SAP – Material Management (MM) Module

MMIM3330 – MM: Stock transfer between plant using STO

with DO

Submit Date, 21-May-04

<Internal Use>

 Copyright @ 2004 Holcim Services (Asia) Ltd.

SAP-MM Module

Document Control
Document Name BPP Document: MMIM3330 – MM: Stock transfer between plant using STO
with DO
Author BPP Re-Documentation Team
File Name & Path
Created 13-Jul-04
Last Edited 20-Sep-05
Printed on 20-Sep-05

Version Revision Date Revision Description Author Sign-off

1.0 First modified documentation NIIT-MM Team
2.0 01-Sep-04 Reviewed document by UCC& HSEA
HSEA

Document Approval
Role Name Signature Date
HSEA’s Training and Rawee Chaimongkol
web TECHNOLOGY
Manager
HSEA’s Senior IT Kathaleeya Srivoranart
Training Specialist

Distribution List
Role Name Signature Date

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SAP-MM Module

Table of Contents

Overview

Trigger
This process is required when we need to transfer the goods between plants using Stock transport
order with Delivery order.

Business Process Procedure Overview

This process used to transfer goods between plants using Stock transport order with Delivery order.
This process has the following stages.
1. Creation of stock transport order
2. Transfer posting of Material to Material

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SAP-MM Module

3. Creation of Replenishment delivery order with reference to Stock Transport Order.

4. Changing of Replenishment order .i.e. Goods issue at supplying plant and entering the
transporter details etc.
5. Goods Receipt at receiving plant with reference to the delivery order.

Input Comment
Quantity requested Quantity of the material requested from the receiving plant
Supplying plant Plant from where the material is supplied
Receiving plant Plant to where the material is required.
Material Material number and detail to be transferred
Quantity Quantity of the material to be transferred
Picking quantity Quantity of the material picked for delivery at the supplying plant

Output / Results Comment

Stock transport order Stock transport order requesting material from supplying plant
Delivery order Delivery order for delivering the material (at supplying plant)
Goods receipt document Goods receipt is posted at receiving plant and relevant
document is created.

Tips and Tricks

Before doing this function the Material must be maintained in both supplying and receiving plants.
And in sales organization data 1 screen the delivering plant must be maintained.

This process involves five stages as specified below.

1. Creation of stock transport order(STO) at receiving plant (T code - ME21N)
2. Transfer posting of Material to Material (T Code MB1B)
3. Creation of Replenishment order (Outbound delivery order) at Supplying plant with reference
to the Stock transport order(STO) (T code – VL10B)
4. Changing of the Replenishment order delivery .i.e. Goods issue at supplying plant (T code -
VL02N)
5. Goods Receipt at receiving plant (T Code MIGO)

Procedural Steps

1.1. Create Stock Transport Order at receiving plant

1.1.1. Access transaction by

Via Menu Logistics  Material Management  Purchasing  Purchase Order 

Create  Vendor/Supplying Plant Known.

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SAP-MM Module

Via Transaction Code ME21N

Key T-Code,
ME21N

Fig-01

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SAP-MM Module

1.1.2. On screen “Create Purchase Order” fill the data in the fields as shown below:

Material number

Fig-02

Field Name Description R/O/C/D User Action and Values

Specifies the type of R Select the purchase order type to
list box purchasing document stock transport order from the list
box as shown in above figure.
Supplying plant Number or code of the R Enter the supplying plant
plant from where the
material is to be supplied
Doc. date Specifies the date on R Enter the order date.
which the purchase order
was created.
Header data Sub screen
Purchasing org. Responsible purchasing R Enter the purchasing organization
organization for
purchasing the goods
Purchasing group Responsible purchasing R Enter the purchasing group
group for purchasing the
material
Company code Responsible company R Enter the purchasing organization.
code under which the
purchasing activity to be
done
Item overview screen
Material Material to be transported R Enter the material number or code
from supplying plant to

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Field Name Description R/O/C/D User Action and Values

receiving plant
PO quantity Required quantity of the R Enter the quantity
material from the
supplying plant
Deliv. date Date on which the R Enter the date
material to be delivered
Plnt Plant where the material R Enter the material receiving plant
is required. I.e. to be number or code
delivered
Stor.loc Storage location where R Enter the storage location number
the material is going to be or code
stored after goods receipt
TrackingNo Number that facilitates the R Enter the tracking number or code
monitoring of the
procurement of required
materials or services. This
number can relate to a
requisition note (or
requirement notice/slip)
that was not generated in
the system.
Use these buttons to C Click on this buttons as per
move screen left, right, up requirement.
and and down respectively to
buttons enter the above
mentioned data
Item details Sub screen
Material group Group number or code to D This is copied automatically from
which the material the material master record. So
belongs to there is no user action is required
Delivery date Date on which the goods C Enter the date or select it from the
are to be delivered or the drop down menu.
service is to be
performed.
Plant Specifies the key for a C Enter the plant number or code or
production facility or select it from the drop down menu.
branch office within the
company (that is, the
company code).
You use the plant key to
determine, for instance,
which plant is to receive
ordered goods.
Storage location Number of the storage C Enter the storage location number
location at which the or code
material is stored. A plant
may contain one or more
storage locations.
Legend: R = Required, O = Optional, C = Conditional, D = Display

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1.1.3. On screen “Create Purchase Order” fill the data in the fields as shown below:

Fig-03

Field Name Description R/O/C/D User Action and Values

Header data Sub screen
Sales person Person who is going to R Enter the sales person name or
send the material from the code
supplying plant
Your reference Goods sending plant’s R Enter the reference number or code
reference
Telephone Telephone number of the R Enter the telephone number
number sending person

Our reference Goods receiving plant’s R Enter the reference.

reference
Item details Sub screen
Delivery date Delivery on which the R Enter the delivery date
material is to be delivered.
If you want several
deliveries enter different
dates
Scheduled qty. Quantity to be delivered R Enter the quantity.
on the specified delivery
date
All the other sub screens are filled
automatically by the system from the
material master and vendor master
(supplying plant). So there is no

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Field Name Description R/O/C/D User Action and Values

necessity of entering data in every
screen. Even though if the user
wants to change he/she can do it.

Click on icon to save the stock

transport order.
Legend: R = Required, O = Optional, C = Conditional, D = Display

1.1.4. On screen “Create Purchase Order”, a confirmation message “Stock transport ord.
Created under the number <number>” will be displayed as shown below:

Confirmation message
with Stock transport
order number

Fig-04

Field Name Description R/O/C/D User Action and Values

Note down the stock transport order
number. The stock transport has
been created
After completing the transaction,
click on or icon to go back to
“SAP Easy Access” screen.
Legend: R = Required, O = Optional, C = Conditional, D = Display

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1.2. Create Replenishment delivery order (Outbound Delivery order) with

Reference to Stock Transport Order

1.2.1. Access transaction by

Via Menu Logistics  Sales and Distribution  Shipping and Transportation 

Outbound Delivery  Create  Collective Processing of Documents
Due for Delivery  Purchase Orders

Via Transaction Code VL10B

Key T-Code,
VL10B

Fig–09

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SAP-MM Module

1.2.2. On screen “Purchase orders, fast display” fill data in the fields as specified below:

Fig-10

Field Name Description R/O/C/D User Action and Values

Shipping Place from where the R Enter the shipping point.
point/receiving pt. goods are to be shipped
.i.e. shipping point of the
supplying plant.
Item details Sub screen
Delivery priority Specifies the priority of O Enter the delivery priority or select it
the delivery from the drop down list
Legend: R = Required, O = Optional, C = Conditional, D = Display

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1.2.3. On screen “Purchase orders, fast display” fill data in the fields as specified below:

Fig-11

Field Name Description R/O/C/D User Action and Values

Sub screen
Purchasing Purchasing document for R Enter the stock transport order
document which the purchase order number
delivery to be created. i.e.
for the stock transport
order number
Supplying plant Plant from where the R Enter the supplying plant
material is supplied
Click on icon to execute the
transaction to get the result.
Legend: R = Required, O = Optional, C = Conditional, D = Display

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SAP-MM Module

1.2.4. On screen “Activities Due for “Shipping orders, fast display” the data will be
displayed as shown below:

Fig-12

Field Name Description R/O/C/D

User Action and Values
Select the document for R
Click on to select the document as
processing shown in figure.
Icon used to process the
R Click on this icon to process the
selected document document. One window will pop up
icon and asks for conformation as shown
below(next screen)
Legend: R = Required, O = Optional, C = Conditional, D = Display

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1.2.5. On screen “Activities Due for “Shipping orders, fast display” a window is pop up and
waits for user confirmation as shown below:

Fig-13

Field Name Description R/O/C/D User Action and Values

Used to accept the R Click on this button to process the
message for further document
button processing
The process result is displayed in
the screen as shown below(next
screen)
Legend: R = Required, O = Optional, C = Conditional, D = Display

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1.2.6. On screen “Activities Due for “Shipping orders, fast display” the data is displayed as
shown below:

Fig-14

Field Name Description R/O/C/D

User Action and Values
R
Select the “GREEN” light item by
clicking on this as shown above.
Used to view the log for R Click on this icon to view the log.
icon the delivery creation This has shown below(next screen)
Legend: R = Required, O = Optional, C = Conditional, D = Display

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1.2.7. On screen “Delivery Creation Log” the data is displayed as shown below:

Fig-15

Field Name Description R/O/C/D

User Action and Values
R
Select the log by clicking on this as
shown above.
Used to view the R Click on this icon to view the
icon documents created by the documents. This has shown
system below(next screen)
Legend: R = Required, O = Optional, C = Conditional, D = Display

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1.2.8. On screen “Delivery Creation Log” the data is displayed as shown below:

Fig-16

Field Name Description R/O/C/D

User Action and Values
Select the document by clicking on
the document number.
Used t create the delivery R Click on this icon to create the
document delivery document. This has shown
icon below(next screen)
Legend: R = Required, O = Optional, C = Conditional, D = Display

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SAP-MM Module

1.2.9. On screen “Document flow” the data is displayed as shown below:

Replenishment
delivery order number

Fig-17

Field Name Description R/O/C/D User Action and Values

Replenishment Delivery document D Note down the document number for
Dlv. number created with further processing.
reference to the stock
transport order
Click on or icon to go back
to previous screen and then “SAP
Easy Access” screen.
Legend: R = Required, O = Optional, C = Conditional, D = Display

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1.3. Changing of Replenishment Delivery Order (Outbound Delivery order)

1.3.1. Access transaction by

Via Menu Logistics  Sales and Distribution  Shipping and Transportation 

Outbound Delivery  Change  Single Document

Via Transaction Code VL02N

Key T-Code,
VL02N

Fig–18

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1.3.2. On Screen “Change Outbound Delivery” fill the data in the fields as specified below:

Replenishment delivery
order number (from Fig -17)

Fig-19

Field Name Description R/O/C/D User Action and Values

Outbound Outbound Delivery R Enter the outbound delivery
delivery document number created document number already created
by the system with in the previous step.
reference to the stock
transport order
Press [ENTER] or click on icon
to execute the transaction
Legend: R = Required, O = Optional, C = Conditional, D = Display

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1.3.3. On Screen “Replenishment Dlv. <number> Change: Overview” the document is

displayed as shown below:

Fig-20

Field Name Description R/O/C/D User Action and Values

Used to view and enter R Click on this icon to go to header
icon the header details of the details screen.(next screen)
document
Legend: R = Required, O = Optional, C = Conditional, D = Display

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1.3.4. On Screen “Replenishment Dlv. <number> Change: Header Details” fill the data in the
fields as shown below:

Fig-21

Field Name Description R/O/C/D User Action and Values

R From the header details screen click
on “Transport” sub screen.
MnsTransTy Means of transport R Enter the means of transport or
specifies in which mean select it from the dropdown list.
the material be
transported such as truck,
container, ship, etc.
MnsTranspID Transporter identification R Enter the transporter identification
number or code. This number such as truck registration
code is going to be used number etc.
at the weighbridge as a
“Truck plate number”
Ship.type Shipping type R Enter the shipping type or select it
from the drop down list.
Click on icon to go back to Item
Overview screen as shown below.
Legend: R = Required, O = Optional, C = Conditional, D = Display

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1.3.5. On Screen “Replenishment Dlv. <number> Change: Overview” fill the data in the
fields as shown below:

Fig-22

Field Name Description R/O/C/D User Action and Values

Item Detail Sub Screen
Pick quantity For outbound deliveries, R Enter the pick quantity.
this field gives the item
quantity that appears on
the printed picking list.
For inbound deliveries,
this field contains the item
quantity that is placed into
stock.
Used to post the goods R
Click on the icon to post the goods
issue issue from supplying plant
The document will be saved and the
message will be displayed as shown
below.
Legend: R = Required, O = Optional, C = Conditional, D = Display

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1.3.6. On Screen “Change Outbound Delivery” a confirmation message “Replenishment

Dlv. <number> has been saved” is displayed as shown below:

Confirmation message

Fig-23

Field Name Description R/O/C/D User Action and Values

Click on or icon to go back
to “SAP Easy Access” screen.
Legend: R = Required, O = Optional, C = Conditional, D = Display

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SAP-MM Module

1.4. Goods Receipt at receiving plant with reference to Replenishment

Delivery Order (Outbound Delivery order)

1.4.1. Access transaction by

Via Menu Logistics  Materials Management  Inventory Management 

Goods Movement  Goods Movement (MIGO)

Via Transaction Code MIGO

Key T-Code,
MIGO

Fig-24

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SAP-MM Module

1.4.2. On “Goods receipts Outbound delivery <number> - <username>” screen, fill data in
the fields as specified below:

Delivery Order number

Movement type

Fig-25

Field Name Description R/O/C/D User Action and Values

Outbound Name of the reference R Enter the outbound delivery order
delivery document based on which the number with reference to this the
goods movement. i.e. goods goods receipt is to be posted. After
receipt is be posted in to the entering the outbound delivery order
system number the data from the outbound
delivery order is automatically
copied and displayed in the item
overview screen as shown above.
Movement Each material movement in O Enter the movement type or search it
type the system is differentiated from the system. Here in this field it
with different movement type. is taken as a default value.
Header Data Sub Screen.
Document The date on which the original O The system suggests the posting
date document was issued.i.e. date. The user can overwrite and
delivery note date enter his/her own.
Posting date Date on which the goods R The system suggests the posting
receipt posting is done in the date. The user can overwrite and
system enter his/her own.
It indicates that the output C Check or uncheck the check box as
determination function will be per requirement.
Icon activated. In this case, the
system checks whether output
is to be generated.

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Field Name Description R/O/C/D User Action and Values

Set this indicator if you wish to
print a goods receipt/issue slip.
Specifies the version of the R Select the desired version of the slip
goods receipt/issue slip. by from the drop down menu.
You can print out three
different versions of a GR/GI
slip:
Individual slip (version 1)
In this case, one GR/GI slip is
printed out for each item.
Individual slip with inspection
text (version 2)
In this case, one GR/GI slip is
printed out for each item. In
addition, a quality inspection
text is printed if there is one in
the material master record.
Collective slip (version 3)
In this case, a collective slip
including all the items in a
document is printed.
Delivery note Number of the external R Enter the delivery note number.
delivery note i.e. number of the
document issued by the
vendor or by production
containing information on the
delivered goods.(The
supplying plant name or
number also displayed in
adjacent field along with this
field as shown above)
Bill of lading Number identifying the bill of O Enter the bill of lading number if
lading for the goods that have available else leave it blank.
been received.
Documents issued by sender of
goods that are shipped with the
goods.
GR/GI slip no. Specifies a number, which – in C According to system setting this
addition to the material should be entered or left blank.
document number - uniquely
identifies a goods receipt/issue
slip. This number can be
assigned both internally and
externally.
If number assignment for
goods receipt/issue slips is
active in the plant, you can
proceed as follows:
You enter a number manually.
You do not enter a number. In
this case, the system
automatically assigns a
number.
Vendor Vendor master number copied D This is copied from the purchase
from the purchase order to order. No user action is required.
whom the purchase order has
been issued
Head text The document header text O Enter the text
contains explanations or notes

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Field Name Description R/O/C/D User Action and Values

which apply to the document
as a whole, that is, not only for
certain line items.
Legend: R = Required, O = Optional, C = Conditional, D = Display

1.4.3. On “Goods receipt Outbound delivery <number> - <username>” screen, fills data in
the fields as specified below:

Fig-26

Field Name Description R/O/C/D User Action and Values

Header Data Sub Screen.
Supplying plant Supplying plant number or D This is automatically copied from
code from which the the stock transport order. So there
material is supplied or is no user action required in this
issued. screen.
Legend: R = Required, O = Optional, C = Conditional, D = Display

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1.4.4. On “Goods receipt Outbound delivery <number> - <username>” screen, fills data in
the fields as specified below:

Fig-27

Field Name Description R/O/C/D User Action and Values

Item Detail Data Sub Screen.
Material Material description and D This is copied from the stock
material master number transport order and displayed by
the system automatically. So no
user action required
Vendor material Material number used by D This is copied from the stock
number the vendor transport order and displayed by
the system automatically. So no
user action required
Material group Group number or code to D This is copied from the purchase
which the material belongs order and displayed by the system
to automatically. No user action
required
EAN in order unit It indicates the O Enter the EAN number
international article number
(EAN or UPC) of the
material in the purchase
order unit.
The system suggests the
EAN/UPC of the purchase
order item.
EAN Check It indicates the O Enter the EAN number
international article number

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Field Name Description R/O/C/D User Action and Values

(EAN/UPC) of the material
in a different unit of
measure than the
purchase order unit
(default: stock keeping unit).
Legend: R = Required, O = Optional, C = Conditional, D = Display

1.4.5. On “Goods receipt Outbound delivery <number> - <username>” screen, fills data in
the fields as specified below:

Quantity to be
posted i.e.
received from
vendor

Fig-28

Field Name Description R/O/C/D User Action and Values

Item Detail Data Sub Screen.
Qty in unit of entry Specifies the quantity to be C Enter the quantity
moved in the unit of entry.
The quantity is automatically
converted to the stock-
keeping unit (base unit of
measure).
Qty in SKU Portion of the total Enter the quantity
purchase order quantity
that you want to assign to
this account assignment
item.

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Field Name Description R/O/C/D User Action and Values

The quantity entered
determines the portion of
the costs that you want to
distribute to this account
assignment item.
Qty in delivery note It indicates the quantity R Enter goods receipt quantity that is
specified by the vendor as currently received from the
the delivered quantity in vendor. I.e. quantity you want to
the accompanying papers post.
(for example, delivery
note).
The delivery note quantity
can be entered at the time
of goods receipt and is
then used by Invoice
Verification in the
processing of differences.
Quantity ordered It indicates the total D This is displayed automatically by
quantity ordered to date. the system. No user action
If the purchase order is required.
based on a scheduling
agreement, the quantity
scheduled to date is
shown.
Issued quantity Quantity of the material D This is displayed automatically by
issued from the supplying the system. No user action
plant. required.
Legend: R = Required, O = Optional, C = Conditional, D = Display

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1.4.6. On “Goods receipt Outbound delivery <number> - <username>” screen, fills data in
the fields as specified below:

Fig-29

Field Name Description R/O/C/D User Action and Values

Item Detail Data Sub Screen.
Movement Specifies a key for the type of R Enter the movement type or
type goods movement. Each goods select it from the system.
movement (for example,
purchase order to warehouse) is
allocated to a movement type in
the system. I.e. each goods
receipt/issue is differentiated in
the system by means of
movement type.
Plant Plant number or code to which D This is copied from the purchase
the goods to be posted order automatically by the system.
No user action required.
Storage Place where the goods are going R Enter the storage location number
location to be stored or code.

Goods Name of the person who is O Enter the name or employee code
recipient receiving the goods. etc.

Unloading Specifies the point at which the O Enter the unloading point.
point material is to be unloaded (for

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Field Name Description R/O/C/D User Action and Values

example, gate 2).

Text Explanatory text about the O Enter the text

material
Legend: R = Required, O = Optional, C = Conditional, D = Display

1.4.7. On “Goods receipt Outbound delivery <number> - <username>” screen, fills data in
the fields as specified below:

Fig- 30
Field Name Description R/O/C/D User Action and Values
Item Detail Data Sub Screen.
Purchase order Stock transport order D This is copied from the purchase
number order automatically by the system.
So there is no user action required.
“Del Completed” This indicator Indicates O The system suggests the deliver-
ind that the item is considered completed indicator. User can
closed. When the select the indicator from the drop
"delivery completed" down list.
indicator is set at goods
receipt or in the purchase
order, no further goods
receipts are expected for
this item.
Legend: R = Required, O = Optional, C = Conditional, D = Display

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SAP-MM Module

1.4.8. On “Goods receipt Outbound delivery <number> - <username>” screen, fills data in
the fields as specified below:

Fig-31

Field Name Description R/O/C/D User Action and Values

Item Detail Data Sub Screen.
Vendor Supplying plant name or D
This is copied from the stock
number transport purchase order
automatically by the system. So
there is no user action required.
Supplying plant Supplying plant name or D This is copied from the stock
number transport purchase order
automatically by the system. So
there is no user action required.
Legend: R = Required, O = Optional, C = Conditional, D = Display

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SAP-MM Module

1.4.9. On “Goods receipt Outbound delivery <number> - <username>” screen, fills data in
the fields as specified below:

Fig-32

Field Name Description R/O/C/D User Action and Values

Item Detail Data Sub Screen.
Profit center Name or number of the D This is copied from the stock
profit center to which the transport purchase order
goods accounts to be automatically by the system. So
posted there is no user action required.
It indicates that you are R Check the check box to post the
posting a goods good you have entered.
movement for this item.
When this indicator is set,
this item is adopted into
the material document
that is to be posted. You
also have to set this
indicator if you want to
check the item before the
posting is carried out.

Click on button to check

you entries.
If no error or warning
message appears then Click on icon or button
post the goods receipt. to post the goods receipt.
Legend: R = Required, O = Optional, C = Conditional, D = Display

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1.4.10. On screen “Goods receipt Outbound delivery - <username>” a message “Material

Document <number> posted” is displayed as shown below:

Confirmation
message

Fig-33

Field Name Description R/O/C/D User Action and Values

The goods receipt has been
posted. The relevant document
(material document) has been
created. Note down the document
number for further processing.
Click on or icon to go back
to “SAP Easy Access” screen.
Legend: R = Required, O = Optional, C = Conditional, D = Display

Note: Going through all the screens shown above is not necessary because most of the
data’s are copied from the stock transport order automatically.

MMIM3360 – MM: Stock transfer between plant using STO With DO Internal Use 36/36