Emergency Response Planning

Family Reunification Site Determine in advance a separate but easily accessible Family Reunification Site to provide a safe place to hold Club members until their parents or guardians can pick them up. The following situations might be reasons for relocation: x x x x x x A situation that indicates danger is present and evacuation is required A situation that would make normal Club programming impossible to continue A person seriously or fatally injured on the Club site A bomb threat A hostile intruder or hostage situation The facilities are rendered unsafe by severe weather, fire, electrical hazards, chemical hazards or other extreme conditions

Procedures: The lead staff member determines within the first 5-10 minutes of a crisis if members and staff should relocate to the Family Reunification Site. Upon arrival at the family reunification site: 1. Establish a command post and make contact with first responders or lead staff member if that person is still at the Club site. 2. Check identification of all non-uniformed personnel who arrive to provide assistance. 3. Secure an area for arriving members and staff. 4. Set up a sign out area. 5. Begin contacting parents/guardians. 6. Only release students to authorized persons using the sign out procedure. 7. Instruct parents/guardians to leave the site once they have signed out their child. 8. Members without a parent/guardian to pick them up will be taken to a secure area until an authorized person arrives to pick them up. 9. Make every effort to maintain an orderly reunification process. Utilize emergency personnel to calm those who are waiting and explain to them that an orderly process is required for the safety of the evacuees.

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