Republic of the Philippines

POLYTECHNIC UNIVERSITY OF THE PHILIPPINES

QUEZON CITY CAMPUS Tel no. 428-91-44

On-the-Job Training Portfolio

College of Technology Diploma in Office Management Technology with specialization in General Office Practice
CINDY KAREN B. ALJECERA TRAINEE

Republic of the Philippines

POLYTECHNIC UNIVERSITY OF THE PHILIPPINES

QUEZON CITY CAMPUS Tel no. 428-91-44

A NARRATIVE REPORT ON THE JOB TRAINING UNDERTAKEN AT DEPARTMENT OF ENVIRONMENT AND NATURAL RESOURCES NATIONAL CAPITAL REGION

A Report Submitted to the Faculty of COLLEGE OF TECHNOLOGY Polytechnic University of the Philippines Quezon City Campus

In Partial Fulfillment of the Requirements for the Diploma in Office Management Technology General Office Practice (Practicum I)

CINDY KAREN B. ALJECERA Name of Student JUNE 7, 2013 Date Submitted

2x 2 formal Picture (corporate)

POLYTECHNIC UNIVERSITY OF THE PHILIPPINES Vision Clearing the paths while laying new foundations to transform the Polytechnic University of the Philippines into an epistemic community. Mission Reflective of the great emphasis being given by the country's leadership aimed at providing appropriate attention to the alleviation of the plight of the poor, the development of the citizens, and of the national economy to become globally competitive, the University shall commit its academic resources and manpower to achieve its goals through: 1. Provision of undergraduate and graduate education which meet international standards of quality and excellence; 2. Generation and transmission of knowledge in the broad range of disciplines relevant and responsive to the dynamically changing domestic and international environment; 3. Provision of more equitable access to higher education opportunities to deserving and qualified Filipinos; and 4. Optimization, through efficiency and effectiveness, of social, institutional, and individual returns and benefits derived from the utilization of higher education resources. Philosophy As a state university, the Polytechnic University of the Philippines believes that: Education is an instrument for the development of the citizenry and for the enhancement of nation building; Meaningful growth and transformation of the country are best achieved in an atmosphere of brotherhood, peace, freedom, justice and a nationalist-oriented education imbued with the spirit of humanist internationalism. Strategic Objective: 8-Point Agenda: 1. Pursuing Academic Excellence through Disciplinal Integrity. 2. Embedding a Culture of Research 3. Insuring Transparency and Participatoriness in Giving Rewards and Sanctions 4. Modernizing and Upgrading of Physical Facilities, Equipment, Library, and Campus Development 5. Academic Freedom 6. Institutionalizing Civil Society Engagement and Involved Extension Service Program 7. Assuring Transparency in Fiscal Responsibility 8. Assessing Institutional Processes and Reviewing Critically and Rationally the Organization Shared Values God-Fearing Love for Humanity and Democracy Collegiality Integrity and Credibility Transparency and Accountability Passion for Learning Humanist Internationalism

OJT PORTFOLIO

I. ACKNOWLEDGMENT

Thank you for the accepting as youre on the job training (OJT) in your company. I would like to thank on your company Department of Environment and Natural Resources-National Capital Region. Especially to Mrs.Cecille Fang who help me to learn how to use the equipment in our office, and also to Dr. Antonio C. Manila our OIC, Regional Technical Director to accepting me and for helping Mrs.Cecille Fang in her work . and I would like to thank for all camaraderie in the Forestry Management Service (FMS) Division assign to accepting me. I glad to say thank you for all people who help me to finish the 300 hours on the job training

II. INTRODUCTION

My first expression in Department and Environment and Natural Resources-National Capital Region they are friendly people and very approachable people when it comes met him. They are the caring people in aspect on their employees. They are also a good person when I met them. They are also thoughtful when it comes to okay for what you are doing in their office. They are helpful for what I am doing and they always support me for the entire task that I have.

OJT PORTFOLIO III. COMPANY PROFILE Name of Company: DENR-NCR Address : Department of Environment and Natural Resources National Capital Region DENR-NCR North Avenue Diliman Quezon City Contact Number: 435-88-79 Contact Person: Cecille S. Fang Department/Division/Section: FMS Director office Inclusive Dates of Training: April 16, 2013 to May 31, 2013 Company Vision, Mission, and Values:

Our Vision
A Nation Enjoying and sustaining its Natural Resources and a clean and healthy Environment.

Our Mission
The DENR Shall be the driving force in the pursuit of sustainable development, enabling stakeholders participation in the protection , conversation and management of the environment and natural resources for the present and future generation.

OJT PORTFOLIO Pictures of the Company (physical structures)

OJT PORTFOLIO IV. OBSERVATIONS IN THE COMPANY

What I have observed at DENR-NCR Department of Environment and Natural Resources National Capital Region is the authorize Company by the government to give the permission to those business man /Woman who has in the business word like trees to process to make a papers or woods for doing to contract house. But there are some requirements to comply to give some permission. The strength and challenges of this company is that they I think this company has a different offices to avoid some long line who has given step to approved their permission to their mailing to cutting trees. The challenges I encountered in this company when the day of many client at the time. The employees in the company and also the OJT student can handle when it comes to compliant the customer or client. I think the best practice of this company is I think this company has a different offices to avoid some long line who has given step to approved their permission to their mailing to cutting trees. The challenges I encountered in this company when the day of many client at the time. My over-all observation in Department Environment and Natural Resources- National Capital Region (DENR-NCR) is very responsible to their task, very approachable when it comes to those OJT Student and also friendly Employees.

V. PERIODIC REPORTS (daily, weekly, monthly) What we do daily are the following: encoding Recording files Filing What we do weekly are the following: Recording Encoding What we do monthly are the following: Recording and encoding During my whole training in DENR-NCR NURSERY , I think the problem/s that I have encountered nothing.

VI. SUMMARY OF ACTIVITIES (Weekly)

OJT PORTFOLIO

Tasks performed were based on the diary checked and uploaded Date Checked by the adviser:________________________
Month: April Week No. 1 Date: 04--16-13 Time In: 8:00 am Time Out: 6:00 pm Hours Spent: 10 hours Date: 04-17-13 Time In: 7:52 am Time Out: 12:05 pm Hours Spent: 5:13 hrs Date: 04-18-13 Time In: 7:57 am Time Out: 6:00 pm Hours Spent: 10:03 hrs Date: 04-19-13 Time In: 8:01 am Time Out: 6:00 pm Hours Spent: 9:59 hrs Date: Time In: Time Out: Hours Spent: Date: Week No. 2 Date: 04-22-13 Time In: 8:09 am Time Out: 5:10 pm Hours Spent: 9:01 hrs Date: 04-23-13 Time In: 07:59 am Time Out: 6:08 pm Hours Spent: 10:09 hrs Date: 04-24-13 Time In: 7:56 am Time Out: 6:00 pm Hours Spent: 10:04 hrs Date: 04-25-13 Time In: 7:56 am Time Out: 6:00 pm Hours Spent: 10:04 hrs Date: 04-26-13 Time In: 8:00 am Time Out: 5:18 pm Hours Spent: 9:18 hrs Date: The following tasks were performed: (Weekly) Month: April-May Week No. 3 Date: 04-29-13 Time In: 8:03 am Time Out: 6:00 pm Hours Spent: 9:57 hrs Date: 04-30-13 Time In: 7:55 am Time Out: 6:15 pm Hours Spent: 10:20 hrs Date: 05-02-13 Time In: 8:01 am Time Out: 6:00 pm Hours Spent: 9:59 hrs Date: 05-03-13 Time In: 7:58 am Time Out: 5:13 pm Hours Spent: 9:15 hrs Date: Time In: Time Out: Hours Spent: Date: Week No. 4 Date: 05-06-13 Time In: 8:02 am Time Out: 6:00 pm Hours Spent: 9:58 hrs Date: 05-07-13 Time In: 7:59 am Time Out: 6:15 pm Hours Spent: 10:14 hrs Date: 05-08-13 Time In: 8:07 am Time Out: 6:00 pm Hours Spent: 9:53 hrs Date: 05-09-13 Time In: 8:11 am Time Out: 6:00 pm Hours Spent: 9:49 am Date: 05-10-13 Time In: 8:01 am Time Out: 5:00 pm Hours Spent: 8:59 pm Date: The following tasks were performed: (Weekly)

Applies recording of financial transaction & Maintain manual financial transaction. Files business data CORRECTLY.

Performs basic spreadsheet and performs basic function in spreadsheet. Files business data CORRECTLY Applies recording of financial transaction & Maintain manual financial transaction. Basics perform word processing task. Use various peripheral devices (printer, speakers, and scanner) Copies documents

Applies recording of financial transaction & Maintain manual financial transaction. Files business data CORRECTLY.

Performs basic spreadsheet and performs basic function in spreadsheet. Files business data CORRECTLY Applies recording of financial transaction & Maintain manual financial transaction. Basics perform word processing task. Use various peripheral devices (printer, speakers, and scanner) Copies documents

Total no. of hours ________Signed by the Supervisor:__________________________Date: _______

8

VI. SUMMARY OF ACTIVITIES (Weekly)

OJT PORTFOLIO

Tasks performed were based on the diary checked and uploaded Date Checked by the adviser:________________________
Month: May Week No. 5 Date: 05-14-13 Time In: 8:05 am Time Out: 6:00 pm Hours Spent: 9:55 hrs Date: 05-15-13 Time In: 8:10am Time Out: 6:00 pm Hours Spent: 9:50 hrs Date: 05-16-13 Time In: 8:10 am Time Out: 6:00 pm Hours Spent: 9:50 hrs Date: 05-17-13 Time In: 7:40 am Time Out: 6:12 pm Hours Spent: 10:32 hrs Date: Time In: Time Out: Hours Spent: Date: Week No. 6 Date: 05-22-13 Time In: 7:40 am Time Out: 6:00 pm Hours Spent: 10:10 hrs Date: 05-21-13 Time In: 7:59 am Time Out: 5:40 pm Hours Spent: 9:41 hrs Date: 05-22-13 Time In: 8:13 am Time Out: 6:00 pm Hours Spent: 9:47 hrs Date: 05-23-13 Time In: 8:00 am Time Out: 6:30 pm Hours Spent: 10:30 hrs Date: 05-24-13 Time In: 8:00 am Time Out: 4:03 pm Hours Spent: 8:03 hrs Date: The following tasks were performed: (Weekly) Month: May Week No. 7 Date: 05-27-13 Time In: 8:18 am Time Out: 5:40 pm Hours Spent: 9:22 hrs Date: 05-28-13 Time In: 8:18am Time Out: 5:30 pm Hours Spent: 9:32 hrs Date: 05-29-13 Time In: 8:00 am Time Out: 6:10 pm Hours Spent: 10:10 hrs Date: 05-30-13 Time In: 8:17 am Time Out: 6:17 pm Hours Spent: 10:00 hrs Date: Time In: Time Out: Hours Spent: Date: Week No. 8 Date: Time In: Time Out: Hours Spent: Date: Time In: Time Out: Hours Spent: Date: Time In: Time Out: Hours Spent: Date: Time In: Time Out: Hours Spent: Date: Time In: Time Out: Hours Spent: Date: The following tasks were performed: (Weekly)

Performs basic spreadsheet and performs basic function in spreadsheet. Files business data CORRECTLY Applies recording of financial transaction & Maintain manual financial transaction. Basics perform word processing task. Use various peripheral devices (printer, speakers, and scanner) Copies documents

Performs basic spreadsheet and performs basic function in spreadsheet. Files business data CORRECTLY Applies recording of financial transaction & Maintain manual financial transaction. Basics perform word processing task. Use various peripheral devices (printer, speakers, and scanner) Copies documents

Performs basic spreadsheet and performs basic function in spreadsheet. Files business data CORRECTLY Applies recording of financial transaction & Maintain manual financial transaction. Basics perform word processing task. Use various peripheral devices (printer, speakers, and scanner) Copies documents

Total no. of hours ________Signed by the Supervisor:__________________________Date: _______

9

VI. SUMMARY OF ACTIVITIES (Weekly)

OJT PORTFOLIO

10

Tasks performed were based on the diary checked and uploaded Date Checked by the adviser:________________________
Month: _________________ Week No. 1 Date: Time In: Time Out: Hours Spent: Date: Time In: Time Out: Hours Spent: Date: Time In: Time Out: Hours Spent: Date: Time In: Time Out: Hours Spent: Date: Time In: Time Out: Hours Spent: Date: Week No. 2 Date: Time In: Time Out: Hours Spent: Date: Time In: Time Out: Hours Spent: Date: Time In: Time Out: Hours Spent: Date: Time In: Time Out: Hours Spent: Date: Time In: Time Out: Hours Spent: Date: The following tasks were performed: (Weekly) Month: _________________ Week No. 3 Date: Time In: Time Out: Hours Spent: Date: Time In: Time Out: Hours Spent: Date: Time In: Time Out: Hours Spent: Date: Time In: Time Out: Hours Spent: Date: Time In: Time Out: Hours Spent: Date: Week No. 4 Date: Time In: Time Out: Hours Spent: Date: Time In: Time Out: Hours Spent: Date: Time In: Time Out: Hours Spent: Date: Time In: Time Out: Hours Spent: Date: Time In: Time Out: Hours Spent: Date: The following tasks were performed: (Weekly)

Total no. of hours ________Signed by the Supervisor:__________________________Date: _______

10

VI. SUMMARY OF ACTIVITIES (Weekly)

OJT PORTFOLIO

11

Tasks performed were based on the diary checked and uploaded Date Checked by the adviser:________________________
Month: _________________ Week No. 1 Date: Time In: Time Out: Hours Spent: Date: Time In: Time Out: Hours Spent: Date: Time In: Time Out: Hours Spent: Date: Time In: Time Out: Hours Spent: Date: Time In: Time Out: Hours Spent: Date: Week No. 2 Date: Time In: Time Out: Hours Spent: Date: Time In: Time Out: Hours Spent: Date: Time In: Time Out: Hours Spent: Date: Time In: Time Out: Hours Spent: Date: Time In: Time Out: Hours Spent: Date: The following tasks were performed: (Weekly) Month: _________________ Week No. 3 Date: Time In: Time Out: Hours Spent: Date: Time In: Time Out: Hours Spent: Date: Time In: Time Out: Hours Spent: Date: Time In: Time Out: Hours Spent: Date: Time In: Time Out: Hours Spent: Date: Week No. 4 Date: Time In: Time Out: Hours Spent: Date: Time In: Time Out: Hours Spent: Date: Time In: Time Out: Hours Spent: Date: Time In: Time Out: Hours Spent: Date: Time In: Time Out: Hours Spent: Date: The following tasks were performed: (Weekly)

Total no. of hours ________Signed by the Supervisor:__________________________Date: _______

11

VI. SUMMARY OF ACTIVITIES (Weekly)

OJT PORTFOLIO

12

Tasks performed were based on the diary checked and uploaded Date Checked by the adviser:________________________
Month: _________________ Week No. 1 Date: Time In: Time Out: Hours Spent: Date: Time In: Time Out: Hours Spent: Date: Time In: Time Out: Hours Spent: Date: Time In: Time Out: Hours Spent: Date: Time In: Time Out: Hours Spent: Date: Week No. 2 Date: Time In: Time Out: Hours Spent: Date: Time In: Time Out: Hours Spent: Date: Time In: Time Out: Hours Spent: Date: Time In: Time Out: Hours Spent: Date: Time In: Time Out: Hours Spent: Date: The following tasks were performed: (Weekly) Month: _________________ Week No. 3 Date: Time In: Time Out: Hours Spent: Date: Time In: Time Out: Hours Spent: Date: Time In: Time Out: Hours Spent: Date: Time In: Time Out: Hours Spent: Date: Time In: Time Out: Hours Spent: Date: Week No. 4 Date: Time In: Time Out: Hours Spent: Date: Time In: Time Out: Hours Spent: Date: Time In: Time Out: Hours Spent: Date: Time In: Time Out: Hours Spent: Date: Time In: Time Out: Hours Spent: Date: The following tasks were performed: (Weekly)

Total no. of hours ________Signed by the Supervisor:__________________________Date: _______

12

OJT PORTFOLIO VII. SELF-ASSESSMENT A. Skills and current technology learned/enforced: When it comes to answer the call to those you should become the importance question before to transfer to the employee who has in the task.

13

B. Equipment, tools, testing apparatus handled (softwares used included) Fax machine, computer, typewriter, Xerox machine and printer

C. Strong points versus weak points Strong Point The employee is expert within their work. She has all knowledge whencomes to their work. Weak point Their some cases the co- employees has mis-understanding so that it cause a delay in work

13

OJT PORTFOLIO VII. SELF-ASSESSMENT D. Best experiences on the job: The best experience I have meet in this company is how to operate the fax machine and to transfer he document to others company and also when I have a client an american I cant understand what he/she saying to me E. Evidence of Background preparation: Faults committed (its causes and suggestion given by the supervisor) ________________________________________________________________________ ________________________________________________________________________ ________________________________________________________________________ ________________________________________________________________________ ________________________________________________________________________ Personal relationship (integration with the company, attendance and punctuality, and commitment) Comment from co-worker (at least 3 person) Person 1Ms. Cindy Karen B. Aljecera was so very joyful person but she is good when it comes to her task and she report at the office on the time. Keep up the good work thank you for help Ms. Cindy Karen B. Aljecera. Signature over printed name: Gina Garduce Person 2: As a trainee in our office Cindy is a good person and she a have respect for all the employees in our office. She does their task well with matching smile. GOOD LUCK TO YOUR STUDY Signature over printed name: Cecille S. Fang Person 3 : Ms. Cindy Aljecera is the trainee in FMS the director office she is a very kind person and is she not a shy type person. She does her work properly and fast . Signature over printed name: Menchilita Gucilia

14

14

OJT PORTFOLIO VIII. APPENDICES (please attached) A. Curriculum Vitae

CINDY KAREN B. ALJECERA E-mail Add: aljeceracindy@yahoo.com Mobile No: 09303188577 Address: 105 Area 1 Republic Avenue Brgy. Holy Spirit Q.C

15

______________________________________________________________________________ Objective: To share and to develop my knowledge, abilities and skills I have acquired which are usable to the company. Personal Information: Birthday; Birth Place; Nationality; Religion; Status Gender; Age; Height; Weight; February 9, 1995 Caloocan City Filipino Roman Catholic Single Female 18 yrs. Old 52 50kls.

Educational Background: Tertiary; Polytechnic University of the Philippines High School; Holy Spirit National High School Elementary; Dona Juana Elementary School Character Reference: Name: Jelly Cantre Lilybeth L. Saavedra Angelica de Loyola (2012-2015) (2008-2012) (2002-2008)

Position: Sewer Teacher HRD Staff

CINDY KAREN B. ALJECERA Applicant

15

OJT PORTFOLIO VIII. APPENDICES (please attached) B. OJT Endorsement Letter

16

16

OJT PORTFOLIO VIII. APPENDICES (please attached) C. OJT Training Memorandum

17

17

OJT PORTFOLIO VIII. APPENDICES (please attached) D. Monthly Task Performance Sheet

18

18

OJT PORTFOLIO VIII. APPENDICES (please attached) D. Monthly Task Performance Sheet

19

19

OJT PORTFOLIO VIII. APPENDICES (please attached) D. Monthly Task Performance Sheet

20

20

OJT PORTFOLIO VIII. APPENDICES (please attached) D. Monthly Task Performance Sheet

21

21

OJT PORTFOLIO VIII. APPENDICES (please attached) D. Monthly Task Performance Sheet

22

22

OJT PORTFOLIO VIII. APPENDICES (please attached) E. Trainees Personal Data

23

23

OJT PORTFOLIO VIII. APPENDICES (please attached) F. Final Evaluation Sheet

24

24

OJT PORTFOLIO VIII. APPENDICES (please attached) G. Copy Certificate of Completion

25

25

OJT PORTFOLIO VIII. APPENDICES (please attached) J. Facilities, equipment, Tools handled (pictures)

26

26

OJT PORTFOLIO VIII. APPENDICES (please attached) K. OJT photos (minimum size 3R)
Note: photo printed only (printing from CIS not allowed)

27

27

OJT PORTFOLIO VIII. APPENDICES (please attached) K. OJT photos (minimum size 3R)
Note: photo printed only (printing from CIS not allowed)

28

28

OJT PORTFOLIO VIII. APPENDICES (please attached) M. URL of you blog/s Which includes your resume and weekly diaries checked

29

http:// aljeceracindykaren.blogspot.com/2013/06/ blog-post_8.html

29