NOTICE OF MEETING Des Moines Area Metropolitan Planning Organization (MPO) Executive Committee *************************** 11:30 a.m.

, Wednesday, April 10, 2013 Des Moines Area MPO - Mead Conference Room *************************** TENTATIVE AGENDA The established protocol for minutes of this meeting will be to list all attendees, and with each item on which a vote is conducted in the ordinary course in order to take formal action, those voting nay or abstaining will be identified by name. Any member who is absent from the meeting for any period of time during which a vote of the body is taken, is expected to notify the recording secretary at the conclusion of the meeting so that the absence can be duly noted in the minutes. Roll Call votes will be taken as required by law or upon the request of any member that is approved by the chair, and the vote of each member for or against the proposition, or abstention, will be incorporated in the minutes or recorded on a separate sheet attached to the minutes.
1. 2. 3. 4. 5. 6. Call To Order VOTE: Approval of Agenda VOTE: Approval of Meeting Minutes...............................................................................Page 3 Approve the March 13, 2013, meeting minutes. REPORT and VOTE: MPO Performance Measure Report ..................................................... Page 6 Update on the draft MPO Performance Measure Report document; consider approval. REPORT and VOTE: Passenger Transportation Plan Fiscal Year 2014 Update............... Page 7 Report on the 2014 update to the Passenger Transportation Plan; consider approval. REPORT and VOTE: Federal Fiscal Years 2013-2016 Transportation Improvement Program Amendment Request ................................................................................................................. Page 8 Report on a request from the Iowa Department of Transportation to amend a project in the Federal Fiscal Years 2013-2016 Transportation Improvement Program; consider approval. REPORT: Fiscal Year 2012 Audit........................................................................................... Page 10 Report on the draft Fiscal Year 2012 Audit. REPORT: Polk County Conservation Board Request to Consolidate Transportation Alternative Program Funds......................................................................................................................... Page 11 Report on a request from the Polk County Conservation Board to consolidate Transportation Alternative Program funds awarded to Polk County and the City of Des Moines for the Easter Lake Trail. REPORT: Central Iowa Trail Signage Grant Participation ................................................... Page 14 Update on an effort by the Iowa Heartland Resource Conservation and Development Board to acquire grant funds to assist communities implement the Central Iowa Trail Signage. REPORT: The Tomorrow Plan Update .................................................................................. Page 15 Update on The Tomorrow Plan development. Other Non-Action Items of Interest to the Committee VOTE: Approval of the April 19, 2012, MPO Agenda Next Meeting Date 11:30 a.m., Wednesday, May 15, 2013, Des Moines Area MPO Office. Adjournment
Altoona Ankeny Bondurant Carlisle Clive Dallas County Des Moines DART Grimes Johnston Mitchellville Norwalk Pleasant Hill Polk City Polk County Urbandale Warren County Waukee West Des Moines Windsor Heights The MPO receives federal funding and may not discriminate against anyone on the basis of race, color, or national origin, according to Title VI of the Civil Rights Act of 1964. For more information or to obtain a Title VI Complaint form, call 515-334-0075.

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MPO Executive Committee April 2013 Item No. 3 ISSUE: Approval of Meeting Minutes VOTE: Consider approval of the March 13, 2013, MPO Executive Committee meeting minutes. BACKGROUND: The minutes of the March 13, 2013, MPO Executive Committee meeting are enclosed on the following pages. RECOMMENDATION: Approve the minutes of the March13, 2013, MPO Executive Committee meeting. STAFF CONTACT: Jennifer Ratcliff, jratcliff@dmampo.org; (515) 334-0075.

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MEETING MINUTES Des Moines Area Metropolitan Planning Organization (MPO) Executive Committee 11:30 a.m., Wednesday, March 13, 2013 Des Moines Area MPO Meeting Room Des Moines, Iowa The MPO Executive Committee held a meeting at 11:30 a.m., on March 13, 2013, in the MPO Meeting Room. Before the meeting, the MPO staff sent agenda packets to the MPO Executive Committees representatives and posted the amended agenda at the MPO office at 3:40 p.m., on March 7, 2013. The fiscal year-to-date publication cost of meeting minutes for the MPO: $956.90. In addition to these published tentative minutes, there also may be additional meeting notes on file with the MPO staff that are public records and available upon request as provided by law. These tentative minutes reflect all action taken at the meeting. Members Present: Chris Coleman, City of Des Moines Angela Connolly, Polk County Robert Mahaffey, City of Des Moines Ted Ohmart, City of West Des Moines Members Absent: Tom Hockensmith, Polk County Tom Armstrong, City of Grimes Paula Dierenfeld, City of Johnston Others Present: Mike Clayton, Iowa Department of Transportation* Staff Present: Jonathan Wilson, MPO General Counsel Stephanie Muller, Executive Administrator Dylan Mullenix, Principal Transportation Planner Zach Young, Associate Transportation Planner Bethany Wilcoxon, Senior Transportation Planner Nathan Goldberg, Senior Transportation Planner * Non-voting Representative

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1. 2.

Call to Order MPO Chair Coleman called the March 13, 2013, meeting to order at 11:29 a.m. Approval of Agenda

MOTION:

A motion was made to approve the March 13, 2013, Des Moines Area Metropolitan Planning Organization Executive Committee meeting.

MOTION CARRIED UNANIMOUSLY 3.

Approval of Meeting Minutes

MOTION:

A motion was made to approve the February 13, 2013, Des Moines Area Metropolitan Planning Organization Executive Committee meeting minutes.

MOTION CARRIED UNANIMOUSLY 4.

Draft Fiscal Year 2014 Unified Planning Work Program and Budget

MOTION:

A motion was made to approve draft Fiscal Year 2014 Unified Planning Work Program and Budget.

MOTION CARRIED UNANIMOUSLY 5.

Executive Director Annual Review

(CLOSED SESSION)
ROLL CALL FOR CLOSED SESSION ALL AYES ANGELA CONNOLLY, TED OHMART, CHRIS COLEMAN, BOB MAHAFFEY

(EXECUTIVE COMMITTEE MEETING RESUMES AT 11:55 AM)

MOTION:
A motion was made to approve the Fiscal Year 2013 MPO Executive Director Annual Review.

MOTION CARRIED UNANIMOUSLY 6.

Passenger Rail Letter of Support

MOTION:

A motion was made to letter supporting the Chicago-Iowa City passenger rail service.

MOTION CARRIED UNANIMOUSLY 7.

Federal Fiscal Year 2017 Surface Transportation Program Project Scores

MOTION:

A motion was made to approve the Federal Fiscal Year 2017 Surface Transportation Program project scores.

MOTION CARRIED UNANIMOUSLY 8.

Federal Fiscal Year 2014 Iowa Clean Air Attainment Program Project Applications

MOTION:

A motion was made to approve the Federal Fiscal Year 2014 Iowa Clean Air Attainment Program (ICAAP) applications.

MOTION CARRIED UNANIMOUSLY 9.

MAP-21 Performance Measures MPO staff presented; discussion only on item 9.

(ANGELA EXITS AT 12:08 PM) (ANGELA RETURNS AT 12:089 PM)

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10. 11. 12. 13. 14. 15. 16. 17.

Railroad Revolving Loan and Grant Project Update MPO staff presented; discussion only on item 10. Ames-Des Moines Corridor Transit Study Update MPO staff presented; discussion only on item 11. Certification Review MPO staff presented; discussion only on item 12. The Tomorrow Plan Update MPO staff presented; discussion only on item 13. Other Non-Action Items of Interest to the Committee Approval of the March 28, 2012, MPO Agenda Next Meeting Date 11:30 a.m. Wednesday, March 13, 2013, in the MPO Mead Conference Room. Adjournment Chair Coleman adjourned the meeting at 12:34 p.m.

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Agenda Report
MPO Executive Committee April 2013 Item No. 4 ISSUE: Fiscal Year 2013 MPO Performance Measure Report REPORT and VOTE: Consider approval of the Fiscal Year 2013 MPO Performance Measure Report. BACKGROUND: The MPO annually reports on specific measures related to traffic and to the overall condition of the transportation system. In previous years, these documents were produced separately. The MPO is now providing this information in a single document entitled the MPO Performance Measure Report. This document will move toward satisfaction of reporting the performance measures required in MAP-21. The report also may contain any additional information that the MPO member jurisdictions deem useful. A copy of the Fiscal Year 2013 MPO Performance Measure Report is included as a supplemental item to this agenda packet. RECOMMENDATION: Recommend the MPO receive and file the Fiscal Year 2013 MPO Performance Measure Report. STAFF CONTACTS: Nathan Goldberg, ngoldberg@dmampo.org; (515) 334-0075.

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Agenda Report
MPO Executive Committee April 2013 Item No.5 ISSUE: Passenger Transportation Plan Fiscal Year 2014 Update REPORT and VOTE: Consider approval of the 2014 update to the Passenger Transportation Plan, which identifies opportunities to improve transportation for transportation-disadvantaged populations. BACKGROUND: The Iowa Department of Transportation (DOT) requires the MPO to develop a new Passenger Transportation Plan (PTP) or to update the current PTP on an annual basis. The PTPs purpose is to promote joint, coordinated passenger transportation planning programs that further the development of the local and regional public transportation system, particularly for transportation-disadvantaged populations. The MPO develops the PTP with assistance and input from the MPOs Transportation Advisory Group, the Des Moines Area Regional Transportation Authority, and the Heart of Iowa Regional Transit Agency. For Fiscal Year 2014, the MPO is required to develop an update to the Fiscal Years 2010-2014 Passenger Transportation Plan. The MPO staff forwarded a draft PTP update to the Iowa DOT on February 1, 2013, for review and comment. Staff has incorporated the Iowa DOTs recommended changes. The final document is due to the DOT by May 1, 2013. The Passenger Transportation Plan Fiscal Year 2014 Update is included as a supplemental item to this agenda packet. RECOMMENDATION: Recommend the MPO receive and file the Passenger Transportation Plan Fiscal Year 2014 Update and forward the document to the Iowa DOT. STAFF CONTACTS: Zach Young, zyoung@dmampo.org; (515) 334-0075.

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Agenda Report
MPO Executive Committee April 2013 Item No. 6 ISSUE: Federal Fiscal Years 2013-2016 Transportation Improvement Program Amendment Request REPORT and VOTE: Consider approval of a request from the Iowa Department of Transportation to amend a project in the Federal Fiscal Years 2013-2016 Transportation Improvement Program. BACKGROUND: The Iowa Department of Transportation requested the following revision to the Federal Fiscal Years 2013-2016 Transportation Improvement Program (FFY 2013-2016 TIP): Sponsor: Iowa Department of Transportation; Project: I-80: Approx. 0.5 miles E. of Dexter to 2 miles W. of Polk Co.; Project Number: IM- ()13-25; Work Type: Pavement Rehab; Funding: $7,245,000 in National Highway Performance Program funds, $8,050,000 total cost; Change: Add project to FFY 2013, and Revision Type: Amendment. The MPO staff notes the amendment is subject to MPO approval and a public comment period. The MPO staff will hold a public input meeting on April 10, 2013. Included, immediately following, is a map showing the project location. RECOMMENDATION: Recommend that the MPO approve the Iowa DOTs TIP amendment request. STAFF CONTACTS: Luke Parris, lparris@dmampo.org; (515) 334-0075.

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Iowa TPMS project map Sponsor Identity DOT-D04-RPA11 IM-()--13-25 TPMS# 22006 TIP# 30601 I-80: Approx 0.5 miles E. of Dexter to 2 miles W. of Polk Co

11:19 AM 2-27-2013 Vicinity Map

Location

Characteristics IM / 21.3 / Type of Work Pavement Rehab

Project Site

Agenda Report
MPO Executive Committee April 2013 Item No. 7 ISSUE: Fiscal Year 2012 Audit REPORT and VOTE: Report on the completed Fiscal Year 2012 Audit BACKGROUND: On March 15, 2013, Shull & Company, P.C. completed the Fiscal Year (FY) 2012 Audit of the MPOs Finances. The MPO Staff reviewed the report and found no instances of noncompliance with federal requirements. A copy of the full report will be provided at the meeting. The MPO staff will bring this item forward as a Consent Item at the May 23, 2013, MPO meeting. Following acceptance by the MPO, the MPO staff will submit the FY 2012 Audit Report to the Iowa Department of Transportation RECOMMENDATION: None. Report and discussion only. STAFF CONTACTS: Todd Ashby, Tashby@dmampo.org; and, Stephanie Muller, smuller@dmampo.org (515) 334-0075.

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Agenda Report
MPO Executive Committee April 2013 Item No.8 ISSUE: Polk County Conservation Board Request to Consolidate Transportation Alternative Program Funds REPORT: Report on a request from the Polk County Conservation Board to consolidate Transportation Alternative Program funds awarded to Polk County and the City of Des Moines for the Easter Lake Trail. BACKGROUND: Polk County Conservation Board is requesting that Transportation Alternative Program (TAP) funds awarded to the City of Des Moines for the Ewing Park/Easter Lake Trail be consolidated with TAP funding awarded to Polk County for the Easter Lake Trail, in order to ensure efficient development of the trail project. A history of TAP awards is as follows: SPONSOR Des Moines Polk CCB Des Moines Des Moines LOCATION Ewing Park: Easter Lake Park Trail connection following north side of Yeader Creek and splitting to follow around Easter Lake Easter Lake Trail: Sections A and F EASTER LAKE TRAIL SYSTEM-BACKBONE TRAIL: From Indianola Avenue and Highway 69 to Southeast Corner of Easter Lake at Easter Lake Drive Ewing Park Trail: Across western edge of Easter Lake, including 3 bridges Year 2015 2015 & 2016 2015 2014 Award $ 250,000 $ 358,000 $ 100,000 $ 190,000

Staff from the Polk County Conservation Board approached the City of Des Moines staff with the consolidation request in March 2013. The Polk County Conservation Board indicated they would be responsible for development of the project and would cover the associated local match. The City of Des Moines staff was favorable of the consolidation. The following table shows how the funds would be consolidated. SPONSOR Polk CCB Polk CCB LOCATION Easter Lake Trail Phase 2 Easter Lake Trail Phase 3 Year 2014 2016 Award $ 560,000 $ 338,000

The MPO staff notes that the consolidation of funds also includes the movement of funds from FFY 2015 into FFY 2014. MPO staff is currently reviewing the MPOs fiscal capacity in FFY 2014 to determine if a movement of funds is fiscally possible. If the MPO approves the consolidation of funding, the projects would be reprogrammed during the development of the Federal Fiscal Year 2014-2017 Transportation Improvement Program. Included, immediately following, is the letter of request from the Polk County Conservation Board. RECOMMENDATION: None. Report and discussion only. STAFF CONTACTS: Luke Parris, lparris@dmampo.org; and, Zach Young, zyoung@dmampo.org; (515) 334-0075.
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MPO Executive Committee April 2013 Item No. 9 ISSUE: Central Iowa Trail Signage Grant Participation REPORT: Update on an effort by the Iowa Heartland Resource Conservation and Development Board to acquire grant funds to assist communities with implementation of the Central Iowa Trail Signage. BACKGROUND: The Iowa Heartland Resource Conservation & Development Board, Inc. (IHRC&D), a 501(c)(3) organization, has offered their services to gather the information necessary to write a Prairie Meadows legacy grant (2013) to cover the most costly of the Central Iowa Trail (CIT) way-finding signage for those counties, cities, and other agencies who would like to be included. A sub-committee was organized to look into this opportunity. The committee included Gay Lea Wilson, president of IHRC&D; Carlisle Mayor Ruth Randleman; Urbandale Park & Recreation Director Jan Herke; and Story County Conservation Ranger Carol Williams. The subcommittee met in October 2012 and discussed key factors related to applying for and administering the grant. Included, as a supplemental item, is a letter outlining the details of the grant program. The IHRC&D would like to receive letters of intent by Wednesday, May 1, 2013. RECOMMENDATION: None. Report and discussion only. STAFF CONTACT: Zach Young, zyoung@dmampo.org; (515) 334-0075.

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Agenda Report
MPO Executive Committee April 2013 Item No. 10 ISSUE: The Tomorrow Plan Update REPORT: Update on activities related to The Tomorrow Plan. BACKGROUND: The MPO staff and consultant team continue to update the first draft of The Tomorrow Plan, incorporating comments from residents, planners, and elected officials. Staff continues to meet with city councils, focus groups, and other community organizations to ensure that the plan is realistic while also pushing for a more sustainable future for our region. More information will be provided at the April 10, 2013, meeting. RECOMMENDATION: None. Report and discussion only. STAFF CONTACT: Bethany Wilcoxon, bwilcoxon@dmampo.org; (515) 334-0075.

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