Professional Documents
Culture Documents
PROJECT INTEGRA
User manual
CONTENTS
1 Maintain Time Data 1.1 Maintain Time Data 2, Work schedule 2.1 Create Work schedule 2.2 Change Work schedule
User manual
2.3 Display Work schedule 3, Attendance 3.1 Create Attendance 3.2 Change Attendance 3.3 Display Attendance 3.4 Creation of Public holiday 3.5 Substitution 4, Absences 4.1 Create Absences 4.2 Change Absences 4.3 Display Absences 5, Absence Quotas 5.1 Create Absences Quotas 5.2 Display of Absence quota details 6, Overtime 6.1 uploading OT 7, Time Evaluation 7.1 Test Run 7.2 Live Run
User manual
User manual
1 Maintain Time Data Transaction code PA30 Select Working Times Tab
User manual
User manual
2, Work schedule 2.1, Create Work schedule To assign a new joined employee, Info Type 0007 Planned Working time
User manual
User manual
User manual
Press F4
4, you will get the following Work schedule Rules from that,
User manual
10
Select the required Work schedule rule And press ENTER 2 times
User manual
11
For 1st ENTER you will get the above( Enter data for payroll past) messages in the message bar
User manual
12
For 2nd ENTER you will get the above messages(Save your entries) in the Madam
User manual
13
message.
6,To view the assigned of Work schedule select Planned working Time Select go to Icon.
and
7, Select
Back to PA30.
User manual
14
2.2, Change Work schedule To change the any employee existing t Shift to another shift GO to PA30, enter the Personnel number and select Infotype 0007 Planned Working Time To Change of Shift select copy Icon
User manual
15
User manual
16
User manual
17
Start Date: From which Date Employee work schedule is going to change
Enter the date: which Date Employee work schedule is going to change
Go to and press F4 to sect the new shift,Give the new Work schedule rule
And save
User manual
18
2.3, Display and Over view Work schedule There are 2 methods to display the Work schedule . A) PA30, B) PA61
A)
User manual
19
Select Display Select Next Icon to view the Records one by one
User manual
20
User manual
21
Select Overview
User manual
22
User manual
23
User manual
24
User manual
25
User manual
26
Select the Required month or week and year in the fields If 1 is marked below any date thats a Public holiday
User manual
27
User manual
28
Public Holiday
Creation of Public holiday In case of any unexpected situation need to create a holiday apart from the holiday calendar. Get the authorisation from SAP Server maintenance to create public holiday Go to SCAL Transaction code
User manual
29
Enter
User manual
30
User manual
31
Select Create
User manual
32
Press Enter and Save Day: Give the Date in Day filed 10 Month: And Month num in Month Filed 12 Say create
User manual
33
Select
Holiday Calendar
Select Change
User manual
34
User manual
35
You will find all the Holiday calendars to find our P1, P2, P3, P4, P5, G1Calendars in that list Select any required Holiday Calendar P1 to P6 Double click on that
User manual
36
Select
User manual
37
Select Find
User manual
38
User manual
39
Select
User manual
40
User manual
41
Select Save
Select YES
User manual
42
PT02
User manual
43
Employee group 2 Holiday calendar P1,P2,P3,P4,P5,G1 Personnel Sub area group 40 is for Plant 1,2,3 Personnel Sub area group 04 is for Plant Personnel Sub area group 05 is for Plant5
User manual
44
Personnel Sub area group 06 is for Plant6 Personnel Sub area group 20 is for Plant Gearock
Plant2
User manual
45
Plant3
Plant4
User manual
46
Plant5
User manual
47
Plant6
Select one works schedule Enter one by one Work schedule and generate by selecting Change Tab And enter the fields Month year from : To:
User manual
48
User manual
49
User manual
50
Now u can able to find your new Holiday by identifying the Num 1 under your defined date for Holiday As January 25 date in the above Screen shot
User manual
51
Note: Generate the work schedule when in inserted any new holiday Enter month of holiday which you have created and enter the same month num in period period block Calendar month from To Field
3, Attendance 3.1, Create Attendance A) For staff create only Comp off Attendances B) For Workers assign Daily Attendance
User manual
52
1) To create COFF attendance for Staff individually got to PA61 Info type 2002: Attendance and sub type as COFF
User manual
53
User manual
54
Select Create.
User manual
55
Maintain the comp off Attendance in Excel and copy and paste in the following screen, Save the Excel as in the 2.3 Fig .
Personnel num 84002
Fig2.3
Type COFF
Note: Do not enter regular attendance to Staff Enter only Comp off Attendances
User manual
56
User manual
57
B) For Workers assign Daily Attendance Swipe/Punch IN (P10) and Swipe/Punch OUT (P20) Is saved in info type 2011(Time Events)
User manual
58
User manual
59
User manual
60
Copy the Personnel Numbers from Excel and Select paste Icon Next Execute it ( F8) Save the Punch Time data in the file SWIPE at C drive Note: 1, Up load the Swipe/ punch IN and OUT data minimum day after, and up load the data in SAP Weekly. 2, Ensure at the time of uploading the Swipe/ punch IN and OUT in to SAP The Employee number should not used in any of the systems.
User manual
61
Day assignment + for all shift except Night shift Swipe/Punch OUT is -
User manual
62
User manual
63
4, Absences
User manual
64
1a)To create absence for single employee Goto PA30 1b)To create absence for Multiple employees got o PA71 1a
User manual
65
User manual
66
For staff
Absences Sub types For Workers CL :Casual Absence EL :Earned Leave LOP: Loss of Pay SL : Sick Leave
EL: Earned Leave SOFF: Staff Comp Off SP: Special Leave LOP: Loss of Pay Select Create Unpaid Leaves: LOP: Loss of Pay For Full day Icon
User manual
67
User manual
68
User manual
69
User manual
70
Press enter
User manual
71
Select Create
User manual
72
Enter the Fields Personnel num =Employee num Type = Absence sub type Start and End Time: Enter the Absence time if its full day dont enter time Date Enter the from to Date
User manual
73
Absence Quotas Maintenance of Absence Quota: Cration, Change, Display Infotype 2006 To create Absence quotas for new joining or Leave entitlement in the Starting of every the year.
User manual
74
Generate the Quota Separetely for Staff, Workers i) Go to PT_QTA00 (PT_QTA Double Zero) Transaction code Press Enter. PT_QTA00
User manual
75
ii) Enter the Current Calendar year period starting and Ending
User manual
76
For many number of employees quota generation select Copy the All staff / worker employee numbers and select paste Copy the Employee num in the Single Value field
User manual
77
iii) Select
icon
select yes
User manual
78
iV) Select
and
icon
Observe the
User manual
79
Note: 1, Ensure at the time of generating the quotas the Employee number should not used in any of the systems. TO Display th available Quota balance for single employee go to PA30
User manual
80
Display for one Absence Quota To display the Entitlement (availability), Used, Remaining. 1) At employee level 2) Multiple numbers and Organization Level
User manual
81
Selcet the required Absence quota type in STy CL, EL, SP, SL.
User manual
82
User manual
83
User manual
84
PT_QTA10, T-code
and Enter
User manual
85
User manual
86
5.2, Display of Absence Quota details To display the Entitlement (availability), Used, Remaining, And compensated Absences in a given period for the selected Quota type at The employee level and Organisation level. A)Enter your selected period, Employee numbers and quotas At employee level
B) To display all Employees Absence quota report enter all employee numbers in multiple selection view and enter the required personnel numbers.
User manual
87
7, Time Evaluation Time Evaluation is the final process of time management. Maintain all the personnel numbers Staff and workers separately in excel sheet Evaluate Staff and Workers separately
User manual
88
Enter
User manual
89
Select
User manual
90
User manual
91
Use 1111 for the staff Evaluation Use 1111 for the Workers Dont enter in the following fields
Provide the End date of Up loaded Time data (Swipe /Punch In and Out)
User manual
92
Select
or press F8
Selected Personnel numbers and Success full runs should be same in the log If there are no errors you can continue for Live run as in the following Remove check mark at Test run for live run
Note: 1, All the changes in Attendance and absence should made before the Time Evaluation Process. 2, If any changes made after Time Evaluation do the Time Evaluation again. Maintain the Employee numbers who are not using the Canteen, separately in Excel, Use ZM01 for Time Evaluation the for that period .
User manual
93
3, Ensure Swipe / Punch in or out is not missing. 4, if there is absence and attendance is the same day Maintain the timings correctly.
Select F8 or
icon
User manual
94