Hanley Castle Parish Council

Minutes of the Meeting of the Parish Council held on Thursday, 15th March 2018 at
Hanley Swan Village Hall, starting at 19:00.

Present: Councillors: Sue Roberts (Chairman), Alison Bolton, John Taverner, Sue
Adeney, Sarah Darwent, Wendy Roberts-Powell, Alex Walker.

Apologies: Councillors: Bob Lamb. Peter Goodyear (PPW), Marjorie Nelson (PPW), Gigi
Field (Pond Warden)

In Attendance: Mrs Rebecca Abunassar (Clerk), DCllr Andrea Morgan, DCllr Mike
Morgan, Nick & Caroline Lechmere, Steve & Steve (Mello Festival
Organisers).

29/18 Welcome: The Chairman welcomed all present to the March meeting and
congratulated Cllr Walker on becoming a father. She accepted the apologies
submitted to the Clerk.

30/18 Declarations of Interest & Dispensation Requests from Councillors

a) Register of Interests: Councillors were reminded that they should have updated
their register of interests and sent them to the Monitoring Officer at MHDC.

b) To declare any Disclosable Pecuniary Interests in items on the agenda and their
nature: None declared

c) To declare any Other Disclosable Interests in items on the agenda and their nature:
None declared

d) To consider and agree all requests from Councillors for the Council to Grant a
Dispensation (S33 of the Localism Act 2011) – None received

Closure of the meeting to allow parishioners present to speak on any matters

relating to the Parish.
The Organisers of the Mello Festival which is to be held at Severn End Country Estate,
25th-28th May were present and asked to talk about the event and answer any queries
or concerns that the Parish Council had regarding it. They explained that the festival
was targeting families and that they were aiming to attract 3000 attendees. They talked
about their plans to handle traffic to and from the event and that there was a dedicated
telephone number for anyone to use. This number would be distributed to local
residents ahead of the festival. They would be setting up for the event from the Monday
21st and were expecting people to start arriving for the event on Friday from 6pm.
There would be three main stages and all would be inside. There would be a fourth
stage that would be used to promote local talent. With regards to retail stalls they like
to use local businesses where possible and have had hundreds of applications so are
very pleased with the response. They talked about the Sunshine Festival which they
organise in Upton and how smoothly it had been run and they anticipated that the Mello
Festival would be as successful. It was noted that the Young Farmers were holding an
event on the opposite side of the road but was hoped it would not cause a problem.
The Organiser invited the Parish Council to have a tour of the Festival prior to it’s
opening on the Friday so that they could see first-hand all the steps in place to
minimise the impact on the parish and local residents.
The Parish Council thanked them for attending and answering their concerns.

11/2018
Malcolm Fare asked if the Parish Council would consider taking ownership of the
Community Orchard as the owner wishes it has been given to the village as a
community asset. It was agreed to put the issue as an item on the next agenda and the
Clerk would investigate the implications and actions required for it to happen.
ACTION: The Clerk to contact Steve High, Mello Festival, to organise a tour.
The Clerk to put orchard ownership on the agenda and investigate the process.

31/18 Minutes: The Minutes of the Meeting held on 15th February 2018 had been
previously circulated and the minutes were approved and signed.

32/18 Matters Arising & Progress Reports not Listed elsewhere on the
Agenda:
Min 124/16: Royal British Legion Subsidence Claim – Adrian Hope had been appointed
and the work was scheduled to be done as soon as possible.
ACTION: The Clerk to contact the relevant insurance companies to advise
when the work has been completed.
Min 151a/16: BT Phone Box Adoption – The grant application was still outstanding, the
Clerk to chase. Cllr Roberts had a list of materials that needed to be purchased to
renovate the phone box for £119. It was agreed that she should purchase them and the
working committee would set to work repainting the box. It was confirmed that the
high school’s defibrillator would be available for public use. The village hall had still not
confirmed if they intended to purchase one so the Clerk would ask again.
ACTION: The Clerk to follow up the Cemex application for funding. Cllr Roberts
to source materials. The Clerk to find out about the Village Hall’s plans for a
defibrillator.

33/18 Finance:
a) Payment of Accounts: Members approved the payments of accounts as in the
presented schedule in Appendix 1.
b) Notification of receipts received: No Receipts but reimbursement from the
Lengthsman scheme was awaited.
c) Council Tax Bills – The parish Council Tax bills had been received and were showing a
3% increase in the precept. It was queried if this had occurred due to a change in the
tax base or the withdrawal of the grant element. No emails had been received
regarding any changes and the Financial Officer, MHDC, had been contacted in
December for confirmation that the grant was to continue. Cllr M Morgan did not know
why an increase was shown and asked that the emails were sent to him to investigate
ACTION: The Clerk to forward the emails to Cllr M Morgan.

34/18 Planning:
a) To Consider the following applications referred by MHDC for consultation:

18/00258/HP 1 Brinkley Drive Hanley Castle, Proposed attached garaging

Worcester WR8 0BY and car port

The Council had no objection but they requested that a condition of use solely as a garage
and not to be turned into a dwelling be attached if approved

18/00182/FUL Maple House Gilberts End Lane Hanley 3 bedroom detached cottage
Castle Worcester WR8 0BX with 2 bay garage

The Parish Council objected to the application due to its overbearing impact on neighbouring
properties and inadequate access to the site.

ACTION: The Clerk to respond to MHDC

12/2018
 b) To consider under the Scheme of Delegation any Planning Applications received
between the publication of the agenda and the Meeting:

8/00318/FUL Langdale Wood At (Os 7902 Erection of 40 holiday lodges with

4303) Blackmore Park Road associated reception building, parking
Malvern and landscaping

Whilst the Parish Council commended the reduction in numbers of lodges and size of the
reception area they still objected to the application on the grounds stated in the previous
application.

18/00324/HP Three Pillars Blackmore Park Replacement window & bi-fold doors
Road Malvern WR14 3LF with alterations to openings.

No objections raised

ACTION: The Clerk to submit responses to MHDC Planning Dept.

c) Details of Decision Notices Received to-date: -

18/00006/FUL Avenue Veterinary Centre Change of use from a Veterinary Surgery Approved
Hanley Road Upton Upon (Sui Generis) to a Funeral Directors (A1).
Severn, Worcester WR8 0PA

17/01953/FUL Options Malvern View The Provision of 2 no. single storey classrooms Approved
Rhydd Hanley Castle, (resubmission of permitted planning
Worcester WR8 0AD application 13/00888/FUL).

17/01859/FUL Esp Ltd Blackmore Park The installation of dust extraction Approved
Hanley Swan Worcester WR8 equipment
0EF

17/01872/FUL 2 Brinkley Drive Hanley Erection of a new dwelling and associated Withdrawn
Castle, Worcester WR8 0BY garaging (Alternative Scheme for plot 2
approved under 16/00706/FUL)

17/01873/FUL 3 Brinkley Drive Hanley Erection of a new dwelling and associated Withdrawn
Castle, Worcester WR8 0BY garaging (Alternative Scheme for plot 3
approved under 16/00706/FUL)

17/01874/FUL 4 Brinkley Drive Hanley Erection of a new dwelling and associated Withdrawn
Castle, Worcester WR8 0BY garaging (Alternative Scheme for plot 4
approved under 16/00706/FUL)

d) Details of enforcement action: None taken

e) Details of Appeal Notices Received: None received

35/18 Highway Matters

Road Safety Working Party – A meeting had been held at HCHS with Councillors, the
Head Teacher, Cllr Wells and Hannah Davis to discuss the traffic issues by the school.
Hannah proposed double yellow lines from the Bowling Green to Church End and beyond
that would be enforced and that verge masters be put in place. The School were looking

13/2018
to increase the bus bay area but there was an issue with funding it so they were discussing
it with the County Council. The next meeting would be 19th April at 4pm.
The welcome gates had been delivered to Cllr Darwent and would be installed as soon as
the work gang were able.

Works for the Lengthsman – Cllr Taverner said that the Lengthsman was busy clearing
grips and gullies around the parish. He had painted marking the posts by the SSSI area.
It was requested that all the gullies along Welland Road were cleared.
ACTION: The Clerk to request the clearing of the gullies.

Environmental Issues: The Community Bus route was to be extended as passenger

numbers were improving. Cllr Adeney said she would forward the details to The Parish
Link and also asked that Councillors seek feedback from anyone they knew that used it.
Hannah had not mentioned the SSSI requirements at her meeting so it was agreed to
discuss with Gerry Brienza in her absence.
The Litter pick was scheduled for 24th March and Cllr Adeney would circulate posters for
people to print off and put up.
ACTION: Cllr Adeney to forward bus timetable to Parish Link & email posters.

36/18 District & County Councillors Reports

a. District Cllrs Morgan: The District Councillors advised that most parishioners should
have received a letter telling them about the wheelie bin collection dates for recycling
and land fill. Cllr M Morgan asked to be informed if anyone was having to wait three
weeks for land fill collection during the roll out. The council tax bills had been issued
and they would look into the reason a 3% increase was shown.
b. County Cllr Tom Wells: Member not present.

37/18 Report of the:

a) Parish Paths Warden & Tree Warden – (Peter Goodyear) – Dog fouling signs had
been received and Cllr Roberts would organise for them to be put up. The additional
one requested by Marjorie Nelson had also been received.
Paul Denning’s quotation to perform an aerial inspection of the Cedar tree was agreed
and the Clerk would request the work is undertaken asap.
b) Pond Wardens (Neil & Gigi Verlander) – A meeting had been arranged to discuss the
possibility of siting additional benches by the pond; requesting parishioners to be kept
informed.
c) Playing Field Warden (Graham Holmes) – The report was read out, Cllr Adeney said
she would look at the damage to the youth shelter and report back. The Clerk would
recommend some bins for approval at the April meeting. Cllr Roberts would arrange for
the Dog Fouling signs to be put up.
d) Local Police – Latest report circulated
ACTION: Cllrs Roberts & Taverner to meet with Gigi and the Clerk to email the
parishioner to keep them updated. Cllr Adeney to inspect Youth Shelter.

38/18 Neighbourhood Development Plan – Consultation progressing.

39/18 Correspondence
a) SWDP – Consultation on additional Traveller Sites – email circulated ahead of
meeting. There were no changes proposed for the parish.
b) SWDP – Statement of Community Involvement Adoption - email circulated ahead of
meeting.
c) SWDP – Plan Review briefing session of Town & Parish Councils 20th March – email
circulated.
d) Request for any available sites for a self-build – The Clerk had been contacted by
someone hoping to move back to the area and build their own house. They asked about
the availability of any suitable sites in the parish. The matter was discussed but no
locations were identified.

14/2018
40/18 Topics raised by Councillors, Committees, Clerk & Parishioners –
a) War Memorial – Cllr Roberts advised that the work would start on the 16th
April
b) Big Lunch – the event is scheduled for 14th July and it was asked that the
Clerk check everything is in place with the insurers.

41/18 Councillors reports and items for future agenda: Community

Orchard.

42/18 Date of Next Scheduled Meeting: 19th April 2018

Signed ……………………………… Date: 19th April 2018

Chairman

Appendix 1: Schedule of Payments & Receipts 15th March 2018

Payment of Accounts: The under mentioned accounts were approved:

No. Payee Reason £

1603 WDBF Ltd Glebe Account Rent for Glebe 125.00
1604 Print & Design NHDP Printing 206.94
1605 Mrs Abunassar March Pay + Stamps & Dog sign 426.06
1606 Peter Saunston Feb Lengthsman Duties 616.00
1607 HMRC Q4 Tax PAYE Q4 14.40

Total 1388.40

Signed ……………………………………… Date: 19th April 2018

Chairman

15/2018