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15 May 2014

All Khilang Samaj UK Members

MINUTES OF KHILANG SAMAJ UK MEETING HELD AT BHET GHAT, ALDERSHOT ON
SATURDAY 19 APRIL 2014

Present:












Lt(Retd) & Mrs Rane Gurung
Maj(Retd) & Mrs Lalbahadur Gurung
Mr Gangaprasad Gurung
Mr Sukprasad Gurung
Mr & Mrs Gumandhoj Gurung
Mr Keshbahadur Gurung
Mr Him Gurung
Mr Yamprasad Gurung
Mr Indrakumar Gurung
Mr Bhimprasad Gurung
Mr & Mrs Tek Gurung (Ilaj)
Mr Jhalak Gurung
Mr Prakash Gurung
Mr Sagar Gurung
Mr Kusalsing Gurung
Mr Suman Gurung
Mr Bhopursing Gurung
Mrs Dilmaya Gurung
Mr Chandrakumar Gurung
Mr Omprakash Gurung (Japan)
Capt Tik Gurung

Apologies:

Mr Tara Gurung
Mr Manbahadur Gurung
Mr Indrabahadur Gurung
Mr Gambahadur Gurung
Mr Bhaktabahadur Gurung

Chairman





Treasurer













Secretary

Item Comment Action
1. Opening Remarks. The Secretary, Khilang Samaj UK opened the meeting by
welcoming everyone to the 5th Annual General Meeting
(AGM). The Chairman then highlighted the importance of the
AGM and stressed that any issues discussed and agreed this
year will not change until the next AGM.


2. Points from last
meeting.
Update on outstanding points from the last meeting are as
follows:

Computer/Internet installation Put on hold for the
moment.
Expansion of the school ground. This was nice to have
and has been taken off the agenda for now.
Electricity Again this has been taken off the agenda.


3. School Update. The Chairman provided the following updates:

School (Shree Sthanapati Ni Ma Vi)
Total students 127 (no change). Year 8 9 students,
Year 7 12 Students and Year 6 13 students.

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Item Comment Action
Classes up to Year 8.
Teachers 7 including Nursery (2 x teachers salaries paid
from Golden Jubilee Fund (NCR 17K/9K p/m).

School building project
9 Classrooms altogether.
Furniture 10 sets from ACAP.
10 sets of furniture donated by Mr Khem Gurung (Rani
Pauwa, Pokhara).
Becci Nani Library Books and librarian support provided.
Dr Hom Gurung recently provided books to the school.
Drinking water for children 3 x taps provided (sponsored
by Mr Keshbahadur Gurung).

For information, to-date NCR 7,25,200 have been sent for the
school.

Current Issues:
Electricity. 1 x Computer has been donated by Dhala ko
maila bhai (Suk). Unfortunately, there is no electricity.
Classrooms. Those without transparent roofs get dark
easily.
Maintenance Fund. It has been decided not have a
maintenance fund at present. However, in order to initiate
some funds, tombola or some other initiatives are options
for helping with any repair work required.

4. Financial Update. Treasurers update:

Income 2013
Item Amount
38 x Household subscription 3,750.00
Profit from raffle draw 207.00
Total (a) 3,957.00

Expenditure
Item Amount
Food 1,500.00
Drinks 291.00
Video + Miscellaneous 488.46
Hall charge 200.00
Cleaner 50.00
Total (b) 2,529.46

Total money left
Remaining Balance (c) = (a) (b) = 1,427.54

Further Expenses
Item Amount
Party DVD Cost 160.00
Donation to Yangjakot Samaj UK 100.00
Total (d) 260.00

Total Remaining Balance (e) = c d
= 1,167.54

Balance from previous years = 2,441.82
2013 Balance = 1,167.54
Total = 3,609.36


3
Item Comment Action
Bank Balance: 3,714.33 (Including Khilang Samaj School
Project 42 and Interest 62.97)

5. Health Post Update. Medical Centre. Although the target date for completion
was Paush 15, BS 2071, the construction work of the
Medical Centre in Khilang is far from over. It is currently
behind schedule but is anticipated to be ready by Ashad.
A total of 1,990 has been raised from UK members with a
few donating personally in Nepal. So far the total amount
has reached NCR 6,34,805. All members are thanked for
their generosity.


6. Welfare Update.

The Chairman informed the meeting that HQBG have now
moved from Upavon to RMAS, Camberley. The Welfare
Officers will be working two days at the Sandhurst Office and
the other days at the Citizen Advice Bureau, Aldershot.



All
7. Khilange Ama Samuha
UK.
A total of 650 was handed over to the Ama Samuha, money
donated by the grooms family during the Chairman daughters
(Mrs Astha Gurung) wedding. The money will be kept in the
central fund. This donation is purely on a voluntary basis and
is not to be regarded as a stepping stone for future collections.



All
8. Bhet-ghat Karyakram
2014.
Date: 19 Jul 14.
Venue: Tamu Dhee UK Bhawan commencing at 1200 hrs.

Future dates (2015 onwards). In future it is planned to hold
the party in first week of August.

Charges/Costing for annual bhela.
Membership subscription. Annual membership (100).
This will also pay towards the annual gathering. Note:
This years subscription is to be paid to the Treasurer by 1
Jul 14. Senior citizens who are not in receipt of any
government benefits and currently unemployed are exempt
from paying. Those in receipt but are single will only pay
50% i.e. 50.
Cheli-beti and family. Free.
Bhanja-Bhanji/Individual guests:
Adult - 14.
Children 6-12 years - 8.
Children below 5 years - Free.
Drinks. Initial free drinks (Adults 3 Soft Drinks or 2 Beer.
Children 2 x Soft Drinks) will be free of charge (coupons
will be provided).
Tickets/Coupons. Will be issued at the entrance.
Guests. Chairmen of Sikles/Parche and Tang Ting Samaj
will be invited to the party as in the previous year.
Raffles draw prizes. The following have agreed to
donate prizes towards the raffle draw:
o Maj Lalbahadur Gurung
o Lt Rane Gurung
o Mr Yamprasad Gurung
o Mr Suman Gurung
o Mr Chandrabahadur Gurung
o Capt Tik Gurung

Any volunteers, please inform the undersigned.
Videography. There will be no videographer this year.
Entertainment. Suman has kindly volunteered to take the
lead.














All
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Item Comment Action
Programme Hosts. Volunteers are welcome. The aim is
to slowly task the youth to takeover the running of the
programme. This system will allow them to improve their
confidence and to take ownership in future years.
Achievements for felicitation programme. All members
are requested to inform the Chairman/Secretary of any
achievements (academic, promotion, births, marriages
etc). Felicitation in future will be for degree upwards
only.

9. Election of new
Committee.
New committee members from 20 Jul 14 are as follows:

Chairman Mr Yamprasad Gurung
Vice Chairman tbc
Secretary Mr Jhalak Gurung
Vice Secretary Capt Tik Gurung
Treasurer Mr Himbahadur Gurung
Assistant Treasurer Mr Gumandhoj Gurung
Youth Representative Mr Suman Gurung





All





10. Any Other Business
(AOB).
Nil.


11. Date of Next Meeting
(DONM).
To be confirmed.





{Original Signed}
Tik Gurung
Secretary
Khilang Samaj UK