Environmental Health and Safety – Environmental Health Program

1. Contingency Plans for Day Camps

All day camps must have written contingency plans in accordance with 105 CMR
430.211 to address the following situations:
• A child who is registered for camp and on the morning roll call fails to arrive for a day’s
activities.
o double check attendance and/or roll call
o call parents/guardians or other contact name provided on the camper’s application
form
• A child fails to arrive at the point of pickup at the end of the day.
o double check attendance and/or roll call
o check with Main Office to see if camper was picked up early by parents/guardians
o check campgrounds in accordance with your lost camper plan
• A child comes to camp without being registered or without notifying the camp.
o check with the child’s parents/guardians if still on site
o find out which camper the child arrived with: friend, brother/sister, etc. –
obtain contact information from forms
o call the child’s parent/guardian if the child’s phone number is obtained
Environmental Health and Safety – Environmental Health Program

2. Disaster/Emergency Plans (e.g. – Lightening, Flash Floods, Wildfire, Tornado or High

Winds, etc.)

All recreational camps for children must have a written disaster/emergency plan,
in accordance with 105 CMR 430.210(B).

• If advised by authorities to evacuate an area, do so immediately.

• Explain all means of notifying occupants to evacuate or retreat to shelter, e.g., intercom, alarms,
etc.
• Describe arrangements for transporting individuals from the camp to emergency or other
facilities, including, but not limited to, emergency shelters. There is no transportation on the
Campus for emergency transportation. The camp operators must develop their own plan for
this condition.
Environmental Health and Safety – Environmental Health Program

3. Tornado or High Winds

The plans should include:

• Go to a basement (if available) or to interior rooms and halls on the lowest floor.
• Stay away from glass enclosed places or areas with wide-span roofs, such as an auditorium or
lodge.
• Crouch down against the floor and cover the back of your head and neck with your hands.
• If no suitable structure is nearby, lie flat in the nearest ditch or depression and use
your hands to cover your head.

Program Disaster Severe Weather Plan

Understanding that this program is operated on a University campus, which has disaster plans in
place, our program plan is written to follow instructions of the campus authorities, if needed.

General

If advised by authorities to evacuate an area, do so immediately to the location directed. The

program will evacuate to a dormitory or athletic building next to turf complex.

If in a dormitory, participants will be directed to their room or to the basement. Attendance will be
taken by the leader assigned to the group.

• Participants will be directed to remain in the area until further notice.

• Dorm Supervisor will be available to organize attendance information.
• On the University campus there is NO transportation to emergency facilities.
• If the disaster is of greater magnitude and the University Disaster Plan is in effect, the camp
Director and Dorm Supervisor will communicate with program staff to move participants.

Tornado/High Winds

If participants are on the field or in the dorms:

Participants will be directed to the basement of a dorm or athletic building depending on where the
participants are at the time of the evacuation. Participants will be directed to crouch down against
the floor and cover the back of their head and neck with their hands. Participants will remain in the
basement until further directed by authorities. For program purposes, that would be the Director or
Dorm Supervisor or Campus Authorities.
Environmental Health and Safety – Environmental Health Program

If the participants are in the Dining Hall:

Attendees will be directed to the basement of the Dining Hall. Attendees will be directed to crouch
down against the floor and cover the back of their head and neck with their hands. Attendees will
remain in the basement until further directed by authorities. For camp purposes, that would be the
Director or Dorm Supervisor campus authorities.

Excessive Heat

DPH and CDC provide the following information:

https://www.cdc.gov/disasters/extremeheat/heat_guide.html

https://www.cdc.gov/disasters/extremeheat/heattips.html

Thunder Storms

If participants are on the field:

In the case of thunder or lightening each coach shall organize and carry out the quickest and safest
means of removing their team or instructional group from the playing fields to the dorms or athletic
building, whichever is closer. A program staff member will be placed in all facilities where there are
attendees (dorm, dining hall, athletic building).

Any program staff member who sees lightening will immediately advise the on-field director to begin
evacuation procedures. Lightening has been known to strike ten (10) miles from the storm center.

An all clear will be declared 15 minutes after the last observed lightning strike.
Environmental Health and Safety – Environmental Health Program

4. Emergency Plan for the Evacuation of the Program or Facility

• Are separate evacuation plans posted for each activity area and next to each exit?
• Who leads children out of the building?
• Who checks for stragglers?
• Who is responsible for ensuring the number of children in attendance equals the
number of children safely evacuated?
• When are practice evacuation drills conducted?
• Who documents date, time, and effectiveness of each drill?

a. Name of Dorm at UMass Amherst: __________________________________

b. Address of Dorm at UMass Amherst: __________________________________

c. Name of the Playing Field at UMass Amherst: ________________________________

d. Address of the Playing Field at UMass Amherst: _______________________________

Environmental Health and Safety – Environmental Health Program

5. Applicable Health Care Policies and Plans

• Describe plan for administering medication (prescription and non-

prescription). Include location, instructions for storage and staff members
approved to administer.
• Describe plan for returning or destroying unused medication when no longer needed.
• Describe and include copies of training and tests of competency for staff
members administering medication.
• Describe plan for the care of mildly ill campers.
• Describe procedures for identifying and protecting children with allergies and/or other
emergency medical information.
• Describe exclusion policy for serious illnesses, contagious disease and reportable
diseases to Board of Health.
• Describe procedure when children refuse their medication or are not
administered their medication in accordance with instructions signed off by
Health Care Consultant and parent/guardian.

Sample:
Name of Camp: _______________________________________________________

Camp Health Care Policy

A. Health Care Consultant: - Only when Dr. Corey has agreed to become the HCC
Address: University Health Services Telephone: 413-577-5000

150 Infirmary Way Cell: _________________

UMass Amherst

B. Emergency Telephone Numbers:

Fire: 911

Police: 911 (Emergency Only)

413-545-2121 (Non-Emergency, UMass Campus Police)

Rescue/Ambulance: 911

Poison Prevention Center: 1-800-682-9211

Environmental Health and Safety – Environmental Health Program

Child Abuse or Neglect: 413-775-5000

1-800-792-5200 (after 5:00pm)

C. Hospital Utilized for Emergencies:

Name: Cooley Dickinson Hospital Telephone: 413-582-2000

Address: 30 Locust Street

Northampton, MA 01061

D. Emergency Procedures (step by step, including transportation method and notification of

parent)
1.) Injury mobilized / victim moved from threatening scene if applicable
2.) Call Health Care Consultant / UHS
3.) Bring patient to the University Health Services for emergency care, or upon phone
consultation with UHS, call ambulance for transportation to Cooley Dickinson Hospital

E. Emergency Procedures if parents cannot be contacted

1.) Same as D1
2.) Same as D2
3.) Same as D3
4.) Update family via phone messaging and/or direct contact

F. Emergency procedures if off the premises (including off the premises field trips and
participation at off-site facilities) are:
1.) Go to nearest hospital; either University Health Services or Cooley Dickinson Hospital

G. Procedure for Utilizing First Aid Equipment

1.) Location of First Aid Kit(s):

2.) Location of First Aid Kit Manual:

3.) First Aid is administered by:

4.) First Aid Kit is maintained by:

Athletic trainers must be on field while training is in session

Athletic trainers must have Medical Kit with them at all times

First Aid will be administered by the Health Care Supervisor

Environmental Health and Safety – Environmental Health Program

H. Plan for Injury Prevention and Management

Daily checks are done for the monitoring of the environment for removal and/or repair of
hazards and hazard materials.

I. Procedure for reporting serious injury, in-patient hospitalization, death of a camper or staff
person to the Department of Public Health
An injury log will be maintained for all injuries and hospitalizations. Death will be reported to
the Executive Director of EH&S, Campus and local Police and the Department of Public Health.

J. Procedures for informing parents when first aid is administered to their children, including
time frame and documentation
Family/parents are notified immediately. Patient is referred to UHS. An injury log will be
maintained by the camp Staff.

K. Plan for infection control and monitoring

Isolate the area/participants from possible contamination. Any participant identified with an
infectious condition will be referred immediately to UHS.

L. Procedures for the clean up of blood spills

See Body Fluid Spill Clean-up Procedure document.

M. Emergency Plan for the Evacuation of the program facility

~Post separate evacuation plans for each area next to each exit.

~Assign a staff member responsible to lead the children out of the building.

~Assign a staff member to check for stragglers.

~Assign a person responsible for ensuring the number of children in attendance equals the
participants staying in the residence hall.

~Assign a person to document date, time and effectiveness of each drill. (the individual who
calls the drill, the camp director)

N. Describe plan for administering medication (prescription and non-prescription) and the plan
for recording of the dispensing of medication.
1.) Every athlete requiring medication must have a completed Authorization to Administer
Medication to a Camper completed by parent/guardian. (form enclosed)
Environmental Health and Safety – Environmental Health Program

2.) The Health Care Consultant shall acknowledge in writing a list of all medications
administered at the camp.
a) Prior to the camp, the health care supervisor will supply the health care
consultant with a list of commonly used medications by sport athletes. This
will be approved by the health care consultant prior to the dispensing of
medication.
b) By the end of the first day of camp, after the athletes have arrived, a list of
medication and authorization to administer medication by guardian, will be
given to the health care consultant for approval. No medications will be given
until written approval is received by the health care consultant.
c) All medications will be secured in a locked room or office with the Health
Supervisor having a key for access. This room will be in the dormitory. The
Camp Director will carry a second key for emergency purposes. A refrigerator
will be provided for medication that needs cold storage.
3.) The Health Care Supervisor is the only medical personnel authorized to dispense
medication.
4.) A daily log must be kept on each athlete receiving medication.
5.) The Health Care Supervisor will return all unused medications to the parent/guardian
picking up the child at the end of camp.

O. Describe plan for the care of mildly ill campers

All participants will be made as comfortable as possible until they are able to:

1.) Return to their room, or

2.) Be moved to UHS
Mildly ill campers in their room will be checked every 2-3 hours.

P. Procedures for identifying and protecting children with allergies and/or emergency medical
information
Participants who use allergy medications are responsible for administering their own medication
(such as Epi Pens) under the supervision of the Health Care Supervisor, who is on-site 24/7.

Q. Exclusion policy for the serious illnesses, contagious disease, reportable diseases to the Board
of Health and UMass EH&S
Communicable and/or contagious diseases or serious illnesses: Any suspected disease or
serious illness occurring at camp will be immediately evaluated and diagnosed by the camp
health care consultant. The report shall be made to EH&S, and to the local Board of Health or
the Massachusetts Department of Public Health (whichever is necessary at the time) by
telephone, through University Health Services. If no doctor or nurse is available, the camp
director shall be responsible for reporting.
Environmental Health and Safety – Environmental Health Program

R. Location of Staff smoking area (if applicable)

No smoking on campus.

S. Policy for use of sunscreen, lip balm and reducing exposure to sun
Participants are responsible for their own, and are educated at the start of camp. The camp will
have a supply of sunscreen available to those who forget sunscreen. A shaded area will be
provided for the campers to rest out of the sun.

T. Sharing of water (or other beverage) bottles is strictly prohibited

There shall be no community water bottles, each bottle shall be assigned to a specific camper
with absolutely no sharing occurring.
Environmental Health and Safety – Environmental Health Program

6. Lost Camper Plan

All recreational camps for children must have a written lost camper plan kept on file in
accordance with 105 CMR 430.210(C).

During a lost camper search, one person must be in charge of the entire search to avoid
confusion and wasted time (time is a critical factor in a search for a missing person). This
should be the most senior-trained person, such as a head counselor or camp operator.

• Report the missing camper to the main office, including the following information:
• Camper’s name and age
• Last place the camper was seen
• What the camper was wearing
• Other information that could be helpful
• Use a predetermined signal to alert all staff that a person is missing. Lifeguards must
clear the swimming areas.
• Using a communication system, if available, ask the camper to report to a designated area.
• Conduct a search of bathrooms, showers, locker rooms, missing camper’s cabin or
tent and other camp areas.
• A common practice is to move all campers to one central location to do an accurate head count
or roll call.
• Camp staff should search assigned areas to ensure the camp and surrounding areas are searched.
• If the camper was last seen near water, lifeguards must search the entire waterfront
• Check office records to determine if the camper was picked up by parents/guardian or
made other special arrangements. If not, contact the parents/guardian to determine
if the child was picked up without notifying the camp office.
• Notify emergency personnel (911, if available) if the camper is not found
immediately or if the camper requires emergency medical intervention. The search
must continue until all campers are accounted for.
Environmental Health and Safety – Environmental Health Program

7. Lost Swimmer Plan

All recreational camps for children which include swimming in the camp activities must
have a written lost swimmer plan kept on file in accordance with 105 CMR 430.210(C).

During a lost swimmer search, one person must be in charge of the entire search to
avoid confusion and wasted time (time is a critical factor in a search for a missing
swimmer). This should be the most senior trained person (preferably someone
trained in open water rescue, such as the aquatics director).

• Use a predetermined signal to alert all staff that a person is missing. Lifeguards must
clear the swimming areas. Using a communication system, ask the camper to report
to the main lifeguard area, since the camper may have left the area.
• Contact emergency personnel, such as the local fire department, police or search and
rescue squad. Notify the dispatcher that you have a possible lost swimmer. Delays in
contacting emergency numbers (911, if available) must be avoided. It is better to
cancel an emergency call once the swimmer is safe than to delay a call that might
save the swimmer.
• Adult counselors may help search shallow areas; trained lifeguards should search
deeper areas. Other staff should check bathrooms, showers, locker rooms, missing
camper’s cabin or tent and other camp areas.
• A common practice is to move all campers to one central location to do an accurate head count
or roll call.

Lifeguards must continue to search the entire waterfront.

• The search must continue until all campers are accounted for.
• The person in charge of the search should have a list of staff conducting searches in
assigned areas. Account for the staff to avoid the need for a double rescue. Staff
conducting the search (including lifeguards) should use the buddy system.
• The person in charge of the rescue should interview the person who reported
the missing swimmer; information about the swimmer’s last known location,
etc. is used to direct the search.
• All lifeguards search the swimming area, starting where the missing camper was
last seen. Make sure to look under docks, piers, rafts, and other potentially
dangerous locations.
• At waterfront facilities such as state parks, staff may have to check other
playgrounds, campsites, and wooded areas.

Page 4 of 7
Environmental Health and Safety – Environmental Health Program

Searching Shallow-Water Areas:

• To search shallow-water areas with pool water clarity, adult volunteers or non-lifeguarding
staff members should link arms or hold hands and form a line in the water.
• One lifeguard should serve as a lookout standing above the water level (on a dock, raft, etc.)
with rescue equipment in case a searcher gets in trouble or the missing swimmer is found.
• The shortest person should be in the shallowest water, and the tallest person should be in
water that is no more than chest deep.
• The whole line slowly moves across the area together. Start where the lost camper was last
seen. One lifeguard should be assigned to oversee this part of the search.
• As the search line moves forward, the searchers gently sweep their feet across the bottom with
each step.
• The searchers must not go deeper than chest- deep water. Only trained lifeguards should
search deeper areas.

Searching Deep Water Areas:

Use the American Red Cross "deep water line search" method is recommended to search for lost
swimmers in water that is greater than chest deep. It is outlined below:

• Several lifeguards, wearing masks and fins, form a straight line, no more than an arm’s length
from each other. One lifeguard serves as a lookout standing above the water level (on a dock,
raft, etc.) with rescue equipment in case a searcher gets in trouble or the missing swimmer is
found.
• On command from the lead lifeguard, all searchers do the same surface dive (either feet first
or headfirst) to the bottom and swim forward a set number of strokes (usually three).
• If the water is murky, the searchers search the bottom by sweeping their hands back and
forth in front of them, making sure to cover the entire area.
• Return to the surface as straight up as possible. At the surface, the line backs up, the lead
lifeguard checks to make sure all searchers are accounted for, the line reforms, and on
command from the lead lifeguard, dives again.
• Repeat this procedure until the entire swimming and diving area has been searched in one
direction. Make sure not to miss any areas on the bottom when you dive and resurface.
• The searchers then repeat the pattern at a 90-degree angle to the first search pattern.
• If the missing swimmer is not found in the swimming and diving areas, expand the search
to nearby areas. Consider the effects of any currents.
• Continue to search until the missing person is found or until emergency personnel
arrive.
Environmental Health and Safety – Environmental Health Program

Related webpages:

• https://con2.classes.redcross.org/learningcontent/PHSS/Lifeguarding/Lifeguarding_032112/
media/pdf/LG_PM_CH6_Skill_Sheet_RESCUING_S UBMERGED_VICTIM.pdf
•
Environmental Health and Safety – Environmental Health Program

8. Fire Evacuation Plan

All recreational camps for children must have a written fire evacuation plan. The plan
must be approved by the Fire Safety Division of F1 of UMass EH&S in conjunction with the
local fire department in accordance with 105 CMR 430.210(A).

• The plan must indicate the frequency of fire drills to be held during the camping
session. Fire drills must be held within the first 24 hours of the beginning of each
camping session.
• The plan shall identify the number of staff and the number of children. The plan should
assign staff to be in charge of specific areas. Staff and counselors will, under no
circumstances, leave the campers that are under their direct care.
• Identify all means of egress.
• Explain all means of notifying occupants to evacuate, e.g., intercom, alarms, etc.
• Provide detailed instructions for contacting emergency personnel (fire department).
• Designate an outside area for campers and staff to gather. This area should be
far enough away from buildings not to interfere with fire department
operations. At the designated area, assigned staff should conduct a roll call.
Campers must remain in designated areas until the fire drill/alarm has ended.
• Include a narrative of occupant response to a fire, i.e., how should staff
respond in a fire condition? Example:

o Notify anyone in the immediate area of danger

o Close doors to confine fire/smoke, but do not lock them
o Activate or request that someone else activate the fire alarm
o Evacuate the building, assist campers and other staff under your direction
o Call the fire department (911 or other emergency number) and give them the following
information:
o Building name and address
o Nearest cross street
o Location of fire in the building
o Known information about the fire/smoke
o Call-back telephone number
o Do not hang up until the emergency services operator does so
Environmental Health and Safety – Environmental Health Program

• Use a fire drill/prevention checklist (see attached example) to assist you in the process
and to document that fire drills have been performed.

e. Name of Dorm at UMass Amherst: __________________________________

f. Address of Dorm at UMass Amherst: _________________________________

g. Name of the Playing Field at UMass Amherst: ________________________________

h. Address of the Playing Field at UMass Amherst: ________________________________

Environmental Health and Safety – Environmental Health Program

9. Discipline Policy

The guidance from the Department of Public Health includes the following:

Note: All recreational camps for children must have a written policy describing the camp’s procedures
for disciplining campers in accordance with 105 CMR 430.191(B). The following is a guideline to assist
the camp in developing a comprehensive discipline policy; adjustments should be made so the policy is
suitable for each individual camp. Discipline policies in Residential (overnight) Camps will differ from
those in day, travel, and sports camps; however, all of the following must be addressed. Discipline
policies must be reviewed with all camp staff.

 Corporal punishment, including spanking, is prohibited.

 No camper shall be subjected to crude or severe punishment, humiliation, or verbal abuse.
 No camper shall be denied food or shelter as a form of punishment.
 No child shall be punished for soiling, wetting or not using the toilet.
 The policy must explain the camps methods of discipline, e.g. "Time-outs" from activities, sent to
Camp Directors Office, etc.
 Inappropriate disciplinary techniques shall be discussed with, and avoided by, staff and/or
counselors.
 A record should be kept of camper misbehavior, noting date, time, and campers/staff involved in the
incident.
 Notification of parents in the case of consistent problems with a camper(s).
 In a Residential Camp, explanation should be given as to what may warrant a camper being sent
home.
Environmental Health and Safety – Environmental Health Program

10. Procedures for reporting child abuse

_________________________________
at UMASS

RESPONSIBILITY FOR CHILD ABUSE

You should report any physical or emotional injury resulting from abuse, including
sexual abuse; or any indication of neglect, including malnutrition; or any instance in
which a child is determined to be physically dependent upon an addictive drug at
birth.

REPORTING CHILD ABUSE and NEGLECT

If you suspect child abuse or neglect or learn that such is true (see attached Signs
and Symptoms of Child Abuse and Neglect), immediately report it to one of the
Directors. Together, we will then immediately call the Child-at-Risk Hotline at 1-800-
792-5200. Qualified professionals are available 24 hours a day to take reports and
address our concerns.
Then within 48 hours we will file the written report (see attached) to DSS at;
Department of Social Services
Central Office
24 Farnsworth Street
Boston, MA 02210

The __________program director shall notify Environmental Health and Safety if a

51A report alleging abuse or neglect of a child while in the care of the
___________________Program at UMass or during a program related activity is
filed.

When you contact DSS to report child abuse and neglect, please do your best to
provide the following information:
Environmental Health and Safety – Environmental Health Program

* The name, address, sex, date of birth or approximate age, present whereabouts
of the reported child or children, and any other children in the household;
* The names, addresses and telephone numbers of the child's parents or other
persons responsible for the child's care;
* The primary language spoken by the child and the child's caretaker;
* If you are a mandated reporter: your name; address, telephone number,
profession and relationship to the child; if you are a non-mandated reporter: your
name, address, telephone number, profession and relationship to the child; or you
may remain anonymous;
* The nature and extent of the abuse or neglect;
* Any evidence or knowledge of prior injury, abuse, maltreatment or neglect;
* Your opinion of current risk to the reported child and to any other child in the
home or substitute care setting;

SIGNS and SYMPTOMS of CHILD ABUSE and NEGLECT

There are often certain recognizable physical and behavioral indicators of child abuse or neglect. The following
signs, by themselves, may not be conclusive evidence of a problem, but they are indicators of the possibility that
a problem exists.

How are abuse and neglect defined?

Under the Department of Social Services regulations (110 CMR, section 2.00):

Abuse means: The non-accidental commission of any act by a caretaker upon a child under age 18 which causes,
or creates a substantial risk of, physical or emotional injury; or constitutes a sexual offense under the laws of the
Commonwealth; or any sexual contact between a caretaker and a child under the care of that individual. This
definition is not dependent upon location (i.e., abuse can occur while the child is in an out-of-home or in-home
setting).

Neglect means: Failure by a caretaker, either deliberately or through negligence or inability, to take those
actions necessary to provide a child with minimally adequate food, clothing, shelter, medical care, supervision,
emotional stability and growth, or other essential care; provided, however, that such inability is not due solely to
inadequate economic resources or solely to the existence of a handicapping condition. This definition is not
dependent upon location (i.e., neglect can occur while the child is in an

out-of-home or in-home setting).

Physical Injury means: Death; or fracture of a bone, a subdural hematoma, burns, impairment of any organ, and
any other such nontrivial injury; or soft tissue swelling or skin bruising, depending upon such factors
Environmental Health and Safety – Environmental Health Program

as the child’s age, circumstances under which the injury occurred and the number and location of bruises; or
addiction to a drug or drugs at birth; or

failure to thrive.

Emotional Injury means: An impairment to or disorder of the intellectual or psychological capacity of a child as
evidenced by observable and substantial

reduction in the child’s ability to function within a normal range of performance and behavior.

Physical Abuse
Perceptible Signs of Physical Abuse

• Bruising, welts or burns that cannot be sufficiently explained; particularly bruises on the face, lips and mouth of
infants or on several surface planes at the same time;
• Unusual bruising patterns that reflect the shape

of the instrument used to cause injury; for

example, belt, wire hanger, hairbrush, hand,

human bite marks;

• Clusters of bruises, welts or burns, indicating

repeated contact with a hand or instrument;

• Injuries on the body where children usually do not get hurt; for example, the torso, back, buttocks, thighs,
neck;

• Withdrawn, fearful or extreme behavior;

• Burns that are insufficiently explained; for

example, cigarette burns;

• Immersion burns; marks indicating dunking in a

hot liquid, including “stocking” and “glove” burns

on feet and hands, or “doughnut” shaped burns

on buttocks and genitalia;

• Rope or restraint burns on the arms, hands, neck or legs;

• Dry burns caused by forced contact with a

hot surface; for example, with a clothes iron or

hair curler or heater or stove;

• Lacerations and abrasions of the lip, eye, or to

any part of a child’s face;

• Tears in the tissue of the gums, possibly as a

result of force-feeding;

• Laceration or abrasion to external genitalia; or

Environmental Health and Safety – Environmental Health Program

• Absence of hair or hemorrhaging beneath

the scalp due to vigorous hair pulling.

Injuries and Physical Abuse

The following examples of specific head, skeletal

and internal injuries could be signs of physical

abuse. Determinations regarding whether these

injuries are indicative of abuse also must include

consideration of the child’s medical history and

any diagnosed conditions, chronological age and

developmental status.

Subdural Hematomas: Hemorrhaging (bleeding)

beneath the outer covering of the brain, which could be caused by shaking or hitting.

Retinal Hemorrhages or Detachments: Bleeding or detachment of the membrane lining the inner eyeball which
can be caused by shaking the child.

Jaw and Nasal Fractures: Fractures of the jaw or bones surrounding the nose.

Metaphyseal or Corner Fractures of Long Bones: A kind of splintering at the end of a bone, which can be caused
by twisting or pulling.

Epiphyseal Separation: A separation of the growth center at the end of a bone from the rest of the shaft which
also can be caused by twisting or pulling.

Periosteal Elevation: Detachment of the periosteum, the membrane that covers all bones, from the shaft of the
bone, with associated hemorrhaging between the periosteum and the shaft, which can be caused by twisting or
pulling.

Spiral Fractures: Fractures that wrap or twist

around the bone shaft, caused by twisting or pulling.

Duodenal or Jejunal Hematomas: Blood clots of

the duodenum and jejunum, the lowest two sections of the small intestine; which can be caused by hitting or
kicking in the mid-line of the abdomen.

Rupture of the Inferior Vena Cava: Rupture of the vein feeding blood from the abdomen and lower
extremities, which can be caused by hitting or kicking.
Peritonitis: Inflammation of the lining of the abdominal cavity, which can be caused by ruptured organ.

Behavioral Signs of Physical Abuse

• Self-destructive behavior;

• Evident discomfort with physical contact; for

Environmental Health and Safety – Environmental Health Program

example, an abused child will often avoid physical contact, sometimes even shrinking at the touch or approach of
an adult;

• Fear of being at home, or being alone with

parents or caretakers;

• Reported injury caused by a parent;

• Chronic running away from home – most

common with adolescents and preadolescents;

• Complaints of soreness or discomfort when

walking or moving;

• Wearing of clothing not appropriate to the

weather to cover body;

• Apprehension caused by crying of other children;

• Demonstrated extremes in behavior; for example, extreme aggressiveness or withdrawal; or

• Unprovoked cruelty to animals.

There are questions you can ask yourself when identifying possible physical abuse:

• Are bruises bilateral, or are they found on only

one surface (plane) of the body?

• Did bruises occur at different times? Bruises of

various ages could indicate ongoing abuse.

• Are there patterns caused by a particular

instrument; for example, a belt buckle, a straight

edge, coat hanger?

• Are injuries inconsistent with the explanation

offered by the caretaker?

• Are inconsistent explanations for bruising or

injuries offered over time?

• Are injuries inconsistent with the child’s age?

• Are the patterns of the injuries consistent with

abuse; for example, the shattered eggshell

pattern of skull fractures commonly found in

children who have been thrown against a wall?

• Are the burn patterns consistent with forced

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immersion in a hot liquid; for example, is there a

distinct boundary line where the burn stops, a

“stocking burn,” or a “doughnut” pattern?

• Are the burn patterns consistent with spattering

by hot liquids or consistent with the explanation

offered?

• Are there distinct burn patterns caused by a

particular object; for example, an electric iron,

the grate of an electric heater, a cigarette?

Sexual Abuse

Perceptible Signs of Sexual Abuse

• Difficulty walking or sitting;

• Pain or itching in the genital area;

• Torn, stained or bloody underclothing;

• Bruises or bleeding in external genitalia;

• Frequent complaints of stomachaches or

headaches;

• Venereal disease;

• Frequent urinary or yeast infections; or

• Pregnancy.

Behavioral Signs of Sexual Abuse

• Withdrawal or chronic depression;

• Inappropriate sex play or premature

understanding of sex;

• Feeling threatened by physical contact, closeness;

• Promiscuity;

• Running away from home;

• Child is “parentified” or overly concerned

for siblings;

• Poor self-esteem, lack of confidence;

• Peer problems, lack of involvement with friends;

Environmental Health and Safety – Environmental Health Program

• Extreme weight change;

• Suicide attempts or threats; especially with

adolescents;

• Hysteria, lack of emotional control;

• Sudden school difficulties; or

• Unprovoked cruelty to animals.

Neglect

Perceptible Signs of Neglect

• Abandonment; for example children abandoned

completely or for long periods of time without

proper supervision;

• Lack of supervision; for example, young children left unattended or with other children too young to protect or
care for them;

• Lack of adequate clothing and hygiene; for

example children chronically dirty or not

bathed, children dressed inadequately for the

weather, suffering from persistent illnesses

associated with excessive exposure to the

weather, or severe diaper rash or other persistent

skin disorders resulting from improper hygiene;

• Lack of medical or dental care;

• Lack of adequate school attendance;

• Lack of proper nutrition; for example lack of

sufficient food, children consistently complaining

of hunger or rummaging for food, children

suffering severe developmental lags or children

who are chronically tired; or

• Lack of adequate shelter; for example; structurally unsafe housing or exposed wiring, inadequate heating or
unsanitary housing conditions.

When identifying child neglect it is important to be

sensitive to issues of poverty, unique cultural values and child rearing practices that may exist.

Behavioral Signs of Neglect

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• Regular or chronic fatigue, listlessness or

falling asleep in class;

• Stealing food, begging from classmates;

• Reports of no caretaker at home;

• Frequent absences or tardiness;

• Self-destructive feelings or behaviors;

• Dropping out of school;

• Alcohol or drug abuse;

• Delinquency; for example, theft or vandalism; or

• Statements that there is no one at home to act as a caretaker.

Emotional Injury

Perceptible Signs of Emotional Injury

• Inability to play as most children do;

• Sleep problems;

• Antisocial behavior or behavioral extremes;

• Delays in emotional and intellectual growth;

• Speech disorders;

• Delayed physical development;

• Substance abuse; or

• Ulcers, asthma or severe allergies.

Behavioral Signs of Emotional Injury

• Habit disorders, such as sucking, biting, rocking, enuresis or feeding disorders;

• Conduct disorders, including withdrawal and

anti-social behavior, such as destructiveness, and stealing;

• Neurotic traits, such as sleep disorders and

inhibition of play;

• Psychoneurotic reactions including hysteria,

obsession, compulsion, phobias and hypochondria;

• Behavior extremes, for example, appearing

extremely passive or aggressive or very

demanding or undemanding;
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• Overly adaptive behaviors which are either

inappropriately adult, such as parenting other

children, or inappropriately infantile, such as rocking, head banging or thumb-sucking;

• Delays in emotional and intellectual development;

• Attempted suicide; or

• Unprovoked cruelty to animals.

If you believe a child may be the victim of abuse

or neglect, contact the Child-at-Risk Hotline at

1-800-792-5200. DSS has appropriately trained

and experienced staff who will take your call and address your concerns.
Environmental Health and Safety – Environmental Health Program

11.UMass Traffic Control Plan

Camp Name: ___________________________________________________________

Camp Dates: _________________________

The rules and regulations of University Parking Services, University Police Department and the
Massachusetts Motor Vehicle Department will govern traffic control.

Initial drop off for camp shall be on Date: ________________ Time: ______________________

Drop off for registration shall be at the following Building/Location: ________________________

In Lot #: ________________________________

Off of Street: ____________________________

Parking is allowed/not allowed.

Environmental Health and Safety – Environmental Health Program

12. Procedures for Background review of staff & volunteers

See memo below provided by the Department of Public Health – Community Sanitation Program

Policy Statement Regarding Background Information Checks for

Staff and Volunteers at Recreational Camps for Children

The following information is intended to assist camp operators and boards of health in the interpretation
of 105 CMR 430.090 regarding background checks for staff and volunteers at recreational camps for
children. Note: No person can be employed or volunteer at a camp until the operator has obtained,
reviewed and made a determination concerning all background information required at 105 CMR 430.090
(C) and (D) as summarized below.
Please note that the information contained in this document reflects the requirement of M.G.L. c. 6
§172G that camp operators obtain all available criminal offender record information and juvenile data
as found in the court activity record for all prospective employees or volunteers prior to employment or
volunteer service, and M.G.L. c. 6 §172 requirement that camp operators share this criminal offender
record information with the government entities (e.g. - health agents) charged with overseeing,
supervising, or regulating them.

The information given below is categorized by the residence of the prospective staff person as well as,
volunteer. Follow the steps noted below to obtain background information for that person.

Staff Person - any individual employed by a recreational camp for children:

1. MA Resident
A. Prior work history for previous five (5) years including, a name, address and phone number of a
contact person at each place of employment.
B. Three (3) positive reference checks from individuals not related to the staff person.
C. Obtain criminal offender record information and juvenile report (CORI/Juvenile Report) from the
Massachusetts Department of Criminal Justice Information Services (DCJIS).
D. Sex offender registry information (SORI) check from the Massachusetts Sex Offender Registry
Board (SORB).

2. Out of State Resident - Staff person whose permanent residence is outside MA

A. Prior work history for previous five (5) years including, a name, address and phone number of a
contact person at each place of employment.
Environmental Health and Safety – Environmental Health Program

B. Three (3) positive reference checks from individuals not related to the staff person.
C. Obtain CORI/Juvenile Report from the Massachusetts DCJIS.
D. SORI check from the Massachusetts Sex Offender Registry Board.
E. Obtain a criminal record check, or equivalent where practicable*, from the staff person’s state of
residence. Information can be obtained from the state’s criminal information system, local chief
of police, or other local authority with relevant information. Additionally, a national background
check (e.g. - fingerprints) will also be acceptable. The availability and process for obtaining
criminal history information from the other states can be found at
http://www.mass.gov/eopss/crime-prev-personal-sfty/bkgd-check/cori/request-rec/requesting-
out-of-state-criminal-records.html.

3. International Resident - Staff person who currently lives outside of the United States
A. Prior work history for previous five (5) years including a name, address and phone number of a
contact person at each place of employment.
B. Three (3) positive reference checks from individuals not related to the staff person.
C. Obtain CORI/Juvenile Report from the Massachusetts DCJIS.
D. Obtain a criminal record check, or equivalent where practicable*, from the staff person’s country
of residence. Information can be obtained from the country’s criminal information system, local
chief of police, or other local authority with relevant information.
E. International staff(s) who have previously been in the United States: obtain a SORI check from
the Massachusetts Sex Offender Registry Board.

Note on Permanent Staff: If there is no interruption in the staff person’s employment by the camp or
organization operating the camp from the time of the initial background check, a new criminal or sex
offender history is required at a minimum of every three years. This applies only to permanent
employees of the same camp/organization. Any break in employment service at any time during the
year requires a new criminal history and SORI check for the staff person. An individual returning from
one summer to the next, but not employed during the year is not considered a permanent staff person;
therefore the camp must complete new criminal history and SORI checks.

Note on Returning Staff: Returning staff may use references on record with the camp from the
preceding year to satisfy the requirements of 105 CMR 430.090 (C) (noted as step B within the
categories above). However, if there is a gap in employment with the camp for at least one camp
season, new references shall be required.
___________________________________________________

*
Where practicable means, if the out of state or foreign jurisdiction notifies the camp in writing that no criminal
background check or recognized equivalent is available from the jurisdiction, then the prospective staff
person/volunteer, if s/he has completed all other requirements of 105 CMR 430.090, is deemed to be in
compliance with 105 CMR 430.090. In addition, provided that the camp operator documents: (1) that s/he has
timely requested the criminal history check from the appropriate jurisdiction (proof of mailing by certified mail)
Environmental Health and Safety – Environmental Health Program

and that the requested authority failed to answer in writing; and (2) the completion of, at a minimum, all other
requirements of 105 CMR 430.090; and (3) for international staff screened by an agency, a certification by the
agency that a thorough background check was completed and that no criminal report from the staff person’s local
jurisdiction is available, then the prospective staff member, is deemed to be in compliance with 105 CMR 430.090.

Volunteers - any person who works in an unpaid capacity at a recreational

camp for children:

1. All Volunteers

A. Prior work or volunteer history for previous five (5) years including a name, address and phone
number of a contact person at each place of employment or place of volunteer service.
B. Obtain CORI/Juvenile Report from the Massachusetts DCJIS.
C. SORI check from the Massachusetts Sex Offender Registry Board.

Criminal records and SORI checks must be kept separate from general camp paperwork and must only
be accessed by individuals that are authorized to review it. If camps store the information at a location
different from the camp, for example in a central office, the camp must arrange for the documents to be
at the camp for the initial inspection for licensure. If the documents are not on site at the time of the
inspection, it will be necessary for the camp to arrange another time for the inspector to review the
documents.

If you have questions about the CORI or SORI check process, or about the information a camp receives
from the DCJIS or SORB, please contact the appropriate agency below:

Department of Criminal Justice Information Services

617-660-4600

https://www.mass.gov/how-to/cori-forms-and-information html

Sex Offender Registry Board

978-740-6400

https://www.mass.gov/orgs/sex-offender-registry-board