Emergency Response Planning

Emergency Evacuation Kit Clubs should develop an emergency kit to be taken during an evacuation. The kit will allow the director to quickly manage the emergency and provide critical information to first responders. It should be also taken during drills. A second kit should be developed specifically for use at the reunification site. An emergency evacuation kit should contain the following: 1. A copy of the Club emergency operations plan 2. Emergency telephone numbers of assistance agencies 3. The current days member sign-in roster 4. Emergency medical information regarding members and staff 5. Parent/guardian contact information for each member 6. Forms for releasing members to parents or guardians 7. A current phone book 8. A copy of the facility tactical site survey 9. List of group activities to keep members occupied until they are released 10. Flashlight with extra batteries 11. Megaphone with extra batteries 12. First aid kit 13. Photographs or video of the facility (exterior and interior) for insurance claims Response Protocol: x x x x The kit should quickly be taken to the area where first responders will arrive. The lead staff should ensure that the command of the scene is transferred to the safety site commander. The lead staff member should ensure that the safety site commander has access to the information contained in the kit and provides assistance if required. In situations requiring members to be released to their parents or guardians, the designated staff member should proceed with the duplicate emergency evacuation kit to the family reunification site and begin the process of contacting parents or guardians.

11/2010

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