Model BOQ and Guidelines

MODEL BILL OF QUANTITIES
(BOQ)
AND GUIDELINES

(First Edition)

AUGUST 2010

Pakistan Institute of Cost and Contracts (PICC)

275-A, Muslim Town Lahore
A subsidiary of Pakistan Engineering Council
T: +92-4235840619-22, Ext-3505
Website: http://www.picc.org.pk
i
MODEL BOQ AND GUIDE LINES
TABLE OF CONTENTS
S.NO. DESCRIPTION PAGE NO.
1 DOCUMENT TITLE .................................................................................................... 1
2 OBJECTIVE ................................................................................................................. 1
3 DEFINITIONS.............................................................................................................. 1
4 GENERAL PRINCIPLES ............................................................................................ 2
5 PREPARATION OF BILL OF QUANTITIES ............................................................ 3
6 UNITS OF MEASUREMENT ..................................................................................... 9
7 FORMATTING AND SETTING ............................................................................... 10
8 COMPLETION, PRICING AND USE OF THE BILL OF QUANTITIES ............... 11
9 PERFORMAS SAMPLE ............................................................................................ 12

1
Model BOQ and Guidelines
1. DOCUMENT TITLE
The title of this document is PI CC Model BOQ and Guidelines, First Edition (August, 2010),
which is abbreviated to PICCMBOQ1. PICCMBOQ1 is intended to be utilized in conjunction
with the General Conditions of Contract, PICC General Specifications or any other relevant
provisions provided elsewhere in the Bidding/Contract Documents.
The Works shall be itemized and described in Bill of Quantities in sufficient details to enable the
Bidders/Tenderers to price it adequately and the method of measurement shall be stated in the
Preamble to the Bills of Quantities. The Preamble shall state the methods of measurement other
than PICCSMM1, if any, which are adopted while preparing the Bill of Quantities and to be used
for measurement of completed parts of Works. Such methods of measurement shall comprise
those not covered by the PICCSMM1.
2. OBJECTIVE
The objective of PICCGBOQ1 is to set forth the procedure according to which the Bills of
Quantities shall be prepared and priced and the quantities expressed and measured.
3. DEFINITIONS
a. In this document and in Bill of Quantities prepared according to the procedure set forth
herein the following words and expressions have the meanings hereby assigned to them,
except where the context otherwise requires.
b. Conditions of Contract means the General Conditions of Contract & Particular
Conditions of Contract as provided in the Bidding/Contract Documents prepared by the
Pakistan Engineering Council (PEC).
c. Words and expressions defined in the Conditions of Contract have the same meaning
herein.
d. All references to clauses are references to clauses numbered in the Conditions of Contract
and reference to paragraphs are references to paragraphs numbered herein.
e. The word Work includes work to be carried out, goods, materials and services to be
supplied, and the liabilities, obligations and risks to be undertaken by the Contractor
under the Contract.
2

f. The expression expressly required means as shown on the Drawings or as described in
the Specifications or as instructed by the Engineer pursuant to the relevant provisions of
Conditions of Contract.
g. Daywork means the method of valuing work on the basis of time spent by the workmen,
the materials used and the plant employed.
h. Original Ground Surface means the surface of ground before any work has been carried
out.
i. Final Excavated Surface means the surface indicated on the Drawings to which
excavation is to be carried out.
j. Commencing Ground Surface for an item in a Bill of Quantities means, the surface of
the ground from where that particular item of work has commenced.
k. Excavated Ground Surface for an item in a Bill of Quantities means, the surface to
which excavation included in that particular item of work is to be carried out.
l. A hyphen between two dimensions means a range of dimensions which includes all
dimensions exceeding that preceding the hyphen but not exceeding that following the
hyphen.
4. GENERAL PRINCIPLES
4.1 Units of measurement
The unit of measurement for each item shall be that stated for the item in the
PICCGBOQ1. The unit of measurement stated against a descriptive feature in the
PICCSMM1 shall apply to all items to which that descriptive feature applies. Meter,
Kilogram, Second (MKS) system of units has been adopted everywhere. However within
the parentheses Foot, Pound, Second (FPS) system may also be shown where required.
4.2 Coding arrangement of unified Schedule of Rates and other PICC Products
Works are classified into various Sections. Unique code has been allocated to each
item of Work, under such classification, for its identification and presentation in the
unified Schedule of Rates and in other PICC Products. Such coding arrangement
mechanism is as given hereunder:
First two digits represent the Section
Next two digits represent the Part of Section
Next digits represent the subsequent levels
3

4.3 Arrangement of BOQ Items
For convenience of reference and record, an item number shall be allocated to each item
under classified Sections, e.g., Item No. 1/1 is representing the first item of Section-
1. The items within the Bill of Quantities being listed in order of ascending item number,
i.e. 1/1, 1/2, 1/3.
4.4 Code Numbers
a. Code Numbers may be used to number the items in the Bill of Quantities.
b. Code Numbers, if referred in the Bill of Quantities, shall not from part of the item
descriptions and shall not be taken into account in the interpretation of the
Contract.
5. PREPARATION OF BILL OF QUANTITIES
5.1 Sections of the Bill of Quantities
The Bill of quantities shall be divided into the following sections.
a. List of Principal Quantities
b. Preamble
c. Grand Summary
d. Section Summary (where required)
e. Work Items (grouped into Sections)
f. Daywork Schedule
5.1.1 List of Principal Quantities
A list of the principal components of the works with their approximate estimated
quantities shall be given solely to assist Bidders/Tenderers in making a rapid assessment
of the general scale and character of the proposed works prior to the examination of the
remainder of the Bill of Quantities and the other contractual documents on which their
tenders will be based.
5.2 Preamble
The preamble shall state the methods of measurement other than mentioned in the PICC
Standard Method of Measurements, if any, which have been adopted in the preparation of
the Bill of Quantities and are to be used for the measurement of any part of the works.
Such methods of measurement shall comprise those adopted and to be used for any work
4

not covered by PICC Standard Method of Measurement and any amendment to method of
measurement which have been adopted and are to be used.
5.3 Grand Summary
The Grand Summary shall contain a tabulation of the total amounts brought forward from
the Sections, Section Summaries and Daywork Summaries of the Bill of Quantities with
the provision for insertion of the Grand Total obtained by sum up the amounts of all the
Sections, Daywork, Provisional Sum and Adjustment Item (addition or deduction), if
any.
5.3.1 General Contingency Allowance
A Provisional sum for a general contingency (the General Contingency Allowance), if
required, shall be given by employer in the Grand Summary as Provisional Sum
following the total of the amounts brought forward from the Sections.
5.3.2 Adjustment Item
An item described as the Adjustment Item shall be given in the Grand Summary
following the total of the amounts brought forward from the Sections and the Provisional
Sum.
5.3.3 Total of the Priced Bill of Quantities
Provision shall be made for insertion of the total of the amounts brought forward from the
Sections, Daywork, the amount of the Provisional Sum, if any, and the amount of the
Adjustment item, if any.
5.4 Section Summary
A Section Summary shall be provided where work items are grouped into Sub-Sections
under a Section. Total amount of each Sub-Section shall be brought forward to Section
Summary and total amount of Section Summary shall be brought forward to Grand
Summary.
5.5 Daywork Schedule for Labour, Materials and Construction Plant
A Daywork Schedule may be provided in the BOQ for executing varied works as per
provisions of the relevant Clauses of Conditions of Contract. A Daywork Schedule shall
cover:
a. Daywork Schedule for Labour covering the input of various categories of labour
(skilled and unskilled) to be deployed to execute an item of work on Daywork
5

basis.
b. Daywork Schedule for Materials covering the materials to be consumed in the item
of works to be executed on Daywork basis.
c. Daywork Schedule for Constructional Plants covering the input of construction
plants of various categories to be deployed to execute an item of work on
Daywork basis.
Nominal quantities of labour input (in Hours), Material to be consumed (classified units)
and input of construction plant (in Hours) shall be entered in the Bill of Quantities.
Measurement and Payment to the Contractor shall be in accordance with the Standard
Method of Measurements as provided in PICC Standard Method of Measurements
PICCSMM1.
Sample formats are attached in the Appendices.
5.6 Work Items
a. Arrangement of the Bill of Quantities
The items in the Bill of Quantities which are to be priced and to contribute to the
Tender Total may be arranged into numbered Sections. An example of such
arrangement or grouping of work items is given herebelow:
(By Way of Example)
Section 1: General and Preliminary items
Section 2: Earthworks
Section 3: Culverts and Bridges
Section 4: Subsurface Drains
Section 5: Tubewells and Pump Houses
Section 6: Miscellaneous Items
General Items may be grouped as a separate Section (Section 1: General and
Preliminary items) of the Bill of Quantities. Items in each part shall be arranged
in the general order of the work Classification.
Any section may be split in to further sub-sections based on project requirements.
In such case, section summary should be provided to sum up total amount of that
particular section.
6

b. Headings and Sub-headings
Each Section of the Bill of Quantities shall be given a heading and groups of
items within each sub-section be given sub-headings. Headings and sub-headings
shall be read as part of the item descriptions to which they apply. Headings and
sub-headings shall be repeated at the start of each new page which lists items to
which they apply.
c. Extent of itemization and description
All work shall be itemized and the items shall be described in accordance with the
Work Classification, but further itemization and additional description may be
provided of the nature, location, importance or any other special characteristic of
the work is thought likely to give rise to special methods of construction or
considerations of cost.
d. Descriptions
i. Descriptions shall identify the work covered by the respective items, but
the exact nature and extent of the work is to be ascertained from the
Drawings, Specifications and conditions of the contract, as the case may,
read in conjunction with the work classification.
ii. Any detail of description required to be given in accordance with the
work classification may be omitted from an item description provided
that a reference is given in its place which identifies precisely where the
omitted information may be found on a drawing or in the Specification.
iii. Where an item description compiled in accordance with the Work
Classification would be insufficient to identify clearly the particular work
covered by the item additional description shall be given to identify the
work by reference to its location or other physical features shown on the
Drawings or described in the Specification.
e. Ranges of Dimensions
Where all the components of work included in an item are of one dimension
within a range given in the Work Classification that dimension may be stated in
the item description in place of the range of dimensions given.
7

f. Prime Cost Items
The estimated price of work to be carried out by a Nominated Sub-contractor
shall be given in the Bill of Quantities as a Prime Cost Item. Each Prime Cost
Item shall be followed by;
i. An item for a sum for labours in connection therewith which, in the
absence of any express provision in the Contract to the contrary, shall
include only
- In any case in which the Nominated Sub-Contractor is to carry out work
on the site for allowing him to use temporary roads, scaffolding, hoists,
messrooms, sanitary accommodation and welfare facilities which are
provided by the contractor for his own use and for providing space for
office accommodation and storage of plant and materials, for disposing of
rubbish and for providing light and water for the work of the Nominated
Sub-contractor, and
- in any case in which the Nominated Sub-contractor is not to carry out
work on the Site for unloading, storage and hoisting materials supplied by
him and returning packing materials.
ii. An item expressed as a percentage of the price of the Prime Cost Item in
respect of all other charges and profit.
Where any goods, materials or services supplied by a Nominated Sub-contractor
are to be used by the Contractor in connection with any item, reference shall be
made in the description of that item, or in the appropriate heading or sub-heading,
to the Prime Cost Item under which the goods or materials or services are to be
supplied.
g. Provisional Sums
Provision for contingencies shall be made by giving Provisional Sums in the Bill
of Quantities and not by increasing the quantities beyond those of the work
expected to be required. Provisional Sums for specific contingencies shall be
given in the Grand Summary of the Bill of Quantities.
h. Quantities
The quantities shall be computed net using dimensions from the Drawings, unless
directed otherwise by a measurement rule in Method of Measurement or by the
Contract, and no allowance shall be made for bulking, shrinkage or waste.
8

Quantities may be rounded up or down where appropriate. Fractional quantities
should not be given to more than two places of decimals.
i. Work affected by water
Where an existing body of open water (other than groundwater) such as a river,
stream, canal, lake or body of tide water is either on the Site or bounds the Site,
each body of water shall be identified in the Preamble to the Bill of Quantities, a
reference shall also be given to a drawing indicating the boundaries and surface
level of each body of water or, where the boundaries and surface levels fluctuate,
their anticipated ranges of fluctuation.
j. Pond and excavation levels
The Commencing Ground Surface shall be identified in the description of each
item for work involving excavation, boring or driving for which the Commencing
Ground Surface is not the Original Ground Surface. The Excavated Surface shall
be identified in the description of each item for work involving excavation for
which the Excavated Surface is not the Final Surface. The depths of excavation
stated in accordance with the Work Classification shall be measured from the
Commencing Surface to the Excavated Surface.
9

6. UNITS OF MEASUREMENT
The following units of measurement and abbreviations shall be used.

Unit Abbreviation
Millimetre mm
Metre M
Square
millimetre
mm or mm2
Square metre M or M2
Hectare Ha
Cubic metre M or M3
Kilogramme kg
Tone
Metric Tone
Ton
M.Ton
Sum sum
Number No.
Hour
Horse Power
Hr
Hp
Week
Litre
wk
Ltr
10

7. FORMATTING AND SETTING
The Bill of Quantities should be set out on paper of A4 size. The work items should be set out
within columns headed and ruled consecutively as follows;
Margins (mm):
Top: 27.5
Bottom: 25
Left: 27.5
Right: 13.9
Font:
Font Face: Times New Roman
Font Size:
12 (For Main Heading)
11 (For Normal Text)
11 (For Table Text)
Column Headings, Width and Text Alignment shall be as follow;

Column Heading Column Width Text Alignment
Item Number 9.6 mm Centre Aligned
Item description 45.2 mm Left Aligned
Unit 15.7 mm Centre Aligned
Quantity 17 mm Right Aligned
Rate (Figures) 22.3 mm Right Aligned
Rate (words)
Amount (Rupees)
38.2 mm
20.6 mm

Left Aligned
Right Aligned

11

8. COMPLETION, PRICING AND USE OF THE BILL OF QUANTITIES
8.1 Insertion of rates and prices
Rates and prices shall be inserted in the rate column of the Bill of Quantities in Pak
Rupees.
8.2 Sections to be totalled
Each Section of the Bill of Quantities shall be totalled and the totals carried to Section
Summary or to the Grand Summary, as the case may be.
8.3 Adjustment Item
a) A Bidder/Tenderer may insert a lump sum addition or deduction against the
Adjustment Item given in the Grand Summary in adjustment of the total of the
priced Bill of Quantities.
b) Adjustment Item for the purpose of interim additions or deductions on account of
the amount, if any, of the Adjustment Item shall be made by installments in
interim certificates in the proportion that the amount referred to in Relevant
provision clause bears to the total of the priced Bill of Quantities before the
addition or deduction of the amount of the Adjustment Item and a statement to
this effect shall appear in the Preamble to the Bill of Quantities. Such interim
additions or deductions shall be made before deduction of the retention moneys,
and shall not exceed in the aggregate the amount of the Adjustment Item. If by
the date of issue pursuant to relevant provisions clause of the Certificate of
Substantial Completion for the whole of the Works any balance of the amount of
the Adjustment Item is outstanding it shall be added to or deducted from the
moneys then due.
9. PERFORMAS SAMPLES
Sample Formats are attached for preparation of the Bill of Quantities as guide lines.
12

PERFORMAS SAMPLE
13

[PROJ ECT NAME]

GRAND SUMMARY
BILL OF QUANTITIES

Section Description Amount (Rs.)
1 General and preliminary Items
2 Earthwork and related items
3 Structures (New/Replacement)
4 Subsurface Drains
5 Tube wells and Pump Houses
6 Miscellaneous Items
7 -------Contd.-------
Sub-Total for Sections (A)
Total for Daywork brought forward from Daywork summary (B)
Total For Sections and Daywork (C )= (A+B)
Total for Provisional Sums (D)
Grand Total (E)= (C+D)
Add adjustment items () (F)
Total Tender / Bid Price carried forward to Tender Bid Form(G)= (EF)
14

[PROJ ECT NAME]

Section No. 1: General and Preliminary I tems

Item
No
Description Unit Quantity
Rate in Figures (Rs.) Amount
(Rs.) Figures Words

Contractual Requirements

1/1 Guarantee against
Performance Security.
No.

1/2 Guarantee against advance
Payment.
No.

1/3 Insurances of the Works.
No.

1/4 Third party insurance.
No.

Specified requirements.

1/5
Establishment and removal
of offices for the Engineers
staff.
No.

1/6
Maintenance of office for
the Engineers staff.
months

1/7
of laboratories for the
Engineers staff.
No.

1/8
Maintenance of laboratories
for the Engineers staff.
months

1/9
Providing, maintenance and
operation of ......No.
vehicles for Engineers Staff
months

1/10
Set of progress photographs No.

1/11
of office equipment.
No.

1/12
Maintenance of office
equipment.
months

1/13
of laboratory equipment.
No.

15

[PROJ ECT NAME]


Item
No
(Rs.) Figures Words
1/14
Maintenance of laboratory
equipment.
months

1/15
of surveying equipment.
No.

1/16
Maintenance of surveying
equipment.
months

1/17
Attendance upon the
Engineers staff, ........ No.
survey helpers.
months

1/18
Attendance upon the
Engineers staff, ......No.
laboratory assistants.
months

1/19
Sampling and Testing of
materials as per provision of
Specifications
lump
sum

1/20
Testing of Permanent works lump
sum

1/21
Traffic diversions. lump
sum

1/22
Traffic regulation;
establishment and removal.
lump
sum

1/23
Traffic regulation;
continuing operation and
maintenance.
months

1/24
of access roads.
Km

1/25
Maintenance of access
roads.
months

16

[PROJ ECT NAME]


Item
No
(Rs.) Figures Words
1/26
of de-watering system
including operation and
maintenance.
lump
sum

1/27 Shop Drawings as specified. lump
sum

1/28 RFIs and Submittals. lump
sum

1/29 Arrangement of Meetings. lump
sum

Method-related Charges

1/30
Setup and removal of office
and accommodation
buildings for Contractors
staff and labour.
lump
sum

1/31
Maintain of office and
accommodation buildings
for Contractors staff and
labour.
months

1/32
Set up and removal of stores
and materials compound.
lump
sum

1/33
Set up electricity supply and
standby generators.
lump
sum

1/34
Operation and maintenance
of electricity supply.
months

1/35
Water supply for the
duration of construction.
months

1/36
Site transport for the
duration of construction.
months

17

[PROJ ECT NAME]


Item
No
(Rs.) Figures Words
Others

1/37 Withholding Tax; works
done basis
%age

Total for Section No. 1 (Carried forward to BOQ Grand Summary Page)
18

[PROJ ECT NAME]

Section No. 2: Earthworks

Item
No
Rate (Rs.) Amount
(Rs.) Figures Words
2/1

2/2

2/3

2/4

2/5

19

[PROJ ECT NAME]

Section No. 3: Culverts & Bridges

Section Summary

Sub
Section
Description Amount (Rs.)
3 A Culverts
3 B Bridges


20

[PROJ ECT NAME]


Sub Section No. 3A: Culverts

Item
No
Rate (Rs.) Amount
(Rs.) Figures Words
3A/1

3A/2

3A/3

3A/4

3A/5

Total for Sub Section No. 3A (Carried forward to Section:3 Summary Page)

21

[PROJ ECT NAME]


Sub Section No. 3B: Bridges

Item
No
Rate (Rs.) Amount
(Rs.) Figures Words
3B/1

3B/2

3B/3

3B/4

3B/5

Total for Sub Section No. 3B (Carried forward to Section:3 Summary Page)
22

[PROJ ECT NAME]

Section No. 4: Surface Drains

Item
No
Rate (Rs.) Amount
(Rs.) Figures Words
4/1

4/2

4/3

4/4

4/5

23

[PROJ ECT NAME]

Summary for Daywork

Amount (Rs.)

(I) Total for Daywork: Labour ____________
(II) Total for Daywork: Materials ____________
(III) Total for Daywork: Constructional Plant ____________

Total for Daywork
(Carried forward to Grand Summary Page of Bill of Quantities)_______________

24

[PROJ ECT NAME]
Schedule of Daywork Rates for Labour

Item
No
Rate (Rs.) Amount
(Rs.) Figures Words
1 Ganger Hr 500

2 Labourer Hr 5,000

3 Brick layer Hr 500

4 Mason Hr 500

5 Carpenter Hr 500

6 Steel work Erector Hr 500

7 ------etc------- Hr 500

8 Driver for vehicle up to 10
tons
Hr 1,000

9 Operator for excavator,
dragline, shovel or crane
Hr 500

10
Operator for tractor,
(tracked) with dozer blade
or ripper
Hr 500

Sub Total for Daywork (Labor)
Allow _____________ percent of subtotal for Contractors overhead, profit, etc.
Total for Daywork: Labour
(Carried forward to Daywork Summary)

25

[PROJ ECT NAME]
Schedule of Daywork Rates for Materials
Item
No
Rate (Rs.) Amount
(Rs.) Figures Words
1 Ordinary Portland Cement
(grey)
Bag 200
2 Mild Steel 13mm ( ) bar
(Deformed) Grade 40
Ton 100
3
Fine aggregate for concrete
as specified in
Clause____________

M 1,000
4 -------etc--------
5
Sub Total for Daywork (Material)
Total for Daywork: Material

26

[PROJ ECT NAME]
Schedule of Daywork Rates for Construction Plants
Item
No
Rate (Rs.) Amount
(Rs.) Figures Words
1
Excavator, face shovel or
dragline:

a) Up-to and i/c 1 m

b) Over 1 m to 2 m

c) Over 2 m

Hour

Hour

Hour

500

1,400

100

2
Tractor (tracked) including bull
or angle dozer:

a) Up-to and i/c 150 hp

b) Over 150 to 200 hp

c) Over 200 to 250 hp

Hour

Hour

Hour

500

400

200

3
Tractor with ripper:

a) Up-to and including
200 hp

b) Over 200 to 250 hp

Hour

Hour

400

200

4 -------etc--------
Total for Daywork: Plants

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