
2. Arlington Hat Co., Inc.
License aqreement
3. American Locker Company
4. Dexter Color, Inc.
Mr. Kane further reported that, in accordance
with prior authorizations, a license agreement for novelty hats had been
executed between the Fair Corporation and the Arlington Hat Co., Inc.,
a concession agreement for the public lockers at the Fair had been
executed between the Fair Corporation and the American Locker Company,
and that a license agreement for post cards had been executed between
the Fair Corporation and Dexter Color, Inc.
Arlington Hat Co., Inc. for the World's Fair
novelty hat license, dated March 26, 1962, a
ing, is ratified and approved;
and American Locker Company for the public
locker concession at the Fair, dated April 9,
meeting, is ratified and approved; and
and Dexter Color, Inc. for the World's Fair
post card license, dated April 13, 1962, a copy
- 10 -
. Authorization to negotiate
and execute agreements
1. First National City Bank
2. Chase Manhattan Bank
There was presented to the meeting two
memoranda from the Vice President-Operations to the President,
dated April 9, 1962, requesting authorization to negotiate and execute
agreements of lease between the Fair Corporation and the First National
City Bank and between the Fair Corporation and the Chase Manhattan
Bank.
execute an agreement of lease between the
Fair Corporation and The First National
City Bank, for the operation of a bank at
the Fair, substantially in accordance with
Operations to the President, dated April 9,
modifications as may be approved as to
substance by the President and as to form
by counsel; and
President is authorized and directed to
negotiate and execute an agreement of
lease between the Fair Corporation and
Chase Manhattan Bank, for the operation of
- 11 -
MORE ...
a ta.nk at the Fair, subject, however,
to the approval of the New York State
Banking Department, such agreement
to be substantially in accordance with
Operations to the President, dated April 9,
modifications as may be approved as to
substance by the President and as to form
by counsel.
. Report
1. World's Fair charms-Trifari
Mr. Kane reported that the license agreement
between the Fair Corporation and Triiari, Krussman & Fishel, Inc. was
expected to be executed shortly.
. Appointment of special policemen
the following persons as special policemen had been recommended by
Pinkerton's National Detective Agency, Inc. in its letters dated March 26
and April 6, 1962 and that they had been so appointed by the Director of
March 16, 1961:
unanimously
Thomas J. Carroll, Jr.
James Kennedy
- 12 -
pursuant to Chapter 428, Par. 2{f) of New York
occupied by the F'air, as recommended by
Pinkerton's National Detective .Agency, Inc.
in its letters dated March 26 and April 6, 1962,
copies of which have been submitted to this
meeting; and
FlJRTHER RESOLVED, that the President
AGENDA ITEM 11. Olympic Tryouts
There was presented to the meeting as a
report item a copy of a letter, dated April 11, 1962, signed jointly by
the Mayor of The City of New York and the President of the Fair
Corporation, extending an invitation to the Olympic Committee to conduct
the final tryouts for the summer Olympic games in The City of New York
during the spring and summer of 1964.
AGENDA ITEM 12. Lake Area
~ Authorization to negotiate
and execute
1. Historical Wax Museum
There was presented to the meeting a letter
from Judge Rosenman's office to the President, dated April 4, 1962,
stating that Tudor Procopiu, because of ill health, was unable to carry
- 13 -
out the planned. Wax Museum project, and requesting authority to
continue the negotiations and execute an agreement of lease with
Louis Walter, an associate of Mr. Procopiu, for the Wax Museum.
A copy of letter dated March 29, 1962 from Mr. Procopiu, consenting
to such negotiations, was also submitted to the meeting.
authorized and directed to complete negotiations
and execute an agreement with Louis Walter, or
a corporation in which Louis Walter shall have
executive direction and a substantial stock interest,
for the exhibition of an Historical Wax Museum in
the Lake Area at the Fair, substantially in accord-
ance with the letter from Judge Rosenman's office
to the President, dated April 4, 1962, and the
accompanying letter thereto, copies of which have
been submitted to this meeting, with such addi-
tions or modifications as may be approved as to
substance by the President and as to form by Judge
Rosenman.
2. Ja1-Alai Arena
from Judge Rosenman's office to the President, dated April 4, 1962,
requesting authority to negotiate and execute an agreement of lease with
Reubin Guterman and Albert a Deeb for the construction of a Jai-Alai
arena in the Lake Area.
- 14-
execute an agreement between the Fair
Corporation and Forest Hills Americana,
Ltd. , or such other corporation as may
be formed by Messrs. Reuben Guterman
and Albert A. Deeb and their associates,
for the construction and operation of a
Jai-Alai Arena and restaurant in the Lake
Area at the Fair, substantially in accordance
with the letter from Judge Rosenman's office
to the President, dated April 4, 1962, a copy
of which has been submitted to this meeting,
and as to form by Judge Rosenman.
Judge Rosenman reported orally on other
negotiations in the Lake Area.
AGENDA ITEM 13. Fair Engineering
and Construction
,g. Ratification of agreement
1. Amendment to U. S. Steel
agreement
2. World's Fair Fountains Program
Letter agreement-J. Samuel Hamel
There was submitted to the meeting a memorandum
from the Chief Engineer to the President, dated March 23, 1962, together
with a copy of the letter agreement executed, subject to Executive Committee
approval, on March 27, 1962, between the Fair Corporation and
J. Samuel Hamel, on the recommendation of Gilmore D. Clarke and with
- 15-
the approval of the President, authorizing Mr. Hamel to prepare final
plans and specifications for the Fair's fountai.n program, at a cost not
to exceed $135, 000.
letter agreement between the Fair Corpora-
tion and J. Samuel Hamel for final designs,
drawings, estimates and specifications for
the World's Fair fountains, dated March 27,
. Amendment to Rules and Regulations
1. Sub-metering
2. Inspection hy architects
and engineers
3. Revised electrical rates
4. Conduit ( 4160 Volt)
5. Trees
randum from the Chief Engineer to the President, dated AprillO, 1962,
attaching copies of recommended addi lions and changes to our Rules and
Regulations, covering sub-metering of electric service, delegation of
authority to architects and engineers under the Building Code, revised
electrical rates, technical requirements for 4160 volt conduit, and
clarification of the rules regarding tree location and removal.
- 16-
RESOLVED, that the amendments to
Part 1,
11
Regulations for the Design, Con-
struction and Equipment of Structures" of
the Special Regulations of the Fair Corpora-
tion, relating to sub-metering of electrical
service, delegation of authority to architects
and engineers under the Building Code, re-
vised electrical rates and technical require-
ments for 4160 volt conduits, all in accord-
ance with the memorandum from the Chief
Engineer to the President, dated April10,
1962 and the accompanying papers relating
thereto, copies of which have been submitted
to this meeting, are approved and adopted; and
FURTHER RESOLVED, that the amendment
to Parts 1 and 2, entitled respectively
11
Regula-
tions for the Design, Construction and Equipment
of Structures", and "Landscaping, Importation
of Plants, etc. , General Maintenance and Re-
moval", of the Special Regulations, clarifying
the Rules regarding tree location and removal,
in accordance with the memorandum from the
Chief Engineer to the President, dated April 10,
1962, and the accompanying papers thereto,
copies of which have been submitted to this
meeting is approved and adopted.
AGENDA ITEM 14. Park Department
Engineering and Construction
Overpass to IRT and Rodman
Street Bridges
Mr. W. Earle Andrews, Engineering
Consultant, presented to the meeting a progress report on Park Depart-
ment contracts under construction and reported that five bids were
received on April 13th for the overpass to the IRT and Rodman Street
- 17-
Bridges, and that the low bid was under the Engineer's estimate.
AGENDA ITEM 15. Report on Public Relations
Mr. Berns reported orally on the Fair's
publicity activities and submitted to the meeting a report and recommenda-
lions, dated April 9, 1962 from the Deegan Company, and a report, dated
April10, 1962 from the William Donoghue Corporation. After
discussion it was the sense of the meeting that, as the first order of
business at the next meeting, there will be a discussion of a report and
recommendations by the Chairman of the Executive Committee and the
Vice President-Communications and Public Relations on an over-all
program for publicizing the Fair, and that such report, in writing, with
specific recommendations on budget, timing, phasing, and similar matters,
should be sent to the members for their examination in advance of the
meeting.
Report on appointment of
special committee on
Intergroup Relations
There was presented to the meeting a report,
dated March 29, 1962, relating to the appointment of Edward C. Maguire
as the representative of the Fair Corporation in all matters concerning
intergroup relations. Judge Maguire will report to the President as
the head of a subcommittee of the Executive Committee which will include
- 18-
also Charles Poletti, Ralph J. Bunche and Samuel I. Rosenman.
Executive Committee
Executive Committee would be held at the Administration Building on
May 7, 1962 at 9: 30 A M
There being no further business, the meeting
adjourned.
- 19 -
MrnUTES OF THE MEETING OF
EXECUTIVE COMMITTEE
MAY 7, 1962
Flushing Meadow Park, on Monday, May 7, 1962 at 9:30 A. M.
Present: Thomas J. Deegan, Jr.
beinq a quorum.
Edward F. Cavanagh, Jr.
James J. Delaney
Bernard F. Gimbel
Wallace K. Harrison
Mrs. Mary W. Lasker
Robert Moses
Charles Poletti
William E. Potter
Samuel L Rosenman
Paul R. Screvane
George E. Spargo
John V. Thornton
William Berns
Martin Stone
Guy F. Tozzoli
Norman K. Winston
Thomas J. Deegan, Jr., Chairman presided and Ernestine R. Haig
acted as Secret;ary.
meeting of April16, 1962
unanimously
of April 16, 1962, is dispensed with, and such
minutes are approved.
AGENDA ITEM 2. Public Relations Program
Recommendations and Budget
There was a general discussion of the
communications, public relations, press, publicity, and advertising
activities of the Fair. It was the sense of the meeting that it was
desirable to have a more comprehensive statement of the primary re-
sponsibility over these activities of the Thomas J. Deegan Company, Inc.,
public relations consultants to the Fair Corporation, than was provided
for in the Board of Directors resolution of June 24, 1960 on this
subject. Accordingly, on motion duly made and seconded, it was
unanimously
RESOLVED, that, subject only to the
overall authority of the Executive Committee
and the direction and supervision of the
President, the Thomas J. Deegan Company, Inc. ,
shall have authority over, and responsibility for,
the organization, administration, personnel and
conduct of public relations, communications, press,
publicity, and advertising activities of the Fair
Corporation, including the Communications and
Public Relations Division of the Fair Corporation,
the William J. Donoghue Corporation, and the
J. Walter Thompson Company, Inc.
- 2-
The meeting next proceeded to a discussion
of a memorandum presented to the Executive Committee by Mr. Berns,
dated May 7, 1962, concerning a proposed sales promotion and ad-
vertising campaign, including advertisements in various newspapers
and magazines, in support of the industrial space leasing program.
The approximate cost of the program is $125, 000. It was the sense
of the meeting that the program is approved in principle subject to
re-examination of the overall budget by the Chairman of the Finance
Committee, and that the Thomas J. Deegan Company, Inc. should
proceed to develop and carry out the de tails of the program upon
notification by the Chairman of the Finance Committee that funds are
available for allocation to such program.
-----------,;/ At this point Agenda Item 15, "Letter to
:Mayor from President of Fair", was discussed, being a letter, dated
May 1, 1962, from the President to the Mayor of The City of New York,
concerning charges made by the Commissioner of Traific with respect
to the preparations for vehicular access to the Fair.
seconded, the following resolution was unanimously adopted, with
Mr. Screvane abstaining from voting thereon:
WHEREAS, City Traific Commissioner
Barnes in public addresses and interviews has
made irresponsible and wholly unsupported
attacks upon the official arterial and related ar-
rangements for access to the New York World
1
s
Fair of 1964-1965,
- 3 -
MORE ..
AND WHEREAS, he has stated that
these arrangements will be totally inadequate
and unworkable,
AND WHEREAS, these arrangements,
both temporary and permanent, represented
the considered conclusions not only of the staff
of the Fair but also of all the various official
agencies and consultants involved, federal,
state and municipal, involving about $100, 000, 000
worth of arterial construction work in and im-
mediately adjacent to the Fair, consisting largely
of federal and state funds, not including provision
for access by rapid transit, water and air,
AND WHEREAS, this program is well
under way and on schedule,
AND WHEREAS, all estimates of at-
tendance at the Fair and all budget figures would
be grossly inaccurate if the Barnes statements
were correct,
AND WHEREAS, all exhibitors and con-
cessioners at the Fair, foreign and domestic,
would be jeopardized if these irresponsible Barnes
statements were not promptly and publicly
repudiated,
BE IT RESOLVED, that the Executive
Committee of the Fair spread upon the record
its disapproval of and indignation at the Barnes
misstatements relating to the Fair, and
reaffirm its confidence in the arrangements
BE IT FURTHER RESOLVED that a copy
of this resolution be sent to the Mayor of the
City of New York
- 4 -
. Fair notes
.Q. Financial report
Fair notes, and presented to the meeting a financial statement of
receipts and disbursements of the Fair Corporation from August 18, 1959
to April 26, 1962.
AGENDA ITEM 4. Report on Seattle Fair and
on visits to Disney land and
Disney Studios
Mr. Moses reported on his visits to the open-
ing of the Century 21 Exposition in Seattle and to Disneyland and the
Disney Studios.
AGENDA ITEM 5. Industrial area
. Ratification
1. Amendment to agreement of lease
General Electric Company
There was submitted to the meeting a copy of
the amendment to the lease agreement between the Fair Corporation and
the General Electric Company, increasing the total area leased, which
was executed on April 6, 1962.
- 5-
amendment to the agreement of lease between
the Fair Corporation and General Electric
Company, increasing the total area leased and
setting forth the terms of the additional rental
dated April 6, 1962, a copy of which has been
approved.
dum from the Director of the Industrial Section to the President, dated
April 30, 1962, on the status of negotiations in the Industrial area.
AGENDA ITEM 6. Transportation area
g. Ratification
1. United States Rubber Company
2. Mobile Homes
Mr. Tozzoli reported that agreements of lease
had been executed between the Fair Corporation and the United States
Rubber Company on April 00, 1962, and between the Fair Corporation
and Mobile Homes on April 27, 1962.
tion and United States Rubber Company, dated
April 30, 1962, a copy of which has been sub-
mitted to this meeting, is ratified and approved, and
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MORE ..
execution of the agreement of lease between
the Fair Corporation and Mobile Homes
Manufacturers Association, dated April 27,
this meeting, is ratified and approved .
.Q. Authorization requested
1. Greyhound Exhibit
This item was laid over
.. Status report
dum from Mr. Tozzoli to the President, dated April 26, 1962, on the
status of negotiations in the transportation area.
g. Groundbreaking ceremonies
New York Port .Authority Exhibit
Mr. Tozzoli stated that the groundbreaking
ceremonies for The Port of New York Authority Exhibit would take place
on Tuesday, June 5, 1962 at 11 A M., followed by lunch.
The President requested that Mr. Tozzoli pre-
pare for presentation to the next meeting a memorandum setting forth
how the restaurant and club at the Heliport would be organized and operate.
AGENDA ITEM 7. International area
... Ratification
Gov. Poletti reported that agreements of
participation had been executed between the Fair Corporation and The
Council on Islamic Affairs, Inc. , and between lhe Fair Corporation and
La Republique de Guinee.
- 7-
Corporation and the Council on Islamic Affairs,
Inc. , dated April 26, 1962, a copy of which has
approved, and
tion of the participation agreement between t.he
Fair Corporation and La Republique de Guinee,
approved.
.Q. Soviet Exhibit
Cancellation of Moscow Fair
Gov. Poletti reported on the cancellation of
the Moscow Fair, scheduled for 1967. There was presented to the meeting
a copy of a cablegram, dated April 30, 1962, from the President of the
Fair Corporation to the USSR Chamber of Commerce affirming that the exhibit
aqreement with USSR Chamber of Commerce is in full force and effect.
dum, dated April 30, 1962, from the Vice President-International Affairs
and Exhibits, on the status of negotiations in the international area.
g. Report on Holy See Exhibit
Mr. Deegan reported on the status of the
negotiations for this exhibit. He stated that he has been informed that no
- 8 -
admission charge is contemplated for the Holy See Exhibit or for the
portion of it which will house the Pieta and Good Shepherd,
Representative Delaney reported on the status
of the pending iederalleglslation for the United States Exhibit.
AGENDA I'I'EM 9. Report on state exhibits
.@:. Ratification
Gen. Potter reported that an agreement of
participation had been executed between the Fair Corporation and the
State of West Virginia.
Corporation a..Yld the State of West Virginia,
dated May 3, 1962, a copy of which has been
approved.
]2. Status of negotiations
dum from the Executive Vice President to the President, dated May 1, 1962,
on the status of negotiations in the states area.
AGENDA ITEM 10. Concessions and Operations
There was nothing to report in this area.
- 9 -
Judge Rosenman reported on the status of
negotiations in the Lake area.
AGENDA ITEM 12. Fair Engineering and Construction
:. Status report
randum from the Chief Engineer to the President, dated April 30, 1962,
on the status of construction and design contracts of the Fair and
exhibitors.
AGENDA ITEM 13. l)epartment of Parks Engineering
and Construction schedule
:. Award of overpass contracts
Corbetta Construction Co.
Gen. Potter reported that the contracts for
the main entrance overpass and for the Lawrence Street overpass had
been awarded on April 9, 1962 to the low bidder, Corbett Construction
Co., in the amount of $2, 179, 387.
Q.. Status report
There vvas presented to the meeting a memo-
randum from W. Earle Al1drews, Engineering Consultant, dated May 7,
1962, on the status of engineering and construction contracts under the
jurisdiction of the Department of Parks.
- 10 -
Gen. Potter stated that utility services for
construction work by exhibitors will be available around July 15th.
AGENDA ITEM 14, Amendment of ARTICLE SEVEN,
Section 4 of By .. Laws
randum from counsel to the President, dated May 2, 1962, advising
that the Governor had signed tl1e bill reducing the quorum requirement
at a meeting of the Board of Directors. Counsel recommended that
this quorum requirement be set at 20, the same as the quorum require-
ment at a meeting of Members.
RESOLVED, that ARTICLE SEVEN, \ /
Section 4 of the By-laws is amended to read {::::.._
"not less than 20 of the members of the Board
of Directors", instead of "not less than one-
third of the members of the Board of Directors".
AGENDA ITEM 15. Letter to Mayor from President
of Fair
This was covered under Agenda Item 2-.
.:. Second Progress Film
Additional work
Mr. Berns presented a report to the effect
that additional costs of approximately $24, 000 had been incurred in
connection with extra work under the contract between the Fair Corporation
- 11-
and John Campbell Films, Inc., dated August 22, 1961, for the
Second Progress Film. He further noted that the estimated total
cost, in connection with said contract, including the cost of extras,
revisions, a shorter version of the Second Progress Film
(referred to in the report as "Progress Film 3"), and an international
version of the Second Progress Film costing about $16, 000 (referred
toin the report as "Progress Film 4"), will be approximately
$125,000.
The report was discussed, and it was brought
out that a final decision had not yet been made as to the international
version. Thereupon, on motion duly made and seconded, it was
unanimously
RESOLVED, that the Executive
Committee authorize the expenditure of up
to $125, 000 in connection with the Second
Progress Film, subject to a reduction of
approximately $16,000 in said authorized
expenditure in the event the international
version is not made .
.Q. Television Program
The President. stated that he was arranging
for a report to be prepared covering television at the Fair during
the construction and operating periods.
Board of Directors
It was stated that the Fifth Progress Report
will be released to the Directors at the meeting on May 17th, and
- 12 -
in addition there will be a presentation of the model of the General
Motors exhibit, together with a showing of a film of the model and
slides of the new concept of the Power and Light exhibit.
Executive Committee
It was agreed that. the next meeting of the
Executive Committee will be held on Wednesday, June 13th, at
9:30 A. M.
There being no further business, the meet-
ing adjourned.
-i ( ( . ~ 1
Secretary
- 13-
MlliUTES OF THE MEETING OF
EXECUTIVE COMMITTEE
JUNE 13, 1962
Flushing Meadow Park on Wednesday, June 13, 1962, at 9:30 A M.
Ralph J. Bunche
being a quorum.
Lou R. Crandall
Bernard F. Gimbel
Wallace K. Harrison
Robert Moses
Charles Poletti
William E. Potter
Charles F. Preusse
Samuel I. Rosenman
George E. Spargo
Paul R. Screvane
John V. Thornton
Stuart Constable
William Berns
Martin Stone
Guy Tozzoli
W. Earle Andrews
Thomas J. Deegan, Jr. , Chairman, presided and Ernestine R. Haiq
acted as Secretary.
AGENDA ITEM 1. Approval of minutes of the
Executive Committee meeting
May 7, 1962
Judge Rosenman presented to the meeting a
proposed substitution for page 2 of the draft of minutes of May 7, 1962,
distributed by the Secretary to the members.
of the Executive Committee meeting of May 7,
1962, is dispensed with, and such minutes are
approved, with the substitution of the page 2
submitted by Judge Rosenman to this meeting
for the page 2 previously distributed by the
secretary.
~ Financial Report
. Fair Notes
presented to the meeting a summary statement of receipts and disburse-
ments from August 18, 1959 to May 31, 1962, and reported on the progress
to date in the sale of the Fair notes.
Mr. Spargo further reported on the status of
the budget and on a review of certain budgetary items that he is undertakiJK].
- 2-
AGENDA ITEM 3. AddHions to the staff
Memoranda were presented to the meeting
on staff additions.
Gen. Potter stated Harold Lloyd, Utilities
Coordinator, was a replacement for Herman Singer, who had resigned,
and that Arthur J. Lessmann, Insurance Division, was a replacement
for James T. Carroll, who had resigned. The other two,
Sheldon Bloomberg, Supervisor of Electrical Building Code matters,
and Pazel G. Jackson, Jr., Construction Engineer, fill new positions.
RESOLVED, that the addition of Sheldon Bloomberg
to the staff of the F'air Corporation, effective August 1,
1962, on the terms referred to in the memorandum from
the Chief Engineer to the President, dated June 7, 1962, a
copy of which has been submitted to this meeting, is
approved;
Pazel G. Jackson, Jr. to the staff of the Fair Corporation,
effective June 18, 1962, on the terms referred to in the
memorandum from the Chief Engineer to the President,
dated May 18, 1962, a copy of which has been submitted
to this meeting, is approved;
Harold Lloyd to the staff of the Fair Corporation, effective
May 7, 1962, on the terms referred to in the memorandum
entitled "Additions to Staff", dated June 1, 1962,.. a copy
of which has been submitted to this meeting, is approved; and
MORE ..
- 3-
Arthur Lessmann to the staff of the Fair
Corporation, effective May 24, 1962, on the terms
referred to in the memorandum entitled "Additi.ons
to Staff", dated June 1, 1962, a copy of which has
been submitted to this meeting, is approved.
The President reported that it was contemplated
that several project engineers would be added to the staff in the near
future to do work in connection with exhibitors' planning and construe-
tion schedules.
AGENDA ITEM 4. Industrial Section
! Ratification of executed
agreements of lease
1. Project '64
Martin Stone, Director of the Industrial Section,
stated that an agreement of lease had been executed on May 18, 1962,
between the Fair Corporation and S. P. S. Construction, Inc. , in connec-
lion with Project '64.
2. Amendment of lease
Electric Power & Light
Exhibit, Inc.
Mr. Stone further stated that an amendment to
the agreement of lease between the Fair Corporation and Electric Power &
Light Exhibit, Inc., had been executed on April 27, 1962, changing the
exhibit site and increasing the amount of rent.
- 4 -
and S. P. S. Construction, Inc. , covering Project
'84, dated May 18, 1962, a copy of which has been
and
of the amendment to the agreement of lease between
the Fair Corporation and Electric Power & Light
Exhibit, Inc., changing the exhibit site and increas-
ing the amount of rent, dated April 27, 1982, a copy
from the Director of the Industrial Section to the President, dated June
6, 1962, showing leases signed to date and the status of negotiations.
A discussion on the proposed monorail
followed. It was the sense of the meeting that the monorail, as now
proposed, fell primarily within Mr. Stone's responsibility.
AGENDA ITEM 5. Transportation Section
g. Authorization requested
1. Greyhound Exhibit
Guy F. Tozzoli requested authority to negotiate
and execute an agreement of lease between the Fair Corporation and the
Greyhound Corporation substantially as set forth in his memorandum to
- 5-
the President, dated May 8, 1962, a copy of which was submitted to the
meeting.
and directed to negotiate and arrange for the execution
of an agreement of lease between the Fair Corporation
and Greyhound Corporation, or its subsidiary,
at the World's Fair, Inc., for a combined maintenance
and exhibit facility in the Transportation area at the Fair,
substantially in accordance with the memorandum from
Guy F. Tozzoli to the President, dated May 8, 1962, a
copy of which has been submitted to this meeting, with
such additions or modifications as may be approved as
to substance by the President and as to form by counsel.
Transportation and Travel
Pavilion
Mr. Tozzoli stated that the Transportation and
Travel Pavilion, P1c. had an option on 112, 509 square feet of space, which
option expired as of today and that it was now prepared to execute an
agreement of lease with the Fair Corporation. He referred to his
memorandum to the President, dated June 1, 1962, a copy of which was
submitted to the meetin;J, concerning the provisionsof the lease.
and directed to negotiate and arrange for the execution
of an agreement of lease between the Fair Corporation
and Transportation & Travel Pavilion, Inc. , for an
exhibit facility in the Transportation area at the Fair,
substantially in accordance with the memorandum from
- 6-
MORE ...
Guy F. Tozzoli to the President, dated June 1,
1962, and the schedule attached thereto, copies of
which have been submitted to this meeting, with
such addi lions or modifications as may be approved
as to substance by the President and as to form by
counsel.
:Q. Status of negotiations
from Mr. Tozzoli to the President, dated June 4, 1962, on leases signed
and under negotiation in the Transportation section.
1 Heliport, restaurant and club
Mr. Tozzoli stated that bids were advertised
on June 1, 1962 for the furnishing and erection of steel for the Heliport
and that the contract was expected to be awarded on June 21, 1962.
Construction of the foundations is expected to begin about August 1st.
from Mr. Tozzoli to the President, dated June 11, 1962, summarizing the
proposed helicopter operations, as well as the operation and management
of the World's Fair club and the restaurant facilities.
AGENDA ITEM 6. International Section
The Vice President-International Mfairs and
Exhibits discussed the most effective way to insure full coordination in
the space leasing program and pointed out the importance of members of
the Executive Committee and Board of Directors checking with him in
advance of approaching representatives of foreign governments or foreign
industrial groups concerning participation in the Fair.
- 7 -
After discussion, it was the sense of the meeting
that, in order to insure full coordination in the space leasing program,
members of the Executive Committee and Board of Directors shall not
approach representatives of foreign governments or industrial groups,
either abroad or in this country, concerning participation in the Fair
without first reviewing such approach with the President and with the
Vice President-International Relations or other appropriate Vice President
and receiving their approval thereto. It was also the sense of the meet-
ing that members of the Committee and Board should give prompt reports
to the President and appropriate Vice President as to the results of
authorized contacts.
_!. Ratification of agreements
of participation
1. Republic of Pakistan
2. Republic of Panama
3. Republic of The Philippines
4. , Empire of Ethiopia
Gov. Poletti reported that agreements of partici-
pation had been executed between the Fair Corporation and the Republic
of Pakistan, the Republic of Panama, the Republic of The Philippines
and the Empire of Ethiopia.
participation agreement between the Fair Corporation
- 8-
MORE .
and the Republic of Pakistan, dated May 15, 1962,
is ratified and approved;
participation agreement between the Fair Corporation
and the Republic of Panama, dated June 1, 1982, a
copy of which has been submitted to this meeting, is
ratified and approved;
the participation agreement between tl1e Fair Corpora-
tion and the Republic of The Philippines, dated May
18, 1962, a copy of which has been submitted to this
meeting, is ratified and approved; and
the participation agreement between the Fair Corpora-
tion and the Empire of Ethiopia, dated May 16, 1962,
a copy of which has been submitted to this meeting, is
Q.. Status of negotiatjons
from the Vice President-International Affairs and Exhibits showing the
status of negotiations with those countries which have declared their
intent to participate but have not yet executed aqreements of
participation.
Gov. Poletti reported orally on his recent
trip to Europe and Paul R. Screvane on his recent trip to Israeli.
Gov. Poletti reported that he was considering
an advertising program for Latin America. It was the sense of the meet-
ing that he should worl{ out the details and proceed with the program upon
receiving the approval of the President thereto.
- 9-
At this point Mr. Gimbel, Chairman of the
Organization Committee, discussed the question of further additions to
the Board of Directors and submitted a list of eight persons from states
not presently represented on the Board. There was also submitted to
'
the meeting a recommendation that Messrs. Ezra Zilkha and Jarvis J. Slade
be invited to become directors.
After discussion it was the sense of the meet-
ing that all these persons should be invited to join the Board, subject to
confirmation at the annual meeting of members.
Mr. Gimbel then reported that the Organization
Committee proposed that Arthur H. Motley, who had been performing
invaluable work for the Fair in negotiations with prospective exhibitors,
be appointed a member of the Executive Committee.
RESOLVED, that the first paragraph of
Section 3, ARTICLE 9, of the By-laws be amended
to read:
"SECTION 3. Executive Committee
The Executive Committee shall be composed of
the persons occupying the following positions:
Chairman of the Executive Committee
Chairman of the Finance Committee
Chairman of the Organization Committee
President
Executive Vice President
Vice President-International Affairs and Exhibits
Counsel; and
Eleven other persons designated by the
Executive Committee. "
- 10-
MORE ....
and,
FURTHER RESOLVED, that Arthur H. Motley
is appointed a member of the Executive Committee and
that the President notlfy him by letter of such appointment.
Gen. Potter reported on the status of the
United States Exhibit legislation which is awaiting action by the Conference
Committee of the Senate and House.
AGENDA ITEM 8. State participation
.E: Ratification of agreements
of participation
1. State of Missouri
Gen. Potter reported that an agreement of
participation had been executed between the Fair Corporation and the State
of Missouri.
RESOLVED, that the execution of the partici-
pation agreement between the Fair Corporation and the
State of :Nlissouri, dated May 22, 1962, a copy of whtch
has been submitted to this meeting, is ratified and
approved.
!?,. Status of negotiations
from Gen. Potter to the President, dated June 1, 1962, on the status of
negotiativns with those states which have indicated intent to participate.
- 11 -
~ Authorization to negotiate
1. Amendment to Flushing
Airport lease
memorandum from counsel to the President, dated June 8, 1962, relat-
inq to modifying the boundaries of the premises leased by the city to
the Fair Corporation for the Flushing Airport parking site.
After discussion, on motion du1y made and
and directed to negotiate and execute an agreement
of modification of lease between the Fair Corporation
and The City of New York, amending the lease between
the City and the Fair Corporation, covering the Flushing
Airport Parking site, dated June 1, 1961, by modifying
the boundaries of the premises previously leased by the
City to the Fair Corporation, and making certain further
changes, such agreement of modification of lease to be
substantially in the form of the agreement, a copy of
which has been submitted to this meeting, with such
additions or modifications as may be approved as to
substance by the President and as to form by counsel.
Mr. Constable, Vice President-Operations,
reported on the status of pending negotiations for concessions.
. Approval of admission tickets
and parking rates
from the Vice President-Operations and the Comptroller to the President,
- 12-
dated May 24, 1962, setting forth further recommendations in connection
with the classification and prices for admission tickets approved by the
Executive Committee at its meeting November 16, 1961, and recommend-
ing charges for use of the parking fields at the Fair .
approves the program for classification and prices
of admission tickets to the Fair and for charges for
the use of the parking fields at the Fair in general
accordance with the n:e morandum from the
Vice President-Operations and the Comptroller to
the President, dated May 24, 1962, a copy of which
has been submi.tted to this meeting; and
is authorized to make such further changes or
modifications in the program as may be necessary
or desirable for purposes of carrying it out.
Pinkerton's National Detective ACJency, Inc. in its letters of June 4, 1962,
and that they had been so appointed by the Director of Maintenance and
Security, pursuant to authority granted to the Director under a resolution
of the Executive Committee at its meeting of March 16, 1961:
Joseph Podolec
Dominick DiSanto
Fred J. Collett
Francis C. Lawless, Jr.
Harry K. Brant
John A Saar
Dominick C. Agnoli
- 13 -
unanimously
appointment of the above named persons as special
policemen for the policing of the area occupied by
the Fair, as recommended by Pinkerton
1
s National
Detective Agency, Inc. in its letters dated June 4,
1962, copies of which have been submitted to this.
meeting; and
be and he is authorized to take any action on behalf
of the Corporation which may be required to make
these appointments effective.
from Judge Rosenman to the President, dated June 5, 1962, reportinq
on the status of negotiations in the Lake area.
Construction
~ Authorization requested
1. Bids for Maintenance Buildings
memorandum from the Chief Engineer to the President, dated May 23,
1962, advising that final plans and specifications would be ready for
bidding on June 1, 1962, for the five Fair maintenance buildings.
- 14-
RESOLVED, that the President 1s author-
ized and directed to arrange for bids from contrac-
tors for the construction of the five World's Fair
Maintenance Buildings, in general accordance with
the memorandum from the Chief Engineer to the
President, dated May 23, 1962, a copy of which J:as
been submitted to this meeting, and to award a
contract for such construction to the lowest responsi-
ble bidder.
b. Amendment to Rules and
Regulations - Piles
from the Chief Engineer to the President, dated June 8, 1962, recommend-
ing an addition to the Fair's Rules and Regulations covering the splicing
of piles.
entitled "Regulations for the Design, Construction and
Equipment of Structures", of the Special Regulations
of the Fair Corporation, covering splicing of piles, in
accordance with the memorandum from the Chief
Engineer to the President, dated June 8, 1962, a copy
of which has been submitted to this meeting, is ap-
proved and adopted.
. Status report
from the Chief Engineer to the President, dated June 5, 1962, summarizing
the status of World's Fair construction and design contracts, and the
design and construction activities of Fair eY..hibitors.
- 15-
AGENDA ITEM 12. Department of Parks
Schedule
dum from W. Earle Andrews, Engineering Consultant, dated JWle 13,
.
1962, showing the progress being made and the expected completion dates
in connection with contracts let to date by the Department of Parks for
permanent improvements at the Fair, together with a report on other
contracts awaiting approval of the Board of Estimate.
AGENDA ITEM 13. Public Relations
.. Authorization to negotiate
1. Agreement with United
Press International --
Official photographs
dum from counsel to the President, dated June 8, 1962, together with a
proposed agreement drafted by counsel and recommended by the Vice
President-Communications and Public Relations to be negotiated with
United Press International (UPI), constituting UPI as the "Official
World's Fair Photographer for Still Photographs" at the Fair.
and directed to negotiate and execute an agreement
between the Fair Corporation and United Press
International, constituting United Press International
- 16-
MORE
as the "Official World's Fair Photographer for
Still Photographs", substantially in the form
of the agreement, a copy of which has been
submitted to this meeting, with such additions
or modifications as may be approved as to
substar.ce by the President and as to form by
counsel.
The Vice President-Communications and
Public Relations reported on the Fair exhibit in the Daily News
Building. and the proposed Daily News Fair supplement planned for the
fall. He also discussed tentative plans for a show at Jones Beach in
1964 and 1965 which would have a theme appropriate to the international
nature of the Fair.
AGENDA ITEM 15. Annual meeting of
Members and Directors
November 1, 1962
It was agreed that the .Annual Meeting of
Members and Directors would be held on Thursday, November 1, 1962,
at 11 A. M.
Executive Committee
Executive Committee would be held on Wednesday, July 11, 1962, at
9:30 A. M
- 17 -
There being no further business the meeting
adjourned to see a brief film of the Unisphere model which the United
States Steel Corporation is planning to use as an introduction to the
United States Steel Hour - TV progr
- 18-
MlliUTES OF THE MEETING OF
EXECUTIVE COMMITTEE
JULY 11, 1962
A meeting of the Executive Committee of New York World's
Flushing Meadow Park, on Wednesday, July 11, 1962 at .9:30 A. M.
Present: Thomas J. Deegan, Jr. , Chairman
Ralph J. Bunche
being a quortun.
LouR. Crandall
Bernard F. Gimbel
Wallace K. Harrison
Robert Moses
Arthur H. Motley
William E. Potter
Charles F. Preusse
Paul R. Screvane
George E. Spargo
John V. Thornton
Sidney Kaye
Martin Stone
Guy Tozzoli
Lionel Harris
Stuart Constable
W. Earle Andrews
Arthur Hodgkiss
William Berns
Thomas J. Deegan, Jr., Chairman, presided and
Ernestine R. Haig acted as Secretary.
AGENDA ITEM 1. Approval of minutes of the
Executive Committee meeting
June 13, 1952
unanimously
of the Executive Committee meeting of June 13,
approved.
ThL:; item was considered at this point.
a. Authorization to conclude and
- execute lease agreement with
Chun King Corporation
Mr. Kaye requested authorization to conclude
negotiations and execute a lease agreement between the Fair Corporation
and Chun King Corporation for a chinese garden restaurant in the Lake
area.
RESOLVED, that Judge Rosenman is author-
ized and directed to negotiate and arrange for the
execution of an agreement of lease between the
Fair Corporation and Chun King Corporation for a
Chinese garden restaurant at the Fair, in general
accordance with the letter from Judge Rosenman
to the President, dated June 28, 1962, a copy of
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MORE
which has been submitted to this meeting,
and as to form by Judge Rosenman .
.. Status report
dated June 28, 1962 from Judge Rosenman to the President showing the
status of negotiations in the Lake area.
Mr. Kaye stated, that since the date of this
report, Mr. Larry Harmon, owner of "Bozo the Clown", had expressed
interest in a site of about three acres in the Lake area for a "Bozo
Village
11
It was the sense of the meeting that no commibnent should be
made at this time, that Mr. Harmon should be asked to provide more
definite information on the plans for the Village and the method of financ-
ing, and that any decision should await the providing of such information.
~ Delegation of signing authority
on contracts and requisitions
dum from the Vice President-Operations and the Comptroller pointing out
that the volume of purchase orders and small service contracts had grown
considerably and recommending tl1at the Vice President-Operations be
authorized to designate Gen. Harry F. Meyers, Director of Maintenance
and Security, and that the Comptroller be authorized to designate
John Brennan, Chief Accountant, as their representatives in approving
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obligations involving expenditures of less than $25, 000. After discussion,
resolution of October 5, 1960 on the subject of
approval of contracts, agreements and purchase
orders is hereby amended by adding thereto the
following:
"FURTHER. RESOLVED, that the Vice President-
Operations may, by written designation, designate
the Director of Maintenance and Security, and the
Comptroller may, by written designation, designate
the Chief Accountant, to exercise, as his representa-
tive, the authority to approve contracts, agreements
or purchase orders to be entered into by the Corpora-
tion, or sub-contracts which the Corporation has the
right to approve, involving an expenditure of less
than $25, 000."
Committee, reported on the current cash position and the accounts payable,
and presented a summary of receipts and disbursements from August 18,
1959 to June 30, 1962. Mr. Spargo also reported on the status of the .
sale of the Fair notes.
AGENDA ITEM 3. Au1horization for addition to staff
James A. Dawson
Production Engineer
Effective June 25, 1962
dum from the Executive Vice President to the President, dated June 28,
1962, stating that James A. Dawson had been employed as Production
Engineer assigned to Gen. Potter's staif, and setting forth his duties in
connection with expediting plans and construction
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It was further stated that it is anticipated that an
Assistant to the Production Engineer will be added to the staff in the future.
After discussion, on motion duly made and seconded, it
was unanimously
RESOLVED, that the addition of James A. Dawson
to the staff as Production Engineer, effective June 25,
1962, on the terms referred to in the memorandum of
June 28, 1952, from the Executive Vice President to the
President, a copy of which has been submitted to this
meeting, is approved.
The President requested a determination by the Executive
Committee of the policy to be followed by General Potter's Conformity Committee
in passing on requests for variancesfrom the provisions of the Rules and
Regulations restricting the height of buildings to 80 feet.
It was the sense of the meeting that,in all areas of the Fair
the general policy of the Conformity Committee shall be to enforce adherence to
the basic 80 feet limitation on height of exhibit buildings and structures; that
permission to exceed the height of 80 feet shall be granted by the Conformity
Committee, subject to the approval of the President, only in exceptional cases
for cause shown and, so far as possible, only for roof, tower or similar struc-
tures not used for exhibit purposes; that in no event shall the Conformity
Committee have any authority to permit any structure in any area, including
roofs or towers, to exceed 120 feet in height; that hereafter permission to
exceed 120 feet in height in any area for any purpose may be given only by the
President and then only for exhibits of the host country, state or city.
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~ Status report
memorandum from Mr. Stone, Director of the Industrial section, to
the President, dated July 1, 1962, showing leases signed to date and the
status of others in negotiation.
Mr. Stone reported in addition on the Monorail,
the Health exhibit, and the plans for the Rheingold exhibit.
~ Ratification of executed agreement
1. Transportation and Travel Pavilion
Mr. Guy Tozzoli. reported that an agreement of
lease had been executed between the Fair Corporation and the Transportation
and Travel Pavilion, Inc.
seconded, 1 t was unanimously
of lease between the Fair Corporation and Transpor-
tation & Travel Pavilion, Inc., dated June 18, 1962,
g. Status of negotiations
dwn from Mr. Tozzoli to the President, dated June 28, 1962, listing
leases signed to date and reporting on those in negotiation.
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1. Port Authority exhibit
2. Heliport, restaurant and club
Operating agreement
Mr. Tozzoli reported that the agreement of
lease between the Fair Corporation and the Port Authority for the
Port Authority exhibit was about ready for signing. He also stated
that the agreement of lease between the Port Authority and Top of the
Fair, Inc., as amended by a supplemental agreement which the Fair
Corporation a n ~ Knott Hotels Corporation will approve, was ready for
execution, as was the agreement between Top of the Fair, Inc. and Knott
Hotels for the operation of the restaurant and club.
Mr. Tozzoli further reported on his plans
for awarding the steel and foundation contracts for the Port Authority
exhibit building. He expects that the building will be completed in
October 1963.
f.! Ratification of executed
agreements of participation
Mr. Lionel Harris of the International
Division, stated that agreements of participation had been executed
between the Fair Corporation and M. Chebil (Tunisia), the Government
of Sier:J;"a Leone, the Republic of Korea, National Federation of Coffee
Growers of Colombia, the .Republic of Turkey and the Kingdom of
Afghanistan.
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RESOLVED, that the execution. of the partici-
pation agreement between the Fair Corporation
and M. Chebil, in connection with the Tunisian
exhibit, dated June 8, 1962, a copy of which has
been submitted to tlus meeting, is ratified and
approved;
Corporation and the Government of Sierra Leone,
dated June 12, 1962, a copy of which has been
the participation agreement between.the Fair
Corporation and the Republic of Korea, dated
June 28, 1962, a copy of which has been submitted
to this meeting, is ratified and approved;
Corporation and the National Federation of Coffee
Growers of Colombia, dated July 9, 1962, a copy
ratified and approved;
FURTHER RESOLVED, that the execution of the
participation agreement between the Fair Corpora-
tion and the Republic of Tmkey, dated July 10, 1962,
is ratified and approved; and
Corporation and the Kingdom of Afghanistan, dated
July 9, 1962, a copy of which has been submitted
to this meeting, is ratified and approved, subject,
however, to a date being agreed upon by the Kingdom
of Afghanistan and the Vice President-International
MORE ...
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Affairs and Exhibits, for the first rent
payment and inserted in the participation
agreement.
.Q. Status report
memorandum from Mr. Harris to the President, dated July 11, 1962,
showing those countries which have executed agreement..c:; of participa-
lion and the status of agreements in negotiation.
Unicef
Mr. Harris reported on the proposed Unicef
Children's International Village .
.. Holy See exhibit
Mr. Deegan reported on the progress of the
Holy See exhibit on the basis of a recent visit with His Eminence
Cardinal Spellman.
Mr. Harris stated that a luncheon is planned
in Washington, D.C. on July 16th, for Latin American Ambassadors
which will be attended by Mr. Moses and other Fair officials.
Mr. Harris also reported on a reception held
in New York on June 29th for representatives from the Union Airican
Amalgache.
Gen. Potter reported on his recent visit to
Jamaica, the Virgin Islands, and Puerto Rico
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AGENDA ITEM '7. United States exhibit
_;. Leglslati.on
Mr. Preusse reported on his conversati.on
with Representative D:laney on the status of the United States exhibit
legislation which is sUll awaitil11J action by the Conference Committee
of the House and Senate.
.Q. Plans underway
Gr.m. Potter reported that a proposed design
for the United States Pavilion \Vould be available for examination by
Fair officials in the near future.
c. Atomic exhibit
Dr. Bu.nche discussed the widespread interest
in atomic exhibits sponsored by the United Nations in Geneva. After
discussion, it was the sem;e of the meeting that an atomic exhibit was
highly desirabh; and could probably be most effectively presented
independently of the United States exh'ibit.
AGENDA ITEM 8. State participation
of ar.r.reement
of rnrtlclpation
1. c;f Maryland
Gen. Petter :;tatt::d that <:n agreement of partici-
pati on had ber:-::1 executed betv1ccn Ute F:jr Corporation and the State of
Maryland.
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R.ESOLVED, that the execution of the parti-
cipation agreement between the Fair Corpora-
tion and the State of Maryland, dated June 14,
meeting, is ratified and approved .
dl.Ull from the Executive Vice President to the President, dated July 2,
1962, showing participation agreements executed and the status of those
under negotiation.
On the recommendation of Gen. Potter it was
the sense of the meeting that the agreement with the Mississippi Valley
Association for consulting services in cormection with states served by
this Association should be extended for one year from August 1, 1962
at an estimated cost of $20, 000.
.@: Construction schedules
There was presented to the meeting a memora.n-
dwn from the Vice President-Operations to the President, dated July 5,
1962, with a schedule of proposed dates for commencement of construction
by concessionaires. Mr. Constable stated that steps were being taken to
expedite such construction.
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.Q. Ratification of lease agreements
2. World's Fair Maintenance Company
Amendment #3
'The Vice President-Operations stated that an
agreement of lease had been executed with the First National City Bank,
and that Amendment #3 to the lease agreement with the World's Fair
Maintenance Company had been executed, clarifying the language to be
included in the agreements between the World's Fair Maintenance Company
and Fair participants.
RESOLVED, that the 8Xecution of the agree-
ment between the Fair Corporation and First
National. City Bank, for a banking facility at tl1e
Fair, dated June 22, 1962, a copy of which has
been subm.itted to this meeting, is ratified and
approved; and
FURTHER R.ESOLVED, U1at the execution
of Amendment #3 of the agreement between the
Fair Corporation and World's Fair Maintenance
Company, dated July 10, 1961, clarifying the
language to be included in the agreements be-
tween World's Fair Maintenance Company and
Fair participants, dated .Tlll1e 20, 1932, a copy
of .vhich has been submitted to this meeting, is
. Authorization to execute
1. Grayson-Robinson Stores, Inc.
World's Fair color slides license
'There was presented to the meetinrJ a memo-
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July 2, 1962, recommending that an agreement be executed be-
tween the Fair Corporation, by Media Enterprises, Inc., Licensing
Agent for the Fair Corporation, and Grayson-Robinson Photo Supply,
Inc., a subsidiary of Grayson-R.obinson Stores, Inc. , as licensee
for World's Fair color slides.
RESOLVED, that Media Enterprises, Inc.,
the licensing agent for the Fair Corporation, is
authorized and directed to negotiate and execute
an agreement between the Fair Corporation and
Grayson-Robinson Photo Supply, Inc., for the
World's Fair Color Slide license, in general
accordance with the memorandum from the
Vice President-Operations to the President, dated
to this meeting, with such additions or modifica-
tions as may be approved as to substance by the
President and as to form by counsel.
Prior to the approval of the aforesaid agreement
Mr. Preusse stated for the record that he had been retained by Grayson-
Robinson Stores, Inc. as special counsel-in connection with public
financing being undertaken by that company.
g. Status of negotiations
There were presented to the meeting two
memoranda from the Vice President-Operations to the President, dated
July 6, 1962, showing the status of concessions and license agreements
under negotiation, exclusive of the Lake area.
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~ Appointment of special policemen
Pinkerton's National Detective Agency, Inc. in its letter dated July 2,
1962 and that they had been so appointed by the Director of Maintenance
and Security, pursuant to authority granted to the Director under a
resolution of the Executive Committee at its meeting of March 16, 1961:
unanimously
James J. Callanan
William A. R.othengast
John C. Ryan
Kenneth P. Manning
Frank M. Rogers
Thomas F. Connors
Laws of 1960 8Jld Section 23 of the Membership
Corporation..s Law of New York, confirms the
special policemen for the policing of llie area
in its letter dated July 2, 1962, copy of which
FURTHER R.ESOLVED, that the President
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This item was covered at the beginning
of \he Aqenda.
Authorization to take bids
and make award
1. Maintenance Buildings
contracts
randum from the Chief Engineer to the President, dated June 28, 1962,
recommending \.hat all bids received on June 22, 1962 for the five
Maintenance Buildings be rejected and that new btds be solicited from
pre-quaUiied contractors approved by the President.
R.ESOLVED, that the President is authorized
and directed to take bids from pre-qualified con-
tractors for the construction of the five World's
Fair Maintenance Buildings, in general accordance
with the memorandum from the Chief Engineer to
the President, dated June 28, 1962, a copy of
which has been submitted to this meeting, and to
conclude an agreement on such terms and with
such pre-qualified contractor a[J he deems in the
best interests of the Fair Corporation; and
FURTHER RESOLVED, that the rejection of
all bids opened on June 22, 1982 for such Maintenance
Buildings is approved and ratified.
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2. Press Building Bids
randum from the Chief Engineer to the President, dated June 29, 1962,
stating that final plans for the Press Building had been approved by all
parties concerned and that the architect's estimated cost of the building
was within the budget. The Chief Engineer requested authority to
solicit bids from pre-qual.lfied contractors approved by the President.
After discl.lSsion, on motion duly made and
and directed to take bids from pre-qualified con-
tractors for the construction of the Press Building,
in general accordance with the memorandmn from
the Chief Engineer to the President, dated June 29,
meeting, and to conclude an agreement on such
terms and with such pre-qualified contractor as he
deems in the best interests of the Fair Corporation .
.Q. Amendment to Rules
and Regulations
randum from the Chief Engineer to the President, dated July 3, 1962,
explaining the necessity for stringing T.V. cables across the lots of
v ~ i o u s exhibitors, and suggesting an amendment to the Rules and
Regulations on that subject.
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AftFJr discussion, on motion du.ly made and
tion and Equipment of Structures", of the Special
Regulations of tilt? Fair Corporation, covering .
the temporary placing of above ground television
cables, in accordance with the memorand11m from
the Chief Engineer to the President, dated July 3,
meeting, is approved and adopted .
.s.. Status report
reporting on the Fair's construction and design contracts and the design
and construction schedule of exhibitors.
Engineering and construction schedule
randwn from W. Earle Andrews, Engineering Consultant, dated July 11,
1962, showing the expectE)d completion dates in connection with contracts
let by the Department of Parks for permanent improvements at the Fair,
and including a report on other contracts awaiting approval of the Board
of Estimate.
AGENDA ITEM 13. Arterial contracts
progress report from Mr. ArtJmr Hodgkiss, consultant on the arterial
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program, to the President, dated July 5, 1962.
The President reported that re had dis-
cussed with the Superintendent of the New York State Department of
Public Works methods of speeding up work on the arterial contracts.
AGENDA ITEM 14. Status report
Communications and Public Relations
randwn from the Vice President-Communications and Public Relations,
to the President, dated July 5, 1962, reporting on the status of the
program for publicizing the Fair.
Executive Committee
Executive Committee will be held at the Administration Building, on
Tuesday, August 14, 1962 at 9:30 A. M.
adjourned.
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~ '
~ rz ." l
Secretary
EXECUTIVE COMMITTEE
AUGUST 14, 1962
Flushing Meadow Park, on Tuesday, August 14, 1962 at 9:30 A. M.
Present: Thomas J. Deegan, Jr. , Chairman
Ralph J. Bunche
Lou R. Crandall
Bernard F. Gimbel
Wallace K. Harrison
Robert Moses
Charles Poletti
William E. Potter
Charles F. Preusse
William E. Robinson
Samuel I. Rosenman
George E. Spargo
being a quorum.
Also present for all or part of the meeting were: Norman K. Winston,
United States Commissioner; Charles Luckman, Architect, U. s. Pavilion;
Philip Johnson, Architect, N. Y. State exhibit; William Drahan, Project
Director, New York State exhibit; Gilmore D. Clarke; W. Earle Andrews;
Thomas F. Farrell; Stuart Constable; William Berns; Guy F. Tozzoli;
Martin Stone; William Whipple, Jr.; James A. Dawson; Arthur S. Hodgkiss;
Michael Pender and Carol Lyttle.
Thomas J. Deegan, Jr., Chairman, presided and Ernestine R. Haig
acted as Secretary.
AGENDA ITEM 1. Presentations
a. United States Pavilion
b. New York State Exhibit
Mr. Charles Luckman presented to the meeting
a model and renderings of the United States pavilion, and Philip Johnson
presented a model of the New York State exhibit. Messrs. Luckman
and Johnson commented on the salient architectural features of their
respective models.
Gilmore D. Clarke, Fair consultant, noted
that the proposed heights of these two exhibits were in excess of that
permitted by Article X of the General Regulations.
Following the presentations with respect to the
United States exhibit and the New York State exhibit, Mr. Clarke's com-
ments and further comments by the Executive Vice President, the
Executive Committee adjourned to its meeting room.
dum from the President to the Executive Committee, dated August 6, 1 9 6 2 ~
concerning height of structures at the Fair and the height proposed for
the United States exhibit and the New York State exhibit, two memoranda
from the Executive Vice President to the President, dated August 1, 1962,
on the same subject and a profile dated July 30, 1962, prepared by
Clarke and Rapuano showing height of certain presently contemplated
exhibits. A discussion of the above memoranda and profile followed.
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It was the sense of the meeting that all actions
thus far taken by the Conformity Committee and approved by the President
with respect to the height of structures at the Fair, as reflected in the
aforesaid memoranda, profile and presentation, are ratified and approved.
It was the further sense of the meeting that the statement on page 5 of the
Executive Committee minutes of July 11, 1962 with respect to height of
structures at the Fair is amended to read as follows:
"In all areas of the Fair the general policy of the
Conformity Committee shall be to enforce adherence to
the basic 80 feet limitation on height of exhibit buildings
and structures; that permission to exceed the height of
80 feet shall be granted by the Conformity Committee,
subject to the approval of the President, only in excep-
tional cases for cause shown and, so far as possible,
only for roof, tower or similar structures not used for
exhibit purposes; that in no event shall the Conformity
Committee have any authority to permit any structure
in any area., including roofs or towers, to exceed 120
feet in height; that hereaiter permission to exceed 120
feet in height in any area for any purpose may be given
only by the President and then only for exhibits of the
host country, state or city. "
After further discussion it was the conclusion
of the Executive Committee that the height of the United States exhibit and
the New York State exhibit and the general plans therefor, as presented
to this meeting, are approved.
AGENDA ITEM 2. Approval of minutes of Executive
Committee meeting, July 11, 1962
unanimously
of the Executive Committee meeting of July 11,
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MORE
approved
1
with the substitution of the
Page 5 submitted by the President to this
meeting for Page 5 previously distributed
by the Secretary.
AGENDA ITEM 3. Statement as to Operating Budget
stated that the President had requested that the heads of departments and
the Comptroller adjust the preliminary operating budget in the light of
developments since the establishment of the preliminary operating budget.
~ Fair Notes
. Financial report
Mr. Spargo reported on the status of the sale
of the Fair's notes and the current cash position and accounts receivables.
There was presented to the meeting a summary of cash receipts and dis-
bursements from August 18, 1959 to July 31, 1962.
.:. Ratification of executed agreements
1. Formica Corporation
2. Continental Insurance Company
3. Pavilion of American Interiors
1
Inc.
Amendment No. 1
4. American Museum of Health
Surrender of lease agreement
Mr. Stone, Director of the Industrial area
1
advised that lease agreements had been executed between the Fair
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Corporation and the Formica Corporation and also with the Continental
Insurance Company, and that an amendment to the lease agreement be-
tween the 'Fair Corporation and the Pavilion of American Interiors, Inc.
had also been executed.
Mr. Stone fw-ther stated that the lease agree-
ment executed between the Fair Corporation and the American Museum
of Health had been surrendered and a surrender agreement had been
executed.
After discussion, on motion duly m a d ~ and
ment of lease between the Fair Corporation and
Formica Corporation, dated August 1, 1962, a
copy of which has been submitted to this meeting,
is ratified and approved;
the agreement of lease between the Fair Corpora-
tion and Continental Insurance Company, dated
to this meeting, is ratified and approved;
Amendment No. 1, dated August 8, 1962, to
tion and Pavilion of American Interiors, Inc., a
copy of which amendment has been submitted to
the surrender of lease agreement between the Fair
Corporation and American Museum of Health, dated
to this meeting, is ratified and approved.
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randum from Mr. Stone to the President, dated August 14, 1962, show-
ing leases signed to date and the status of others in negotiation.
a. Ratification of executed agreements
1. SKF Industries, Inc.
2. Amendment to United States
Rubber Company exhibit lease
Mr. Guy Tozzoli stated that an agreement of
lease had been executed between the Fair Corporation and SKF Industries,
Inc. and also an amendment to the lease agreement with the United States
Rubber Company.
RESOLVED, that the agreement of lease
between the Fair Corporation and SKF Industries,
Inc., dated August 9, 1962, a copy of which has
approved; and
of Amendment No. 1 to the agreement of lease
between the Fair Corporation and United States
Rubber Company, dated June 14, 1962, a copy
ratified and approved .
... Status of negotiations
ran dum from Mr. Tozzoli to the President, dated August 3, 1962, listing
leases signed to date and reporting on those in negotiation.
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There was also presented to the meeting a
supplemental report from ~ r . Tozzoli to the President, dated August 10,
1962, of the status of negotiations on the proposed aerospace exhibit as
of Augu.St 10th.
~ Ratification of executed agreements
1. Hong Kong
2. Picturesque Belgium, Inc.
Gov. Poletti stated that the agreement of
participation between the Fair Corporation and Malko General Agencies
Hong Kong, Ltd. , which had been executed on January 12, 1962, had been
assumed by Hong Kong Trading Company, Inc. and that a new agreement
of participation had been executed on July 23, 1962.
Gov. Poletti further stated that an agreement
of participation had been executed between the Fair Corporation and
Alphonse DeRijdt and Gerard Vandevelde, on behalf of Picturesque
Belgium, Inc.
seconded, it was illlanimously
ment, dated July 23, 1962, between the Fair
Corporation, Malko General Agencies Hong Kong,
Ltd. and Hong Kong Trading Company, Inc., cover-
ing the assumption by Hong Kong Trading Company,
Inc. of all obligations under the participatiC?n agree-
ment between the Fair Corporation and Malko
General Agencies Hong Kong, Ltd. , dated January 12,
1962, the release of Malko General Agencies Hong
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MORE ....
Kong, Ltd. from all obligations under
such agreement, and increasing the exhibit
site area and the amount of rent, a copy
of which agreement has been submitted to
tion of the participation agreement between
the Fair Corporation and Alphonse DeRij dt
and Gerard Vandevelde, on behalf of
Picturesque Belgium, Inc., in connection
with the Belgian Village, dated August 2,
this meeting, is ratified and approved .
.Q. Status report
randum from the Vice President-International Affairs and Exhibits,
to the President, dated August 6th, listing agreements signed to date
and the status of those in negotiation.
Gov. Poletti reported orally on the proposed
plans for a Unicef international playground, under private sponsorship,
similar to the playground in Tivoli Park, Copenhagen.
Gov. Poletti stated for the record that he had
received invaluable assistance from George S. Moore, President of the
First National City Bank, in connection with his negotiations in Sweden
and Denmark.
Holy See Exhibit
Mr. Deegan reported on his recent mission to
Rome and his conversations there with Count Galeazzi, Governor of
the Vatican City, Monsignor Eugenio Cardinale, Asst. Secretary of
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State and Monsignor Loris Capavella, Private Secretary to the Pope.
He reported favorable progress which was confirmed by Gov. Poletti
and Gen. Potter.
AGENDA ITEM 8. State area
:. Ratification of executed agreements
1. New England Council
2. Commonwealth of Puerto Rico
Gen. Potter stated that an agreement of
participation had been executed between the Fair Corporation and the
New England Council and that an amendment to the agreement with the
Commonwealth of Puerto Rico had also been executed.
agreement of participation between the Fair
Corporation and New England Council, dated
August 6, 1962, a copy of which has been
approved; and
of the Amendment to the agreement of par-
ticipation between the Fair Corporation and
the Commonwealth of Puerto Rico enlarging
the exhibit site, dated July 11, 1962, a copy
of which has been submitted to this meeting,
Gen. Potter further stated that an agreement
of participation had been executed between the Fair Corporation and
the State of Alabama, which had been returned to Alabama for final
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attestation. He also stated that the Florida Commission would visit
the Fair on August 15, 1962 for a briefing and luncheon at which time
it was anticipated that the Commission would execute an agreement of
participation.
. Status report
randum from the Executive Vice President to the President, dated
August 6, 1962, showing the participation agreements executed and
the status of those under negotiation.
;. Ratification of executed agreements
1. Flushing airport lease amendment
2. Fair Corporation-Port Authority
exhibit lease
3. Approval of President's endorse-
ment of Port Authority-Top of
the Fair, Inc. restaurant and club
lease
Mr. Constable, Vice President-Operations,
stated that an amendment to the lease between the Fair Corporation and
the City of New York covering the Flushing airport parking site had
been executed.
Mr. Constable further reported the execution
of the exhibit lease between the Fair Corporation and the Port Authority,
and the President's endorsement of approval on the agreement between
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the Port Authority and Top of the Fair, Inc.
ment of modification of lease between the Fair
Corporation and The City of New York, amend-
ing the lease between the City and t h ~ Fair
Corporation, covering the Flushing Airport
Parking site, dated June 1, 1962, by modifying
the boundaries of the premises previously
leased by the City to the Fair Corporation, and
making certain further changes, dated August 9,
meeting, is ratified and approved;
tion and the Port of New York Authority, for an
exhibit site at the Fair, dated April 30, 1962,
a copy of which has been submitted to this meet-
ing, is ratified and approved; and
FURTHER RESOLVED, that the endorsement
of approval by the Fair Corporation on the sup-
plement to the agreement between the Port of New
York Authority and Top of the Fair, Inc., dated
June 25, 1962, a copy of which has been submitted
to this meeting, is ratified and approved .
.Q. Authorization to negotiate
1. Agreement-U.S.Olympic Committee
randurn from the Vice President-Operations to the President, dated
August 8, 1962, requesting authorization to conclude and execute an
agreement, copy of which was also submitted to the meeting, be-
tween the Fair Corporation, the United States Olympic Committee and
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the City of New York, relating to the holding of certain of the 1964
Olympic tryouts in the New York metropolitan area and at tile Fair site.
and directed to conclude and execute an agreement
between the Fair Corporation, the United States
Olympic Committee and The City of New York, for
the holding of certain of tile 1964 summer Olympic
tryouts in the metropolitan area of New York City
and at tile Fair site, such agreement to be sub-
stantially in the form of the agreement, a copy of
which has been submitted to this meeting, with such
additions or modifications as may be approved as
to substance by the President and as to form by
counsel.
2. Marinas of the Future, Inc.
There was presented to tile meeting a memo-
August 7, 1962, requesting authority to conclude and execute a difinitive
agreement with Messrs. James Briggs and William C. Crane operating
as Marinas of the Future, Inc. and The City of New York for the con-
struction and operation of a marina in Flushing Bay, substantially in
accordance with the terms set forth in the copy of the agreement also
submitted to the meeting.
and directed to conclude and execute an agreement
between Marinas of the Future, Inc. and the World's
MORE ..
- 12 -
Fair Corporation jointly with the De-
partment of Parks, City of New York, for
the construction and operation of a Marina
Complex in the Flushing Bay area, sub-
stantially in the form of the agreement, a
meeting, with such additions or modifica-
tions as may be approved as to substance
by the President and as to form b;.r counsel;
and
F'URTHER RESOLVED, that the President
is authorized and directed, upon acceptance
of the agreement by Marinas of the Future, Inc. ,
to request the Park Department to submit such
agreement for approval to the Board of Estimate
of The City of New York and to such other
authorities as may have jurisdiction in the matter.
3. Hearst Metrotone News, Inc.
randum from the Vice President-Operations to l'le President, dated
At.tgust 8, 1962, recommending that Hearst Met.rotone News, Inc. be
designated as the "Official World's Fair Motion Picture Photographer"
and requesting authorization to negotiate and execute an agreement with
them in accordance with the proposal set forth in his memorandum.
and directed to negotiate and execute an agree-
ment between the Fair Corporation and Hearst
Metrotone News, Inc., constituting Hearst Metrotone
News, Inc. as the "Official World's Fair Motion
Picture Photographer", in general accordance with
the memorandum from the Vice President-Operations
to the President, dated August 8, 1962, a copy of
which has been submitted to this meeting.
- 13 -
. Status report
There were presented to the meeting
memoranda from the Vice President-Operations to the President, dated
August 7, 1962, showing the status of concessions and licenses under
negotiation.
The Vice President-Operations reported on
the composition of the Board of Governors of the Terrace Club, which
had been approved by the Port Authority and the Fair Corporation and
stated that By-laws are presently being worked out.
of the following persons as special policemen had been recommended by
Pinkerton's National Detective Agency, Inc. in its letter dated July 30,
1962, and that they had been so appointed by the Director of Maintenance
and Security, pursuant to authority granted to the Director under a
resolution of the Executive Committee at its meeting of March 16, 1961:
Joseph J. D' Azevedo
Salvatore C. Agresti
unanimously
pursuant to Chapter 428, P&.r. 2(f) of New York
appointment of the above na."'ned persons as
- 14 -
MORE ....
in its letter dated July 2, 1962, copy of which
~ Status report
from Judge Rosenman to the President, dated August 6, 1962, reporting
on the status of negotiations b the Lake area.
Judge Rosenman reported orally on develop-
ments in these negotiations subsequent to the date of his letter.
a. Bids and awards
1. Five Maintenance Buildings
stating that bids for the five Maintenance Buildings had been received
from pre-qualified bidders and the contract had been awarded to
Auserehl & Son Contracting Corp., on its low bid of $645, 788, which
was within the approved budegeted figure.
- 15 -
.Q. Amendment to Rules and Regulations
1. Electro-magnetic interference
2. Sprinkler system
3. Curbs
There was presented to the meeting
memoranda from the Chief Engineer to the President, dated August 3rd,
8th and 9th, setting forth proposed amendments to the Rules and Regula-
tions, which had been approved by the President.
RESOLVED, that the Amendment to Part 1,
entitled "Regulations for the Design, Construction
and Equipment of Structures", of the Special
electro-magnetic interference, in accordance
with the memorandum from the Chief Engineer
to the President, dated August 8, 1962, and the
accompanying papers thereto, copies of which
have been submitted to this meeting, is approved
and adopted;
FURTHER RESOLVED, that the amendments
Construction and Equipment of Structures", of the
Special Regulations of the Fair Corporation covering
precautions against freezing of sprinkler systems
and dry pipe valves for sprinkler systems, in ac-
cordance with the memorandum from the Chief
Engineer to the President, dated August 9, 1962,
and the accompanying papers thereto, copies of
which have been submitted to this meeting, are
approved and adopted; and
MORE ..... .
- 16-
FURTHER RESOLVED, that the amendment to
Part 1, entitled "Regulations for the Design,
Construction and Equipment of Structures", of the
Special Regulations of the Fair Corporation, covering
curbs throughout the Fair site, in accordance with
the memorandum from the Chief Engineer to the
President,. dated August 3, 1962, and the accompany-
ing papers thereto, copies of which have been sub-
mitted to this meeting, is approved and adopted.
Status report
randurn from the Chief Engineer to the President, dated August 6th,
reporting on the status of the Fair's construction and design contracts and
the design and construction schedule of exhibitors.
Gen. Potter stated that Alfred E. Poor and
Albert H. Swa.nkey had been employed to design and prepare plans for
the one-sided assembly pavilion for special events at the Fair.
AGENDA ITEM 12. Expediting Construction
ra.ndurn from James Dawson, Production Engineer and Chief Expediter,
to the President, dated August 7, 1962, recommending steps to be taken
in order to assure completion of all construction by the date of opening.
Mr. Dawson stated that an Assistant Expediter
will be employed within the next 30 days and will concentrate on the
International area. He will visit countries which appear to require
assistance and he will advise the local agencies in the preparation of
preliminary plans in order to expedite the commencement of construction.
- 17 -
.: Status report
randum from W. Earle Andrews, Engineering Consultant, dated August
14, 1962, showing the status of contracts let by the Department of Parks
for permanent improvements at the Fair, and including a report on other
contracts awaiting approval of the Board of Estimate.
Mr. Andrews stated that the contract for Permanent
Park Pools, to be let by the Parks D:?partment, at an estimated cost of
$2,685, 000, will be advertised for bids within a few weeks and that all
remaining Parks Department contracts are scheduled for design comple-
tion by the end of 1962.
Judge Rosenman stated that plans were being
developed for a reflecting pool and a display of outdoor sculpture which
would be loaned to the Fair during the life of the Fair for which a three
acre site had been selected at the Fair.
AGENDA ITEM 14. Arterial contracts
There wM presented to the meeting a progress
report from Mr. Arthur Hodgkiss, consultant on the arterial program,
to the President, dated August 8, 1962.
Mr. Hodgkiss reported that four contracts are
behind schedule and assured the Committee that every possible effort is
being made to expedite the completion of these contracts as scheduled.
- 18 -
AGENDA ITEM 15. Communications and
Public Relations
a. Status report
randum from the Vice President-Communications and. Public Relations,
to the President, dated August 6, 1962, reporting on the status of the
program for publicizing the Fair.
During Mr. Berns' oral report on Fair advertising,
Bob Gomel, Life Magazine photographer, took pictures of the Executive
Committee in session.
AGENDA ITEM 16. Plans and program for Directors'
Meeting of September 12th.
randum from the President to the members of the Executive Committee,
dated August 7, 1962, outlining the proposed plan and program for the
Directors' meeting on September 12th, which was approved.
AGENDA ITEM 17. Preparation for Annual Meeting
of Members and Directors
~ Date of meeting-November 1, 1962
The date of November 1, 1962 for the Annual
Meeting of Members and Directors was approved .
.Q. Authorization to Comptroller
to prepare Directors' Annual
Report to Members
RESOLVED, that the President and the
- 19-
MORE ..
Comptroller are hereby authorized and directed
to prepare the annual report of the Directors,
pursuant to Section 46 of the Membership Cor-
porations Law of New York, for presentation
on behalf of the Board of Directors, at the
Annual Members Meeting to be held on
November 1, 1962.
Appointment of Organization
Committee as Nominating
Committee for Directors
RESOLVED, that the members of the
Organization Committee are hereby appointed
to serve as members of the Nominating Com-
mittee to nominate the directors for next year
for election at the Annual Members Meeting to
be held on November 1, 1962.
d. Appointment of Proxy Committee
hereby appoints Robert Moses, Thomas J. Deegan, Jr.
and Charles F. Preusse to serve as members of the
Proxy Committee for the . ..tmnual Members' Meeting
to be held on November 1, 1962.
Q. Preparation of Amendment to
Certificate of Incorporation
Mr. Preusse stated that the Certificate of
Incorporation provided for a maximwn of 200 directors and this maximum
had now been reached.
- 20-
hereby approves the following amendment to
paragraph FIFTH of the Certificate of
Incorporation:
FIFTH: The number of its directors
is to be not less than. five nor more
than two hundred and fifty.
FUR1'HER RESOLVED, that the Executive
Committee recommends to the Members that
they authorize the making and filing of said
amendment; and
FURTHER RESOLVED, that, upon authoriza-
tion of the aforesaid amendment by the members,
the proper officers are directed to arrange for
its filing.
Executive Committee
It was 8-greed that the next meeting of the
Executive Committee would be held on Wednesday, September 12, 1962,
at 9:30 A. M., preceding the Directors' meeting at 11 A. M.
adjourned.
- 21 -
EXECUTIVE COMMITTEE ~
SEPTEMBER 12, 1962
Flushing Meadow Park, on Wednesday, September 12, 1962, at
9:30 A. M.
Ralph J. Bunche
being a quorum.
James J. Delaney
Bernard F. Gimbel
Wallace K. Harrison
Robert Moses
Arthur H. Motley
Charles Poletti
William E. Potter
Charles F. Preusse
William E. Robinson
Samuel I. Rosenman
Paul R. Screva.ne
George E. Spargo
John V. Thornton
Martin Stone
Guy F. Tozzoli
Stuart Constable
Thomas J. Deegan, Jr. , Chairman, presided and Ernestine R. Haig
acted as Secretary.
AGENDA ITEM 1. Approval of minutes of Executive
CommHtee meeting-August 14, 1982
unanimously
of the Executive Committee meeting of August
14, 1962, is dispensed with, and such minutes
are approved.
~ Statement as to operating budget
_Q. Financial report
stated that a review of the budget indicated that we were now about
$1, 000, 000 over the original budget established several years ago. Although
this is not too significant in a budget of $157, 000, 000, a further study is
being made with a view to eliminating the overage.
Mr. Spargo further reported on the current cash
position and the accounts payable and presented a summary of receipts and
disbursements from August 18, 1959 to August 31, 1962.
AGENDA ITEM 3. Box office plans
Mr. D:egan reported on the plans which are
underway for the advance sale of admission tickets to the Fair at a
discount.
- 2 -
AGENDA ITEM 4. Addition to staff
Gen. Seymour A. Potter
Asst. Chief Engineer
Effective September 15, 1962
The Executive Vice President reported the
recommendation that Gen. Seymour A. Potter be added to the staff,
effective September 15, 1962, as Assistant Chief Enqlneer and Assistant
Expediter to assist in completion of plans and construction of exhibits in
all areas of the Fair, with special emphasis on the international area.
RESOLVED, that the addition of General
Seymour A. Potter to the staff as Assistant
Chief Engineer, effective September 15, 1982,
on the terms referred to in the letter from
the President to General Seymour A. Potter,
dated August 30, 1982, a copy of which has
been submitted to this meeting, is approved.
a. Ratification of executed
- exhibit lease
1. s. C. Johnson & Son, Inc.
Amendment
Mr. Stone, Director of the Industrial section,
stated that Amendment No. 1 to the lease agreement. between the Fair
Corporation and s. c. Johnson & Son, Inc. had been executed on Auqust
3, 1962, changing the exhibit site and approximately doubling the amount
of space.
- 3-
RESOLVED, that the execution of Amendment
No. 1 to the agreement of lease, dated December
29, 1961, between the Fair Corporation and
s. c. Johnson & Son, Inc., dated August 3, 1962,
chanqlng the exhibit site and increasing the
amount of space, a copy of which has been sub-
.mitted to thls meeting, is ratified and approved.
]2. Status report
dum from Mr. Stone to the President, dated September 5, 1982, showing
leases signed to date and others in neqotiation. Mr. Stone reported
orally .on developments subsequent to the date of this memorandum.
! Authorization to conclude
and execute
1. Chrysler Corporation
dum from Guy F. Tozzoli to the President, dated August 31, 1982, re-
questing authority to negotiate and execute an amended lease agreement
with the Chrysler Corporation, changing the location and increasing the
size of the exhibit site.
and directed to arrange for the negotiation and
MORE
- 4 -
execution of an amendment to the agreement
of lease between the Fair Corporation and
Chrysler Corporation, changing and increas-
ing the size of the exhibit site, in accordance
with the memorandum from Guy F. Tozzoli
to the President, dated August 31, 1962, a
ing, with such additions or modifications as
may be approved as to substance by the
2. Joseph R. Holden
Century Grill International, Inc.
dum-from Mr. Tozzoli to the President, dated September 11, 1962, re-
questing authorization to negotiate and execute an agreement of lease
between the Fair Corporation and Joseph R. Holden for the operation of
a restaurant in the Transportation area known as Century Grill
International, Inc.
execution of an agreement of lease between the
Fair Corporation and Joseph R. Holden for the
operation of a restaurant in the Transportation
area, in accordance with the memorandum from
Guy F. Tozzoli to the President, dated September
this meeting, with such additions or modifications
as may be approved as to substance by the
- 5-
.Q. Status report
dum from Mr. Tozzoli to the President, dated September 5, 1962, listing
leases signed in the Transportation area and others in negotiation.
- agreements of participation
1. United States of Brazil
2. Republic of Lebanon
3. Dasir (Spain)
4. State of Kuwait
5. Japanese External
Trade Organization
6. Republic of Venezuela
The Vice President-International Affairs and
Exhibits stated that agreements of participation had been executed between
the Fair Corporation and the United States of Brazil, Republic of Lebanon,
.Da.sir (Spain), State of Kuwait, Japanese External Trade Organization and
Republic of Venezuela.
Corporation and the United States of Brazil,
dated August 21, 1962, a copy of which has
and approved;
- 6-
of the participation agreement between the Fair
Corporation and the Republic of Lebanon, dated
August 27, 1962, a copy of which has been sub-
mitted to this meeting, is ratified and approved;
Corporation and Disir (Spain), dated August 28,
1962, a copy of which has been .submitted to this
meeting, is ratified and approved;
Corporation and the State of Kuwait, dated
Corporation and the Japanese External Trade
Organization, dated September 10, 1962, a copy
Corporation and the Republic of Venezuela, dated
Prior to the ratification of the Venezuela agree-
ment, Gov. Poletti explained the provision therein concerning the jurisdic-
tion of the courts of Venezuela .
.Q. Status report
dum from Mr. Allen Beach to the President, dated September 5, 1962,
showing those countries which have executed agreements of participation
and the status of other agreements in negotiation in the International area.
- 7 -
1. Holy See Exhibit
Mr. Deegan reported on a recent meeting with
His Eminence, Cardinal Spellman. Mr. :ceega.n stated that all state-
ments relating to this exhibit would emanate from the church authorities
and that such an announcement was expected in the near future. Mr. Deegan
further reported that no final decision had been reached on the matter of
an admission charge to the Holy See exhibit.
The President pointed out that the Holy See exhibit
had permission to erect a cross on the top of the pavilion to an
approximate height of 100 feet, and that it was anticipated that the Conformity
Committee would approve this request.
AGENDA ITEM 8. United States Pavilion
Ratification of executed
agreement of participation
The Executive Vice President stated that an
agreement of participation had been executed bet'JJeen the Fair Corporation
and the United States Department of Commerce, Office of the Commissioner,
United States Commission-New York World's Fair.
ment of participation between the Fair Corpora-
tion and the United States Department
of Commerce, Office of the Commissioner,
MORE
- 8 -
United States Commission-New York World's
Fair, dated August 28, 1962, a copy of which
has been submitted to this meeting, is ratified
and approved.
Representative Delaney discussed possible
procedures for obtaining an exemption for the Fair Corporation from
the federal admissions tax.
AGENDA ITEM 9. State area
agreements of participation
1. State of Alabama
2. State of Florida
3. State of Hawaii
4. State of illinois
Gen. Potter stated that participation agreements
had been executed between the Fair Corporation and the States of Alabama,
Florida, Hawaii and illinois.
Corporation and the State of Alabama, dated
approved;
- 9 -
MORE .....
Corporation and the State of Florida, dated
approved;
Corporation and the State of Hawaii, dated
and
Corporation and the State of Tilinnts, dated
. Status report
There was submitted to the ~ e e t i n g a memora.n-
dum from Gen. Potter to the President, dated September 5, 1962, showing
those states which have executed agreements of participation and the status
of others under negotiation.
a. Ratification of agreement
- of lease
1. Chase Manhattan Bank
This item was laid over .
.Q. Mobile Care at the World's
Fair, Inc.
Terminal for tractor trains
for the handicapped
There was submitted to the meeting a memora.n-
dum from the Director of Concessions to the President, dated September 5,
1962, requesting authority to negotiate and execute an agreement of lease
- 10-
with Mobile Care at the World's Fair, Inc. for a terminal and waiting
rooms for tractor trains for handicapped visitors.
seconded, it was Wlanimously
execution of an ag-.ceement of lease between the
Fair Corporation and Mobile Care at the World's
Fair, Inc. , for a terminal and wailing room for
tractor train passengers, and for the negotia-
tion and execution of any other agreements related
thereto, in general accordance with the memoran-
dum from William A. Kane to the President, dated
September 5, 1962, a copy of which has been sub-
mitted to this meeting, with such addi lions or
modifications as may be approved as to substance
by the President and as to form by counsel.
. Status report
dum from the Director of Concessions to the President, dated September
5, 1962, showing the status of concessions and license agreements under
negotiation, exclusive of the Lake area.
Travelers Checks
Mr. Constable reported on the plan to permit
First National City Bank to have an Official World's Fair Travelers Check.
No exclusive rights will be granted to the bank in this cormection.
Mr. GeorgeS. Moore, President of the bank, is a member of the Board
of Directors of the Fair Corporation.
- 11 -
2. Terrace Club - Officers
Mr. Constable reported that the Fair Corpora-
tion and the Port Authority had each selected five members of the Board
of Governors of the official World's Fair Club, in accordance with the
provisions of agreements previously approved by the Executive Committee,
and that the Port Authority and the Fair Corporation staff jointly recom-
mended the following three additional Governors to be officers of the
Club:
William E. Robinson, Chairman
HowardS. Cullman, Vice Chairman
Richard C. Patterson, Jr., Secretary
It was the sense of the meeting that the Executive
Committee should approve the aforesaid recommendation and that all
necessary steps should be taken to complete the organization of the Club
with the aforesaid Governors as officers.
d. Appointment of special policemen
- '
Mr. Constable stated that the appointment of the
following persons as special policemen had been recommended by
Pinkerton's National Detective Agency, Inc. in its letter dated August 29,
1962, and that they had been so appointed by the Director of Maintenance
and Secl.U'ity_pursuant to authority granted to the Director under a resolu-
tion of the Executive Committee at its meeting of March 16, 1961:
- 12-
Carl W. Vollmer
Paul G. O'Grady
Daniel J. Grey
William C. Lieberman
William M. Dulje
William Q. Moore
Harold L. Siegel
Michael J. Catuosco
Thomas A. Slender
Robert Taylor
Amon J. Letang
unanimously
Pinkerton's National .D:tective Agency, Inc.
in its letter dated August 29, 1962, copy of
which has been submitted to this meeting; and
~ Status report
dum from Judge Rosenman to the President, dated September 5, 1962,
setting forth the status of negotiations in the Lake area.
Judge Rosenman reported orally on three pro-
posals for attractions in the Lake area which had been received by him
- 13 -
subsequent to the date of his status report, as follows:
1. Indian Village
2. American Museum of Comedy
3. Aerial ride, approximately 120
feet in height, together with a
waifle restaurant
After cliscussi on of each of these proposals,
execution of agreements for the following attrac-
tions in the Lake area, in general accordance with
the oral report of Judge Rosenman to this meeting,
with such additions or modifications as may be
approved as to substance by the President and as
to form by Judge
1. Indian Village
2. l\.merican Museum of Comedy
3. Aerial Ride approximately 120
feet in height, together with a
waifle restaurant
Mr. Deegan stated that he wished the minutes
to show that the Thomas J. Deegan Company, Inc. had been retained by
Amphitheatre, Inc. as public relations counsel. Amphitheatre, Inc. is the
corporation which has leased the Amphitheatre on the Fair grounds from the
Fair Corporation.
- 14 -
.:. Authorizatl on for bids
1. 111 th Street Bus Terminal
dum from the Chief Engineer to the President, dated August 24, 1962, re-
questing approval to arrange for bids for construction of the lllth Street
Bus Terminal.
and directed to arrange for bids for the con-
struction of the 111 th Street Bus Terminal, in
general accordance with the memorandum from
the Chief Engineer to the President, dated
mitted to this meeting, and for the award of a
contract for such construction .
.Q. Status report
dum from the Chief Engineer to the President, dated September 5, 1962,
reporting on the Fair's construction and design contracts and the design
and construction schedule of exhibitors.
1. Award of contract
Press Building
Gen. Potter stated that, as authorized by the
Executive Committee at its meeting July 11, 1962, bids were taken from
pre-qualified contractors for the Press and Communications Building and
- 15 -
that the contract was awarded on August 16th to the low bidder,
D. Fortunato, Inc., at $583, 000, which was within the budgeted amount.
Work started August 27th and the scheduled completion date is
February 15, 1963.
2. Eastern States Electrical
Contractors, Inc.
Gen. Potter stated that an agreement had been
executed on August 24, 1962 between the Fair Corporation and Eastern
States Electrical Contractors, Inc. for the maintenance during construe-
tion of outside electrical facilities, in accordance with the terms set forth
in said agreement, a copy of which was submitted to the meeting.
AGENDA ITEM 13. Expediting construction
dum from James I::awson to the President, dated August 31, 1962, report-
ing on the status of exhibitor construction.
.:. Status report
dwn from W. Earle Andrews, Engineering Consultant, dated September 12,
1962, giving a breakdown of contracts let or to be let by the Parks Depart-
ment in 1961, 1962 and 1963, to be paid for out of the City's appropriation
of $24, 000, 000 for permanent improvements at Flushing Meadow Park.
- 16-
AGENDA ITEM 15 .. Arterial contracts
! Status report
There was submitted to the meeting a memoran ..
dum from Mr. Arthur Hodgkiss, consultant on the arterial program, to the
President, dated September 5, 1962, showing the status of arterial construc-
tion contracts in the vicinity of the Fair.
AGENDA ITEM 16. Communications and
Public Relations
! Status report
dum from the Vice President-Communications and Public Relations to the
President, dated September 5, 1962, reporD:ng on the status of the program
for publicizing the Fair.
Executive Committee
Executive Committee will be held at the Administration Building on Wednesday,
October 10, 1962, at 9:30 A. M.
adjourned.
- 17 -

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