Professional Documents
Culture Documents
Descriptive Questions
1. Differentiate cut-paste and copy-paste.
Cut-Paste and Copy-Paste are basic computing essentials which allow the person to edit a
document or file easily and quickly.
There are a few differences in the two commands:
The Copy and Paste command is used when data from a document or any file is needed to
be added to another location in addition to the place from where it is being originally copied.
The second location could be either in the same document or location or in a different document
or location.
The Cut and Paste command is used when the data from a document or any file from any
location is to be moved completely to a new location and is no longer required in the original
location. The new location could be in the same document or file or in a different document or
file.
Both these commands need the data to be selected initially, which can be done by dragging the
mouse across the area to be selected.
For Copy and Paste, the mouse should be right clicked in the new location after selection of
data and the copy command is selected. After moving to the new location, the mouse is right
clicked again and the paste command is selected.
Similarly, for Cut and Paste command, the mouse should be right clicked in the new location
after selection of data and the Cut command is selected. After moving to the new location, the
mouse is right clicked again and the paste command is selected.
These commands can be chosen from the Edit Menu too on the document.
Ctrl X + Ctrl V is the shortcut command for Cut (Ctrl X) and Paste (Ctrl V).
Ctrl C + Ctrl V is the shortcut command for Copy (Ctrl C) and Paste (Ctrl V).
When you cut or copy a section of text, it is moved to the Windows Clipboard, which holds
the cut or copied sections until you are ready to paste them. Because the Clipboard is
Windows-based, you can use it in all Windows applications, not just Word.
One thing that makes Word so popular is that you can choose from a number of different
methods to accomplish the same result. There are several different ways to cut or copy and
paste selected text.
Generally, the basic steps to copy and move are as follows:
Some methods for copying, cutting, and pasting text work better in certain situations. For
example, if your hands are already on the keyboard, the keyboard methods might be more
convenient. Others prefer to use the mouse.
To copy selected text, perform one of the following actions:
1. Click the Copy button.
2. Choose Edit, Copy.
3. Right-click the selected text and choose Copy.
4. Press Ctrl+C.
5. Press Ctrl+Insert.
To cut selected text, perform one of the following actions:
1. Click the Cut button.
2. Choose Edit, Cut.
3. Right-click the selection and choose Cut.
4. Press Ctrl+X.
5. Press Shift+Delete.
To paste selected text, perform one of the following actions:
1. Click the Paste button.
2. Choose Edit, Paste.
3. Right-click in the document and choose Paste.
4. Press Ctrl+V.
5. Press Shift+Insert.
Save:-
This command is use when you want to save a file by only one name. For example you
have saved a file by the name of “Excel tip” and now you want to open it and want to insert some
more information about “Excel tips” so when you inserted more information and now you want to
save these more information so as you click on “Save” command. Our more work will directly
save in “Excel tips” file.
Save As:-
This command is use when you want to save a file by two or more than two name. For
example you have saved a file by the name of “Excel functions” and now you want it by another
name. So for this, click on “Office button” then click on “Save As” command or Click “F12” from
keyboard. After click on “Save As” command “Type a name” in the front of “File name” and lastly
click on “Save” button as given below.
15. Write the steps to insert header and footer in a document.
Add Header and
Footer
The following steps
will help you
understand how to add
header and footer in a
Word document.
Step 1 − Click the
Insert tab, and click
either the Header
button or the Footer
button that which needs
to be added first.
Assume you are going
to add Header; when
you click the Header
button it will display a
list of built-in Headers from where you can choose any of the headers by simply clicking
on it.
Step 2 − Once you select any of the headers, it will be applied to the document in editable
mode and the text in your document will appear dimmed, Header and Footer buttons appear
on the Ribbon and a Close Header and Footer button will also appear at the top-right corner.
Step 3 − Finally, you
can type your
information whatever
you want to have in
your document header
and once you are done,
click Close Header and
Footer to come out of
the header insertion
mode. You will see the
final result as follows.
Step 2 − Click on the Edit Header option and Word will display the editable header as
shown in the following screenshot.
Step 3 − Now you can edit your document header and once you are done, click Close
Header and Footer to come out of the edit header mode.
16. Explain the Drop Cap Effect.
Drop Cap is short for dropped initial capital letter. Typically, a drop cap is an oversized, single
capital letter designed to stick up above a line of text or to stand out in a block of text.
Drop Caps commonly are used at the beginning of chapters or to start a new section in a book.
Using a Drop Cap is a great way to add visual appeal to your page. To create a Drop Cap,
follow these steps:
1. Click in the paragraph to which you want to add a Drop Cap.
2. On the Insert tab, in the Text group, in the Drop Cap list, choose one of the drop-cap
styles: Dropped or In Margin, or choose Drop Cap Options...:
The former places the image within the paragraph text, where as In Margin places the Drop
Cap in the margin outside the paragraph text.
In Drop Cap Options dialog box, you can:
1. From the Font drop-down list, select the typeface you want to use.
2. Choose a setting from the Lines to Drop box. This setting defines how high the letter will
be.
3. Select the Distance from Text to define how much space you want to allow around the
Drop Cap.
4. Click OK to close the dialog box. Word creates a text box with the Drop Cap inside.