F

GOVERNMENT OF WEST BENGAL Office of the District Magistrate, Msd Minority Affairs & Madrasah Education Department. Administrative Building, (Southern Side), Ground Floor. Phone Fax No.03482-277316 Email: mamemsd@vahoo.in, mamemsd@.smail.com
Memo No.

2 z g (l)rc,n/ MA & ME
The Additional District Magistrate, (Gen)

Date: o S. 0\ 2b )-L_

From :

Murshidabad.

To

The Executive Officer, i) Sagardighi Panchayat Samity ii) Farakka Panchayat Samity iii) Samsrganj Panchayat Samity iv) Burwan Panchayat Samity v) Bharatpur-I Panchayat Samity vi) Bharatpur-Il Panchayat Samity

Sub :

Sub-allotment of fund for on New Construction of Dwelling Units under Subsidized EWS Housing Scheme 'AMAR BARI' renamed as ,,Gitanjali,'.

An amount of Rs. 24650000.00 (Rupees Two Cores Forty Six Lakhs Fifty Thousand) only has been sanctioned in favour of the Executive Officers of 6 (Six) Panchayat Samities as per quota in (Annexure-B) for
construction

of Dwelling Houses under Subsidized EWS Housing Scheme 'AMAR BARI' renamed
The sub-allotment copy is enclosed herewith in Annexure B. The amount

as

"Gitanjali".

will

be released in cheque by

the Nazareth Deputy Col lector, Murshidabad Collectorate. Therefore, the concerned Executive Officers are requested to collect the cheques from the Nazareth Section.

The Nazareth Deputy Collector is requested to debit the amount of Rs. 24650000.00 (Rupees Two Cores

Forty Six Lakhs Fifty Thousand) only from the amount of N.B No.-2882
Panchayat Samity

t ll-12

for the Blocks i) Sagardighi

ii)

Farakka Panchayat

Samity iii) Samserganj Panchayat Samity i v) Burwan panchayat Samity

vi) Bharatpur-I Panchayat Samity vi) Bharatpur-Il Panchayat Samity.

For implementation of the programme "AMAR BARI" renamed "Gitanjali" by the beneficiaries himself /
herself in the manner of IAY the following plan of action is suggested to enable us to submit utilization certificate to the Govt. and to get further sanction
The Panchayat Samities

of

residual 50% Fund after utilization of the said Sub-Allotted Fund.

will

release the fund directly to the beneficiary for construction of his own house on

his own land in three

installments

@1't Rs. 40,000.00

2nd Rs. 4o,ooo.oo

3'd Rs. 36,000.oo

l.

The fund

will be disbursed to the beneficiary by AIC payee

cheque or transfer

of fund through advice to

Bank A/C of the beneficiary.

2.

For informing the beneficiary about the details of the estimate of the scheme as well as the modalities

of

payments through three installments, a camp should be organized with the beneficiaries for handing over one copy of the estimate as well as cheque or copy of advice.

The Camp must be organized before 1510412012.

3.

The basic specification & requirements of the structure i.e. floor area, dimension of rooms, doors, windows,

roof, varandah, pillars, height, G.C.l sheets etc have to be intimated to the beneficiaries in details by
involving an Sub-Assistant Engineer of the block in presence of Prodhan & N.S of Gram Panchayats.

4. Total requirement of quantity & cost of bricks, sand, cement, steel rod, G.C.I sheet, wood (local), paint, nails
etc have to be intimated in details to the beneficiary for which an extract in Bengali may be made to facilitate

them, to implement the scheme smoothly.

5.

The Sub-Assistant Engineer of the Block, responsible for construction of AMAR BARI renamed 66Gitanjali,,
should be provided with the list of beneficiaries, Gram Panchayat wise and should inform the beneficiaries,

the date & the programme of laying out of the scheme, if any, in a particular Gram Panchayat on which the
beneficiaries along with labourers must be available in his home for taking the lay out.

6.

After construction upto plinth level, the beneficiary should inform the Sub-Assistant Engineer / Nirman Sahayak in writing and claim the 2nd installment on which the Sub-Assistant Engineer / Nirman Sahayak
willhave to countersign after verification of site and satisfaction about the quality & quantity of the materials
used and work done.

7.

After submission of this claim along with countersignature by Sub-Assistant Engineer / Nirman Sahayak the 2'd installment of Rs. 40,000.00 will be released to the beneficiary by NC payee cheque or advise to Bank,

for which the Sub-Assistant Engineer will have to prepare Measurement Book (M.B) in respect of the I't installment and the same has to be passed by Executive Officer. This is to be completed by 28t5/2012 & Utilization submitted.

8. Similarly after fixing of roof by G.C.I sheet the beneficiary 9. The Sub-Assistant
Samity.
10.

again submit a claim to the Sub-Assistant

Engineer about work done upto roof level demanding the 3'd installment.

Engineer / Nirman Sahayak will then visit the site and after his satisfaction about the quantity & quantity of the work done, should countersign the claim and submit the same to the panchayat

After submission of this

claim with signature of Sub-Assistant Engineer / Nirman Sahayak , the 3'd installment will have to be released to the beneficiary for which Sub-Assistant Engineer / Nirman Sahayak
2nd

should also prepare the Measurement Book (M.B) justifying work done corroborating
installment, which has to be passed by Executive Officer of Panchayat Samity.

with the 2"d

This is to be completed by 2810512012 & Utilization submitted.

t
it

'l

y' ,r. After completion of construction of the unit in full the Sub-Assistant

Engineer / Nirman Sahayak ' will visit the beneficiary of construction & full utilization of fund from all the units, obtain a certificate of completion amount which has to be passed by Measurement Book (M.B) up to the full and complete the entry of work in panchayat Samity finally, subject to his satisfaction' Executive officer of

This is to be completed by 2810512012

shall be released after submission 12. The remaining 50% of 2nd Installment
70o/o

of utilization certificate of at least

of 1't Installment by 15/0512012

l3.Undernocircumstancesthebeneficiariesshallbechanged BARI, renamed "Gitanjali" sanctioned in Gram In this modality we may construct the AMAR quality & satisfaction of the beneficiaries' panchayats presently within a period of 3 months maintaining beneficiaries' misutilization / defalcation of fund by the case of any violation of procedure, or

ln

appropriatelegalactionshouldbetakenagainstthepersonresponsible. certification of work For your information, the claim format for
fund is enclosed herewith'

&

demand for next installment of

q
Enclo: As stated above.

fili)t
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aba

Additionalr,r,*ffi i-t''&'" , (Gen)

I M.*o No- >>9 (t)l',

MA&ME

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Copy forwarded for information to : i. The Sabhadhipati, Murshidabad ZillaParishad' up from his / Jangipur, for information & necessary follow 2-3 . The sub-Diuision officer, Kandi end for earlY imPlementation' 4.TheNazaret-hDeputyCollector,MurshidabadCollectorate. g',il=l:.

Additional District

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tfr

libtFate, (Gen)

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