Software Innova Dental and Optical

QUEZON CITY POLYTECHNIC
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Chapter 1
The Project and Its Setting
1.0 Introduction
The system design process usually involves creating and evaluating a
number of possible designs. The researcher team discussed the advantages and
disadvantages of each of these. The design that was conceived accepted may
be the most appropriate technically but, more often than not, other factors such
as the need for compatibility with other systems, the need to use company
standards, the need to minimize risks in other parts of the system govern the
ultimate design choice. The design is simply represented as a specification of the
system which is to be implemented.
The E-Books and Sales Monitoring System is a complete inexpensive
system for management of sales, purchases, payments and customer records.
This system will help the user in creating invoices, sales orders, service/s
rendered, customer profiles and any kind of the reports for monitoring the
business. Inventory System allows controlling customer balances and vendor
balances.
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The E-Books and Sales Monitoring System is an on-line website for
the Innova Dental and Optical Clinic. This system is especially intended for
storage of data covering all the transactions in the clinic, for the on-line sharing of
each branch of the company and to advertise the its services being offered. The
system is developed through HTML, Php and a little Javascript scripting codes
using Dreamweaver Cs3 software, phpMyadmin and Apache in Xampp software.
The system provides an interaction between company and the
guests/visitors of the system. The partners of the clinic can share the sales and
transactions privately, because of the confidential nature of sales and
transactions. In this kind of process, the system provides security in all records of
the company and no one can easily access the sales record unless the person is
permitted to do so. The guests can interact with the owner through sending
suggestions, questions and recommendations at via email.
The developers of the new system can refine its design by breaking the
system down into smaller tasks and then estimating the time spent to complete it.
The focus of this study is the use of many tools with a collaborative mindset of
the developers to systematically improve business through the implementation of
a new information system. System developers can enhance in its learning
through the application of new techniques and tools.

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2.0 Background of the Study
INNOVA OPTICS and DENTAL SPECIALISTS is an optical and dental
clinic located at 2nd Floor Susano Complex, Quirino Hi-Way, Novaliches, Quezon
City. It was started on December 11, 2004 with one(1) staff dentist and a medical
secretary. The Innova Optics and Dental Specialist is owned by Dr. Rhona M.
Subagan, a Doctor of Dental Medicine who graduated from National University
(NU). The Clinic has a partnership with Optical Clinic owned by Dr. Armila David-
Cablay and has a branch located at Sampaloc, Manila.
` The Innova Optics and Dental Specialists offers Consultation, Extraction,
Restoration, Prophylaxis, RCT, Denture and X-Ray. This clinic does not have any
computer based system for its business even though they have an existing
computer system.
Clinic’s Mission:
INNOVA OPTICS and DENTAL SPECIALISTS strives to meet the needs

of its customers for total value by offering a good service.
Clinic’s Vision:
Years form now Innova Optics and Dental Specialists will grow and
expand its business by consistently providing a good and affordable service for
its customers.
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The problems of Innova Optics and Dental Specialists has an unorganized
compilation of different patient records and lack of information regarding account
receivables and payables that will be useful in determining if the company is
making profit or not. The researchers choose the Innova Optics and Dental
Specialists in order to make their replace their existing system and transform it
into a new and most effective system possible for its improvement.
3.0 Statement of the Problem
Based on the interview conducted at the Innova Optics and Dental
Specialists, it was discovered that the clinic has an unorganized compilation of
different patient records and lack of information regarding account receivables
and payables that will be useful in determining if the company is making profit or
not.
4.0 General Objectives
To provide the most effective system for the improvement of Innova
Dental and Optical Clinic patients record system by designing e-Book and Sales
Monitoring Online System.
5.0 Specific Objectives

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A useful system is essential to ensuring the use and acceptance of the
information system; there are several specific objectives that the researchers try
to attain when designing a system:
• To develop an E-Book and Sales Online Monitoring System that is
searchable through the use of the net.
• To make the system user-friendly
• To lessen the difficulties while searching files for follow-up
• To monitor the sales and generate reports of the company
• To advertise the companies services using the website
6.0 Current IT Environment/Infrastructure
Laptop
6.1 Hardware Specifications
HARDWARE
Acer Laptop
Intel Dual Core 2.5 Ghz
2GB DDR2 Memory
14” LCD
160GB HDD Samsung
Table 1 Hardware Specifications
(Source: Innova Optics and Dental Specialists)
6.2 Software Specifications
SOFTWARE Specs
Windows Vista Home Edition
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Microsoft office 2007
Avast Antivirus
Adobe Reader 9
Yahoo Messenger
Table 2 Software Specifications
6.3 Network Architecture
Not Available
6.4 Manpower
The company has one employee/staff and a manager who is the owner.
6.5 Backup Recovery
All the records and transactions are stored in a drawer or storage box.
7.0 Process/Data Flow Diagrams
Data flow diagrams are used to describe how the system transforms
information. They define how information is processed and stored and identify
how the information flows through the processes.
When building a data flow diagram, the following items should be considered:
1. Where does the data that passes through the system come from and
where does it go?

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2. What happens to the data once it enters the system (i.e., the inputs)
and before it leaves the system (i.e., the outputs)?
3. What delays occur between the inputs and outputs (i.e., identifying
the need for data stores)?
When systems researchers attempt to understand the information
requirements of users, researchers must be able to conceptualize how data
move through the Innova Dental and Optical clinic, the process of transformation
that the data undergo, and what the outputs are, so these are the process and
data flow of the existing system of the said company.

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7.1 Data Flow

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Figure 1 Data Flow Diagram of the Existing System
8.0 Data Requirements
8.1 Forms
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8.1.1 List of Forms
• Dental Form
• Optical Form
8.1.2 Layout of Forms
Table 3 Dental Form

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Table 4 Optical Form

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8.1.3 Data Dictionary of Forms
Dental Form Data Dictionary
Rx No.
Rx No. is the assigned ID number for all the patients in the clinic by the
management. The Rx No. should not be repeated and unique to avoid
redundancy.
Patient’s Name
Patient’s Name is the name of the patient or customer of the clinic.
Date
The given or the current date where the patient commit a consultation or
treatment in the clinic.
Age
The age of the patient.
Birthdate
The date was the patient is born.
Sex
The gender of the patient it is either “male” or “female”.
Tel/Cell No.
The contact number of the patient in order to have a communication
between the patient and the doctors.
Address
The current and exact address of the patient.

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Case History
Case History indicates the illness or diseases of the patient before
proceeding to treatment. The doctor/employee will ask the condition of the
patient first to avoid accident and prescription of wrong medicine that is not
compatible for the illness of the patient.
Services Rendered
The services rendered to the patient in the clinic such as consultation,
extraction, restoration, prophylaxis, RCT, denture and X-Ray.
Fee
The given amount according to the service/s being rendered by the
patient.
Total
The total amount of fees according to the service/s being rendered by the
patient.
Deposit
The advance payment of the patient before performing the treatment.
Balance
The incomplete payment of the patient.
Recall Date
The assigned date where the patient needs to comeback to the clinic for
another check-up.
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Attending Dentist
The name of the attending dentist who performed the medication of the
patient.
Optical Form Data Dictionary
Job No.
The assigned ID number for all the patients in the clinic by the
management. The Job No. should not be repeated and unique to avoid
redundancy.
Patient’s Name
The name of the patient or customer of the clinic.
Date
The given or the current date where the patient commit a consultation or
treatment in the clinic.
Age
The age of the patient.
Tel No.
The contact number of the patient in order to have a communication
between the patient and the doctors.
Address
The current and exact address of the patient.
Occupation
The job in which a person is engaged.

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Chief: Complain
The main complain of the patient about its condition.
RX
This is a medical prescription which is consisting of OD, OS, Add, Sph,
P.d., Cyl and Seg. Hit.
Kind of Lens
The lens prescribed for the patient.
Fee
The given amount equivalent to the service/s rendered to the patient.
Frames
The physical frame of the eye glass recommended for the optical patient.
Tints
The lens color recommended by the doctor to balance light transmission,
reduce glare and improve depth perception/color recognition.
Remarks
The final words or the recommendations of the doctor for the patient.
Total
The total amount of fees according to the service/s rendered to the
patient.
Deposit
This is the advance payment of the patient before performing the
treatment.
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Balance
The remaining unpaid account of the patient.
Recall Date
The assigned date where the patient needs to comeback to the clinic for
another check-up.
8.2 Reports
The Innova Optics and Dental Specialist use “ledgers” or printed
document encoded by its employee for their daily, monthly and annual reports.
8.2.1 List of Reports
Not Available
8.2.2 Layout of Forms
Not Available
8.2.3 Data Dictionary of Reports
8.3.1 Entity Relationship Diagram

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Figure 3 Innova Optics and Dental Specialists ERD

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8.3.2 Data Dictionary of the ERD
Entity-An entity is a specific object of interest to the business area. It can be said
that in an accounting system, two things are basically necessary: Accounts and
transactions. In a customer support system, we would need to have some
information about customers, for a start. Each such unit of essential information
is named ‘an entity’, with a name and attributes.
Attributes-Each entity will normally have one or more attributes. Attributes may
be thought of as smaller pieces of information within an entity. Together they
describe our entity to the degree we find necessary.
Relationships-In a relational database, all entities have bonds between them,
expressed as relationships. A relationship is a link between to entities, and it tells
us something about which relationships exists between our entities.
9.0 Problems/Requirements List
The company’s problem is the growing numbers of papers being stocked
in the storage box, because of this, it is not easy to find or recover file records.
Some of the files are not organized, because of the manual errors such as
instead of arranging the files according to its surname alphabetically and
sometimes the company employee displaced it. And because of these problems
the company is just wasting its time and experienced an additional task that
leads to additional expenses for the company.

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The following are the requirements list in improving the company’s system:
1. The company must have a faster retrieval of records.
2. Less cost for operation or management of the company but produces
effective results.
3. Lessen the time of work.
4. Prevent manual errors.
5. Provides more organized and accurate records of files.
10.0 Analysis of the Existing System
The existing system of the Innova Optics and Dental Specialists is
currently using the manual information system which lacks the proper
management and control of the patient’s records that makes the company files
unorganized and over populated that caused to the loss of files and it is not easy
to retrieve some previous records of the patient. The manual system of the
company entails a lot of time spent in recording and recovering the files of the
patient. So, the researchers need to propose a system that can help solve all
these problems.
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Chapter 2
Methodology
1.0 Project Design
The E-Books and Sales On-line Monitoring System (ESOMS) for Innova
Optics and Dental Spaecialists is an On-line database website design coded in
HTML, Php and a little Javasript codes. This system has been developed through
Php coding using Dreamweaver Cs3 and with the help of Adobe Photoshop CS3.
The effects and design of the system is made through Macromedia Flash and
Cascading Style Sheets (CSS) codes.
1.1 Research Design
This is a descriptive-exploratory approach on how an on-line solution can
deliver a big impact in an organization, particularly a dental-optical company
gearing it up for global competitiveness. The researchers used both qualitative
and quantitative research methods for this proposition, where they intend to
identify the perceived strengths; benefits and even weaknesses of implementing
a website with on-line information system, as viewed by IT professionals and
students. Further, this proposal analyzes the perceived message transmitted
through the e-business with regards to the content, structure and strategy used.
Finally, the proponents look upon the proposed system and the impact it would
bring to Innova Dental and Optical Specialists Clinic.

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1.2 Problem Analysis
The company’s seen problems at Innova are addressed by the proponents
through the developed system. The system can easily save records for the
company’s customer profiles, sales and daily transactions. The researchers
designed an organized and a user-friendly system for the company and are
logically developed to avoid errors and lost of files in the company. The system
will help lessen the time consumed in recording transactions manually and will
lessen the paper documents for the company. Most especially, the two branches
of the said company can share transactions through on-line anytime and
anywhere.
3.0 Project Development
In the first phase of the SMS house alarm system project development,
the researchers are concerned with identifying the problems, opportunities, and
objectives, this stage is critical to the success of the rest of the project, because
no one wants to waste subsequent time addressing the wrong problem.
The first phase requires that the researchers look honestly at what is
acquiring in a business. Then, together with other organization members, the
researchers pinpoint problems. Often these problems will be brought up by other,
and they are the reason why the researcher was initially called in. Opportunities
are situations that the researchers believe can be improved through the use of
computerized information system. Seizing opportunities may allow the business
to gain a competitive edge or set an industry standard.

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Identifying objectives is also an important component of the first phase.
First, the researchers must discover what the business is trying to do. Then the
analysis will be able to see if some aspect of information systems applications
can help the business reach its objectives by addressing specific problems or
opportunities.
The people involved in the first phase are the users, researchers and
systems managers coordinating the project. Activities in this phase of
interviewing user management, summarizing the knowledge obtained, estimating
the scope of the project, and documenting results. The output of the phase is a
feasibility report containing a problem definition and summarizing the objectives.
The next phase that the researchers enter is that of determining
information requirements for the particular user involved. Among the tools used
to define information requirements in the business are interactive methods such
as interviewing, sampling and investigating hard data, and questionnaires. And
unobtrusive methods, such as observing, decision makers’ behavior and office
environments and all encompassing methods such as proto typing.
The next phase that the system researchers undertake involves analyzing
needs, again, special tools of techniques help the researchers make
requirements determinations. One such tool is the use of data flow diagrams to
chart the input, process, and output of the business functions in a structured
graphical form. From the data flow diagrams, a data dictionary is developed that
users all the data items used in the system, as well their specifications.
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During this phase, the system researchers also analyze the structured
decisions made. Structured decisions are those for which the condition
alternatives and actions can be determined.
Next is the design phase, in this phase of the systems project
development, the system analog uses the information concerned earlier to the
logical design of the information system. The researchers design accurate data
entry procedures so that data coming into the information system are correct. In
addition, the researcher provides for effective way to the information system by
using techniques if good form and screen design.
In the fifth phase of the system project development; the researchers work
with their other programmers to develop any original software that is needed.
Some of the structured techniques for designing and documenting software
include structure charts, and pseudo code. The system researchers use one of
these devices to communicate to their programmer when needed to be
programmed.
Before the information system can be used; it must be tested. It is must
less costly to cycle problems before. The system is design over to users. Some
of the testing is completed by programmers alone, some of the system
researchers in construction with their programmers. Servers of test to pin point
problems is run, first with sample data and everything with actual data from
current system. Maintenance of the system and its documentation begins in this
phase and is carried out routinely throughout the life of the information system.
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In the last phase of systems development, the researchers help implement
the information system. Some training is done by vendors, but oversight of
training is the responsibilities of the system researchers. In addition, the
researchers need to plan for a smooth conversion from the old system to the new
ones; or build a database, installing equipment, and bringing the new system into
production.
After the system is installed, it must be maintained measure that the
computer program be modified and kept up-to-date.
2. Determining
information 3. Analyzing System
requirements needs.
1. Identifying
Problems,
4. Designing the
Opportunities and requirement system.
objectives
6. Testing and maintaining 5. Developing and

the system documentary system
Figure 4 System Development Cycle

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The proposal is the specific project or set of activities for which you the
researchers seek the grant of the new system and any support and the budget
requirements necessary to successfully complete the work. Here the researchers
look more closely at the key ingredients for developing and implementing the
project, and how to articulate these concepts in the proposal. In this brief, the
word “project” is used to refer to a specific intervention or activity. The first step
when planning a project is to make sure there is a strong link between the
organization’s mission and the initiative the researchers are considering. The
project they planned and the funding should be part of the overall strategy for
addressing the issues. When developing the plan envision the following:
• How does the project relate to the organization’s mission?
• What is the context in which the work and how is this unique?
• How will the project change or improve the conditions of the company or
beneficiaries?
Before developing the proposed system, the researchers conduct an
interview to the Innova Optics and Dental Specialists to gather more information
in the company and analyze its problems and ask what kind of system proposal
fits for the company. Then, the researchers conceptualized what kind and
qualities of the system should be proposed in the company.
So, this is the proposed system, the system is developed through
Dreamweaver CS3 using the Dreamweaver Php and HTML where the
researchers wrote the Php and html codes. The researchers created the forms
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needed to record all the transactions in the company, while the systems layout is
developed through the use of Adobe Photoshop CS3 and Macromedia Flash for
the additional effects and graphics for the system.
4.0 Evaluation / Validation Criteria
4.1 Technical Considerations
The users only need a computer or a laptop in order to use/access
to the system, no more high specifications required in this system. The
current system of the company does not fit to its requirement to fulfill
the job.
4.2 Operations
The system is a very user-friendly, the user can easily navigate to
this on-line system but not all users can access to the company’s
records of transactions, only the owner/administrator can access to it.
The on-line system can record the customer profiles, sales and daily
transactions of the company. The administrator can save, delete edit
and search the customer records.
4.3 Schedule
Once the transactions are saved it is already stored in the system
database and it cannot be deleted unless the administrator will delete
the record.
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The owner can only share transactions through on-line and both of
the branch owners must have an Internet connection. The
administrator can always access to the system to add, save, delete,
edit and find the recorded transactions in the company.
4.4 Economic / Cost Effectiveness
Every owner wants a cost-effective building. But what does this mean? In
many respects the interpretation is influenced by an individual's interests and
objectives.
• Is it the lowest first-cost structure that meets the program?
• Is it the design with the lowest operating and maintenance costs?
• Is it the system with the longest life span?
• Is it the facility in which users is most productive?
Yes, the developed system is very helpful to reduce expenses in the
company and provide a good storage of transactions in the company. Instead of
buying papers, printing of forms and providing storage box/drawers for storage.
This is the system that has a full package of the necessary things for the
improvement of the company.

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Chapter 3
System Design
Description of the Proposed System
I. Logical Model Report
1.0 System Description
The E-Books and Sales On-line Monitoring System is a database system
of all the transactions and records for the Innova Optics and Dental Specialist
Clinic. It is also a website for the said company that advertises their services and
give information about the company.
The features of the proposed system are the form for customer profile
where the owner can record data all about their customers. The next feature is
the form for each service rendered by the customers, with the amount/fee for
each service and computes the total amount of all fees. Through the given forms
the owner can add, edit, delete and save records. To have a fast searching of
records, the developers add a search engine where the owner can search the
names of the customers including the records. The owner can also upload
pictures of the customer profile in order to see the image of the patient before
and after the treatment.
And lastly the system also features the on-line sharing information, this
sharing is only allowed for the both owner of the company’s two branches and
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not for the guest/visitor of the site. Through this system, the owner can view the
other company’s branch sales and customer records.
2.0 System Requirements
INNOVA OPTICS AND DENTAL SPECIALIST CLINIC are using a
“Manual System” for their transaction. The E-Book and Sales Online
Monitoring System for Innova Specialist required a minimum of a processor
(Dual Core 2.60 GHz) for Operating system (Windows Server 2003 Standard
Edition) and High Speed Internet Service Provider.
3.0 Hardware Requirement (Minimum and Recommended)
This includes the existing hardware facilities of the INNOVA OPTICS
AND DENTAL SPECIALISTS that are available, below are the stated
proposed hardware specification.
EXISTING HARDWARE DETAILS AND SPECIFICATION

Manual System( Papers )
Table 5 Existing Hardware
PROPOSED HARDWARE DETAILS AND SPECIFICATION

Processor Memory HDD VGA
Dual Core 2.60 GHz 1Gb 160Gb 64 128 / 256 MB
Table 6 Proposed Hardware
3.1 Servers
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EXISTING SERVER
Not Available
Table 7 Existing Server
PROPOSED SERVER
Microsoft Server 2005
Table 8 Proposed Server
3.2 Workstations
Laptop/Desktop Computer
3.3 Network
Not Available
3.4 Other Peripherals
3.4.1 Printer
3.4.2 Scanner
3.4.3 Router Dual band / Wireless
3.4.5 Switch Hub

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Software Requirements
SOFTWARE DESCRIPTION
• XAMPP is an easy to install

Apache distribution containing
Xampp Server MySQL, PHP and Perl. XAMPP is
really very easy to install and to
use - just download, extract and
start.
• The distribution for Windows
2000, 2003, XP and Vista. This
version contains: Apache,
MySQL, PHP + PEAR, Perl,
mod_php, mod_perl, mod_ssl,
OpenSSL, phpMyAdmin,
Webalizer, Mercury Mail
Transport System for Win32 and
NetWare Systems v3.32, Ming,
JpGraph, FileZilla FTP Server,
mcrypt, eAccelerator, SQLite, and
WEB-DAV + mod_auth_mysql.
•
phpMyAdmin is a free software tool written in

PhpMyAdmin PHP intended to handle the administration of
MySQL over the World Wide Web. phpMyAdmin
supports a wide range of operations with
MySQL. The most frequently used operations
are supported by the user interface (managing
databases, tables, fields, relations, indexes,
users, permissions, etc), while you still have the
ability to directly execute any SQL statement.
PhpMySql
MySQL is a database.
The data in MySQL is stored in database

objects called tables.
Table 9 Software Requirements

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4.1 Servers
Microsoft SQL Server 2005 (codenamed Yukon), released in
October 2005, is the successor to SQL Server 2000. It included native
support for managing XML data, in addition to relational data. SQL Server
2005 also allows a database server to be exposed over web services
using TDS packets encapsulated within SOAP (protocol) requests. When
the data is accessed over web services, results are returned as XML.
4.2 Workstation
Laptop/Desktop Computer
5.0 Data Requirements
6.0 People
The proposed system is used by the owner and staff of the Innova Optics
and Dental Specialists Clinic. There is also an admin that operates and
control the cycle of the proposed system and lastly the guests/visitors of the
system is also a part of the proposed system.
II. Design Instruments and Techniques
The instruments and techniques use din the collection of data for this study were:
a. Observations
Before developing the proposed system, the researchers
observed to the subject company, the purpose of this is to get a

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clearer and richer understanding of what the proponent need to do
to improve in the given company, to know what kind of system used
in the company, what are the activities inside the company and the
disadvantages of the current system in order to know what kind of
system should be proposed for the company.
b. Interviews
The researchers conduct an interview to the company to
know all the information and the problem of the company. The
researchers used cell phone as an instrument for recording the
conducted interview and gathered some paper works and forms as
a basis in developing a new system for the company.
c. Company Visit
The researchers visited some company with a computer-
based system in order to gain more knowledge about the system
requirements, the features and how their system does is
developed.
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Chapter 4
Detailed Program Design Report
1.0 System Specifications
1.1 Functional
The functions of the proposed software are to advertise the company, for
recording and updating of all sales of Innova Optics and Dental Specialists Clinic.
1.1.1 System Boundaries
Inquiry and Registration
Places Services
Customer
Customer
Profile
Proposed
Software/ Payments
System
Owner/Admin Reports
Figure 4 System UML
(Interaction with the customer and the system)

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1.1.2
Customer Inquiry
Customer
Owner/Admin
Proposed
Software/
Computer Software Interaction
Add Records
Edit Records
Save Records
Update Records
Figure 5 System UML
(Saving, Update, Edit and Deleting Customer Records)
1.2 Technical Design
1.2.1 Database
1.2.1.1 Schema
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FLOWCHART
START A
Log-in Form
Input Username and

Password
Verify Username and

Password
N
IF Un and
Pw == True Display Msg
Box
Show Admin
Page
Figure 6.0 Module Flowchart of Admin Log-in Form
LEGEND:
A -On page connector to END
A -Off page connector to ADMIN

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Y
DENTAL SHOW DENTAL
FORM B
FORM
DENTAL Y SHOW DENTAL

DATABASE DATABASE C
VIEW PREVIEW
N
Y SHOW OPTICAL
OPTICAL
FORM D
FORM
Y SHOW OPTICAL
OPTICAL
DATABASE DATABASE
VIEW PREVIEW E
N
N
LOGOUT A
Figure 6.1 Module Flowchart of Menu Form

LEGEND:
A-Off page connector to ADMIN A -On page connector to End
F -Off Page connector to End

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B
B
NAVIGATE D C
MENU
DENTAL/
Y OPTICAL
ADD
Input Save DATABASE
Entry Entry
N
Y Confir Y C
Select m
DELETE
Entry Delete
?
N
N Delete Entry from
Database
Y
UPDATE Modify
Entry Update Entry from C
Database
N
Y
Saving Save Entry from D
RECORD
Entry Database
N
N
LOGOUT A
Figure 6.2 Module Flowchart of Admin Account Form

LEGEND:
-On B
C page connector to -On page connector to Admin
Dental/Optical Database Account
On page connector to
D
Dental/Optical Database B -Off page connector to Admin
Account
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START
Log-in Form
Input Username and

Password
Verify Username and

Password
N
IF Un and
Pw == True Display Msg
Box
Show Client Web

Page
A page connector to CLIENT PROFILE

-Off
B -Off page connector to Admin Account
Figure 6.3 Module Flowchart of Admin Account Form
1.2.1.2 Data Dictionary

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Dental Form
Structure: Rx NO. = {Legal Characters}
Name : Rx No. Alias : RxNo

Data Type : Text Storage : Customer
Size : 20 Table : Customer
Format : EN -0000 Database : EBSMS
Description : Refers to the Designated Number

Legal Characters = {0 – 9)
Name : Patient Name Alias : p_name

Description : Refers to the Designated Full Name
Structure: Full Name = {Legal Characters}

Legal Characters = {A-Z|a-z|0-9|.}
Name : Date Alias : Date

Description : Refers to the Designated Date
Structure: Date = {Legal Characters}

Legal Characters = {0-9}
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Name : Age Alias : Age

Description : Refers to the Designated Age
Structure: Age = {Legal Characters}

Name : Date of Birth Alias : d_birth

Description : Refers to the Designated Date of Birth
Structure: Date of Birth = {Legal Characters}

Name : Sex Alias : Sex

Description : Refers to the Designated Sex
Structure: Sex = {Legal Characters}

Legal Characters = {A-Z|a-z}
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Name : Contact Number Alias: contact_no

Description : Refers to the Designated Contact Number
Structure: Contact Number = {Legal Characters}

Name : Address Alias : address

Description : Refers to the Designated Address
Structure: Address = {Legal Characters}

Legal Characters = {A-Z|a-z|0-9}
Name : Case History Alias : case_history

Description : Refers to the Designated Case History
Structures: Case History = {Legal Characters}

UNIVERSITY
Name : Service Rendered Alias : service_rendered

Description : Refers to the Designated Service Rendered
Structures: Service Rendered = {Legal Characters}

Name : Fee Alias : fee

Description : Refers to the Designated Fee
Structures: Fee = {Legal Characters}

Name : Deposit Alias : deposit

Description : Refers to the Designated Deposit
Structures: Deposit = {Legal Characters}

UNIVERSITY
Name : Balance Alias : balance

Description : Refers to the Designated Balance
Structures: Balance = {Legal Characters}

Name : Recall Date Alias : recall_date

Description : Refers to the Designated Recall date
Structures: Recall Date = {Legal Characters}

Name : Attending Dentist Alias : attending_dentist

Description : Refers to the Designated Attending Dentist
Structures: Attending Dentist = {Legal Characters}

Optical Form
UNIVERSITY
Name : Job Number Alias : job_no

Description : Refers to the Designated Job Number
Structures: Job Number = {Legal Characters}

Name : Patient name Alias : p_name

Description : Refers to the Designated Patient Name
Structures: Patient Name = {Legal Characters}

Name : Age Alias : age

Description : Refers to the Designated Age
Structures: Age = {Legal Characters}

UNIVERSITY
Name : Contact Number Alias : contact_no

Description : Refers to the Designated Contact Number
Structures: Contact Number = {Legal Characters}

Name : Address Alias : address

Description : Refers to the Designated Address
Structures: Address = {Legal Characters}

Name : Occupation Alias : occupation

Description : Refers to the Designated Occupation
Structures: Occupation = {Legal Characters}

UNIVERSITY
Name : Chief Complain Alias : chief_complain

Description : Refers to the Designated Chief Complain
Structures: Chief Complain = {Legal Characters}

Name : RxNo Alias : rx

Description : Refers to the Designated RX
Structures: RX = {Legal Characters}

Name : Kinds of Lens Alias : kind_lens

Description : Refers to the Designated Kinds of Lens
Structures: Kinds of Lens = {Legal Characters}

UNIVERSITY
Name : Fee Alias : fee

Description : Refers to the Designated Fee
Structures: Fee = {Legal Characters}

Name : Frames Alias : frame

Description : Refers to the Designated Frame
Structures: Frames = {Legal Characters}

Name : Tints Alias : tints

Description : Refers to the Designated Tints
Structures: Tints = Legal Characters}

UNIVERSITY
Name : Remarks Alias : remarks

Description : Refers to the Designated Remarks
Structures: Remarks = {Legal Characters}

Name : Total Alias : total

Description : Refers to the Designated Total
Structures: Total = {Legal Characters}

Name : Deposit Alias : deposit

Description : Refers to the Designated Deposit
Structures: Deposit = {Legal Characters}

UNIVERSITY
Name : Balance Alias : balance

Description : Refers to the Designated Balance
Structures: Balance = {Legal Characters}

Name : Recall Date Alias : recall_date

Description : Refers to the Designated Recall Date
Structures: Recall Date = {Legal Characters}

UNIVERSITY
Hierarchical Input-Process-Output (HIPO)
E-BOOKS AND ONLINE SALES MONITORING SYSTEM

(CLIENTS/SITE VISITORS)
0.0
LOG-IN HOME ABOUT US CONTACT US SERVICES REGISTER

1.0 2.0 2.1 2.2 2.3 2.4
Figure 7.0 Hierarchical Input-Process-Output of

E-Books and Online Sales Monitoring System for Clients/Site Visitors
UNIVERSITY

(ADMINISTRATOR)
3.0
LOG-IN HOME ABOUT US CONTACT US SERVICES

1.0 4.0 4.1 4.2 4.3

E-Books and Online Sales Monitoring System for Administrator
ADMINISTRATOR
3.0
SERVICES
ADMIN ACCOUNT CUSTOMER RECORDS RECORDS
3.1 3.2 3.3
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Figure 7.2 Hierarchical Input-Process-Output

Administrator log-in
ADMIN
ACCOUNT
3.1.1
ADD UPDATE EDIT DELETE SAVE CANCEL

2.1.1.5 2.1.1.6 2.1.1.4 2.1.1.7 2.1.1.9 2.1.1.10
UNIVERSITY

Admin account Submenu

(CLIENT)
4.0
USER-ACCOUNT HOME ABOUT US CONTACT US SERVICES

4.1 4.2 4.3 4.4 4.5
UNIVERSITY

Client Navigation
USER-ACCOUNT
(CLIENT)
4.1
EDIT SAVE UPDATE DELETE LOG-OUT

4.1.1 4..1.2 4.1.3 4.1..4 4.1.5
Input Figure 7.5 Hierarchical

ProcessInput-Process-Output ofOutput
Client account Submenu
 Username  Verify username  Home page
and password if
 Password valid  Warning
Message
“Your
username or
password is
incorrect.
Input-Process-Output (IPO)
 If username
Author: Group 11 Program: E-books and Sales Online Monitoring System and
Date:password
3/26/2010
is valid, load
Diagram: 1.0 Module Name: Log-in for Administrator Page: 1 of 1
the
homepage
 If username
and password
is invalid,
display
message box
and allows
user until 3
trials, or else,
the program
will be
terminated
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Input Process Output
 Click  Verify  If “User Account”

Login Username and submenu was
Password if selected, its form
correct will be loaded
Figure 7.6 E-books and Sales Online Monitring System (Log In)
 If “Dental Records”
submenu was
selected, its form
will be loaded
Author: Group 11 Program: E-books and Sales Online Monitoring 
System Date:Records”
If “Optical 3/26/2010
submenu was
Diagram: 3.0 Module Name: Home for Administrator Page: 1 of 2
selected, its form
will be loaded
 If “Dental
Database”
submenu was
selected, its form
will be loaded
 If “Optical
Database”
submenu was
selected, its form
will be loaded
 If “Log-Out”
submenu was
selected, its form
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 Click Edit
 Editing Process  If “Edit” button
 Click was selected,
 Saving
Delete Figure 7.7 E-books Process
and Sales Online Monitoring System the user
(Home for Administrator)
Deleting Process would be able
 Click Save to edit his own
 User name user account
from the form
 Password then save it to
the database
Author:
 FirstGroup 11
Name Program: E-books and Sales Online Monitoring System Date: 3/26/2010
 If “Delete
Diagram:
 Last4.0 Name Module Name: User Account Page: 1 of 2
Account”
button was
 Middle selected, the
Name user will
delete his
account.
 If “Save
Account”
button was
selected, the
user will save
his account.
UNIVERSITY
Figure
Click 7.8 E-books andSales OnlineRecords
“Editing” Monitoring System (User If Account)
“Edit”
Dental submenu
Form  “Updating” Records was selected,
its entry will
 Click  “Saving” Records be edited
Optical
 Processing Request  If “Save”
Form
submenu
 Click
Author: Group 11 Program: E-books and Sales Online Monitoring System was
Date:selected,
3/26/2010
Dental its entry will
Diagram:DB
5.0 Module Name: Dental and Optical Forms for Administrator be saved
Page: 1 of 2
Records
 If “Update”
 Click submenu
Optical was selected,
DB its entry will
Records be Updated
 If “View
Records”
submenu
was selected,
its records
will be loaded
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Figure 7.9 Dental and Optical Forms for Administrator
1.2.1.3 Screen Navigation Diagram

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Figure 8.0 Website Intro Design

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Figure 8.1 Website Home Page
Figure 8.2 Website About Us Page

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Figure 8.3 Website Services Page

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Figure 8.4 Website Contact Us Page

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Figure 8.5 Website Admin Page
(Sales menu)
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Figure 8.6 Website Database Page
(Table View)
1.2.1.4 Screen Design (use UML to illustrate how a screen operates)
Website Intro Page:
Codes:
<html>
<head>
<title>intro</title>
<meta http-equiv="Content-Type" content="text/html; charset=windows-1256">
</head>
<body bgcolor="#E1F4F8">
<br><br><br>
<center><object width="550" height="400">
<param name="movie" value="in.swf">
UNIVERSITY
<embed src="in.swf" width="550" height="400" quality="high"

allowScriptAccess="always" allowFullScreen="false">
</embed>
</object>
</center>
<center><a href="innovathefinal.html"><img src="intro_03.gif"
border="no"></a></center>
</body>
</html>
Website Home Page
Codes:
<html>
<head>
<title>INNOVA|Site</title>
<meta http-equiv="Content-Type" content="text/html; charset=iso-8859-1">
</head>
<body bgcolor="#FFFFFF" leftmargin="0" topmargin="0" marginwidth="0"
marginheight="0">

<center><table id="Table_01" width="1011" height="1101" border="0"
cellpadding="0" cellspacing="0">
<tr>
UNIVERSITY
<td colspan="13">
<img src="images/innovathefinal_01.gif" width="1010"
height="29" alt=""></td>
<td>
<img src="images/spacer.gif" width="1" height="29"
alt=""></td>
</tr>
<tr>
<td colspan="2" rowspan="4">
<td>
<a href="innovathefinal.html"><img
src="images/innovathefinal_03.gif" width="399" height="52" alt=""
border="no"></td>
<img src="images/innovathefinal_04.gif"
width="538" height="61" alt=""></td>

<td>
alt=""></td>
</tr>
<tr>
<td rowspan="3">
<td>
alt=""></td>
</tr>
<tr>
<td rowspan="2">
<td>
<a href="innovathefinal.html" ><img
src="images/click.jpg" width="52" height="23" alt="" border="no"
title="Home"></td>
<td rowspan="2">
<td>
UNIVERSITY
<a href="aboutus.html"><img
src="images/innovathefinal_09.gif" width="71" height="23" alt="" border="no"
title="About Us"></td>
<td rowspan="2">
<td>
<a href="services.html"><img
title="Services"></td>
<td rowspan="2">
<td>
<a href="contactus.html"><img
title="Contact Us"></td>
<td>
alt=""></td>
</tr>
<tr>
<td>
<td>
<img src="images/innovathefinal_16.gif"
width="71" height="4" alt=""></td>

<td>
<td>
<td>
alt=""></td>
</tr>
<tr>
<td>
UNIVERSITY

<td colspan="11" img src="images/innovathefinal_20.gif"
width="866" height="983" alt="">
<center><iframe name="body" src ="innovahome.html"
width="100%" height="983" scrolling="no"
frameborder="0">fttp</iframe></center>
</td>
<td>
<td>
alt=""></td>
</tr>
<tr>
<td>
alt=""></td>
<td>
alt=""></td>
<td>
alt=""></td>
<td>
alt=""></td>
<td>
alt=""></td>
<td>
alt=""></td>
<td>
alt=""></td>
<td>
alt=""></td>
<td>
<img src="images/spacer.gif" width="72" height="1" alt=""></td>

UNIVERSITY
<td>
alt=""></td>
<td>
alt=""></td>
<td>
alt=""></td>
<td>
alt=""></td>
<td></td>
</tr>
</table>
</center>

</body>
</html>
Website About Us Page
Codes:
<html>
<head>
<title>innovaf</title>
</head>
marginheight="0">
UNIVERSITY

<tr>
<td colspan="13">
<td>
alt=""></td>
</tr>
<tr>
<td>
border="no"></td>
<td>
alt=""></td>
</tr>
<tr>
<td rowspan="3">
<td>
alt=""></td>
</tr>
<tr>
<td rowspan="2">
<td>
src="images/thefinal_07.gif" width="52" height="23" alt="" border="no"></td>
<td rowspan="2">
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<td>
src="images/aboutclick.jpg" width="71" height="23" alt="" border="no"></td>
<td rowspan="2">
<td>
border="no"></td>
<td rowspan="2">
<td>
border="no"></td>
<td>
alt=""></td>
</tr>
<tr>
<td>
<td>
<td>
<td>
<td>
alt=""></td>
</tr>
<tr>
<td>
UNIVERSITY

<center><iframe name="body" src ="innovaaboutus.html"
</td>
<td>
<td>
alt=""></td>
</tr>
<tr>
<td>

<td>
alt=""></td>
<td>
alt=""></td>
<td>
alt=""></td>
<td>
alt=""></td>
<td>
alt=""></td>
<td>
alt=""></td>
<td>
alt=""></td>
<td>
alt=""></td>
<td>
alt=""></td>
UNIVERSITY
<td>
alt=""></td>
<td>
alt=""></td>
<td>
alt=""></td>
<td></td>
</tr>
</table></center>
</body>
</html>
Website Services Page
Codes:
<html>
<head>
</head>
marginheight="0">
<tr>
UNIVERSITY
<td colspan="13">
<td>
alt=""></td>
</tr>
<tr>
<td>
border="no"></td>
<td>

</tr>
<tr>
<td rowspan="3">
<td>
alt=""></td>
</tr>
<tr>
<td rowspan="2">
<td>
border="no"></td>
<td rowspan="2">
<td>
border="no"></td>
<td rowspan="2">
UNIVERSITY

<td>
src="images/servicesclick.jpg" width="72" height="23" alt="" border="no"></td>
<td rowspan="2">
<td>
border="no"></td>
<td>
alt=""></td>
</tr>
<tr>
<td>
<td>
<td>
<img src="images/innovathefinal_17.gif" width="72" height="4" alt=""></td>

<td>
<td>
alt=""></td>
</tr>
<tr>
<td>
<center><iframe name="body" src ="innovaservices.html"
</td>
UNIVERSITY
<td>
<td>
alt=""></td>
</tr>
<tr>
<td>
alt=""></td>
<td>
alt=""></td>
<td>
alt=""></td>
<td>
alt=""></td>
<td>
alt=""></td>
<td>
alt=""></td>
<td>
alt=""></td>
<td>
alt=""></td>
<td>
alt=""></td>
<td>
alt=""></td>
<td>
alt=""></td>
<td>
alt=""></td>
<td>
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alt=""></td>
<td></td>
</tr>
</table></center>
</body>
</html>
Website Contact Us Page
Codes:
<html>
<head>
</head>
marginheight="0">

<tr>
<td colspan="13">
<td>
UNIVERSITY

alt=""></td>
</tr>
<tr>
<td>
border="no"></td>
<td>
alt=""></td>
</tr>
<tr>
<td rowspan="3">
<td>
alt=""></td>
</tr>
<tr>
<td rowspan="2">
<td>
border="no"></td>
<td rowspan="2">
<td>
border="no"></td>
<td rowspan="2">
<td>
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<a href="services.html"><img src="images/innovathefinal_11.gif" width="72"

height="23" alt="" border="no"></td>
<td rowspan="2">
<td>
src="images/clickcontact.jpg" width="86" height="23" alt="" border="no"></td>
<td>
alt=""></td>
</tr>
<tr>
<td>
<td>
<td>
<td>
<td>
alt=""></td>
</tr>
<tr>
<td>
<center><iframe name="body" src ="innovacontactus.html"
</td>
<td>
UNIVERSITY

<td>
alt=""></td>
</tr>
<tr>
<td>
alt=""></td>
<td>
alt=""></td>
<td>
alt=""></td>
<td>
alt=""></td>
<td>
alt=""></td>
<td>
alt=""></td>
<td>
alt=""></td>
<td>
alt=""></td>
<td>
alt=""></td>
<td>
alt=""></td>
<td>
alt=""></td>
<td>
alt=""></td>
<td>
UNIVERSITY

alt=""></td>
<td></td>
</tr>
</table></center>
</body>
</html>
Website Dental Form Page
Codes:
<html>
<head>
</head>
marginheight="0">
UNIVERSITY

<tr>
<td colspan="13">
<td>
alt=""></td>
</tr>
<tr>
<td>
border="no"></td>
<td>
alt=""></td>
</tr>
<tr>
<td rowspan="3">
<td>
alt=""></td>
</tr>
<tr>
<td rowspan="2">
<td>
title="Home"></td>
<td rowspan="2">
<td>
UNIVERSITY
<td rowspan="2">
<td>
<td rowspan="2">
<td>
<td>
alt=""></td>
</tr>
<tr>
<td>
<td>
<img src="images/innovathefinal_16.gif" width="71" height="4" alt=""></td>

<td>
<td>
<td>
alt=""></td>
</tr>
<tr>
<td>
UNIVERSITY

</td>
<td>
<td>
alt=""></td>
</tr>
<tr>
<td>
alt=""></td>
<td>
alt=""></td>
<td>
alt=""></td>
<td>
alt=""></td>
<td>
alt=""></td>
<td>
alt=""></td>
<td>
alt=""></td>
<td>
alt=""></td>
<td>
alt=""></td>
<td>
alt=""></td>
<td>
UNIVERSITY

alt=""></td>
<td>
alt=""></td>
<td>
alt=""></td>
<td></td>
</tr>
</table>
</center>
</body>
</html>
Website Optical Form Page
Codes:
<html>
<head>

</head>
UNIVERSITY

marginheight="0">
<tr>
<td colspan="13">
<td>
alt=""></td>
</tr>
<tr>
<td>
border="no"></td>
<td>
alt=""></td>
</tr>
<tr>
<td rowspan="3">
<td>
alt=""></td>
</tr>
<tr>
<td rowspan="2">
<td>
title="Home"></td>
<td rowspan="2">
UNIVERSITY

<td>
<td rowspan="2">
<td>
<td rowspan="2">
<td>
<td>
alt=""></td>
</tr>
<tr>
<td>
<td>
<td>
<td>
<td>
alt=""></td>
</tr>
<tr>
<td>
UNIVERSITY

</td>
<td>
<td>
alt=""></td>
</tr>
<tr>
<td>
alt=""></td>
<td>
alt=""></td>
<td>
alt=""></td>
<td>
alt=""></td>
<td>
alt=""></td>
<td>
alt=""></td>
<td>
alt=""></td>
<td>
alt=""></td>
<td>
alt=""></td>
<td>
alt=""></td>
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<td>
alt=""></td>
<td>
alt=""></td>
<td>
alt=""></td>
<td></td>
</tr>
</table>
</center>
</body>
</html>
Website Database Page
Codes:
<style type="text/css">

</style>

UNIVERSITY
<input type="button" value="Print Page!" onclick="window.print()" class="style"/>

<Center><font size=3 color=#1d96d0 face=arial><b>Dental Database
Records:</font>
<table border=1 cellpadding=2>
<tr
bgcolor=lightgray><td><b>RxNo</b></td><td><b>    &
nbsp;      Patients_name  &nb
sp;    </b></td><td><b>Date_m</b></td><td><b>Date_
d</b></td><td><b>Date_y</b></td>
<td><b>Age<b></td><td><b>Birthday_m</b></td><td><b>Birthday_d</b></td><
td><b>Birthday_y</b></td>
<td><b>     Sex    <b><
/td><td><b>    Telno    </b></t
d><td><b>Cellno</b></td><td><b>      &n
bsp;          &nbsp
;           &n
bsp;Address         &nbs
p;           &
nbsp;        </b></td>
<td><b>Diabetes</b></td><td><b>Allergies<b></td><td><b>Under_medication<
/b></td><td><b>Hypertension</b></td><td><b>Asthma</b></td>
<td><b>Other_diseases<b></td><td><b>Cosultation_fee</b></td><td><b>Extra
ction_fee</b></td><td><b>Restoration_fee</b></td>
<td><b>Prophylaxis_fee<b></td><td><b>RCT_fee</b></td><td><b>Denture_fe
e</b></td><td><b>XRay_fee</b></td>
<td><b>Orthodontics<b></td><td><b>Attending_dentist</b></td><td><b>Recall
_date</b></td><td><b>Total</b></td>
<td><b>Deposit<b></td><td><b>Balance</b></td></tr>
<tr><td>3355</td><td>Michael S. Escueta</td><td>February</td><td>14</td>
<td>2010</td><td>19</td><td>June</td><td>18</td><td>1990</td>
<td>Male</td><td>67346324</td><td>09224155318</td><td>Quezon</td><td>o
n</td>
<td></td><td></td><td></td><td></td><td></td>
<td>1000</td><td>1000</td><td>1000</td><td>1000</td><td>1000</td>
<td>1000</td><td>1000</td><td>sads</td><td>doctor</td><td>2012-09-00</td>
<td>7000</td><td>3000</td><td>4000</td></tr>
<tr><td>3356</td><td>Jonathan Cayanan
Estellero</td><td>February</td><td>23</td>
<td>2010</td><td>19</td><td>August</td><td>5</td><td>1991</td>
<td>Male</td><td>none</td><td>09184294375</td><td>2924 king solomon st.
Camarin Caloocan City</td><td></td>
<td></td><td></td><td></td><td></td><td>alifunga</td>
<td>200</td><td>100</td><td></td><td></td><td></td>
<td></td><td></td><td></td><td></td><td>0000-00-00</td>
<td></td><td></td><td></td></tr>
<tr><td>3389</td><td>Gerrad Danao</td><td>March</td><td>6</td>
UNIVERSITY
<td>2010</td><td>21</td><td>March</td><td>11</td><td>1989</td>
<td>Male</td><td>373-54-63</td><td>09105427507</td><td>Quezon
City</td><td></td>
<tr><td>3390</td><td>Kenneth Danar</td><td>March</td><td>7</td>
<td>2010</td><td>18</td><td>April</td><td>1</td><td>1991</td>
<td>Female</td><td>737-24-56</td><td>09301575485</td><td>Quezon
City</td><td></td>
1.2.2 Forms
1.2.2.1 Inventory
1.2.2.2 Layout
1.2.3 Reports
1.2.3.1 Inventory
1.2.3.2 Layout
1.3 Program Design (use UML to illustrate how the modules of the system
works)
-each program unit should have a corresponding diagram
(e.g. collaboration, sequence, activity or state diagrams)
1.4 Security Module Design

UNIVERSITY
1.5 Backup and Archiving Design
1.6 Cost Benefit Analysis (CBA): Existing versus Proposed
Innova Optics and Dental Specialists Clinic
E-Books and Sales Online Monitoring System
Cost Benefit Analysis of Existing system
Schedule1. Hardware Cost
LAPTOP SPECIFICATIONS
Model: Acer Aspire AS4535-842G25Mn
Qty Specification Cost Price Total

1 Processor : AMD Turion X2 Ultra Dual
Core ZM84 (2.3Ghz / 2MB)
1 Video : ATI Radeon HD3200 with
2048 Hypermemory
1 Storage : 250GB SATA HDD
1 Memory : 2GB DDR2 Memory
(Upgreable to 4GB) WHOLE
1 Display : 14" HD 1366 x 768 pixel PACKAGE
resolution, high-brightness
1 Acer Cystal Eye Webcam
1 Built in wireless lan 802.11abg
1 Built in 8X DVD-Super Multi double-
layer drive
2 Built in Speakers (3D sonic)
1 Printer
1 Printer
Total Php 32,000
Source: Acer Store, SM North Annex
Monthly Annually
PhP 426.667 PhP 5,120
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Note: all salvage value is 20 % of actual price
Yearly Depreciation Cost = (Actual cost – Salvage Value) / Estimated Life
= (32,000– 6,400) / 5 years
= PhP 5,120
Monthly Depreciation Cost = (yearly depreciation / 12 months)
= PhP 426.667
Schedule2.Software Cost
Operating System
Qty Software Cost Price Total

1 Microsoft Professional XP 5,000.00 5,000.00
Total 5,000.00
Application Software
Qty Item Unit Price Total Price

1 Microsoft Office 2007 12,000.00 12,000.00
Total 17,000.00
Source: CDr King, SM North
Yearly Depreciation Cost = (Actual cost – Salvage value) / Estimated Life
= (17,000 - 3,000) / 3 years

= PhP 4,666.00
= (4,666 / 12)
= PhP 388.83
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Monthly Annually
PhP 388.83 PhP 4,000.00
Note: all salvage value is 20 % of actual price
Schedule3. Utilities Expense
Qty Item Watts kW/ kW/ kW/ Total No. of Consumptio

/hour hour day day watts days n
1 Laptop 250 0.25 8 2 16 27 432
1 Printer 20 0.02 8 0.16 0.32 27 8.64
1 Aircon 750 0.75 8 6.4 12.8 27 345.6
3 Light(50w) 50 0.05 8 0.4 3.2 27 86.4
Total 872.64 kWh
Schedule4. Furniture and Fixture
Qty Particular Cost Price Total Price

2 Cabinet P3,000 P6,000
2 Office Table P2,500 P5,000
3 Single Chair P800 P2,400
1 Group Chair P2,500 P2,500
Total P15,900
Source: Sanyang Intertrade Corporation

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Monthly Annually
Php 212 Php 2,544
Yearly Depreciation Cost = (Actual cost – Salvage Value) / Estimated Life
= (15,900 – 3,180) / 5 years
= PhP 2,544
= PhP 212
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Chapter 5
Summary of Findings, Conclusions and Recommendation
1.0 Summary of Findings
During the first interview and observations in the Innova Optics and Dental
Specialists, they have problems in their manual system,
1.1 Conclusions
The study conducted has yielded some conclusions based on the findings
that were summarized in the previous section. It is now possible to derive several
conclusions based on the objectives presented in the first chapter. These
conclusions are the following:
• The implementation of E-Books and Sales Online Monitoring System is
highly successful because, it promotes the services of Innova locally and it
helped the clinic company to reach their clients easily.

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• The clients enjoyed the benefits of using the Software in doing their
transactions with the Innova Optics and Dental Specialists Clinic.
• The proposed software is considered to be efficient, advanced and
inexpensive.
1.2 Recommendations
Although, the implementation of E-Books and Sales Online Monitoring
System in the Innova Optics and Dental Specialists Clinic is already highly
successful, the company should still undergo some improvements, like any other
systems. Improving security of their software and website is the most important
factor that the company should consider. The other factors that should be
improved by Innova Optics and Dental Specialists Clinic are their accuracy rate
in order to be more efficient. The company should also increase the number of
supported services in order to maintain their clients. At the same time they
should also attract more customers. In order to achieve this, the clinic firm should
have proper and wide marketing and advertisement here in the Philippines.
Finally, the company could make use of database as a strategic weapon and
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new marketing techniques that will give those gains from saving and increased
revenues.

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QUEZON CITY POLYTECHNIC

The Project and Its Setting

The system design process usually involves creating and evaluating a

ultimate design choice. The design is simply represented as a specification of the

system which is to be implemented.

The E-Books and Sales Monitoring System is a complete inexpensive

system for management of sales, purchases, payments and customer records.

business. Inventory System allows controlling customer balances and vendor

The E-Books and Sales Monitoring System is an on-line website for

using Dreamweaver Cs3 software, phpMyadmin and Apache in Xampp software.

The system provides an interaction between company and the

transactions privately, because of the confidential nature of sales and

suggestions, questions and recommendations at via email.

the developers to systematically improve business through the implementation of

a new information system. System developers can enhance in its learning

through the application of new techniques and tools.

2.0 Background of the Study

INNOVA OPTICS and DENTAL SPECIALISTS is an optical and dental

Subagan, a Doctor of Dental Medicine who graduated from National University

Cablay and has a branch located at Sampaloc, Manila.

` The Innova Optics and Dental Specialists offers Consultation, Extraction,

INNOVA OPTICS and DENTAL SPECIALISTS strives to meet the needs

The problems of Innova Optics and Dental Specialists has an unorganized

compilation of different patient records and lack of information regarding account

receivables and payables that will be useful in determining if the company is

3.0 Statement of the Problem

Based on the interview conducted at the Innova Optics and Dental

Specialists, it was discovered that the clinic has an unorganized compilation of

different patient records and lack of information regarding account receivables

4.0 General Objectives

To provide the most effective system for the improvement of Innova

Monitoring Online System.

5.0 Specific Objectives

A useful system is essential to ensuring the use and acceptance of the

to attain when designing a system:

• To develop an E-Book and Sales Online Monitoring System that is

searchable through the use of the net.

• To make the system user-friendly

• To lessen the difficulties while searching files for follow-up

• To monitor the sales and generate reports of the company

• To advertise the companies services using the website

6.0 Current IT Environment/Infrastructure

6.1 Hardware Specifications

(Source: Innova Optics and Dental Specialists)

6.2 Software Specifications

Microsoft office 2007

Table 2 Software Specifications

(Source: Innova Optics and Dental Specialists)

6.3 Network Architecture

6.5 Backup Recovery

7.0 Process/Data Flow Diagrams

how the information flows through the processes.

where does it go?

and before it leaves the system (i.e., the outputs)?

the need for data stores)?

When systems researchers attempt to understand the information

requirements of users, researchers must be able to conceptualize how data

data flow of the existing system of the said company.

7.1 Data Flow

Figure 1 Data Flow Diagram of the Existing System

(Source: Innova Optics and Dental Specialists)

8.0 Data Requirements

8.1.1 List of Forms

8.1.2 Layout of Forms