CIC - EIPC

DEPARTMENT OF TRADE AND INDUSTRY

CENTER FOR
INDUSTRIAL COMPETITIVENESS
CIC - EIPC
HISTORY of 5S
1980s Japan 5S been practiced as a common sense
activity for many years
1986 First publication on 5S kicking off more
organized 5S
1987 Singapore First project in a model company
Outstanding results
Spread quickly to other Asian countries
Today lot of publications and videos

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5S Philosophy
Customer satisfaction is the ultimate goal of
world class management.

Goal of the 5S program is to make the work
area the most efficient and productive
possible.

Productivity is the elimination of waste.

There is cost associated with waste.

5S is neither for the workers nor for a
special area of the company, it is a
contribution to effective, productive work for
everyone, everywhere.
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What is 5S?
5S is a systematized approach to

organize work areas

keep rules and standards

maintain the discipline needed to do a good job
?
?
?
5S utilizes workplace organization and work
simplification techniques for easier, faster, cheaper,
safer and more effective workplace.

It develops positive attitude among workers and
cultivates an environment of efficiency, effectiveness
and economy.
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Dito ba Dito
baaaaa ang dapat
kong kalagyan
hhhmmmm
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Kailangan kita? Kung kailan ay di ko alam
Saan ba kita dapat ilagay, kuya?
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5S
Japanese English Filipino
SEIRI SORT SURIIN

SEITON SYSTEMATIZE/ SINUPIN
SET IN ORDER




SEISO SWEEP/SHINE SIMUTIN





SEIKETSU STANDARDIZE SIGURUHIN ANG
KALINISAN


SHITSUKE SUSTAIN/
SELF-DISCIPLINE SARILING KUSA
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What are the benefits of a 5S
Program?
Develop positive attitude among workers.
Cultivates an environment of efficiency, effectiveness,
and economy.
A safer work environment.
Less waste, maximize resources and time.
Better services, quality outputs, faster lead times.
Creates positive impressions on clients.
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HARD 5S
Refers to all facets of the work environment
Individual Workstation
Furniture - tables, shelves, drawers, files
Equipment - computers, typewriter, fax, copier
Layout of desk and equipment
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SOFT 5S
Office policies and procedures
Dress code
Sharing of responsibilities
Telephone etiquette
Music, voice volume
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Take out (sort) unnecessary
items and dispose
Systematize Shine /
Sweep
Standardize Sustain
HOW
Seiri/ Sort
1
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How to SORT Your Workplace
Which
???
Items Not
Necessary
SEIRI
Items
Necessary
For
SEITON
Stratification
Items having no
value and easy to
dispose
Items having some
value for sale
Items having no
value but disposal
is costly
Required
Action
Throw away
immediately
Look for a buyer
who offers the best
price
Work out a less
costly and safe
way for disposal
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Before
After
Sort and Recycle
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SPARE MOTORS ARE PLACED
ANYWHERE IN THE FLOOR.
SPARE MOTORS WERE SORTED
AND ARRANGED IN RACKS WITH
LABELS
BEFORE
AFTER
SORT and ORGANIZE
Identify which is USEABLE and DISPOSABLE
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make the work easy by eliminating obstacles.
no need to take care of unnecessary items.
no need to be disturbed with unnecessary items.
no faulty operation caused by unnecessary items.
Systematize Shine /
Sweep
Standardize Sustain
Systematize Shine /
Sweep
Standardize Sustain
BENEFITS
Seiri/ Sort
1
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Disposal Procedure
Establish Disposal Standards for
unnecessary items
Apply Disposal Notices to all
questionable items
Carefully examine contents of
responses to Disposal Notices
Dispose unnecessary items according to
Disposal Standards
An OFFICE-wide Seiri should be
planned and practiced annually
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Take out (sort) unnecessary
items and dispose
Seiri/ Sort
1
Arrange necessary
items in good order
Seiton/ Set In
Order
2
Shine /
Sweep
Standardize Sustain
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Sort
Shine /
Sweep
Standardize Sustain
Arrange necessary
items in good order
HOW
Seiton/
Set In Order/
Systematize
2
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How to Systematize/ Set in Order
Your Workplace
Items
Necessary
SORT
Stratification
Required
Action
Items frequently
used
Must be placed
near the point
of use
Items sometimes
used
Can be placed
farther away
Items not
used at all
must be kept
Must be stored
separately with
clear
identification
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2. SET IN
ORDER
What do I need to do my job?
Where is this item found?
Before
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Ano ba yan, di numero
nga,hahanapin ko pa ring
isa-isa ang laman ng lahat
ng kahon. hayyyy
Ano nga
ba ito?
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2) SET IN ORDER
(Simplify/ Systematize)
Neatly arranging and
identifying parts and
tools needed for the job.
So that they are easy to
find and accessible.
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2) SET IN ORDER
(Simplify/ Systematize)
Arrange machines and tools in
such a way that you could easily
reach for them whenever you
need them.
Mapicture sana
ni tita Bless
habang ayos pa
workplace ko
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EVERYTHING
HAS A PLACE AND
EVERYTHING IS IN
ITS PLACE
SEITON
Systematize/
Set In Order
2
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1. Follow the first-in-first-out (FIFO) method
for storing items
2. Assign each item a dedicated location.
3. All items and their locations should be
indicated by a systematic labeling.
4. Place items so that they are visible to
minimize search time.
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5. Place items so they can be reached or
handled easily.
6. Separate exclusive tools from common ones.
7. Place frequently used tools near the user.
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SYSTEMATIZE (SEITON)
prevent loss and waste of time
find out and pick-up necessary items
ensure the first-come-first-served
basis
make production flow smooth
and work easy
BENEFITS
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Take out clearly unnecessary
items and dispose
Seiri/ Sort
1
Arrange necessary
items in good order
Seiton/ Set In
Order
2
Standardize Sustain
Shine /
Sweep
Clean your workplace
3
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Clean your workplace
keep environmental condition as clean as the level
necessary for the products
prevent deterioration of machinery and equipment
and make checking of abnormalities easy
keep workplace safe and work easy
SWEEP (SEISO)
3
Shine /
Sweep
Standardize Sustain
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As a work area is cleaned (sort, set in order and sweep), maintenance
problems can be identified and addressed before causing more serious
problems or accidents.
Potential Accident : Electrocution
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BIG CLEAN-UP DAY
Organize A Big Clean-up Day after 5S
implementation announcement by CEO
Divide company premises into small areas
and assign a small group of people for each
area
Provide enough cleaning tools and materials
This big cleaning must include public areas
such as gardens, canteen and car park
Everybody must participate in this Big
Cleaning Day
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Sweep

K
I
C
K
O
F
F
C
O
M
P
A
N
Y
W
I
D
E
Good
Housekeeping
start on
BIG CLEANING
DAY

5S
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BEFORE
Sweep and place
Line Parameters
To determined
area of process
AFTER
Bolting Area
Process Owners are encouraged
to take responsibility in
maintaining good housekeeping
in his area
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5S GOOD HOUSEKEEPING PRACTICES
How Do We Practice SEIKETSU?

After disposing away all unnecessary
items and properly arranging them,
maintain the good work done.

Create a maintenance system for
housekeeping.

Hold interdepartmental competitions
in housekeeping
SEIKETSU
Standardizing
(Pagpapanatili)
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OFFICE 5S GUIDELINES
Do not place anything under your desk (Seiton)
Dispose of unnecessary items in your desk drawers (Seiri)
Arrange items in your desk drawers neatly for easy
retrieval (Seiton)
Do not pile up documents on your desk top (Seiton)
Desks
Wipe your desk top every morning (Seiso)
Do not leave unnecessary things on your desk top
when you go home (Seiton)
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OFFICE 5S GUIDELINES
Each cabinet must be properly labeled
indicating its contents (Seiton)
Provide partitions in cabinet
drawers for small items (Seiton)
Do not place anything other than
specified items on top of cabinets
(Seiketsu)
Cabinets
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OFFICE 5S GUIDELINES
Clean your computer, your computer table, copiers
regularly with soft detergent (Seiso)
Set electric cables neatly for safety
and good appearance (Seiton)
Reset office machines for common use
ready for use by next person (Shitsuke)
Office Machines
Inspect machines regularly and take
action for required servicing (Shitsuke)
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OFFICE 5S GUIDELINES
Hallways
Do not place anything in hallways without prior
permission (Seiri/Seiton/Shitsuke)
Pick-up and dispose any waste in hallway
(Seiketsu/Shitsuke)
Avoid talking loudly along hallways (Shitsuke)
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OFFICE 5S GUIDELINES
Ensure that outdated notices are removed (Seiketsu)
Ensure that all information are updated regularly (Seiri)
Notice Boards
Items should be neatly aligned
and properly secured (Seiton)
Pins must be readily available
(Seiton)
Check that the location of notice
board is appropriate (Seiton)
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5S CORE GROUP
ROLES AND RESPONSIBILITIES
1. PLAN
Appraise Situation
Set Targets/ Benchmarks
Make Organization Chart
Implement plan
2. DO
Announcements
Education
Big Seiso
Seiso Inspection
Seiton Campaign
Special 5S Projects
3. CHECK
5S Audit
Documentation of Targets
Review Targets
4. ACT
Corrective Measures
Revise Plans
Difficulties Encountered
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Even if you set a standard, the need for
training and educating every member of the
organization must continue.

It is necessary to upgrade the skills and
techniques of all the members of the
workforce so that improvement and higher
productivity can be constantly sought after.

Top and middle management need to take
extra care in discipline to set a good example,
before you expect your subordinates to follow
standards.

SHITSUKE
Self-Discipline
(Pagdisiplina sa
Sarili)
How Do We Practice SHITSUKE?
5S GOOD HOUSEKEEPING PRACTICES
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Key Points in the Implementation of 5S
1
2
3
4
Start small easy, proceed slowly but
steadily.
Start with the most suitable S.
Only one or two S are enough for the
initial practice, not all 5Ss.
Set simple, easily achievable and step-by-
step targets.



CIC - EIPC
Key Points in the Implementation of 5S
Everyones participation is important.
Management should take leadership of 5S
movement.
Record improvements for comparison.
Devise schemes to stimulate awareness and
sustain enthusiasm.
5
6
7
8
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Workplace becomes cleaner and better organized

Work becomes easier and safer

Results become visible to everyone

Visible results trigger generation of more and new ideas

People become proud of a well-organized workplace

People become disciplined

Having a good company image generates more business
Why 5S?
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PROMOTION
EDUCATION
EVALUATION
5S IMPLEMENTATION FRAMEWORK
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1. Management Commitment

Should be keen and committed in the
program

Make an official announcement of the
decision to implement the 5S program to
the employee

Support to implement the off- and on-the-
job 5S training plan

5S IMPLEMENTATION FRAMEWORK
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2. Organize 5S Committee


STEERING COMMITTEE
EDUCATION
COMMITTEE
EVALUATION
COMMITTEE
PROMOTION
COMMITTEE
5S IMPLEMENTATION FRAMEWORK
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STEERING COMMITTEE
1. Set policies, goals and strategies.

2. Assignment of tasks.

3. Keep everyone informed of the current
progress of 5S implementation.

4. Encourage and guide people for
improvement in 5S implementation.
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WORKING COMMITTEES
PROMOTION

1. Make employees aware of the benefits of productivity
2. Generate continuing interest and consciousness on
productivity through contests or other forms of
information drive.

Functions:
Formulate work program
Evaluate effectiveness of activities and formulate
corresponding actions
Coordinate and work with Steering Committee and other
support groups
Submit monthly status report to steering committee
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5S
SLOGAN
5S BULLETIN
BOARD
5S
CAMPAIGN
(Clean-Up Day)
PROMOTION
5S POSTER
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Provide a continuing educational program on
productivity and other related activities

Functions:
Formulate work program
Identify training needs

Evaluate effectiveness of training programs and
formulate actions
Coordinate with Steering Committee and other
support groups in implementing its activities
Submit monthly status report to Steering Committee
EDUCATION AND TRAINING
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COMPANY
VISITS
(Benchmarking)


CONFERENCES

EMPLOYEE ORIENTATION
ON 5S

EDUCATION AND TRAINING
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5S
GUIDELINES
OFFICES OFFICES
1. 1. Observe 5 Observe 5- -minute 5S before and after work and minute 5S before and after work and
wear a smile at all times. wear a smile at all times.
2. 2. Organize things on top of the office tables when Organize things on top of the office tables when
going home. going home.
3. 3. Organize personal items on top of the office table. Organize personal items on top of the office table.
4. 4. Organize office or personal items under the office Organize office or personal items under the office
table. table.
5. 5. Arrange items in table drawers systematically for Arrange items in table drawers systematically for
easy retrieval. easy retrieval.
6. 6. Arrange tables and chairs and other office furniture Arrange tables and chairs and other office furniture
in proper order. in proper order.
7. 7. Organize office and personal items on top of the Organize office and personal items on top of the
filing cabinets. filing cabinets.
8. 8. Keep all office documents and manuals neatly at Keep all office documents and manuals neatly at
designated locations. designated locations.
9. 9. Ensure all files are properly labeled. Ensure all files are properly labeled.
10. 10. Keep office equipment clean at all times. Keep office equipment clean at all times.
SIGNBOARD
STRATEGY
5S
CHIME
Daily
Cleaning
Procedures
5S PHOTO
DISPLAY
5S VISUAL
CONTROLS
EDUCATION AND TRAINING
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Continuously facilitate the overall assessment of the
program

Functions:
Study feasibility or proposed projects
Recommends the implementation of these projects
Establish criteria for projects
Monitor the use of resources
Develop an incentive scheme
Coordinate with the steering committee and other
support groups

EVALUATION / MONITORING
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REWARDS
AND
RECOGNITION
5S
SELF-CHECK
MANAGEMENT
REVIEW
CORRECTIVE /
PREVENTIVE
ACTION
VERIFICATION
Contributing
Factors
5S AUDIT
EVALUATION / MONITORING
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5S CHECKING ITEMS (Office Set-up) 5 4 3 2 1
CHAIRS



1.
Place your chair under the desk every time
you leave your table.

2.
Do not place your coats on your chair.
3.
Clean your chair using a brush or towel
regularly.

4.
Call for maintenance when your chair is
unstable or noisy.

DESK





5.
Do not place anything under your desk.
6.
Dispose unnecessary items in your desk
drawers.

7.
Arrange items in your desk drawers neatly for
easy retrieval.

8.
Do not pile up documents on your desk top.
9.
Wipe your desk top every morning.
10.
Do not leave unnecessary things on your
desk top when you go home.

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OFFICE
MACHINES
& TOOLS




14. Clean typewriters, computers, copying
machines, etc. regularly with soft detergent.

15. Set electric writings neatly for safety and
good appearance.
16. Reset office machines for ready use be next
person.
17. Place expendable papers neatly at
designated location by type and size.

18. Inspect machines regularly and take actions
for required servicing.
CABINETS



19. Label contents of each cabinet.

20. Divide cabinet drawers by partitions for
smaller items.
21. Label each file for easy retrieval.

22. Do not place anything other than specified
items on top of cabinets for good
appearance
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5S CHECKING ITEMS (Production Set-up)

5 4

3 2 1
FLOOR 1. Clear demarcation line for passage, working
area, racks and equipment.

2. No direct placement of materials, parts, tools
on floor.

3. No defective items left on the floor.
4. No peeling of paint.
5. No oils, dust, dirt scattered around the floor.
RACKS 6. Racks are placed in fixed position.
7. No dirt and dust on racks.
8. Clear indication of names of items stored.
9. All items are correctly placed on racks.
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EQUIPMENTS/
MACHINES
FIXTURES





14. Equipments are properly painted.
15. Equipments bear identification.
16. Equipments are free from oil, dust
and unnecessary parts.

17. Nothing is placed on equipments.
18. Caution is indicated for dangerous
parts of equipments/machines.

19. Equipments are properly colored.
20. Maintenance rules are established
for equipments and machines.

21. The place where the equipment is
being used is clearly indicated.

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1. Improves
quality

2. Improves
productivity

3. Reduces cost
4. Makes delivery
on time

5. Improves safety

6. Improves morale
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NOBODY CAN GO BACK
AND START NEW
BEGINNING BUT
EVERYONE CAN START AT
THIS MOMENT AND MAKE
NEW ENDING


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TOGETHER WE CAN
ACHIEVE ALL THE THINGS
WE HAVE JUST
DISCUSSED.NOBODY IS
PERFECT BUT WE HAVE ALL
THE CHANCES TO PERFECT
OUR INPERFECTION,JUST
OPEN OUR HEARTS AND
MINDS TO CHANGES.
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CIC - EIPC
THANK YOU!!!

AND GOD BLESS


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