AGENDA ITEM # 32

KEY FOCUS AREA: Economic Vibrancy

AGENDA DATE: November 12, 2013
COUNCIL DISTRICT(S): 11, 13
DEPARTMENT: Public Works Department
Water Utilities
CMO: J ill A. J ordan, P.E., 670-5299
Forest E. Turner, 670-3390
MAPSCO: 16W 23D 25P
________________________________________________________________
SUBJECT
Authorize a professional services contract with IEA, Inc. for the engineering design of
street reconstruction projects on Aberdeen Avenue from Preston Road to Tulane Street,
Merit Drive from Park Central Drive to Clodus Fields Drive and Weeburn Drive from
Marsh Lane to Mid Pines Drive - Not to exceed $294,646 - Financing: General
Obligation Commercial Paper Funds ($276,991) and Water Utilities Capital
Improvement Funds ($17,655)
BACKGROUND
Aberdeen Avenue from Preston Road to Tulane Street, Merit Drive from Park Central
Drive to Clodus Fields Drive and Weeburn Drive from Marsh Lane to Mid Pines Drive
were selected as candidates for street reconstruction local and thoroughfare
improvement projects in the 2012 Bond Program. This action will authorize a
professional services contract for the engineering design of these projects.
The street reconstruction local and thoroughfare projects include replacing the existing
deteriorating concrete streets with new reinforced concrete pavement, storm drainage,
water and wastewater improvements. The design cost for each project is listed below.
The consulting firm, IEA, Inc., was selected following a qualifications-based selection
process in accordance with the City of Dallas procurement guidelines.
Council
Project District Amount
Aberdeen Avenue from Preston Road 13 $ 96,979.76
to Tulane Street
Merit Drive from Park Central Drive 11 $135,639.26
to Clodus Field Drive
Agenda Date 11/12/2013 - page 2
BACKGROUND (Continued)
Council
Project District Amount
Weeburn Drive from Marsh Lane 13 $ 62,026.68
to Mid Pines Drive
ESTIMATED SCHEDULE OF PROJECT
Begin Design J anuary 2014
Complete Design September 2014
Begin Construction April 2015
Complete Construction September 2016
PRIOR ACTION/REVIEW (COUNCIL, BOARDS, COMMISSIONS)
This item has no prior action.
FISCAL INFORMATION
2012 Bond Program (General Obligation Commercial Paper Funds) - $276,990.52
Water Utilities Capital Improvement Funds - $17,655.18
Council District Amount
11 $ 135,639.26
13 $ 159,006.44
Total $ 294,645.70
Street Reconstruction Local
Aberdeen Avenue from Preston Road to Tulane Street
Design - PBW $ 79,324.58
Design - WTR $ 17,655.18
Construction $807,612.23 (est.)
Total $904,591.99 (est.)
Weeburn Drive from Marsh Lane to Mid Pines Drive
Design - PBW $ 62,026.68
Construction $470,556.58 (est.)
Total $532,583.26 (est.)
Agenda Date 11/12/2013 - page 3
FISCAL INFORMATION (Continued)
Street Reconstruction Thoroughfare
Merit Drive from Park Central Drive to Clodus Fields Drive
Design - PBW $ 135,639.26
Construction $1,068,941.62 (est.)
Total $1,204,580.88 (est.)
M/WBE INFORMATION
See attached.
ETHNIC COMPOSITION
IEA, Inc.
Hispanic Female 1 Hispanic Male 3
African-American Female 0 African-American Male 0
Other Female 1 Other Male 7
White Female 4 White Male 15
OWNER
IEA, Inc.
J im Reiser, P.E., Director
MAP(S)
Attached.
BUSINESS INCLUSION AND DEVELOPMENT PLAN SUMMARY
PROJ ECT: Authorize a professional services contract with IEA, Inc. for the
engineering design of street reconstruction projects on Aberdeen Avenue from Preston
Road to Tulane Street, Merit Drive from Park Central Drive to Clodus Fields Drive and
Weeburn Drive from Marsh Lane to Mid Pines Drive - Not to exceed $294,646 -
Financing: General Obligation Commercial Paper Funds ($276,991) and Water Utilities
Capital Improvement Funds ($17,655)
IEA, Inc. is a local, minority firm, has signed the "Business Inclusion & Development"
documentation, and proposes to use the following sub-contractors.
PROJ ECT CATEGORY: Architecture & Engineering
_______________________________________________________________
LOCAL/NON-LOCAL CONTRACT SUMMARY
Amount Percent
Total local contracts $294,645.70 100.00%
Total non-local contracts $0.00 0.00%
------------------------ ------------------------
TOTAL CONTRACT $294,645.70 100.00%
LOCAL/NON-LOCAL M/WBE PARTICIPATION
Local Contractors / Sub-Contractors
Local Certification Amount Percent
IEA, Inc.
Lim & Associates, Inc.
Hayden Consultants, Inc.
IMBD55279Y1113
PMDB56988Y0314
WFDB58053Y0714
$177,225.70
$59,570.00
$39,937.00
60.15%
20.22%
13.55%
------------------------ ------------------------
Total Minority - Local $276,732.70 93.92%
Non-Local Contractors / Sub-Contractors
None
TOTAL M/WBE CONTRACT PARTICIPATION
Local Percent Local & Non-Local Percent
African American $0.00 0.00% $0.00 0.00%
Hispanic American $0.00 0.00% $0.00 0.00%
Asian American $236,795.70 80.37% $236,795.70 80.37%
Native American $0.00 0.00% $0.00 0.00%
WBE $39,937.00 13.55% $39,937.00 13.55%
---------------------- ---------------------- ---------------------- -----------------------
Total $276,732.70 93.92% $276,732.70 93.92%
Street Reconstruction - Local
Aberdeen Ave From Preston Rd To Tulane St
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COUNCIL CHAMBER
November 12, 2013
WHEREAS, IEA, Inc. was selected to provide the engineering design of street
reconstruction projects on Aberdeen Avenue from Preston Road to Tulane Street, Merit
Drive from Park Central Drive to Clodus Field Drive and Weeburn Drive from Marsh
Lane to Mid Pines Drive.
Now, Therefore,
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF DALLAS:
Section 1. That the City Manager is hereby authorized to execute a professional
services contract with IEA, Inc. for the engineering design of street reconstruction
projects on Aberdeen Avenue from Preston Road to Tulane Street, Merit Drive from
Park Central Drive to Clodus Field Drive and Weeburn Drive from Marsh Lane to Mid
Pines Drive in an amount not to exceed $294,645.70, after it has been approved as to
form by the City Attorney.
Section 2. That the City Controller is hereby authorized to disburse funds in
accordance with the terms and conditions of the contract from:
Street and Transportation Improvements Fund
Fund 2U22, Dept. PBW, Unit S427, Act. SREC
Obj. 4111, Program #PB12S427, CT PBW12S317B1
Vendor #VS0000030431, in an amount not to exceed $ 79,324.58
Street and Transportation Improvements Fund
Fund 2U22, Dept. PBW, Unit S317, Act. SREC
Obj. 4111, Program #PB12S317, CT PBW12S317B1
Vendor #VS0000030431, in an amount not to exceed $135,639.26
Street and Transportation Improvements Fund
Fund 2U22, Dept. PBW, Unit S447, Act. SREC
Obj. 4111, Program #PB12S447, CT PBW12S317B1
Vendor #VS0000030431, in an amount not to exceed $ 62,026.68
Water Capital Improvement Fund
Fund 0115, Dept. DWU, Unit PW42, Act. RELP
Obj. 4111, Program #714087, Rep. W3HP, CT PBW714087CP
Vendor #VS0000030431, in an amount not to exceed $ 9,154.66
COUNCIL CHAMBER
November 12, 2013
Wastewater Capital Improvement Fund
Fund 0116, Dept. DWU, Unit PS42, Act. RELP
Obj. 4111, Program #714088, Rep. T2TS, CT PBW714088CP
Vendor #VS0000030431, in an amount not to exceed $ 8,500.52
Total in an amount not to exceed $294,645.70
Section 3. That this resolution shall take effect immediately from and after its passage
in accordance with the provisions of the Charter of the City of Dallas, and it is
accordingly so resolved.