Formatting Page, Margins, Page Size, Portrait and Landscape: Insert

The efficiency catalyst
Formatting page, margins, page size, portrait and landscape
1. BREAK : ;fn ge vius
eupkgh txg ij ist lekIr

djuk pkgrs gSa rks Insert esU;w esa
czsd fodYi pqusaxs vkSj ist czsd
nsaxsA oSls rks oMZ esa ist czsd nsus
dk dke Lor% gh fd;k tkrk gSA
2. PAGE NUMBERS : blds }kjk
ge viuh Qkby esa pkgs x, LFkku ij

ist uEcj Mky ldrs gSA bUlVZ esU;w ds
ist fodYi ds }kjk ge ist esa ij ;k
uhps uEcj Mky ldrs gSA
3. DATE & TIME :- Insert menu

ds Date & Time fodYi }kjk ge
viuh Qk;y esa dlZj ds LFkku ij

fnukd o le; yk ldrs gSA fnukd
o le; ds fofHkUu QkWjesV esa ls ge
fdlh Hkh QkWjesV dks ist ij yk
ldrs gSA
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Inserting symbols, pictures

Picture :
1- lcls igys ge ogka fDyd djrs gS] tgk fiDpj balVZ djuh gSA
2- balVZ Vsc esa ls fiDpj vkWI'ku ij fDyd djds fiDpj balVZ djk ldrs gSA
eYVhiy fiDpj dks balVZ djkus ds fy;s control button press djds fiDpj
flysDV djrs gSA
Clip art :1. Illustrations group esa Insert tab ls tkdj Clip art dks flysDV djuk gSA
2- Clip art task pane esa pkgs x, Clip dks search djus ds fy;s word type djsaxs
3- vius search dks de djus ds fy;s fuEu dks Perform djsaxsA
search list dks search result esa ls specific clip art collection dks lpZ
djsaxsA
fn;s x;s collection ds lkeus check box ij fDyd djsaxsA
Shape :- blds }kjk MkD;wesaV esa Shape dks yk ldrs gSa ;k draw dj ldrs gSa A
1. Insert tab esa tkdj Illustrations group esa ls Shape option dks flysDV
djsaxsA
2. tks Shape pkfg, ml ij fDyd djsaxs] vkSj MkD;wesaV esa dgha Hkh fDyd djsaxs
tgk ij Shape dks place djuk gSA
Smart art :- Smart art graphics ls lacaf/kr lHkh VwYl dks Smart art toolbar ls
yk ldrs gSA Smart art
toolbar dks active djus ds
fy;s Smart art graphics
ij fDyd djsaxs A ;fn

vkids MkD;wesaV esa igys ls
dksbZ graphics ugha gS rks
Smart art graphics dks
create dj ldrs gSa] fn;s
x;s funsZ'kksa dk ikyu djdsA
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Using Bullet Lists

2. BULLETS & NUMBERING: ,e ,l oMZ esa Vkbi fd, x;s iSjkxzkQ esa nk,
vksj fo'ks"k fpUg ;k ekad Mkyus ds fy, bl dek.M dk mi;ksx djrs gSA
blds rhu Hkkx gksrs gSA
v BULLETS: ;g fo'ks"k izdkj ds fpUg gksrs gSA tks VSDLV ds nk,a rjQ iznf'kZr
gksrs gSA
c NUMBERS : bldk mi;ksx ge Qk;y esa vkWVksesfVd uEcj Mkyus ds fy, djrs
gSA
l OUTLINE NUMBERS: bldk iz;ksx ge uEcfjax dks vyx&vyx yscy ij
djus ds fy, djrs gaSA
;fn vki vius
MkWD;wesUV esa cqyV
;k uEcj dk iz;ksx
djuk pkgrs gSa rks
QkWjesUV esU;w esa
b u l l e t
numbering
&
ij
fDyd djsaxs vkSj
cqyV ;k uEcj esa ls
fdlh ,d ij fDyd
djsaxs fQj uEcj ;k
cqyV dh LVkby
pqusaxs vkSj OK
fDyd djsaxsA
cq y V
;k
uEcj ykus ls igys gekjk VSDLV ;k iSjkxzkQ flysDV gksuk vko';d gSA cqyV
vkSj uEcj vki QkWjesV Vwyckj esa cqyV vkbZdkWu ij fDyd djds Hkh yk ldrs
gSA
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3.
BORDERS & SHADING:
flysDV fd, iSjkxzkQ

Vscy ;k se ds pkjksa
vksj ckWMZj dk iz;ksx
djus ds fy, QkWjesV
esU;w esa Borders &
Shading fodYi dk
iz;ksx fd;k tkrk gSA
blds rhu Hkkx gksrs
gSa %&
v ckWMZj % bldk iz;ksx
iSjkxzkQ] Vscy] se
ds pkjksa vksj ckWMZj nsus
ds fy, fd;k tkrk
gSA
c ist ckWMZj % bldk
iz;ksx ist ds pkjksa vksj ckWMZj nsus ds fy, fd;k tkrk gSA
l 'kSfMax % bldk iz;ksx ckWMZj ds vUnj cSxzkm.M 'kSfMax fu/kkZfjr djus ds fy, fd;k
tkrk gSA
5. COLUMNS : gekjs
}kjk Vkbi fd, x;s

iSjkxzkQ dks dkWye
esa foHkkftr djus ds
fy, QkWjesV esU;w
ds dkWye fodYi
dk iz;ksx djrs gSaA
;g
iSjkxzkQ
vf/kdre
rhu
dkWye esa foHkkftr
fd;k tk ldrk gSA
ftl izdkj U;wt
isij dkWye esa
foHkkftr jgrk gSA
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5. TABS : ,e ,l oMZ esa iwoZ fu/kkZfjr lSfVax }kjk izR;sd vk/ks bap ij ,d Vsc
LVkWi j[kk tkrk gS ;fn vki fdlh Qk;y esa Vsc dh lSfVax cnyuk pkgrs gSa rks
igys VSDLV flysDV djsaxs fQj :yj ykbu ij fDyd djds VSc okys ekj dks
ekml dh lgk;rk ls Msx djds pkgs x, LFkku ij VSc j[k nsaxsA
Using and manipulating tables, inserting / deleting of rows and
columns
1. Draw Table: Vscy esU;w ds Draw Table Option ds }kjk ge eSuqvyh Vscy
Draw dj ldrs gSaA Draw Table ij fDyd djus ij gekjk ekml ikbUVj ,d
isfUly tSls vkdkj dk gks tkrk gSA bldh lgk;rk ls ge viuh bPNkuqlkj
Table Draw dj ldrs gSA
2. Insert Table: Vscy esU;w ds Insert Table fodYi dk iz;ksx dj ge dlZj ds
LFkku ij Vscy Insert dj ldrs gSA blds igys gesa dkWye vkSj jks dh la[;k
nsuh gksxh A
Delete:
blds
}kjk
Vscy esa ls jks]
dkWye
rFkk
lsy dks gVk;k
;k
Delete
fd;k
tk
ldrk gSA
M e r g e
Cells: Vs c y
esU;w ds etZ
lsy
fodYi
}kjk Vscy esa
nks lsyksa dks
vkil esa tksM+k tkrk gSA tSls fd fp= esa fn[kk;k x;k gSA
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Sorting tables:
dksbZ lwph ;k rkfydk lkWVZ djuk

ml lwph ;k rkfydk dk p;u djsa ftls vki lkWVZ djuk pkgrs gSA rkfydk esuw ij]
lkWVZ ij fDyd djsaA bfPNr lkWVZ fodYiksa dk p;u djsaA
USING THE FORMATTING:
Font group :- blds }kjk
vki ;g fu/kkZfjr dj ldrs

gSa] fd text document esa
dSlk fn[ksxk blds fy;s ge
font dialog box dk mi;ksx
dj ldrs gSA
Font tab :- blds }kjk ge
Assignment
style, size,
under line
preview dk
font, font
font color,
style vkS j
mi;ksx dj
ldrs gSA
PAGE LAYOUTS
Page Layout:- Page
layout esa vki Section
break dk mi;ksx djds
vius MkD;wesaV ds ist dh

ys&vkmV vkSj QkesZfVax psat dj ldrs gSA vki vius MkD;wesaV ds ist esa section ds
fy;s gsMj vkSj QqVj cuk ldrs gSA
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TOOLS MENU:
WORD COUNT:
blds }kjk ge fy[ks x,

VSDLV esa fdrus 'kCn gS ;g
tkudkjh izkIr dj ldrs gSA
igys VSDLV dks flysDV djsaxs
fQj VwYl esU;w esa oMZ dkmUV
ij fDyd djsaxs rks ,d Lhu
fn[kkbZ nsxh ftl ij 'kCn]
v{kj] ykbu vkfn dk fooj.k
gksrk gSA
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SPELLING & GRAMMER:
,e ,l oMZ
MkWD;wesUV esa ge Lisfyax
vkSj xzkej ls lEcfU/kr
xyfr;ksa dks [kkstdj
lq/kkj dj ldrs gSA
Lis f ya x
pS d
djus ds fy, igys ml
VSDLV dks flysDV djrs gSa
fQj Vwy esU;w esa Lisfyax
vkSj xzkej ij fDyd
djsaxs rks ,e ,l oMZ
Lisfyax pSd dh dk;Zokgh
'kq: dj nsrk gSA
,e ,l oMZ MkWD;wesUV esa Lisfyax xyr gksus ij mls jsM vUMj ykbu ds lkFk
iznf'kZr djrk gS] rFkk xzkej ls lEcfU/kr xyfr;ka xzhu vUMj ykbu ds lkFk iznf'kZr
djrk gSA
USING TABLES
Table menu:
blds }kjk ge
,e ,l oMZ ds
MkWD;wesUV esa Vsfcy
cukdj ml ij
fofHkUu izdkj ds
dk;Z dj ldrs gSA
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Table Group
bldh lgk;rk ls ge MkWD;wesaV esa ,d u;k table insert and draw dj

ldrs gSA
Using Header and footer, Inserting Page Number
gSMj ,d Qkby ds izR;sd ist ds ij fizaV gksus okyh dkWeu ykbu gksrh gSA rFkk
QwVj og ykbu gksrh gS tks ist ds uhps fizaV gksrh gSA O;w esuw gSMj ,oa QwVj fodYi ds
}kjk ge og eSVj Vkbi dj ldrs gSa tks izR;sd ist ij ykuk gSA blds vykok ist
uacj] le;] Qkby dk uke vkfn Hkh blds }kjk Mky ldrs gSA
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Header & Footer group:- fdlh MkD;wesaV ds izR;sd ist esa top and bottom ij
content nsus ds fy;s ge bldk mi;ksx djrs gSA
Managing paragraph
Paragraph :- blds }kjk ge
fdlh
Hkh
MkD;wesaV
dk
paragraph alignment
change dj ldrs gSA tSls ge
fdlh document dk left,
right, center vkSj Justify
alignment set dj ldrs gSaA
iSjkxzkQ bykbuesUV % iSjkxzkQ

dk bykbuesUV vki pkj izdkj
ls dj ldrs gS %&
1- ysV (Left): blds }kjk
iSjkxzkQ dh lHkh ykbus ckbZ
vksj ls ,d lh/k esa gksrh gSA
ijUrq nkfguh vksj ls vkxs&ihNs
jgrh gSA
2- jkbV (Right): blds }kjk
iSjkxzkQ dh lHkh ykbus nkfguh
vksj ls ,d lh/k esa gksrh gSA
ijUrq ckbZ vksj ls vkxs&ihNs
jgrh gSA
3- lsUVj (Center) : blds }kjk iSjkxzkQ dh izR;sd ykbZu ds cka, vksj nk, rjQ
,d leku LFkku NwVrk gSA
4- tfLVfQds'ku (Justification): blds }kjk izR;sd ykbu ds vUr esa cpk [kkyh
LFkku ykbu ds lHkh 'kCnksa ds chp cjkcj&cjkcj ,MtsLV gks tkrk gS vkSj iSjkxzkQ dh
izR;sd ykbu dh yEckbZ leku gks tkrh gSA bl rjg izR;sd ykbu nk, vkSj ck, vksj
ls ,d lh/k esa fn[kkbZ nsrh gSA
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Document preview and printing

Microsoft Office cVu fDyd djsa] ,d esuw izdV gksrk gSA fizaV fodYi gkbykbV]
iwokZoyksdu vkSj fizaV nLrkost esuw izdV gksrk gSA eqnz.k iwokZoyksdu fDyd djsa]
iwokZoyksdu foaMks] foaMks esa vkids nLrkost ds lkFk izdV gksrk gSA ,d i`"B ij fDyd
djsa ,d le; esa ,d i`"B ns[kus ds fy,A nks i`"B ,d le; esa ns[kus ds fy, nks i`"B
ij fDyd djsaA lkekU; vkdkj esa vkids nLrkost+ ns[kus ds fy, 100% fDyd djsaA
twe cVu ij fDyd djsa] twe laokn ckWDl izdV gksrk gSA ,d fodYi pqusa vkSj fQj
OK fDyd djsa] izR;sd fodYi ds fy, bl dk;Z dks djs vkSj ifj.kke ns[ksaA
Using symbols and language tool
Text :- blds }kjk ge MkD;wesaV esa word Art, Wrap Text, Drop Cap, Add
signature and object dks balVZ djk ldrs gSaA
Symbol :- blds }kjk ge ,sls Symbol or special character document esa
insert djk ldrs gSa tks Keyboard esa miyc/k ugha jgrs gSaA
Identify different keyboard shortcuts
dh
Ctrl+
Ctrl+
Home
End
Ctrl+Home
Ctrl+End
PgUp
PgDn
ifj.kke
,d v{kj nk, tkus ds fy,
,d v{kj ck,a tkus ds fy,
,d v{kj ij tkus ds fy,
,d v{kj uhps tkus ds fy,
,d 'kCn nk,a tkus ds fy,
,d 'kCn ck,a tkus ds fy,
ykbZu ds izkjEHk esa tkus ds fy,
ykbZu ds vUr esa tkus ds fy,
MkWD;wesUV ds izkjEHk esa tkus ds fy,
MkWD;wesUV ds vUr esa tkus ds fy,
,d Lhu igys tkus ds fy,
,d Lhu vkxs tkus ds fy,
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Word fd Shortcut keys CTRL Key ds lkFk 'kq: gksrh gS tSls & CTRL+C (Copy
ds fy,] CTRL+ALT+1 (Heading 1 ds fy,] ckfd lc Word ds fiNys otZu
tSlh gh gSA
Keyboard short cut footnote for Ctrl+ALT+F
Keyboard short cut Endnote for Ctrl+ALT+D
oMZ esa dk;Z djuk (Working in Word)
dht (Keys)
izf;k,sa (Function)
Up arrow
Insertion point ,d ykbu ij fiNys ykbu esa tkrk gSA
Down arrow
Insertion point ,d ykbu uhps vxyh ykbu esa move djrk gSA
Left arrow
Insertion point ,d ykbu ckW;h vksj move djrk gSA
Right arrow
Insertion point ,d ykbu nkW;h vksj move djrk gSA
Ctrl+right arrow
Insertion point vxys 'kCn ds izkjaHk esa move djrk gSA
Ctrl + left arrow
Insertion point fiNys 'kCn ds izkjaHk esa move djrk gSA
Home
Insertion point ykbu ds izkjaHk esa move djrk gSA
End
Insertion point ykbu ds var esa move djrk gSA
Ctrl+Home
Insertion point document ds izkjaHk esa move djrk gSA
Ctrl+End
Insertion point document ds var esa move djrk gSA
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MS Excel
Lesson 16 : Introduction to MS Excel
What is Microsoft Excel :- ,DLly ,d Windows Based Software gS- ftlesa
,d cgqr cM+h LizsM'khV gksrh gS] ftlesa NksVs&NksVs [kkus gksrs gSa- ftlesa MkVk buiqV
djrs gSA- bl esa os lHkh dk;Z fd;s tkrs gSa tks MkWl vk/kkfjr yksVl lkWVosj }kjk
fd;s tkrs gSaA
odZcqd vkSj odZ'khV %& ,Dly ds bl u;s laLdj.k esa ekbkslkWV us dbZ egRoiw.kZ
cnyko fd;s gSaA bu cnykoksa dh otg ls bldh dk;Z&{kerk esa vHkwriwoZ c<+ksRrjh gqbZ
gSA blds baVjQsl dks ,d u;k :i fn;k x;k gS ftldh otg ls bls fjtYV
vksfj;saUVsM ;wtj baVjQsl dgk tkus yxk gSA
Why it is used
ekbkslkWV ,Dlsy LizsM'khV ,d dEI;wVj izksxzke gS tks fd gj jkst yksxksa ds }kjk

vDlj ,dkmaVsaV] djus ds fy, O;kikj lykgdkj esa iz;ksx fd;k tkrk gSA ;g dbZ
workplaces esa ,d iz/kku gSA
foRrh; %& tc ,d O;fDr dks ,d O;kikj dh ;kstuk cukuk gS] og laHkkouk
Microsoft Excel dk mi;ksx djsxk rFkk foRrh; vk; fooj.k] cSysal 'khV vkSj udnh
izokg fooj.k lfgr 'khV rS;kj djsxkA
tfVy lw= %& Microsoft Excel ,d dSydqysVj ds :i esa iz;ksx fd;k tkrk gS] ;g
lw=ksa dh ,d fdLe] ds lkFk vkrk gS tks fd cgqr tfVy vkSj eqf'dy x.kuk dks
vklkuh ls djrk gSSA
laxBu vkSj laxzg.k %& Excel vk;kstu] lkQ vkSj vklkuh ls i<+us ds fy, egRoiw.kZ
foRrh; MsVk HkaMkj.k izk:i esa izHkkoh gSA MsVk i=d d{kksa dh tkudkjh dks izR;sd
mi;ksxdrkZ] tYnh izkIr dj ldrs gSaA
Basic features of MS Excel
blesa vusd Mk;ykWx ckWDlksa dks MkWi&Mkmu ehuw ls cny fn;k x;k gSA ftlls
budk iz;ksx ljy gks x;k gSA

,Dly ds bl u;s laLdj.k esa jks vkSj dkWyeksa dh la[;k dks T;knk c<+k fn;k x;k
gSA vc blesa jks dh la[;k 1048576 vkSj dkWyeksa dh la[;k 16384 gks x;h gAS
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,Dly 2007 dh fdlh Hkh odZ'khV esa vki 16 fefy;u dyj iz;ksx dj ldrs
gSA bldh otg ls vR;ar vkd"kZd odZ'khVksa dk fuekZ.k laHko gks ldk gSA
blesa daMh'kuy QkWesZfVax dks tksM+k
x;k tks fdlh 'krZ ds vuq:i

odZ'khV dks QkWesZV djus esa l{ke
gksrh gSA
QkewZyk fy[kus dh izf;k dks igys
ls T;knk ljy dj fn;k x;k gSA

blds varxZr vki QkewZyk ckj dk
vkdkj viuh t:jr ds vuqlkj
dj ldrs gSA
QaD'ku vkWVks dEiyhV lqfo/kk ls
;g QaD'ku dk uke fy[krs gh mls

vius vki iwjk dj nsrh gSA
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Lesson 17: Getting Started with MS Excel

How to start MS Excel
Office Button Option
New :- bl vkWI'ku ds }kjk ge ,d ubZ odZcqd cuk ldrs gS ftlesa ge fdlh Text
dks VkbZi dj ldrs ;k fdlh fiDpj dks balVZ djk ldrs gSa A
Blank work book dks cukus ds fy;s CySad ist ij fDyd djsaxsA ;fn ge VsEiIysV
esa dke dj jgs gSa rks VsEiIysV vkWI'ku esa ls VsEiIysV dks flysDV djsaxsA
Open :- bl vkWI'ku ds }kjk ge fdlh lso dh xbZ QkbZy dks vksiu djrs gSA ge
vius dEI;wVj esa odZ cqd dks dbZ yksds'ku ls flysDV dj ldrs gSA
Save :- bl vkWI'ku esa ;wtj ds }kjk cukbZ xbZ QkbZy dks uke nsdj lso fd;k tkrk
gSA blds vanj lso dh xbZ QkbZy dk ,DlVsa'ku use QkbZy ds Vkbi ij fuHkZj djrk
gSA
Save as :- ;g vkWI'ku Hkh lso ehuw tSlk gS varj flQZ ;g gS fd ge ftl QkbZy
dks lso vkWI'ku ls lso djrs gSa mlh QkbZy dks ge lso ,l vkWI'ku ds }kjk fdlh
nwljs uke ls lso dj ldrs gSA bl vkWI'ku ds }kjk ge vius MkD;wesaV dks fdlh Hkh
QkWjesV esa cny ldrs gSA tSls & 98] 2003 blds }kjk ge vius odZcqd dks
ikloMZ nsdj lqj{kk Hkh iznku dj ldrs gSA
Print :- bl vkWI'ku ds }kjk ge fdlh Hkh QkbZy dk fizaV vkmV fudky ldrs gSA
Send :- bl vkWI'ku ds }kjk ge fdlh Hkh QkbZy dks nh xbZ yksds'ku ij Hkst ldrs
gSA
Identify different sections, menus, and toolbars available in MS
Excel.
1- LizsM'khV %& LizsM'khV ,d xzkQ isij dh rjg gksrk gS tks NksVs &NksVs [kkuksa esa caVk
gksrk gS bu [kkuksa es MsVk buiqV dj ldrs gSA LizsM 'khV ds [kkuksa dks dk;Z ds
vuqlkj NksVk ;k cM+k fd;k tk ldrk gSA
2- VkbVy ckj %& ;gk ,e-,l- ,DLly esa window ds lcls ij gksrk gSA bl ij
Qkby dk uke o application dk uke iznf'kZr gksrk gSA
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3- esU;q ckj %& blesa ,e-,l- ,DLly ds eq[; esU;q gksrs gSa tSls %& Qkby esU;q]
,fMV esU;q] O;w esU;q] QkWesZV esU;q vkfnA
4- LVS.MMZ Vwyckj %& bl ij Qkby ,fMV vkfn dk dk;Z 'kh?kzrk ls djus ds fy,
cVu gksrs gSA
5- QkesZfVax Vwyckj %& blesa fLFkr cVuksa dh lgk;rk ls ge eSVj dh LVkby] QkW.V]
QkW.V lkbt vkfn esa ifjorZu dj ldrs gSA
6- QkWewZyk ckj %& QkWewZyk ckj esa vkids djsaV pqus gq, lsy daVsaV~l vkSj mudh fLFkfr
fn[krh gSA
7- jks gsfMax %& LizsM'khV esa ij ls uhps dh vksj jks 1] 2] 3----- uacj ds e esa
gksrh gSA ;fn fdlh jks dh gsfMax 15 gS rks vki le> ldrs gSa fd ck;k odZ 'khV
esa ij ls uhps dh vksj 15oh ykbZu ij gSA
8- dksye gsfMax %& LizsM'khV ds dksye dks jks dh Hkkafr 1] 2] 3---- ls inf'kZr ugha
fd;k tkrk gSA cfYd dkWye dks A, B, C... tSls v{kjksa ls iznf'kZr fd;k tkrk
gSA
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ofVZdy Lksy ckj %& bldk iz;ksx odZ 'khV dks ij ;k uhps f[kldkus ds fy, djrs
gSA ekml }kjk ofVZdy Lksy ckj dks idM+ dj ij uhps f[kldk ldrs gSA
gksjhtksaVy Lksy ckj %& bldk iz;ksx odZ'khV ds nk;sa ;k ck,a f[kldkus ds fy, djrs
gSA
odZcqd %& odZcqd ,d ,slh Qkby gS ftl esa LizsM 'khV j[kus dk dke fd;k tkrk gSA
bl esa vki fofHkUu fo"k;ksa ls lacaf/kr vusdksa LizsM 'khV j[k ldrs gSA ,d odZ cqd esa
dbZ LizsM 'khV gks ldrh gSA
odZ'khV dk vkdkj % ,Dlsy dh odZ'khV vkdkj esa cgqr cM+h gksrh gSA ftls ,d lkFk
Lhu ij ns[kuk laHko ugha gSA ,Dlsy dh odZ'khV esa ck, ls nk;sa dqy 256 [kkus
gksrs gS] ftUgsa A, B, C... AA, BB, BK, EK EV etc. tSls uke fn, tkrs gSa] bUgsa
dksye gsfMax dgrs gSaA iwjh odZ'khV esa ij ls uhps rd dqy 65536 ykbusa gksrh gSA
ftUgsa 1] 2] 3----- uke fn;k x;k gSA iwjh odZ 'khV esa 4194304 [kkus gksrs gSaA
lsy ikWbaVj %& ,Dlsy dh odZ'khV esa ,d lsy vkidks pedrk gqvk fn[kkbZ nsrk gSA
;g pedrk gqvk vk;rkdkj [kkuk lsy ikWbaVj dgykrk gSA ;g og ladsr nsrk gS fd
vki tks Hkh MkVk Vkbi djsaxs og blh lsy esa Vkbi gksxkA ;fn vki MkVk fdlh nwljs
lsy esa Vkbi djuk pkgrs gSa rks lsy ikWbaVj dks ,jks dh ;k ekml ds }kjk ewo dj
ldrs gSaA
odZ'khV esa ewoesaV %& ;fn vki odZ'khV esa 'kh?kzrk ls dk;Z djuk pkgrs gSa rks vkidks
mu dekaM~l dh tkudkjh gksuk pkfg, ftuds }kjk fdlh fuf'pr LFkku ij 'kh?kzrk ls
igqpk tk ldsA
odZ'khV cnyuk %& ekml }kjk ,d odZ'khV ls nwljh odZ'khV esa tkus ds fy, Lhu ds
uhps ml odZ'khV ds VSc dks nck;sa ftlesa tkuk pkgrs gSA
MsVk dk oxhZdj.k %& 7 ,Dlsy dh odZ'khV esa lkekU;r% ge number, text vkSj
QkWewZyk dk oxhZdj.k fuEu izdkj gksrk gS%&
Number :- la[;k,a] n'keyo] #, %, +, Text :- A ls Z rd ds o.kZekyk ds v{kj ,oa vU; fo'ks"k v{kj
75
Formula :- og lHkh xf.krh; lw= ftUgsa ls izkjaHk fd;k tkrk gSA
tSls %& B1, B2, B3 lsy ds vadksa dks tksM+uk gS rks ge QkWewZyk bl izdkj yxk;saxsA
=Sum (B1+B2+B3)
Page Layout view in Excel
1. Column Heading 2. Row Heading
3. Margin Rules
vxj vki Microsoft Word ds Print Layout View esa Work djuk pkgrs gSa rks
vkidks ;g tkudj izlUurk gksxh fd Excel ds leku gh Similar advantages ds
lkFk Work dj ldrs gSa A Page Layout view esa Worksheet esa Top, Side and
bottom margin gksrh gS vkSj worksheets ds chp esa Blue Space gksrk gSA Page
layout view esa Rulers gksrs gSa ftlds ek/;e ls vki Margin dks Adjust dj ldrs
gSaA view tab ds Show & Hide group ds }kjk Ruler dks Show ;k Hide fd;k tk
ldrk gSA Print Layout view ds }kjk vkidks Print fudkyus ls igys Print
Preview ns[kus fd vko';drk ugha iM+rh gSA
How to close MS Excel
Close :- ;wtj ds }kjk djsaV esa vksiu dh xbZ QkbZy dks can djus ds fy;s] bl
vkI'ku dk mi;ksx fd;k tkrk gSA

76
Lesson 18 : Working with MS Excel Workbook

Create a new or opening an existing Excel workbook
Office cVu fDyd djsa] ,e
,l vkWfQl esuw izdV gksrk

gSA
ubZ pqusaA ubZ dk;ZiqfLrdk
laokn ckWDl [kqyrk gSA

fjDr
dk;ZiqfLrdk
vkbdu ij fDyd djsaA
fjDr
dk;ZiqfLrdk
vkbdu ubZ dk;ZiqfLrdk
laokn ckWDl ds e/;
Qyd esa jgrk gS- vxj vkidks fpUg ugha fn[krk gS] rks ;g lqfuf'pr djsa fd
fjDr vkSj gky fodYi ck, Qyd ds 'kh"kZ ds fudV p;fur gSA
cuk, cVu fDyd djsa A
Excel dksbZ u;k] fjDr fMQkWYV dk;ZiqfLrdk VsEiysV ij vk/kkfjr cukrk gSA
Editing and saving a workbook
Save :- bl vkWI'ku esa ;wtj ds }kjk cukbZ xbZ QkbZy dks uke nsdj lso fd;k tkrk
gSA blds vanj lso dh xbZ QkbZy dk ,DlVsa'ku use QkbZy ds Vkbi ij fuHkZj djrk
gSA
dks lso vkWI'ku ls lso djrs gSa mlh QkbZy dks ge lso ,l vkWI'ku ds }kjk fdlh
nwljs uke ls lso dj ldrs gSaA
Creating, renaming, and deleting worksheets in a workbook
u;h Qkby cukuk %& ,e ,l ,Dlsy esa u;h odZcqd ;k Qkby cukus ds fy, Qkby
esU;w esa New Option ij ekml fDyd djsaxs ;k LVS.MMZ Vwyckj esa fLFkr New cVu
ij ekml fDyd djsaxs ftlls Blank Worksheet Open gks tk,xhA
77
iqjkuh Qkby [kksyuk %& ,e

,l ,Dlsy esa fdlh Hkh iqjkuh
Qkby dks [kksyus ds fy,
Qkby esU;w esa Open ij
ekml fDyd djsaxs ;k LVS.MMZ
Vwyckj esa fLFkr Open cVu
ij ekml fDyd djsaxsA ftlls
iqjkuh Qkbyksa dh lwfp iznf'kZr
gks tk,xh vkSj ftl Qkby dks
[kksyuk gS mls ekml }kjk
Mcy fDyd djds ;k Open
Option dk iz;ksx djds [kksyk
tk ldrk gSA
78
Qkby can djuk %& ,e-,l- ,DLly

esa [kqyh gqbZ Qkby dks can djus ds fy,
Qkby esuw ds close ij mouse
fDyd djsaxs ftlls [kqyh gqbZ Qkby
close gks tk;sxhA
Qkby dks lso djuk %&

,e-,l- ,DLly esa
Qkby dks lso djus ds
fy, Qkby esuw ds lso
vkI'ku ij mouse fDyd
djsaxs A Qkby dks igyh
ckj lso djus ij Qkby
dk uke nsuk gksxkA
Qkby dks LVS.MMZ Vwyckj
esa fLFkr lso cVu ls Hkh
Qkby dks lqjf{kr dj
ldrs gSaA
Qkby esuw esa fLFkr
save as dekaM dk iz;ksx Qkby dh ,d vkSj dkWih cukus ds fy, djrs gSA
79
EXIT :- Qkby esuw esa fLFkr exit dekaM dk iz;ksx ge open izksxzke dks can djus ds
fy, djrs gSA

EDIT MENU :- bl esuw ds }kjk ge odZ 'khV esa ,fMfVax ;k lEiknu dj ldrs gSA
tSls Cut, Copy, Paste vkfnA
UNDO :- ;fn dksbZ eSVj vkidh xyrh ls vius LFkku ls gV x;k gS ;k fMyhV gks
x;k gS rks UNDO dekaM ls ge mlls okil yk ldrs gSA ,fMV esuw esa vki Undo
dekaM ls ;k Ctrl+Z dh nckdj bl dekaM dk iz;ksx dj ldrs gSA
REDO :- bl dekaM dk iz;ksx odZ'khV esa lekIr fd;s x, ifjorZu dks iqu% izkIr
djus ds fy, djrs gSA Redo dk iz;ksx ge Ctrl+Y dh nckdj Hkh dj ldrs gSA
CUT :- bl dekaM dk iz;ksx odZ'khV esa flysDV fd;s x, eSVj dks gVkdj eseksjh esa
dkWih djus ds fy, fd;k tkrk gSA Cut dk iz;ksx ge Ctrl+X dh nckdj Hkh dj
ldrs gSA
COPY :- bl dekaM dk iz;ksx odZ'khV esa flysDV fd;s x, eSVj dks eseksjh esa dkWih
djus ds fy, fd;k tkrk gSA

COPY dk iz;ksx ge Ctrl+C dh nckdj Hkh dj ldrs gSA
PASTE :- bl dekaM dk mi;ksx dV ;k dkWih fd;s x, eSVj dks pkgs x, LFkku ij
ykus ds fy, djrs gSA

Paste dk iz;ksx ge Ctrl+V dh nckdj Hkh dj ldrs gSA
80
CLEAR :-
odZ ' khV

es a
flysDV fd;s x,
eSVj dks ge
bl dekaM ds
}kjk lekIr
dj ldrs gSA
;k
Delete
dh nckdj
bldk mi;ksx
dj ldrs gSA
DELETE :-
odZ ' khV

es a
blds }kjk ge
flysDV fd;s x,
eSVj ;k lsy ds
eSVj
dks
lekIr
dj
ldrs gSA
DELETE SHEET :- bl dekaM ds }kjk ge flysDV dh x;h odZ 'khV dks lekIr
dj ldrs gSA
FIND :- bl dekaM ds }kjk ge iwjh odZ'khV esa fdlh Hkh 'kCn ;k okD; dks izR;sd
[kkus esa tgka ij Hkh iz;ksx fd;k x;k gS [kkst ldrs gSA Find esuw esa Find ij fDyd
djsaxs] fQj Find What ds ckWDl esa og 'kCn ;k okD; ftlls [kkstuk gS Vkbi djsaxsA
Find dk iz;ksx ge Ctrl+F dh nckdj Hkh dj ldrs gSA
81
REPLACE :- bl deakM ds }kjk ge odZ'khV esa izR;sd LFkku ij iqjkuk 'kCn u;s
'kCn ls cny ldrs gSA tSls %& vkidk iqjkuk 'kCn Polico gS mlds LFkku ij Police
djuk
gS
rks
Replace dekaM
ds }kjk iwjh
odZ'khV esa iqjkus
'kCn ds LFkku
ij u;k 'kCn gks
tk,xk A
Manipulating cells, rows, and columns in an Excel worksheet

CELL :- bldk
iz;ksx ge odZ'khV
esa lsy bUlVZ djus
ds fy, djrs gSA
bUlVZ esU;q esa lsy
fodYi gksrs gSA
ftlds }kjk ge
lsy dks nk;sa] ck,a]
ij] uhps bUlVZ
dj ldrs gSA
bldk
iz;ksx ge odZ'khV esa lsy ikWbaVj ds LFkku ij lsy bUlVZ djus ds fy, djrs gSA ftls
jks esa lsy ikWbaVj fLFkr gS og jks uhps f[kld tk;sxh vkSj mlds LFkku ij u;h jks
bUlVZ gks tk;sxhA
ROW :-
82
COLUMN :- bldk iz;ksx ge odZ 'khV esa dkWye bUlVZ djkus ds fy, djrs gSaA
gekjk lsy ikWbaVj ftl LFkku ij gS og dkWye nkfgus rjQ [kld tk,xk vkSj mlds
LFkku ij ,d u;k dkWye cu tk,xkA
WORKSHEET :-
bldk iz;ksx ge
odZ cqd esa ,d
u;h odZ 'khV bUlVZ
djkus ds fy, djrs
gSaA Insert esU;q ds
odZ'khV fodyi dk
ekml fDyd dj
ge ,d vkSj u;h
odZ'khV cuk ldrs
gSA
TOOLBAR :- O;w esuw ds bl vkWI'ku dk iz;ksx Vwyckj dks Lhu ij iznf'kZr djus
ds fy, fd;k tkrk gSA ;fn

vki pgrs gSa dh Lhu ij
Vwyckj fn[kkbZ u ns rks mls
vkWQ dj ldrs gSA
Vwyckj vkWu ;k vkWQ djus ds
fy, fuEu dk;Z djsa%&
1- O;w esuw esa tkdj Vwyckj
ij fDyd djsa rks Vwyckj
ds fodYi iznf'kZr gksaxs A
2- Vwyckj ds fodYiksa dks
fDyd djds vkWu ;k vkWQ
dj ldrs gSA
3- OK cVu ij fDyd djsaA
83
Font :- Select fd;s x;s lsy ;k jsat dk QkWUV ;k QkWUV vkdkj cny ldrs gSA vkSj
ge cnys x;s QkWUV dks fMQkYV QkWUV Hkh cuk ldrs gSA
Steps :1. Cell or Range dks flysDV djsaxs ftls QkWjesaV fd;k tkuk gSA
2.
Home tab esa

QkWUV
xzqi
dks
flysDV djsaxsA
3- Font size dks
psat djus ds fy;s
F o n t s i z e dks
flysDV djsaxs ;k
Increase font size
or decrease font
size ij fDyd
djsaxsA
Border :- igys ls
fMQkbu Border
style dks ge vklkuh ls lsy
;k lsy dh jsat ij ykxw dj

ldrs gSA
Steps :1. Row dks flysDV djsaxsA
2. Border ds uhps fn;s x;s
,jks ij fDyd djsa vkSj

More border ij fDyd
djsaxsA
3. Preset esa Inside button
ij fDyd djsaxsA
4. Border esa Preview
diagram esa vertical
border dks fDyd djds
remove djsaxsA
84
Fill :- blds }kjk ge worksheet esa flysDV fd;s xbZ jsat dk csdxzkmaM psat dj
ldrs gSA
Cell dh Shading Add djus ds
fy,&
-Cell dks Select djsa A
-Home tab ij fDyd djsa fQj
Font group esa Fill color button
ij fDyd djsaA
-Color dks select djsaA
Protection :- bl vkWI'ku dk
mi;ksx worksheet dks protect
djus esa fd;k tkrk gSA

Column dh
djus ds fy,&
-Column header ds Right border
ij mouse pointer j[k dj drag
djsa A
viuh vko';drkuqlkj column dh
Width Adjust djus ds ckn [kkyh
LFkku ij fDyd dj nsaA
Styles Group
Conditional formatting :- bl
vkWI'ku
ds }kjk ge viuh
worksheet esa daMh'ku ds vk/kkj ij
formatting dj ldrs gSaA
85
Width Adjust
Format as table :- Cell dh jsat dks blds }kjk vklkuh ls QkWjesaV dj ldrs gSa
vkSj igys ls cus gq;s table style ds }kjk table esa cny ldrs gSaA
Cell style :- Cell dks igys ls cuh style esa
vklkuh ls QkWjesaV dj ldrs gSaA

Delete :- Table dh fyLV esa ls jks ;k dkWye
dks Delete djus ds fy;s bl vkWI'ku dk
mi;ksx fd;k tkrk gSA

-Selected Row or Column ij right click
djsaA
-Contextual menu ls delete option ij fDyd djsaA
Insert :- fdlh yscy ;k 'khV esa cell,
row, column ykus ds fy;s bl
vkWI'ku dk iz;ksx fd;k tkrk gSA

-Selected Row or Column ij
right click djsaA
-Contextual menu ls Insert option
dks select djsa vkSj vko';drkuqlkj
option dks select djsaA
86
Implementing simple calculations
,Dlsy esa x.kuk djus ds fy, fofHkUu izdkj ds formula vkSj Function dk iz;ksx
fd;k tkrk gSA
Insert Menu ds bl fodYi dk iz;ksx ge odZ lfgr fofHkUu function dk iz;ksx
djus ds fy, djrs gSA dqN egRoiw.kZ functions vf/kDrj iz;ksx fd;s tkrs A fuEu
izdkj gS %&
SUM :- odZ'khV esa ,d lkFk j[kh x;h lsy ds Contents dk ;ksx fudkyus ds fy,
ge SUM Function dk iz;ksx djrs gSaA SUM Function dk iz;ksx djus dh fof/k
bl izdkj gS %&
1- lcls igys gesa mu Cells dks flysDV djuk gksxk ftudk gesa tksM+ fudkyuk gS
,oa ftl LFkku ij Cells dk VksVy j[kuk gS mls Hkh flysDV djuk gksxk A
2- mlds ckn Standard Vwyckj esa fLFkr AUTO SUM cVu nckrs gSA
3- VksVy
ds
fy,
flysDV fd;s x,
lsy esa contents
dk VksVy vk tk,xk
A
4- ;k fQj ge QkWewZyk
ckj esa QkWewZyk fy[k
dj Hkh tksM+ ldrs
gSA QkWewZyk fy[kus
ls igys cell ij
dk fpUg yxkuk
vko';d gSA
tSls %& = SUM (B1+B2+B3)
87
AVERAGE :- bldk iz;ksx
fdlh vad dk vkSlr

fudkyus ds fy, fd;k tkrk
gSA
tSls %&
= AVERAGE (B3:B7)
bldk iz;ksx
oxZewy fudkyus ds fy,
fd;k tkrk gSA
SQRT
:-
tSls %& SQRT(100)

IF :- bl QaD'ku ds lkFk dqN
yksftdy vkijsVlZ dk iz;ksx

Hkh djrs gSa\ tks fuEu izdkj
gS %&
=
EQUAL TO leku
NOT EQUAL TO vleku
>
GREATER THEN ls cM+k
<
LESS THAN ls NksVk
tSls %& = IF (G2 >= 33, "PASS", "FAIL")

PRODUCT :- bl QaD'ku ds }kjk ge xq.kk dj ldrs gSA
tSls %& = PRODUCT (10, 5, 15)

Applying Formula and Function :- formula equations gksrs gSa ftudk
mi;ksx ge viuh odZ'khV dh osY;w esa x.kuk djus esa djrs gSA formula ges'kk
cjkcj ds fu'kku ls izkjaHk gksrk gS ge function dk mi;ksx djds Hkh formula
cuk ldrs gSa mnkgj.k ds fy, =SUM (A1:A2) ,d function gS tks fd A1 ls ysdj
A2 rd dh osY;w dks tksM+ nsxk A
88
Insert function :- Function dks ykxw djus ds fy, insert function ij fDyd
djsaxsA ge search for a function box ds }kjk function dks lpZ dj ldrs gSa ;k
function dh Js.kh dk pquko dj ldrs gSaA
Auto Sum :- ;g function select fd, x, cell dk sum dj nsrk gSA
Formulas and Functions
&Cell Range dk Total djus ds fy,

ml cell ij fDyd djsa tgk ij
Total ykuk pkgrs gSA
&Home tab ij fDyd djsa vkSj
Sum button ij fDyd djsa mlesa
cell range dks verify djsaA
-Ok button ij fDyd djsaA
Recently used :- blds }kjk ge
orZeku
esa mi;ksx fd, x,

function dh fyLV dks ns[k ldrs gSA
Financial function :- blds }kjk
ge financial function dks flysDV dj ldrs gSA

Logical Function :- blds }kjk ge logical function
dks flysDV dj ldrs gSa tSls &, AND, OR, NOT, IF
vkfn bu function dk mi;ksx multiple values esa ls
single values dks flysDV djus esa fd;k tkrk gSA
Text Function :- bu function dk mi;ksx text data
ij fd;k tkrk gS mnkgj.k ds fy, =LOWER
("ASAS") ;s ,d function gS tks fd nh xbZ string dks
upper case ls lower case esa cny nsxk A
89
Time and date function :- bl function dk mi;ksx VkbZe vkSj MsV ds mij dk;Z
djus ds fy;s fd;k tkrk gS bu function dk iz;ksx djds vki le; vkSj rkjh[k ds
mij cnyko dj ldrs gSa mnkgj.k ds fy;s day (serial-number) ds }kjk fdlh
eghus ds 1 ls 31 ds chp dh rkjh[k dks iqu% fn[kk ldrs gSA
Mathematical function :- bl
izdkj ds function mathematical

calculation ds fy;s mi;ksx fd;k
tkrk gSA mnkjgj.k ds fy;s %&
- FACT (Number) :- ;s
function fn;s x;s Number dk
factorial n'kkZrk gSA
- ABS (Number) :- ;s function
fn;s
x;s
Number
dk
absolute value n'kkZrk gSA

Formula esa
fdlh Cell dk
Reference nsus ds fy, &
& fdlh Cell dk Reference type
djsa tSls & (B1) ;k Formula
type djrs le; ml Cell dks
select djsa A
Absolute Cell Reference create djus ds fy,&

-Absolute Cell Reference dk mi;ksx Formula dks Absolute cukus ds fy,
fd;k tkrk gSA

-Formula dks Absolute cukus ds fy, $ Sign dk mi;ksx fd;k tkrk gSA
90
-Formula Absolute gksus ij copy ugha gksrk gSA

Cell Reference or Operators dk mi;ksx djus ds fy, &
-Cell Reference or Operator dk mi;ksx djus ds fy, parentheses () dk
mi;ksx fd;k tkrk gSA

Manipulating tables
Insert Tab
Table Group
Pivot table :- tfVy MkVk dks
laf{kIr :i ls izLrqr djus ds

fy, bl vkWI'ku dk mi;ksx
fd;k tkrk gSA
Tabular group :- ge nks
rjg ls table cuk ldrs gSa
igyk insert table vkWI'ku ds
}kjk nwljk igys ls cuh table
style esa ls fdlh ,d style
dks flysDV djdsA

Insert table:-Insert tab esa tkdj table group esa Vscy vkWI'ku ij fDyd djsaxs ;k fQj
keyboard ds }kjk ctrl+I ;k ctrl+t key dks izsl djsaxsA
91
Applying formatting options
Page Layout
Theme Group
Theme :- dbZ lkjh Formatting Commands dk Theme colour, font color and
many theme effect dks 'kkfey djrk gSA
Steps :1. Page layout tab esa Theme
group esa tkdj Theme dks
flysDV djsaxsA
2- igys ls cuh gqbZ MkD;wesaV Fkhe
dks apply djus ds fy;s
MkD;wesaV Fkhe ij fDyd djsaxs
tks ge pkgrs gSA
3- Custom document theme
dks apply djus ds fy;s
Custom ds varxZr ml
document theme ij fDyd
djsaxs tks ge pkgrs gSA
Change the color :- Page
layout tab esa Theme group esa tkdj Theme color ij fDyd djsaxs vkSj color
dks flysDV djsaxsA

Change the font :- Page layout tab esa Theme group esa tkdj Theme font
ij fDyd djsaxs vkSj QksaV dks flysDV djsaxsA

Effect :- Page layout tab esa Theme group esa tkdj Theme effect esa fDyd
djsaxs vkSj effect dks flysDV djsaxsA
92
Page setup :- bl vkWI'ku dk mi;ksx ist ekftZu] header and footer Lisl
vkfn dks lsV djus esa fd;k tkrk gSA

Margin :- blds }kjk ge fdlh ist dk left, right, top, bottom margin set dj
ldrs gSaA
Orientation :- page
tkdj page setup
orientation ij fDyd
Portrait ;k landscape
layout esa
group esa
djsaxs fQj
dks flysDV
djsaxsA bl vkWI'ku dk mi;ksx
current section ds fy, isij dk
lkbt flysDV djus esa fd;k tkrk gSA
Print area :- ge worksheet dk
dqN ,fj;k ;k iwjh worksheet dks
print djok ldrs gSa &
&Worksheet dk dqN selected

area print djokuk gS rks MkVk jsat dks
flysDV djsaxs ftls ge fizaV djokuk
pkgrs gSA
&iwjh worksheet dks fizaV djokuk gS rks entire worksheet ij fDyd djsaxsA
Worksheet dks fizaV djokus ds fy, ge worksheet ij fDyd djsaxsA
Page break preview :- bl view ds }kjk ge automatic gq, page break dks
ns[k ldrs gSaA

Background :- Microsoft office esa ge fdlh fiDpj dks viuh 'khV dk
background cuk ldrs gSA
Print Letters :- rows vkSj columns dks vklkuh ls igpkuus ds fy, ge mUgsa
heading ds :i esa display djok ldrs gSa column heading letters ;k numbers
gksrs gSa tks fdlh odZ'khV esa dkWye ds top ij display gksrs gSA
93
Using Header and footer, Inserting Page number
gSMj ,d Qkby ds izR;sd ist ds ij fizaV gksus okyh dkWeu ykbu gksrh gSA rFkk
QwVj og ykbu gksrh gS tks ist ds uhps fizaV gksrh gS O;w esuw gSMj ,oa QwVj fodYi ds
}kjk ge og esVj Vkbi dj ldrs gS tks izR;sd ist ij ykuk gSA blds vykok ist
uacj] le;] Qkby dk uke vkfn Hkh blds }kjk Mky ldrs gSA
gSMj vkSj QwVj
94
Border and Shading of cells, rows and columns
vki mUgsa Bksl jax ;k fof'k"V iSVuZ ds lkFk Hkjus ds lkFk dksf'kdkvksa ds fy, Nk;kadu
tksM+ ldrs gSA
Formatting page, margins,
page size, portrait and
landscape
Format Menu :- bl esU;q ds
}kjk ge odZ'khV dh QkesZfVax djrs

gSaA bl esU;q ds fodYiksa }kjk ge
lsy] jks] dye] 'khV] dh
QkesZfVax dj ldrs gSaA
1. Row :- bldk iz;ksx
odZ'khV esa jks dh QkesZfVax

djus ds fy, fd;k tkrk
gSA QkWesZV esU;q esa ge jks
fodYi ij fDyd djrs gSa
rks gesa pkj fodYi fn[kkbZ
nsrs gS & Height, Auto fit,
Hide, Unhide.
Height fodYi dks pquus ij Row Height dk Mk;yksx ckWDl iznf'kZr gksrk gSA blds
}kjk ge jks dh Height de ;k T;knk dj
ldrs gSA Auto fit ds }kjk jks dh mpkbZ
Text ds fglkc ls Lor% gh c<+ tk;sxha
Hide fodYi ds }kjk ge flysDV jks dks
Hide dj ldrs gSA Unhide dk iz;ksx ge
Hide dh x;h jks dks Unhide djus ds fy,
djrs gSA
95
2. Cell :- blds }kjk ge fofHkUu izdkj dh la[;k,a buiqV dj ldrs gSA fnukad]
le;] izfr'kr vkfn QkWesZV esa MkVk j[kus ds fy, lsy ds fofHkUu izdkj ls QkesZfVax
djuk gksxhA blds }kjk ge lsy ;k ist ij ckMZj] ykbu yk ldrs gSA
Column :- bl fodYi dk iz;ksx dkWye dh QkeZfVax djus ds fy, fd;k tkrk gSA
QkWesZV esU;q ds dkWye fodYi ij fDyd djrs gSa rks gesa pkj fodYi fn[kkbZ nsrs gSA
Width, Auto fit selection, Hide, Unhide
Width fodYi ds }kjk
ge dye dh pkSM+kbZ
Vkbi dj de ;k
T;knk dj ldrs gSA
Auto fit selection
fodYi ds }kjk dye

esa fd;s x, eSVj ds
vuqlkj pkSM+kbZ Lor%
gh c<+ tkrh gSA
Unhide fodYi ds
}kjk Hide fd;s x,
dkye dks Unhide
dj ldrs gSA
Sheet :- QkWesZV esU;q
ds bl fodYi dk
iz;ksx ge odZ'khV dk uke cnyus]
mls Hide djus] Unhide djus] ds
fy, djrs gSA ;fn gesa fdlh odZ'khV
dk uke cnyuk gS rks mls flysDV
djsaxs vkSj Sheet fodYi esa
Rename ij fDyd djsaxs rFkk u;k
uke Vkbi dj nsaxsA
96
TOOLS MENU:
Spelling :- bldk iz;ksx ge odZ'khV ds lsy esa Vkbi fd;s x, 'kCnksa esa Lisfyax dh
xyrh dks tkapus ds fy, ,oa lq/kkjus ds fy, fd;k tkrk gSA vkids }kjk fy[ks x,
'kCnksa dh Lisfyax dh tkap ,sDlsy viuh Dictionary ds vk/kkj ij djrk gSA bldk
iz;ksx ,e ,l oMZ esa Lisfyax dh tkap ds Mk;ykWx ckWDl ds vuqlkj gh fd;k tkrk
gSA
Goal Seek :-
bl fodYi dk
iz;ksx ;gk Kkr
djus ds fy,
fd;k tkrk gS fd
ftl lsy esa lw=
dk iz;ksx fd;k
x;k gS mldh
x.kuk Bhd gS
vFkok ughaA
Sorting Columns :Sorting dh lgk;rk ls ge vius MsVk dks Ascending and descending orders esa
tek ldrs gSa vkSj fQYVj djok ldrs gSA

Steps :Data range dks flysDV djsaxsA
Data tab esa Sort and Filters group esa ls Sort dks flysDV djsaxsA
c<+rs e esa tekus ds fy;s Sort smallest to largest dks flysDV djsaxsA
97
?kVrs e esa tekus ds fy, Sort largest to smallest option dks flysDV djsaxsA
bldk iz;ksx ec) djus ds fy, fd;k tkrk gSA bl fodYi dk iz;ksx djus ls
igys gesa ftl MkVk dks ec) djuk gS mls flysDV dj ysuk pkfg, A bl fodYi
dk iz;ksx djus ij ,d Mk;yksx ckWDl iznf'kZr gksxk ftlds rhu Hkkx gksrs gSA budks
ge ,e ,l oMZ dh Hkkafr gh iz;ksx dj ldrs gSA
Copy text between two different work sheets and work books
1- Cell dh Range dks Select djks ftlesa MkVk gSA
2- blds ckn Ctrl+C dks Press djksA vkSj New Sheet Or New Work book ij
tgk Data pkfg, ogk ij Cursor ys tk dj Ctrl+V Or enter press djksA
98
ZOOM :- ;fn vki viuh odZ 'khV dks cM+s&cM+s v{kjksa esa ns[kuk pkgrs gSa rks mls
viuh vko';drkuqlkj NksVk ;k cM+k djus ds fy, twe fodYi dk iz;ksx dj ldrs
gSA
INSERT :Break :- ;fn ge viuh eu pkgh txg ij ist lekIr djuk pkgrs gSa rks Insert
esU;q esa czsd fodYi pqusaxs vkSj ist czsd nsaxsA mlds fy, igys vkidks ogka jks flysDV
djuh gksxh tgka ij vki ist czsd nsuk pkgrs gSA
Insert esU;q ds ist czsd fodYi ij fDyd djsaxs rks flysDV dh x;h jks ds LFkku ij
u;k ist izkjaHk gks tk,xkA

vkids }kjk fn;k x;k ist czsd vki lekIr djuk pkgrs gSa rks Insert esU;q ds
Remove Page Break fodYi ij fDyd dj ist czsd lekIr dj ldrs gSaA
Picture :- bUlVZ esU;q ds fiDpj fodYi ds }kjk ge viuh odZ 'khV esa lsy ikWbaVj
ds LFkku ij jsMhesV ;k Lo;a cuk, gq, fp= yk ldrs gSaA fiDpj ds varxZr vU; dksbZ
vkI'ku jgrs gSa ftudh lgk;rk ls Qkby esa fDyi vkVZ] fiDpj] oMZ vkVZ vkfn dk
iz;ksx fd;k tkrk gSA
Using Chart Wizard, Creation of different types of charts
,Dlsy esa MkVk dh rqyuk dks pkVZ ;k xzkQ ds ek/;e ls iznf'kZr fd;k tk ldrk gSA
xzkQ iznf'kZr djus dh fof/k fuEu izdkj gS %&
1- lcls igys og MkVk flysDV djsa ftls ge pkVZ ds :i esa iznf'kZr djuk pkgrs gSA
2- Insert esU;q ds pkVZ fodYi ij fDyd djsaxs ;k LVS.MMZ Vwyckj ds pkVZ cVu ij
fDyd djsaxs rks pkVZ fotkMZ dk Mk;yksx ckWDl vksiu gks tk,xkA
99
,e ,l ,Dlsy esa 15 izdkj ds pkVZ fn, x, gSa tks fuEu izdkj gSa %&
1-
dkWye pkVZ
2-
ckj pkVZ
3-
ykbu pkVZ
4-
ikbZ pkVZ
5-
,fj;k pkVZ
6-
MksuV pkVZ
7-
jkMkj pkVZ
8-
XY LdsVj pkVZ
9-
dksfEcus'kuy pkVZ
10- 3Mh ,fj;k pkVZ
11- 3Mh ckj pkVZ
12- 3Mh dkWye pkVZ
13- 3Mh ykbu pkVZ
14- 3Mh ikbZ pkVZ
15- 3Mh lQsZl pkVZ
mijksDr Mk;yksx ckWDl esa ls vki fdlh Hkh izdkj ds pkVZ dks pqu ldrs gSA
Next cVu fDyd djrs gSa rks
nwljk Mk;ykx ckWDl Lhu ij

vk tk,xka ftlesa jks vkSj dkWye
esa lhd fodYi dks pqurs gSa A
fQj next cVu fDyd djrs gSa]
rks ,d vkSj Mk;ykx ckWDl
Lhu ij iznf'kZr gksrk gS] ftlesa
ge pkVZ dk VkbVy vkfn nsrs gSA
Next cVu ij fDyd djrs gSa rks
vafre Mk;ykx ckWDl Lhu ij

iznf'kZr gksrk gSA ;g ckWDl ;g
crkrk gS fd pkVZ dks mlh 'khV
ij bUlVZ djuk gS vFkok u;h 'khV
ij u;h odZ cqd esaA ;fn ge U;w 'khV
dks flysDV djrs gSa rks ;g bl pkVZ
dks u;h 'khV ij bUlVZ dj nsrk gSA
var esa Finish ds cVu ij fDyd
djrs gSa rks pkVZ u;h 'khV ij bUlVZ gks
tkrk gSA
100
Selecting area for printing, Printing of a worksheet and workbooks,

Using print preview
fizaV izhO;w %& bl vkI'ku dk iz;ksx

ge odZ 'khV dks fizaV djus ls iwoZ
odZ 'khV dk izhO;w ns[kus ds fy,
djrs gSA blls gesa ;g irk pyrk gS
fd gekjk ist fizaV djus ij dSlk
fn[ksxkA
ist lsVvi %& ist lsVvi ds }kjk
ge cuk;h x;h Qkby esa odZ 'khV
ds ist dk lkbt cny ldrs gS]
ck;sa&nk;sa] ij&uhps] ekftZu de
;k T;knk dj ldrs gSA ist ys&vkmV
vkfn cny ldrs gSA
fizaV %& gekjs }kjk
cukbZ x;h Qkby dks
fizaV djus ds fy, gesa
Qkby esuw ds fizaV
dekaM ij fDyd
djuk gksxk] ftlls
fizaV dk Mk;yksx
ckWDl vk tk,xk vkSj
ogka ij ge viuh
bPNkuqlkj lsfVax dj
odZ'khV dk fizaV
fudky ldrs gSA
101
Print area:- ge worksheet dk

dqN ,fj;k ;k iwjh worksheet dks
print djok ldrs gSA
dk dqN selected
area print djokuk gS rks MkVk jsat
dks flysDV djaxs ftls ge fizaV
djokuk pkgrs gSa A
Worksheet
iwjh worksheet dks fizaV djokuk

gS rks entire worksheet ij fDyd
djsaxsA
Worksheet dks fizaV djokus ds fy,

ge Worksheet ij fDyd djsaxsA
Understanding various MS Excel keyboard shortcuts,

General
Open a workbook
Save a workbook
Close a workbook
Run Spelling Check
<ctrl>+<O>
<ctrl>+<S>
<ctrl>+<W>
<F7>
Create new
Print a workbook
Help
<ctrl>+<N>
<ctrl>+<P>
<F1>
Copy
Undo
Replace
<ctrl>+<C>
<ctrl>+<Z>
<ctrl>+<H>
Editing
Cut
Paste
Find
Select All
<ctrl>+<X>
<ctrl>+<V>
<ctrl>+<F>
<ctrl>+<A>
Formatting
Bold
<ctrl>+<B>
Underline
<ctrl>+<U>
Open Format cells Dialog box <ctrl>+<E>
102
Italics
<ctrl>+<B>
Navigation Shortcuts
dh
Ctrl+
Ctrl+
Ctrl+
Ctrl+
Home
End
End+Enter
Pgup
PgDn
Alt+PgUp
Alt+PgDn
Home
Arrow keys
Enter
Shift+Enter
Tab
Shift+Tab
Ctrl+Home
Ctrl+End
QaD'ku
,d dkWye nk, tkus ds fy,
,d dkWye ck,a tkus ds fy,
,d jks ij tkus ds fy,
,d jks uhps tkus ds fy,
ij dh igyh Hkjh gqbZ jks ij tkus ds fy,
uhps dh igyh Hkjh gqbZ jks ij tkus ds fy,
nk, vksj igys Hkjs gq, lsy ij tkus ds fy,
ck, vksj igys Hkjs gq, lsy ij tkus ds fy,
izkjEHk okyh jks ij tkus ds fy,
,.M eksM lsV djus ds fy,
jks ds vfUre lsy ij tkus ds fy,
,d Lhu ij ys tkus ds fy,
,d Lhu uhps ys tkus ds fy,
,d Lhu cka, tkus ds fy,
,d Lhu nka, tkus ds fy,
Row dk igyk Cell
,d Row ;k Column ck;sa] nk;sa] ij ;k uhps
,d Row uhps dk Cell
,d Row ij dk Cell
nkfgus rjQ ds ,d Column dk Cell
ck;sa rjQ ds ,d Column dk Cell
Worksheet ds izkjaHk dk igyk Cell
Worksheet esa iz;ksx fd;k x;k vafre Cell
103
MS Power Point
Lesson 19 : Introduction to MS PowerPoint
What is Power Point
ekbkslkWV vkWfQl 2007 esa izstsUVs'ku cukus ds fy;s Powerpoint uked

,Iyhds'ku lkWQ~Vos;j dks tksM+k x;k gSA blesa vki igys ds laLdj.kksa dh vis{kk
T;knk [kwclwjr] fof'k"V vkSj dbZ rjg ds izstsUVs'kuksa dk fuekZ.k djds viuh
lwpukvksa dks yksxksa ds lkeus l'kDr :i ls izLrqr dj ldrs gSA
Why it is used
ikWojikbaV esa izstsUVs'ku dk fuekZ.k fd;k tkrk gSA izstsUVs'ku okLro esa dqN LykbM+ksa
dk ,d ec) lewg gksrk gS ftlesa VsDLV] vkokt] best] ,fues'ku ,QsDV vkSj
ewoh fDyIl rd 'kkfey gks ldrh gSA
& bldk vFkZ ;g gqvk fd ;fn ge izstsUVs'ku dk fuekZ.k djus tk jgs gS] rks mlesa
eYVhehfM;k {kerk t:j gksuk pkfg;s vkSj blds varxZr dEI;wVj esa mRre
DokfyVh ds Lihdj vkSj mPp jstksY;w'ku dk ohfM;ksa dkMZ rFkk ekWuhVj tqM+s gksaA
& ikojIokbaV ds bl laLdj.k dks vki foaMkst ,Dlih vkSj foaMkst foLVk esa iz;ksx
dj ldrs gSaA foaMkst ds ,Dlih laLdj.k esa lfoZl iSd&2 dk baLVkWy gksuk
vko';d gSA
Basic features of MS PowerPoint
Contextual tools :- Contextual tools gesa fdlh ist ds Lysi esa fd;s x;s
vkWCtsDV ij dk;Z djus esa enn djrk gSA tSls table, picture, or drawing tc ge
fdlh vkWCtsDV ij fDyd djrs gSa rks mlds ij Contextual tools izHkkfor gksrk gSA
Program tabs :- Program tabs dks standard set of tabs dh txg fjIysl fd;k
x;k gSA tc ge fdlh O;w dks flysDV djrs gSa tSls Slide Master, Handout
Master, Notes Master, Print Preview rks bldk mi;ksx fd;k tkrk gSA
Dialog Box Launchers :- Dialog Box Launchers ,d vkbdkWu gksrk gSA ftl
ij fDyd djus ls MkW;ykx ckWDl [kqyrk gSA ;g vkbdkWu xzqi ds uhps dh rjQ jgrk
gSA
Custom slide layouts :- Custom slide layouts dh enn ls u;s dLVe
ys&vkmV dks cuk ldrs gSA ;g gesa ;g lqfo/kk nsrk gS fd ge eYVhiy ,yhesaV~l dks
vkSj lkFk&lkFk ekLVj LykbM dks ,d lkFk lsV dj ldrs gSA
104
Lesson 20: Getting Started with MS PowerPoint

Accessing Power Point
Use of Ribbon :- tc ge ekbkslkWQ~V vkWfQl 2007 esa fdlh izksxzke dks LVkVZ
djrs gSa rks gesa izksxzke vkSj ehuw] fjcu ds :i esa feyrs gSA blesa izksxzke vkSj ehuw
dks fjcu ls fjIysl fd;k x;k gSA
Quick Access Toolbar
Quick access toolbar :- Quic access toolbar dh enn ls dekaM vkSj cVu dk
mi;ksx djuk cgqr

vklku gks tkrk gSA ;g
toolbar ribbon ds ij
gksrk gS ftlesa ge
vius vuqlkj tool o
button j[k ldrs gSA
MS-Power Point ds
Previous version esa
file menu gksrk Fkk fdarq
PowerPoint 2007 esa
QkbZ y
ehuw
dks
replace djds mlds LFkku ij office button gksrk gSA office button Program
Window ds upper left corner esa mifLFkr jgrk gS ftlesa basic file
management commands gksrh gS tSls & new, open, save, print, vkSj close
Identifying the various sections, menus, and toolbars available in
MS PowerPoint
New :- bl vkWI'ku ds }kjk ,d u;k izstsaVs'ku cuk;k tkrk gS
-New option ij fDyd djsa ;k keyboard ls ctrl+N button dk iz;ksx djsaA
Open: bl vkWI'ku ds }kjk ge fdlh lso dh xbZ QkbZy dks vksiu djrs gSA
PowerPoint presentation open djus ds fy,&
-Office button ij fDyd djsaA
105
-Open option ij fDyd djsa vksj QkbZy dk uke nsdj open button ij fDyd dj
nsa ;k keyboard dh ctrl+o button dk iz;ksx djsaA
Save :- bl vkWI'ku esa] ;wtj ds }kjk cukbZ xbZ QkbZy dks fdlh uke ls lso fd;k
tkrk gS blds vanj lso dh xbZ QkbZy dk ,DlVsa'ku use QkbZy ds Vkbi ij fuHkZj
djrk gSA
-Save button ij fDyd djsa ;k keyboard ls ctrl+s button dk iz;ksx djasA
dks lso ehuw esa lso djrs gSaA mlh QkbZy dks ge lso ,l vkWI'ku ds }kjk fdlh nwljs
uke ls lso dj ldrs gSA
bl vkWI'ku ds }kjk ge vius MkD;wesaV dks fdlh Hkh QkWjesV esa cny ldrs gSA
tSls & 98] 2003 blds }kjk ge vius MkD;wesaV dks ikloMZ nsdj Hkh lqj{kk iznku
dj ldrs gSA
Power Point dks fdlh u;s uke ls lso djus ds fy,&
-Save As option ij fDyd djsa vkSj u;k uke nsdj Save button ij fDyd dj nsaA
Print :- bl vkWI'ku ds }kjk ge fdlh Hkh QkbZy dk fizaV vkmV fudky ldrs gSaA
-Print option ij fDyd djsa ;k Key-board ij mifLFkr ctrl+P button dks ,d
lkFk nck;sA
bl vkWI'ku esa 3 vkWI'ku gksrs gSA Quick print, Print Preview and Print, tc ge
fizaV vkWI'ku dks flysDV djrs gS rks ;g dbZ lkjs vkWI'ku dks nsrk gS
Power Point dk Preview ns[kus ds fy, &
-Ofice button ij fDyd djsaA
-Mouse dk pointer print option ij ys tk;sA
-Print Preview option ij fDyd djsaA
Send :- bl vkWI'ku ds }kjk ge fdlh Hkh QkbZy dks nh xbZ yksds'ku ij Hkst ldrs
gSA
Publish :- blds }kjk ge Blog, document Management server dks cuk ldrs
gSA
106
Close :- ;wtj ds }kjk djaV esa vksiu dh xbZ QkbZy dks can djus ds fy;s bl
vkWI'ku dk mi;ksx fd;k tkrk gSA

Power Point dks can djus ds fy;s&
-Exit button ij fDyd djsA
Undo dk iz;ksx djus ds fy, &
Mouse dk pointer Quick Access toolbar ij ys tkdj mlesa mifLFkr undo
button ij fDyd djsa ;k bldh 'kVZdV key ctrl+Z dk iz;ksx djsaA
Power Point presentation dks close djus ds fy,
-Close option ij fDyd djsa ;k bldh shortcut key ctrl+W dk iz;ksx djsaA
HOME TAB
Clipboard Group
blds }kjk ge Multiple Items dks copy vkSj paste dj ldrs gSA bls gh vkWfQl
clipboard dgk tkrk gSA Ms Office Clipboard ds }kjk ge Multiple text vkSj
graphic item dks ,d Slide ls nwljs Slide esa dkWih ;k isLV dj ldrs gSA blesa
Paste, cut vkSj copy option gSA
Slide group
New Slide :- bl vkWI'ku dk mi;ksx izstsUVs'ku esa ubZ slide dks tksM+us ds fy;s gksrk
gSA
Delete :- bl vkWI'ku ds }kjk ge izstsUVs'ku dks Delete dj ldrs gSA

107
Lesson 21: Working with PowerPoint Presentations

Creating a new or opening an existing PowerPoint presentation
New :- bl vkWIku ds }kjk ,d u;k izstsaVsku cuk;k tkrk gSA
New option ij fDyd djsa ;k Keyboard ls ctrl+N button dk iz;ksx djsaA
Open :- bl vkWI'ku ds }kjk ge fdlh lso dh xbZ QkbZy dks vksiu djrs gSA
Power Point presentation open djus ds fy,&
-Open option ij fDyd djsa vkSj QkbZy dk uke nsdj open button ij fDyd dj
nsa ;k keyboard dh ctrl+o button dk iz;ksx djsaA
Editing and saving a presentation
Save :- bl vkWI'ku esa] ;wtj ds }kjk cukbZ xbZ QkbZy dks fdlh uke ls lso fd;k
tkrk gS blds vanj lso dh xbZ QkbZy dk ,DlVsa'ku use QkbZy ds Vkbi ij fuHkZj
djrk gSA
-Save button ij fDyd djsa ;k keyboard ls ctrl+s button dk iz;ksx djsaA
108
dks lso ehuw esa lso djrs gSA mlh QkbZy dks ge lso ,l vkWI'ku ds }kjk fdlh nwljs
uke ls lso dj ldrs gSA
bl vkWI'ku ds }kjk ge vius MkD;wesaV dks fdlh Hkh QkWjesV esa cny ldrs gSA
tSls& 98] 2003 blds }kjk ge vius MkD;wesaV dks ikloMZ nsdj Hkh lqj{kk iznku
dj ldrs gSA
Power Point dks fdlh u;s uke lso djus ds fy, &
Office button ij fDyd djsA
-Save As option ij fDyd djsa vkSj u;k uke nsdj Save button ij fDyd dj nsaA
Handling slides within a presentation
New Slide :- bl vkWI'ku dk mi;ksx izstsaVs'ku esa ubZ Slide dks tksM+us ds fy;s gksrk
gSA
Delete :- bl vkWI'ku ds }kjk ge izstsUVs'ku dks Delete dj ldrs gSA
Reset :- blds }kjk Slide placeholder dh size, position etc. ds }kjk vjsat dj
ldrs gSA
Layout :1. Home tab esa tkdj Slide group esa ls new slide dks flysDV djsaxsA
2- Home tab esa tkdj Slide group esa ls layout option dks flysDV djsaxs vkSj
viuh vko';drk ds vuqlkj Slide dks flysDV djsaxsA
109

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