A PRESENTATION ON MANAGEMENT INFORMATION SYSTEM AT HINDUSTAN UNILEVER LIMITED

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INTRODUCTION:COMPANY NAME:- HINDUSTAN UNILEVER LTD. LOCATED :PLOT NO:- 253-257 SECTOR-5 KANDLA (SEZ) GANDHIDHAM. CONTACT NO :- 02836-308108 FAX :-02836-252420 WEB :-WWW.HUL.COM HUL LOGO of Management :Tolani Institute

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INTRODUCTION OF HUL:

It is Indias largest consumer products company

and was formed in 1933 as Lever Brothers India

Limited .

HUL is the market leader in Indian products such

as tea, soaps, detergents, as its products have

become daily household name in India.

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CONT..
HUL was earlier known as HLL

Company HU is a subsidiary of the U.K. based Company Transnational Unilever. Indias one of the biggest exporter. Uses the best quality of raw materials & latest technology. Having 6 type of products categories

i.e. Home , Personal care products ,Foods &

Beverages , nutrition, water, health-hygiene and beauty.
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HUL PRODUCTS:-

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VISION:-

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MISSION:They bring safety on top of mind for all employees and will integrate it with all business processes and ensuring a safe and healthy work environment. HUL AHEAD OF OTHER FIRMS:

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ORGANISATION STRUCTURE OF HINDUSTAN UNILEVER LIMITED

Chairman

Director finance

Director marketing

Director exports

Director research

Director HR technical

Director, legal & secretarial

Director beverages

Director personal products

Director detergent

Director ICFD

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MIS IN HUL

Entering Pass:
Software used - Setugatepass software
Details required Name:Age:Sex:Qualification:Arriving & Departing time:Name of Concern person:-

Photo Identification:Purpose of Meeting etc:Tolani Institute of Management Studies

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SAP IN HUL
SAP is the largest European software enterprise. SAP is the 3rd largest software company in the world. It ranked after Microsoft, IBM, in terms of market capitalization. Sap stands for:System , Application and products in data processing.

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WHAT IS SAP?

SAP is the leading Enterprise Information and Management Package worldwide. Use of this package makes it possible to track and manage in real-time, sales, production, finance accounting and human resources in an enterprise.

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CONT..
System application programming is an integrated enterprise resource planner using which you can effectively manage your four Ms Money Material Manufacturing and Machine

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PRODUCTS OF SAP
SAP's products focus on Enterprise Resource Planning (ERP), which it helped to pioneer. The company's main product is SAP ERP.

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ENTERPRISE RESOURCE PLANNING

ERP is such a strategic tool, which helps the company to gain competitive edge by integrating all business processes and optimizing the resources available. ERP is a business management system that integrates the core business and management processes to take the decisions regarding all the operations in the organization.
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BENEFITS OF ERP
Better use of organization resources Lower operating cost

Proactive decision making

Decentralization decision making Enhanced customer satisfaction
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OTHER MAJOR PRODUCTS

Customer relationship Management (CRM), Supply chain Management ( SCM), Supplier relationship Management(SRM), Human resource Management systems (HRMS)

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ADVANTAGES OF SAP
Information is available on Real Time basis.

Data entered by various users at different points are stored in one location thus providing a common database to all the users. Transaction recorded are automatically posted into the general ledger eliminating the need for reconciliation. It drastically reduces the cost of the each department of the organization.
All the transactions are updated.
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FEATURES OF SAP

THE

INTRODUCTION

OF

SAP

HAS

ENSURED

THE

REDUCTION IN DUPLICATION OF DATA.

IT HAS A COMMON DATA BASE SERVER. IT IS A USER FRIENDLY SYSTEM. SAP MINIMIZES THE INVENTORY LEVEL, WHERE IT DOES NOT ALLOW A PURCHASE REQUISITION TO BE PROCESSED TILL SUCH TIME AS THE INVENTORY IS HIGH.

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SAPs Modules
Financial Management. Manufacturing and logistics

Inventory Management
Human resources

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ABOUT MFG/PRO SOFTWARE

MFG/PRO Distribution: The Distribution Module of MFG / PRO offers users comprehensive functionality in the areas of Purchasing, Inventory, Sales and Distribution, Configured Products and Supply Chain Management.
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MFG/PRO DISTRIBUTION

Purchasing

Sales Quotations
Sales Orders and Invoices Inventory & Physical Inventory Sales Analysis Configured Products

EMT (Enterprise Material Transfer) and EOP (Enterprise

Operations Plan)
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MFG/PRO FINANCIAL SERVICES

General Ledger

Accounts Receivable
Accounts Payable Multiple Currency

Cost Management
Cash Management Fixed Assets

Global Tax Management

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VERSIONS OF MFG/PRO

Version 7.x

Progress version 8.x (GUI)

Progress version 9.x Web Speed version 2.x Web Speed version 3.x Open Link ODBC Mirant ODBC
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USED IN HUL:Lets

see how MFG/PRO is used in HUL starting from Raw material requirement to final dispatch of product????
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Tolani Institute of Management Studies

MFG-PRO PROCESS

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STEP-1: GETTING ORDER.

Get online order

Consolidate all orders from website to excel sheet

Send excel sheet to Operation Department

MRP (Material Requirement Planning) is done in

MFG/PRO

MFG/PRO will calculate how much is in stock & how much is required
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STEP -2 : RAW MATERIAL MANAGEMENT

Required Material is ordered to supplier. Raw material received from supplier. MFG/PRO Prepares GRR (Goods Receipt Report)

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STEP 3 : QUALITY CONTROL

Material will be transferred to Q.C. Department:

(1) Q.C. Pending

(2) Q.C. Accepted (3) Q.C. Rejected

Q.C. Accepted is transferred to warehouse. Q.C. Rejected is sent back to suppliers. MFG/PRO does accounting entry of it.
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STEP 4 : PRODUCTION

Raw Material is Transferred to Production unit. MFG/PRO prepares Production Report Daily Production is recorded.

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STEP 5 : DISPATCH

MFG/PRO will guide how much to dispatch. Remaining will be stored in warehouse. MFG/PRO will sent mail to the head office.

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STEP 6 : PAYMENT

Payment to Supplier : MFG/PRO gives Message to central department, after 1 week of receipt of material & payment will be done centrally. When payment is done, MFG/PRO will make entry of it.

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WASTE CHECKING

Waste capturing will be done manually. MFG/PRO will compare Material reduced & Finished Stock Increased.

Difference would be treated as waste.

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PAY GINI SOFTWARE

Used for HR department Services by this Software:

Attendance Salary Calculation PF Calculation Accounts of all Employees

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OTHER MIS CONCEPTS

All Departments of all units of HUL are connected

through Intranet

Each employee is given separate login id. employee can excess only with that department Linkage of all employees
KANDLA USE SEZ R Internet is provided to only specific class employees CONCERN EMPLOYEE

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CONT.

LAN is used to connect all departments in HUL (K-SEZ unit).

All computers are taken on Rental Bases to reduce cost.

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FLOW OF INPUT MATERIAL:EXPORTE R

TRANSPORT ER

SHIP
WAREHOUS E

KANDLA PORT

AGENT

HUL PLANT

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 Surveyor

will check the quantity and quality and inform to the plant. Agent complete the custom procedures and send the PRODUCT to WAREHOUSE. Agent will send the copy of receipt (challan) to plant for document checking. Issue vehicle entry pass. Heavy load vehicle will enter the company and go through the weigh bridge.
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The laboratory will check the sample The truck will be unloaded in the container. After clearing truck will move to weigh bridge for net weight. Three copies of weightment slip will be passed to accounts department one for company second for exporter and last one for head office. They send to the head office through mail. Security gate Update log book Accounts department prepare excel sheet and send it to GM through mail.

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TRANSACTION PROCESSING SYSTEM

Raw

material receive entry. Finished goods output entry. The security gate head update the log book daily and send it to the accounts department.

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MANUFACTURING STRATEGY
Make to stock strategy Assemble to order strategy Make to order strategy HUL FOLLOWS MAKE TO ORDER STRATEGY Hul generates its own business

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ORDER FULFILLMENT PROCESS

Headquarter send mail/phone to hul plant about quantity of product and where to send. Hul plant quotes price for the order. Hul plant will send mail about ship, expected time of arrival and quantity of Product to Headquarter. Headquarter also send mail to importer.

IMPORTER HEAD QUARTER HUL PLANT

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TELECOMMUNICATION IN HUL

All engineers & management level employees are provided mobile & SIM connection by company

All were connected through CUG plan of Reliance, but now they changed the SIM of all and now they all are Connected through Airtel.

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SPECIAL THANKS TO MR. KARAN MISTRY SR. HR. EXECUTIVE OF HINDUSTAN UNILEVER LIMITED & PROF. HITENDRA LACHHWANI.

THANK YOU