SAC - Southern Area Conference - Divisions 5, 6, 7,

Friday May 14, 2010

Arriving and registering. Be sure you have checked into the Shilo Inn or let them know you will be late checking in!

1900 Social time at Shilo Inn

Meet your Commodore, Chief of Staff, Auxiliary Leaders and
enjoy some refreshments and trivia games.
Refreshment provided
Suite # to be posted at Shilo Inn check in desk
2200
Saturday May 15, 2010
Pedestrian Gate Open - Registration in Lobby -
700
Fire & EMS Training Center - 1705 W 2nd Av, Eugene, OR

Coffee and Pastries Open BREAK Area (Lobby)

800 Introductions and briefing of the weekend activities.

815 Move to your training location

Flotilla Leadership - Training Room # 2 Operational Communications Training Room # 1

830 FC and VFC relations, coordination and duties - responsibilities. Do's and Don'ts on VHF radios- Professionalism in communications
FC: Counseling and documentation, discipline, reporting forms - to between units and with the Coast Guard Watch Standers. Protocols to
whom and when, leading without demanding or brow beating, Know observe. Passing messages, etc.
and follow the AUXMAN. Facilitator:
VFC: motivating the Staff Officers, guidance, reporting track/s and
when, working with staff officers, Know and follow the AUXMAN. Todd Mains, ASC Sector Columbia River
For FC's VFC, your flotilla's next VFC and NEW
MEMBERS! Facilitator: Danny Dail

930 BREAK

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945 Flotilla Leadership - continued Operational Communications - continued
Training Room # 2 Training Room # 1

1045 BREAK and/or change to another training location

1100 Flotilla Leadership - continued Meet Your Diraux (Director of Auxiliary)

Training Room # 2 Training Room # 3
Ask questions and get answers to questions you have.
A chance for dialogue with our leader/s at the Directors Office
Facilitator - CWO Steven Jones

1200

Lunch at one of the local restaurants or brown bag if you wish. Lunch at one of the local restaurants or brown bag if you wish.

1330 Maritime Information Initiative (MII) Chain of Leadership - importance of following it!
Training Room # 3 Elected Officers must have, others Training Room # 6 E-mail and Letter writing - Correspondence
need the resource! Getting you account - Use of the site, discussion routing for action and protoclos ("TO", "THRU", "VIA".) Phone calling
problem solving, WIKI sites to develop plans cooperatively, protocols. Write, wait 24 hrs, review and edit before you send off written
repository of documents and history of discussions. communications. Courtesy in communications.
Revised Web Site for D13 Facilitator: Peter Raiswell & Dean Wimer
Facilitator: CWO Jones
Coffee and Pastries Open BREAK Area (Lobby)
1430

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 Dialogue with your Coast Guard Leaders Training Room # 1 & 2
1445 Question and answer time: Pertinent to only the Active Duty. The restructuring. How does the Coast Guard perceive the Auxiliary as
a professional part of Team Coast Guard - (openness and frankness is key here!) Why do the Coast Guardsmen not correct Auxiliarists
or at minimum notify the Auxiliary leaders of inappropriate behavior/uniform, etc? If we are to guide our members, the Auxiliary leaders
need honest and quick feed back from the Coast Guard! How can the Auxiliary in all areas of the Southern Area, best help the Coast
Guard? This is a chance to ask all leaders, pertinent questions. Questions are not limited to the
above, they are only kick off questions. AUX Leaders observe only Moderator: Danny
Dail
1525 Dialogue with both your Coast Guard and Auxiliary Leaders Training Room # 1 & 2
Questions that are pertinent to both the Coast Guard and the Auxiliary leaders.
Moderator: Danny Dail

1605 Dialogue with your Auxiliary Leaders Only Training Room # 1 & 2
Questions that are only pertinent to the Auxiliary. Our internal concerns and guidance. What you want answers to from the Auxiliary leadership.
Moderator: Danny Dail

1700
Freshen up and visiting prior to Dinner
1800
Dinner
AWARDS PRESENTATIONS
US Coast Guard Dist 13
Training Rooms 1 & 2

2200

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 SUNDAY MAY 16
745 OPENING SESSION Training Rooms 1 & 2 combined
Joint Session -- Commodore / Chief of staff / DURAUX Time

905 Close doors between Training Room 1 & 2 after Joint Session
Div 6 personnel move to Div 7 Personnel move to
Div 5 Personnel move to
915 Training Room 1 Training Room 2
Training Room # 6
move Room divider into place. move Room divider into place.
930

DIV 5 DIV 6 DIV 7

BREAK OUT BREAK OUT BREAK OUT
for meeting / out brief for meeting / out brief for meeting / out brief
Training Room 6 Training Room 1 Training Room 2

1145 Travel Time -- Have a Safe Trip!

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