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    Mail merge allows sending personalized letters or emails to multiple recipients using their contact information imported from an Excel spreadsheet. The document discusses how to use mail merge in Microsoft Word: create a list in Excel with recipient names, addresses, etc.; start the mail merge in Word; select the Excel contact list; insert mail merge fields into a template letter; preview and send personalized letters or emails to each contact. Mail merge saves time by allowing mass mailing of customized correspondence without retyping each recipient's details.

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    Mail merge allows sending personalized letters or emails to multiple recipients using their contact information imported from an Excel spreadsheet. The document discusses how to use mail merge in Microsoft Word: create a list in Excel with recipient names, addresses, etc.; start the mail merge in Word; select the Excel contact list; insert mail merge fields into a template letter; preview and send personalized letters or emails to each contact. Mail merge saves time by allowing mass mailing of customized correspondence without retyping each recipient's details.

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    Attribution Non-Commercial (BY-NC)
    Download as DOCX, PDF, TXT or read online from Scribd
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    5 views2 pages

    Umais 144dc

    Uploaded by

    karmabad
    Mail merge allows sending personalized letters or emails to multiple recipients using their contact information imported from an Excel spreadsheet. The document discusses how to use mail merge in Microsoft Word: create a list in Excel with recipient names, addresses, etc.; start the mail merge in Word; select the Excel contact list; insert mail merge fields into a template letter; preview and send personalized letters or emails to each contact. Mail merge saves time by allowing mass mailing of customized correspondence without retyping each recipient's details.

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    MS Excel Assignment

    Mail Merge
    Mail merge is an option in excel used to send letters or mails to different people with their corresponding names. eg, if we want to send a selection letter to selected candidates and we want that each letter should have their corresponding names on them then mail merge is the required tool. it will send them the selection letter with their names.

    Why it is used
    Mail Merge is a useful option in case when we need to send a same invitation to many people. We dont want to send them general invitation letter without their names on it. By using mail merge we can send letters to every single person with their names on it.

    How it is used
    First we want to make list of those persons, to whom we want to send a message on MS Excel along with their address and anything else we want to write on letter. And then we save the excel file. Then we open MS Word and go to tab Mailings and select Start Mail Merge. It gives a number of options as given below

    Letters
    Used to write letters.

    Email Messages
    Used to Email and many other options.

    Steps
    Make a list of persons name and city on Excel. After that, we select Letters. And then we click Select Recepients Then click Use Existing List , the list we made on excel. After that, Select Mail Merge Fields to enter name, address, city or anything else and write the content of letter.

    MS Excel Assignment After writing content of letter click preview result and it will show you the letter with first persons name, address, city and anything else you want. In case we want to add personal information to a specific letter. To take a print of current recepients letter. To Email a specific letter to the corresponding person.

    Conclusion
    On various occasions we need to send letters to a group and mail merge can be really helpful in sending personalized invitations with minimal work and make the most effective use of our time which as we all know is quite precious. Mail merge is also an excellent example of the integration of different constituents of MS Office with each other.

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