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2009 Walkathon Guide

2009 Walkathon Guide

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Published by Booksin

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Published by: Booksin on Sep 22, 2009
Copyright:Attribution Non-commercial


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Saturday, October 10, 2009 —
Why Walk?
Booksin Elementary School Community Association (BESCA) has sponsoredWalkathon for more than twenty years. It is our school's primary fundraiser,and we have earned $150,000 dollars annually for the past several years withall profits going back to our children.Funds raised at this event sustain many ongoing programs, including:
: Consultant Staff and Educational Resources
: Program Support and Performance Art Resources & Supplies
Art Vistas
: Booksin's parent-led Art Appreciation and lesson program
: Primary Grades support and the Science Fair
Grade-Level Funds
: Field Trips and Enrichment Activities
Individual Class Funds
: Teacher-designated purchases for classrooms
: Spelling and Language Arts Books
Bonus Activities
: Assemblies, Special Events, Library Books, etc ...
More than a Fundraiser!
Walkathon represents all that is really great about Booksin. Becauseparticipation is very high, our students can be proud to contribute directly andindividually to the school. On this one day in October, we come together tosupport our kids and celebrate our community. This is an amazing event, andwe hope you will join the entire Booksin Community at the Walkathon!
Calendar of Events
September 25 – October 9:
Collect Pledges
:Saturday, October 10:
22nd Annual WALKATHON
Registration Opens 8:15 amWarm-Up Stretch 8:45 amWalk! 9:00 am - 4:00 pmMonday, October 12:Pledge Sheets back to StudentsMonday, October 26:
Pledge Money Due
 Friday, November 13:Award Assemblies
Only those students who turn in theirPledge Money by 2:00 pm, Monday,
October 26
, 2009, will be eligible toreceive individual awards or be includedin Top Club for top fundraisers.
If You Cannot Attend
If you cannot attend the Walkathon but want to receive credit for participating (andget a T-shirt), submit a Pledge Card to your teacher with the minimum $15.00 inpledges by Friday October 9, 2009. We’ll deliver the shirt. By doing this beforeWalkathon you may help your class win 100% participation! There is no guaranteethat T-shirts will be available after the day of Walkathon.
Junior Walkers & Alumni Walkers
Younger siblings (ages 3-5) are
Junior Walkers
at Walkathon! With a $15.00payment at the Registration Desk on Saturday morning, kids ages 3-5 get a specialLap Card and are eligible for special prizes, indicated on the card, up to three miles.Non-students (including
Booksin Alumni
and older siblings) may walk at Walkathon!In order to receive a Lap Card and T-shirt, non-students must submit a Pledge Cardwith a minimum $20.00 donation.
Non-students with Lap Cards are eligible to earn the same food and non-food incentive prizes as Booksin students up to the 20-mile prize 
After Walkathon
During the week followingWalkathon, your child willreceive their Pledge Card(which you turned in atRegistration at Walkathon).The card will be updated withthe final mileage and with thetotals due from sponsors.Please review the Pledge Cardfor accuracy, and then help yourchild collect the owed funds.
All money must be returnedby Monday, October 26
- p2
Collecting Pledges
The Walkathon Information Packet sent home with the students containsa Sponsor Sheet (also called a "
Pledge Card
"). Students can collectpledges from friends, family, neighbors or parents' co-workers. Please besure to accompany your child if they are going door to door to getsponsors! Students have until Walkathon Day to get pledges!
Pledges are crucial to our success. More than 60% of totalWalkathon revenue comes from pledges the children collect!
Generally, there are two types of pledges:
 Flat Pledges
: The preferred pledge is a flat pledge, a fixed amount,regardless of how far a student walks. We encourage pledges of $20 andabove. We also encourage students to set an overall goal of $200.
Per-Mile Pledges
: With a per-mile pledge, donations increase with eachmile walked. The track is one-third of a mile long, and credit is only givenfor whole miles walked.
Why do we prefer flat pledges? 
First, it is a known amount of money.Regardless of whether a student walks 1 mile or 20 miles, the amountstays the same. Second, a flat pledge removes any "surprise factor" fordonors. Everyone has funny stories of a donor pledging $5.00 per mileand expecting the student to walk only 3 miles. When the student thenwalks 20 miles and returns to the donor for $100.00 (instead of theexpected $15.00), it can create an awkward situation. But perhaps mostimportant, if you solicit a flat pledge, you have the ability to collect it onthe spot. Otherwise, you must return to the donor after the event.
Matching Grants 
Many companies have matching programs foremployee donations. They often include pledges, and apply to allemployees at the workplace. Parents, check with your employer to see ifthey match donations that you and your co-workers make to Walkathon! Ifthis is possible, contact us – 
We will help you navigate the paperwork.
Checks should be payable to "BESCA."
BESCA is a 501(c)3organization, and pledges have the potential to be tax-deductibledonations in accordance with applicable law.
Bring Your Pledge Card to Walkathon!
All students who arrive on campus Saturday morning
and who submit aWalkathon Pledge Sheet with at least $15.00 in pledges
receive a freeBooksin Walkathon T-shirt to wear all day and keep.
Please hold onto any money you collect until after the event. We don't accept money until Walkathon is over.
Donations Add Up!
Just a partial list of the ways your donation helps improve your child's education at Booksin School: 
$7500 Library Books$4500 Student PracticeWorkBooks forGrades 1-5$4000 One Field Trip, withbuses, tickets,curriculum tools$3000 Art Vistas ProgramSupplies$3000 EnrichmentAllocations for onegrade level$3000 Science ActivitiesSupplies & Support$2000 CornerstoneActivities$1000 School SafetySupplies$1200 Garden Life Lab -Annual Programs$1200 5th GradePromotion$655 School Planners forall 4th & 5th gradestudents$630 Science Boards forall 4/5th gradeclasses for ScienceFair$600 Enrichment Fundsfor One Classroom
- p3
On Walkathon Day
- Sat, October 10 
Families are encouraged to “set up camp” on the grass field and on locations along the course. Plan to bring folding chairsor a blanket, and if you would like, umbrellas or pop-up tents for shade. Create a family meeting place and rest zone!We will have dozens of volunteers on the course during the day. Safety is our foremost priority. But we rely on parents tokeep an eye on their own students.
Tips for a Great Day
: Students should wear loose-fitting shorts and a new Walkathon shirt.Check the forecast. It may be cool at 9:00 am, but the temperature will rise.
: Students should wear the most comfortable shoes possible. Keepthem on! Bring spare socks. Sometimes a change just feels better. Keep shoes,socks and clothes dry to avoid chafing.
Long Distance Tip
: Before walking, have your student put a small amount ofvaseline between toes and around potential blister spots on the feet. Also do thisaround chafing spots such as under the arms and around the thighs. This smalleffort can dramatically reduce blisters and chafing. Just remember: a very smalldab is all you need.
Do not leave campus with your Lap Card! 
Talk to your kids frequently. Evaluate how they are doing. If it is hot day and theyseem flushed -- or if they seem unduly tired -- have them they take a brief break.If they need to rest, have them visit our Teacher Time Booth and do an activity.
The Check-In Process Begins at 8:15 am
Bring your signed Pledge Card – It is required in order to earn prizes! 
Registration & Lap Card
: Upon registering, students will receive their Lap Card,which they must protect and maintain for the rest of the day! The Lap Card isworn around the neck and used to log laps/miles and incentives. If it is lost, itcannot be replaced (and the record of miles walked is also gone forever).After registering, take your Lap Card to the T-shirt Booth to get your shirt!After each lap your student completes, be sure they stop to get their Lap Cardpunched in recognition. In addition, after each mile completed, students maychoose to stop to get an additional per-mile award that they can display proudly.When your student is finished walking for the day, turn in your Lap Card at thePrize Booth, and collect the Incentive Prizes your student has earned.
Sports League Participants
If your child participates in an athletic sports activity, please visit our "SportsDesk" to store your Lap Card and to receive a 5-mile credit for the activity. Rulesare explained later in this Guide, and are
Safety Tips
Don't forget Sunscreen! 
Basic First Aid materials andassistance will be available.Bees and yellow jackets are notunusual; if you or a familymember is allergic, be sure tobring your bee sting kit.
Share your schedule
! Pleasemake sure your child knowswhere you can be foundthroughout the day
Staying Hydrated
: It is usuallya warm day. Students areprovided the opportunity to drinkwater each time they go aroundthe route (a free cup each lap).
Please be sure and encourage your child to stay hydrated! 
are allowed atBooksin School on Walkathon(or on any other day ever).No bicycles, scooters,skateboards, shoes with wheelsor other similar items will beallowed on campus duringWalkathon.
Lost and Found
: Lost andfound is located at the volunteerdesk. After Walkathon,remaining items will be turnedinto the school’s Lost and Foundbins.

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