PME Meeting Minutes for 23 January 2014

George Hill called the meeting to order at 7:00 PM George Hill

Meeting Minutes of the last meeting conducted on 24 !cto"er 2013 #ere re$ie#ed%
State of Club George than&ed the 1' mem"ers in attendance for attending% He discussed clu" ()
*hirts as #ell as e+,enses for sho#s along #ith the PME forum% E$eryone in attendance agreed the clu"
needs to start ,ulling e+,enses out to ena"le the clu" to sur$i$e%
Treasurers Report Jimmy -ngram and George stated there #as .7/7%'0 in the PME 0acho$ia
account% 1lu" 2ccount #as ./7%'0 *mithfield 1harity 2ccount .700%00% 2 ,reliminary "udget re,ort
for 2014 #as handed out sho#ing estimated e+,enses at .2037 #ith estimated income of .17/7%
By Laws Suggested Changes:
Membership 3ues o,tions #ere discussed "y the grou, and it #as determined that a motion #ill "e
held at the ne+t meeting to finali4e the mem"ershi, o,tions discussed% *ome of the o,tions discussed
#ere as follo#s:
Membership 1lu" dues are .20 ,er year% 3ues must "e ,aid "y the close of "usiness at the March
meeting of each year or the mem"er #ill lose their mem"ershi, num"er% 3ues for ne# mem"ers #ill "e
.2 for each month remaining in the year starting in 2,ril5 not to e+ceed .1'5 #ith no less than .10 "eing
,aid in a year%
Membership (Change) 1lu" dues are .20 ,er year #ith mem"ershi, ,ac&age5 .36%00 ,er year #ith
mem"ershi, ,ac&age and yearly PME clu" ()*hirt 7note: there may "e an additional charge for 889
and larger:% 3ues must "e ,aid "y the close of "usiness at the March meeting for all e+isting mem"ers as
of 2013 7their mem"ershi, cards #ill sho# e+,iration date of follo#ing
January:% 2ll other ne# mem"ers #ill run on a calendar year sho#ing their e+,iration date of ;oin
month% (heir dues #ill "e due on that date #ith notification "y the PME (reasurer%
Forum M! (Change): 2s of the meeting date5 anyone can ;oin and ,ost on the PME forum% 0e are
sho#ing '' forum users #ith only 42 ,aid mem"ers% -t #as suggested that #e allo# anyone to $ie# the
forum "ut ,osting should "e for ,aying mem"ers only% (he cost of the forum is ,aid for "y the
mem"ers% George stated he #as #or&ing issues #ith *cott Jr and Jimmy%
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!"ents (Change): 2ll ,rofits5 minus e+,enses 7not greater than 6<:5 raised at and during PME ,lanned
e$ents #ill go to charity of choice a,,ro$ed "y mem"ershi, for that sho#% PME (reasurer #ill $erify
e+,enses $ia recei$ed recei,ts% -f PME is as&ed to ,artner #ith any other organi4ation or indi$idual for
the ,ur,ose of raising funds5 the re=uesting organi4ation #ill ha$e the res,onsi"ility to ,urchase a#ards
for the e$ent% (he ,roceeds from the e$ent #ill go to the hosting sho#s charity%
#p$oming !"ents:
22 March )>or& High *chool ?alcons 1ar *ho# @o""y *haron
16 1/ 2,ril ) M12 1harlotte 60(H MA*(2BG *ho# ) Cach @ohn
2D 2,ril ) PME Be#,ort Be#s Pu"lic 0or&s *ho# Beed $erify date #E1hris 1al"ert
1D May ) 1ruise in to 1harlie 3aniels in *mithfield George Hill
17 May ) PME *M-(H?-E93 GF(0 *ho# *cott @ru"a&er Jr
2 2ugust ) PME P(1 *AMMEG ?AB *H!0 George Hill
?irst ?light 1ruisers 7th 2nnual *hamroc& *ho#)Po&er Gun *cott @ru"a&er Jr
Mid 2tlantic ?ord Gound A, 7M2?GA: Beed an E$ent 1hair
Sponsors:
George and *cott Jr and are #or&ing to de$elo, ne# s,onsors and maintain our clu" e+istence "ut they
need e$eryoneHs hel,% (hey #ill "e meeting #ith 0ynne5 J9( and 3yno (une in the coming month%
Please hel, them #ith ne# s,onsor suggestions and #e #ill follo# u,%
1arl suggested a food $endorEs,onsor that he has "een #or&ing #ith% He said (I9 Enter,rises Mo"ile
1anteen *er$ices is #illing to set u, at our sho#s and ,ro$ide food ser$ices to attendees at no cost to
PME% 1arl ga$e George their "usiness card and he #ill follo# u,%
%ew Business:
Membership a$&age:
-t #as discussed that annual dues for mem"ershi, should stay the same regardless of the time frame in
#hich ;oined% (his #ill "e raised at the ne+t meeting #here a $ote #ill ta&e ,lace%
Membership Cards' Mem"ershi, cards #ill "e made and ,ro$ided to all mem"ers of the clu"% (he
Mem"er shi, cards #ill "e num"ered and dated #ith the mem"er ,aid date% Mem"ershi, ,ac&ages #ill
"e su,,lied to all acti$e ,aid mem"ers%
Member (is$ussion ) Suggestions
*cott Jr% said that as of the meeting5 there #ere only 60 slots left for the *mithfield *ho#% *ign u, soon
so you can ,artici,ateJ
1arl suggested getting together as a clu" and renting 9angley *,eed#ay for the day% (his in$ol$es
renting the trac& for a set amount and s,litting the costs "et#een all indi$iduals that #ant to run on the
trac&% (here is not racing5 ;ust #hate$er the mem"ers #ant to do on the trac& #hile they ha$e it rented%
(his can "e a great o,,ortunity to ta&e ,ictures and run the trac&J
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1arl mentioned getting local im,ort dri$ers together in an e$ent to &ee, them from running on the
streets and as&ed for a ,ossi"le location% George suggested contacting Pu"lic 0or&s to see if they
#ould allo# cars on their ,ro,erty%
Mid 2tlantic ?ord Gound A, 7M2?GA: K George as&ed for a PME $olunteer to chair M2?GA5 no
ta&ers at the meeting%
LP111 1ouncil Mem"er George as&ed for a $olunteer to "e PMEHs LP111 re,resentati$e "ut there
#ere no ta&es at the meeting%
Meeting 2d;ourned at 7:60 PM
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